Office & Admin jobs in Schaumburg, Illinois - Page 7Create job alerts

Job DescriptionDescription: Change your career and join the hospitality team at Eaglewood Spa, Arbor Lodging. We're always looking for talented, driven people to enhance our team and help us deliver on our promise: exceeding our guest’s expectations. We offer a world of promising opportunities across a diverse range of career areas, all of which will engage and empower you to realize your passion, achieve greatness, and experience the rewards of making a positive impact in our guests and employee’s lives. A job at Eaglewood Resort is unlike any other. You’ll be challenged. You’ll be inspired. And you’ll be proud. Because whatever your job is here, you’ll be part of our success and our family. Arbor Lodging is a leading hotel investment and management company with a growing portfolio of hotels throughout the United States, Mexico, and the Caribbean. We have been entrusted by numerous partners and are approved managers for Marriott, Hilton, Hyatt, and IHG. Our service ethos is proactive and holistic, fostering an environment where guests feel truly welcomed and supported at every interaction. Our culture is people-focused, data-driven, and results-oriented. Summary We are seeking a polished, customer-focused Spa Receptionist to be the welcoming face of our spa. This role combines hospitality, sales, and organization to ensure each guest receives an exceptional experience from start to finish. The ideal candidate will thrive in a client-focused environment, demonstrate strong multitasking abilities, and confidently recommend services that align with client goals. Key Responsibilities • Greet clients with professionalism and care, creating a welcoming environment., • Confidently recommend and upsell appropriate services, packages, and retail products based on client needs and goals., • Follow up with leads and past clients to drive bookings and rebookings., • Manage scheduling to ensure smooth client flow throughout the day., • Accurately book, edit, and cancel appointments using spa booking software., • Process payments, update client records, and assist with reporting needs., • Open and close the spa according to standard operating procedures., • Maintain daily spa operations to include pool and fitness, ensuring the environment is clean, organized, and fully stocked., • Monitor and order inventory to avoid supply disruptions., • Resolve guest concerns quickly and professionally, ensuring client satisfaction., • Support leadership initiatives, share feedback, and foster innovation in guest service., • Contribute to a positive workplace culture with a friendly, team-oriented attitude. Requirements: Part-time role with mandatory weekend shifts. Candidates must be available to work Saturdays and/or Sundays. • Prior experience in a sales, front desk, or client-facing role (spa, salon, medical office, or retail preferred)., • Strong sales instincts with the ability to recommend, upsell, and close effectively., • Excellent verbal and written communication skills., • Proficiency with booking software with strong multitasking and organizational skills., • Flexible availability, including weekends and some evenings., • Friendly, outgoing personality with a genuine passion for guest service., • Fast learner with the ability to adapt quickly to new systems and processes., • Problem-solving and troubleshooting skills with a proactive mindset., • Team player who contributes to a supportive and collaborative work environment., • Ability to lift 50 lbs. and walk, sit, or stand for extended periods time, • Ability to lift, pull, and push moderate weight, • Additional tasks may be assigned at any given timeBenefits:, • Competitive Salary and Benefits, • Health and Welfare Plans: Medical, Dental, Vision, Short Disability and EAP, • Annual review with increase potential, • Holiday and Paid Time Off, • 401k program with company match, • Incentive Plans, • Free Meal Arbor's Guiding Principles: Arbor Lodging focuses on Five Guiding Principles to foster a culture where growth, development, and progression thrive within the properties: • Do the Right Thing - Operate and act with integrity in all you do even when it is not convenient., • Lead with Heart - Be kind, passionate and hospitable., • Be Accountable - Take ownership and deliver results., • Aim Higher - Go above and beyond to exceed expectations and pursue thoughtful change., • Celebrate Differences - Embrace diversity, respect individual opinions and ideas. Pay is based upon several factors including but not limited to local labor markets, education, work experience, certifications, etc. We comply with all minimum wage laws as applicable. In addition to your annual salary, we offer a comprehensive benefits package, and 401k contributions (all benefits are subject to eligibility requirements). Arbor Lodging Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arbor Lodging Management complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Job DescriptionA medical receptionist plays a crucial role in the smooth functioning of a medical office or healthcare facility. Their responsibilities include: • Patient Registration: Greeting patients and collecting their personal information for registration., • Appointment Scheduling: Coordinating and scheduling patient appointments, managing the calendar for healthcare providers., • Check-In and Check-Out Procedures: Assisting patients with the check-in process, insurance information, and handling the check-out process after appointments., • Answering Phone Calls: Handling incoming calls, addressing patient inquiries, and providing information about the practice., • Maintaining Patient Records: Ensuring accurate and up-to-date patient records, including personal information, medical history, and insurance details., • Insurance Verification: Verifying insurance coverage and collaborating with billing company, • Handling Payments: Collecting co-pays, processing payments, and managing billing inquiries., • Managing Front Desk Area: Keeping the reception area organized, tidy, and welcoming for patients., • Communication: Communicating effectively with healthcare providers, staff, and patients to facilitate smooth operations., • Patient Education: Providing basic information to patients about procedures, policies, and general healthcare information., • Handling Emergencies: Knowing how to respond to medical emergencies or urgent situations and alerting appropriate personnel., • Technology Usage: Using computer systems and software for scheduling, record-keeping, and other administrative tasks., • Confidentiality: Maintaining patient confidentiality and adhering to HIPAA regulations., • Multitasking: Managing multiple tasks simultaneously, such as answering phones, scheduling appointments, and handling paperwork.Qualifications, • Education: High School Diploma or equivalent; additional healthcare administration training is a plus., • Skills: Proficient in office tasks, strong communication and customer service skills, knowledge of medical terminology., • Qualities: Organizational and multitasking abilities, attention to detail, commitment to confidentiality., • Experience: Practical experience in a medical or administrative setting is beneficial., • Adaptability: Flexibility to handle changing schedules and patient needs., • Team PlayerPart - Time Position • Looking for PART TIME presently to work Tuesdays and Thursdays.

Job Description Distributor Account Executive Assistant Works Remotely Note: We are currently unable to accept applications from candidates based in California or Washington PRESENCE is a national, natural products broker and service provider that was born from a desire to work in a progressive, vibrant and environmentally conscious industry while building communicative partnerships with other like-minded companies. We are passionate about taking better care of the planet and ourselves, we have high energy, strong standards, strategic vision and are committed to making natural and organic products the standard again. We love to learn, are on-trend and care about our teams and their well-being. A little about this role: Our Distributor Account Executive Assistants (DAEA) support our Distributor Account Executives on the day-to-day business at their account(s) in the distribution channel. This full-time position handles everything from submitting promotions and new items to assisting with presentation materials, new vendor setups and communicating with our manufacturer partners when needed. A day in the life: • Distributor Account Support – as a DAEA, you’d be responsible for assisting with routine and daily tasks as defined by the Distributor Account Executive. Completing and submitting monthly distributor promotions, new vendor/item setups (either via template or online portal), upkeep of data in our systems, discontinued items, running sales/inventory reports, providing promotion confirmations, and troubleshooting