Office & Admin jobs in Menlo Park, California - Page 5Create job alerts

Our client, a growth equity firm, is seeking an experienced Recruiter to support full-cycle recruiting efforts for its Finance organization. This individual will play a key role in managing the end-to-end hiring process, partnering closely with hiring managers, and delivering a seamless and efficient candidate experience. This role is highly execution-focused and ideal for someone who can work independently, manage competing priorities, and drive recruiting processes forward in a fast-paced environment. The Recruiter will support searches across the finance organization, including roles such as VP of Finance, Director of Treasury, VP of Tax, and other accounting, FP&A, treasury, and tax-related positions. Please note this is a hybrid, 6-month contract role based in Menlo Park, CA. Pay will be $90-95/hr. Key Responsibilities: • Manage full-cycle recruiting across multiple open roles, from intake through offer stage, • Partner closely with hiring managers to align on role requirements, timelines, and candidate profiles, • Coordinate and schedule interviews with candidates and internal stakeholders, • Track and manage candidate pipelines within the applicant tracking system, ensuring accuracy and timely updates, • Serve as the primary point of contact for candidates, ensuring a high-quality experience throughout the process, • Support the offer process, including drafting offer letters and coordinating approvals, • Collaborate with external recruiting agencies as needed and help manage candidate flow, • Maintain clear and consistent communication with stakeholders on hiring progress and pipeline status, • Identify opportunities to improve recruiting processes and enhance operational efficiency Qualifications: • 5+ years of experience in recruiting coordination and/or full-cycle recruiting support, • Prior experience recruiting for corporate finance functions strongly preferred, • Strong experience managing interview scheduling and high-volume pipelines, • Experience partnering directly with hiring managers and cross-functional stakeholders, • Proficiency with applicant tracking systems (ATS), • Excellent organizational and project management skills with strong attention to detail, • Strong written and verbal communication skills, • Ability to handle sensitive and confidential information with discretion, • Comfortable working in a fast-paced, dynamic environment with shifting priorities Please submit your resume for consideration! You can use to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Hilton is seeking a Front Desk Supervisor to oversee front desk operations and ensure guests receive excellent customer service throughout their stay. The Front Desk Supervisor assists with daily front desk operations, supports Front Desk Agents during busy shifts, handles escalated guest concerns, and helps manage the check-in and check-out process to ensure efficiency and accuracy. Responsibilities include supervising front desk staff, training new employees, creating shift schedules, assisting with guest service issues, authorizing refunds or room changes when necessary, monitoring room availability and reservations, coordinating with housekeeping and maintenance to ensure rooms are ready, and ensuring Hilton service standards are maintained at all times. This position typically pays $16 to $35 per hour depending on location, experience, and hotel size, with higher wages often offered at large or high-occupancy properties. Full-time employees may be eligible for benefits including health, dental, and vision insurance, paid time off, 401(k) with company match, Hilton employee hotel discounts, paid holidays, and advancement opportunities into hotel management roles. Some hotels may also offer performance bonuses, shift differential pay for evening or overnight shifts, and incentive bonuses tied to guest satisfaction scores or upselling programs.

Virtual Assistant – Remote | Full-Time / Part-Time We are looking for a proactive and organized Virtual Assistant to support our team with day-to-day administrative tasks. This is a fully remote position — work from anywhere with a reliable internet connection.

Low cost job training - healthcare, tech, business, and more.Make more money in just a few months.Financial aid for those who qualify.Find top-rated training programs near you with.The #1 platform to find career training.Fully online and evening classes available.

A research study provider is looking for individuals to participate in remote data entry or research studies.

Executive Assistant experience at Stanford University.

This is the pay range for this position that the Hotel reasonably expects to pay. Decisions regarding individual salaries will be based on a number of factors, such as experience, type of hotel luxury experience, location, and education.

Executive Assistant and Office Operations Manager. The Senior Executive Assistant & Office Operations Manager plays a critical role in supporting the CEO and selected members of the Leadership Team, enabling them to focus on strategic priorities and company growth. Office & Operations Support (20%).

The receptionist will work alongside a well-selected team of professionals in a fast-paced environment.

Business Development Agent, Receptionist.

We are looking for an experienced Accounts Payable (AP) professional to join our team.The ideal candidate will have 2+ years of experience in accounts payable, be bilingual in Chinese and English( For Business Needs ), and have prior experience in the real estate industry.This is an onsite position

OUR OFFICE ADMINISTRATOR FOR THIS POSITION CAN MAKE UP TO:.

Organization: PAMF-Palo Alto Medical Foundation PAD.Serves as the first point of contact for patients entering the medical facility.This job is intended for use by positions employed by an outpatient facility.Greets and checks-in patients, verifies information, schedules appointments, and updates El

Senior Administrative Assistant. The Senior Administrative Assistant provides operational administrative support within the Office of the CEO.

Comprehensive office support experience, including handling phones, referrals, data entry, copying, faxing, filing, mail distribution, supply ordering, and maintaining office equipment. Medical Office Assistants provide a variety of routine to complex medical office support to Correctional Health Se

Talent & Culture Coordinator & Administrative Assistant to the Managing Director. The Talent & Culture Coordinator & Administrative Assistant to the Managing Director is a dual-function role responsible for providing comprehensive administrative, operational, and human resources support to both the

Administer and support administrative programs or functions under general supervision of the Assistant Vice Provost.

Transdev in Redwood City is hiring a Dispatcher to play a critical role in keeping our transportation services running safely, smoothly, and on time. As a Dispatcher, you will oversee daily road service through direct communication with Vehicle Operators, coordinate responses to service issues, and

Certified Salesforce Administrator and Platform Developer I with related Trailhead Badges/Super Badges.

Candidates with a disability who may require special assistance in any phase of the application or testing process should advise the Human Resources Department upon submittal of application. Human Resources Department; City of Mountain View, 500 Castro Street, Mountain View, CA 94041, (650)903-6309.

Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a perso

As an Entry Level Operations Associate at Triumph (Night Shift), you will play a key role in the operations of our fastest growing app, Rips, a digital collectible trading card app. We are hiring for a day and a night shift.

The Retail Operations Associate is responsible for serving customers' needs through accurate and efficient order fulfillment, inventory control, and general warehousing at the retail facility.

The Election Worker - Office Assistant is classified as an Office Assistant I (Extra Help). Election Worker - Office Assistants. Ideal Voter Registration/Clerical Support candidates will have a minimum of one year of general clerical, office assistant, phone services, or computer experience.

Finance and Business Administration Specialist. The Finance and Business Administration Specialist is a key member of the Organizational Effectiveness team, providing essential support across both financial and administrative functions. Maintain accounting/finance departmental files and desktop proc

A real estate firm in Mountain View is seeking an exceptional Executive Assistant to support a founder in a fast-paced environment. Ideal candidates have at least 3 years of experience in similar roles, with a preference for backgrounds in real estate or finance.

Maintain office supply inventory and process purchase orders through City systems. Utilize department or city-wide software applications to process payments, verify receipts, and resolve discrepancies. The City of Palo Alto is an Equal Opportunity Employer.

In the role of an Advanced Care Provider (Physician Assistant/Nurse Practitioner), you will provide concierge emergency medical care to Sollis Health patients in our clinics with the supervision/oversight of an attending Physician. Document clinical evaluation and treatment in the electronic health

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Operating and Chief Legal Officer. Executive Assistant or administrative support experience.

CIRCLE and Communications Office Assistant (Fixed Term). The Office for Religious & Spiritual Life (ORSL) seeks an Office Assistant who will be part of our diverse ORSL team which supports the Stanford community by offering an array of year-round religious and spiritual events and programs. Serve as

Established early-stage VC is looking for an Executive Assistant to support four Investment Partners. Executive Assistant, ideally supporting multiple stakeholders in a fast-paced, evolving environment.

The Practice Innovation Assistant (PIA) is a key member of our Team Support department in the firm's Innovation group.

The Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals working in our Silicon Valley office. Minimum of one year of corporate legal secretary or legal administrative assistant experience. Legal Administrative Assistant.

Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations.Our corporate headquarters, located in Warrenville, Illinois, houses the administrative and corporate

High School Diploma or GED equivalent AND one of the following:- (1) Certificate of completion or official transcript from a medical assisting program- (2) Completion of medical assistant training by a licensed physician or podiatrist- (3) Certification as medical assistant through a Medical Board o

Thank you for your interest in the San Mateo County Office of Education (SMCOE).SMCOE employees share a vision of equity and excellence in education for every student, educator, and school.Children and youth are at the heart of our work, and we pride ourselves on being an inclusive, supportive workp

Processes member sign-ups, renewals and added cards.Instructs members and potential members about membership, warehouse and credit programs.Assists members regarding item availability.Issues replacement and temporary cards, keys credit applications, and provides a high level of member service.For ad

Job DescriptionAbout xAI xAI's mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company's mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates. ABOUT THE ROLE: We are seeking Technical Recruiters who operate with intensity, intellectual rigor, and deep ownership to join the xAI team. In this role, you will be responsible for identifying, engaging, and closing exceptional technical talent who will shape the future of the company. You will be expected to operate as a strategic talent partner, developing deep conviction on talent, understanding candidate motivations, and communicating with clarity throughout the process. The ideal candidate is highly driven, deeply aligned with the mission, and motivated by the challenge of attracting world-class talent in a highly competitive environment. RESPONSIBILITIES: • Work directly with technical leaders to deeply understand the hiring requirements for their team, • Own full-cycle recruiting for technical roles, including sourcing, assessment, closing, and candidate experience, • Build deep understanding of candidate motivations, decision drivers, and long-term goals to effectively guide and close top talent, • Maintain a strong sense of urgency while preserving quality and judgement, • Continuously improve recruiting processes to increase signal, speed, and candidate quality, • Leverage data to: increase candidate ROI, increase candidate conversion rates, build more efficient processes, keep stakeholders informed of hiring trends, and monitor hiring pace, • Proactively source candidates through creative research, networks, and direct outreach, • Ensure an exceptional candidate experience every step of the candidate journeyBASIC QUALIFICATIONS:, • 5+ years of experience recruiting for technical roles at fast-paced, hyper-growth environments, whether it be agency or in-house, • Strong understanding of the technical talent landscape and how top talent evaluates opportunities, • Demonstrated success sourcing and closing highly competitive technical candidates, • Outcome-oriented recruiter with strong analytical skills and a proven track record of data-driven decision-making with the ability to thrive in ambiguity, • Highly thoughtful communicator who considers message, context, and candidate's perspectivePREFERRED SKILLS AND EXPERIENCE:, • Exceptional judgement and intellectual curiosity, • Strong sense of ownership and accountability for outcomes, • Genuine alignment with xAI's mission and a strong desire to contribute to it, • Experience working with Greenhouse ATS Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience. Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. ITAR REQUIREMENTS:

Job DescriptionSalary: Position Overview: The Image Consultant is the primary liaison between patients and the practice, responsible for guiding patients through their cosmetic journey. This role focuses on patient education, consultation support, treatment plan presentation, cosmetic procedure sales, retail product sales, and membership program enrollment. The coordinator ensures a seamless and positive patient experience while driving revenue growth for the practice Full-time 40hrs Pay 30.00/hr Plus Monthly Bonus based on KPI's Key Responsibilities: • Serve as the main point of contact for new and existing patients interested in cosmetic treatments, products, and services., • Conduct consultations and provide detailed information on cosmetic procedures, packages, memberships, and recommended skincare products., • Present treatment plans, pricing options, and financing solutions to support patient decision-making., • Drive cosmetic and product sales by confidently recommending services and skincare solutions aligned with patient goals and concerns., • Enroll and manage patients in the practices membership and loyalty programs., • Educate patients on product use and benefits to enhance treatment outcomes and long-term satisfaction., • Maintain ongoing communication with patients to support follow-ups, treatment scheduling, and retention., • Track patient leads, conversions, product sales, and membership sales using the practices CRM or EMR system., • Collaborate with providers and clinical staff to ensure accurate and consistent treatment and product information is shared., • Monitor sales goals and performance metrics, reporting results to management., • Provide exceptional customer service and foster long-term relationships that encourage repeat business and referrals. Qualifications: • Previous experience in cosmetic medicine, medical aesthetics, plastic surgery, or a related sales role preferred., • Strong sales and consultation skills with a proven track record of meeting or exceeding targets (services, memberships, and product sales)., • Excellent interpersonal, communication, and presentation abilities., • Knowledge of cosmetic services, injectables, skincare products, and membership programs strongly desired., • Ability to multitask, stay organized, and manage patient pipelines effectively., • Professional appearance and demeanor, with a patient-centered, service-oriented attitude., • Proficiency with EMR/CRM systems and Microsoft Office Suite. Performance Metrics: • Patient consultation-to-treatment conversion rate., • Membership enrollments and renewals., • Retail product sales and upsell success., • Revenue growth from cosmetic services and products., • Patient satisfaction and retention rates. Compensation & Benefits: • Competitive wage plus commission/bonus structure for cosmetic, product, and membership sales., • Health insurance, Life insurance, • 401(k), 401(k) matching,, • Dental insurance, • Vision insurance, • Employee discount, • Flexible spending account, • Paid time off, • Parental leave, • Retirement plan

Job Description Thank you for your interest in becoming part of the HOTWORX, Belmont team. Trainer Sales Associate Mission: To provide superior customer service, drive traffic into the location, continually increase the membership base and focus on the retention of current members. TSA In Studio Work Hours: Hours vary week to week. Studio staffed hours are Monday-Thursday 11am-8pm, Friday 9am-6pm, Saturday and Sunday 11am-4pm. There will often be promotional events outside the studio. Initial and Required Training & Certifications: • Complete HOTWORX Certification. Repeat once annually as a refresher., • Maintain active CPR, AED and First Aid certification at all times., • Complete all assigned HOTWORX® University Online required courses included in Trainer Sales Associate curriculum. Courses must be repeated once annually or as assigned by management., • Complete any newly introduced HOTWORX® University Online courses as they are available., • Subscribe to the HOTWORX® weekly blog. read weekly and put into practice. Ensure that all staff members do the same. Encourage customers to subscribe to the blog as well., • Estimate approximately 40-50 hours per week unless otherwise noted by management. Always use the time clock provided to account for all work hours., • Arrive early, 15 minutes is recommended before all scheduled work shifts, outside promotions, corporate sales appointments, and employee educational/training sessions., • Consistently maintain a professional appearance by adhering to the HOTWORX® Uniform Policy & Code of Conduct., • Always strive for only 5-star online ratings for Yelp, Facebook, Google and other listing sites!, • Follow general cleaning and maintenance checklists and guides as assigned by management., • Make every member feel special and keep them motivated for the workouts., • Assist members during their visits by providing warm greetings for each visit, answering their questions, providing proper sauna and workout instructions, answer all post-workout questions and provide suggestions on gear, hydration, and other retail items., • Promote participation in the Burn Off Challenge and use of the HOTWORX® App., • Sell memberships and do the necessary prospecting and outside promotions for new members. Achieve all membership sales goals. Full billing information and signatures are required for completed sales., • Sell retail and learn everything that needs to be discovered about all products and future products that will be introduced. Achieve all retail sales goals., • Perform the lesser exciting duties with positivity such as cleaning and keeping the equipment in tidy order., • Ensure that minimum requirements for prospecting are met monthly. This includes at a minimum, 30 names and numbers turned in and 5 guest passes returned to the studio with employee initials on the back of guest pass from each employee., • Assist manager in social media engagement posts, promotions and on-going ad campaigns by providing insight on results, ideas and more to increase traffic and promote online engagement., • Review and update Studio Prospecting/Client tracking logs daily to ensure proper exercise of prospecting duties and follow to increase sales opportunity and personal commissions. This includes new member follow up, new guest tracking, etc., • Utilize all HOTWORX®® marketing tools simultaneously and consistently to maximize traffic. Personal Minimum Prospecting Requirements are as follows:, • Place and maintain 10 lead boxes in strategic business to be checked weekly., • Generate a minimum of 5 new guests per week through guest pass program., • Enroll a minimum of 15 new Members each month., • Generate a minimum of 30 new guests per month through the Ambassador Program, • Execute one outside promotion each month., • Secure 10 new guest (red) appointments each day., • Secure 3 VIP business partners each month. NOTICE: This job description is in no way a contract for employment. Employment may be terminated at any time within state labor laws for failure to perform the duties outlined in this job description. #hc148047

Job DescriptionConcierge / Membership-Based Primary Care Physician Location: Menlo Park, California Overview An established, physician-led concierge medical practice is seeking a Primary Care Physician to join its collaborative, relationship-focused care model in Menlo Park, CA. This practice emphasizes high-touch, personalized, and longitudinal care, allowing physicians to build meaningful relationships with patients while delivering evidence-based medicine. Physicians work within a highly coordinated, team-based environment, partnering with clinical staff and specialists to proactively manage patient health and well-being. Practice Highlights • Limited patient panel (~100 patients per physician) to enable deeper relationships and personalized care, • Dedicated support team including a Registered Nurse and Patient Care Administrator, • Collaborative access to in-house and external specialists, • Strong emphasis on preventive, longitudinal, and whole-person care, • High level of clinical autonomy, • Flexible scheduling based on patient needs and physician preferences, • Collegial environment with regular communication and collaboration among physiciansKey Responsibilities, • Build and maintain long-term patient relationships, • Diagnose and manage acute and chronic conditions, • Conduct annual wellness visits, routine check-ups, and home visits as needed, • Provide after-hours support via phone for patient care, • Monitor physical and mental health development, • Lead and collaborate with a dedicated care team, • MD or DO from an accredited medical school, • Minimum 5 years of clinical practice experience, • Background in longitudinal primary care preferred, • Strong interpersonal and communication skills, • Comfortable with EHR systems and digital tools, • Ability to work effectively in a team-based care model, • Strong organizational and multitasking abilitiesIdeal Candidate Profile, • Demonstrated commitment to delivering high-quality, patient-centered care, • Strong collaboration and teamwork mindset, • High emotional intelligence and relationship-building ability, • Compassionate communicator with attention to detail, • Adaptable and able to thrive in a dynamic care environmentCompensation & Benefits, • Competitive base salary with strong long-term earning potential, • Comprehensive health, dental, and vision coverage, • Retirement plan with employer contribution, • CME allowance and professional development support, • Malpractice insurance coverage, • Generous paid time off and flexible scheduling Warm regards, Manish Parashar Recruiter | The Provider Finder 843-984-0745

Competitive Pay - As a Data Entry Clerk you'll: Transfer data from various sources into the new database; Update databases or records with new information as it becomes available; Correct and modify inaccurate files and records; Comply with security backups and regular checks to ensure data is saved

As the Receptionist, you will be the first point of contact for guests, employees, and partners, creating a welcoming and professional environment across our front desks and community space.

Upon employment, all associates are required to fully comply with the hotel rules and regulations for the safe and efficient operation of the hotel facilities. Responds to telephone and in-person inquiries regarding reservations, hotel information and guest concerns. Due to the cyclical nature of th

The City Council appoints the City Clerk, City Attorney and City Manager, who oversees the departments of Community Development, Community Services, Finance and Administrative Services, Fire, Information Technology, Library, Human Resources, Police, and Public Works. In the heart of the City, Mounta

Administrative Assistant / Fully Remote] - Anywhere in U.As a Data Entry Operator you'll: Enter and update property information, transactions, and client details into database; Verify and correct data to ensure accuracy and completeness; Collaborate with other team members to resolve any data discre

BODYROK offers high-intensity, low-impact Pilates workouts that tone, sculpt, and redefine your body and mind in just 45 minutes! BODYROK is a rapidly growing company looking for like-minded fitness enthusiasts.At BODYROK we are committed to our mission of helping people--team members and members al

Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations.Our corporate headquarters, located in Warrenville, Illinois, houses the administrative and corporate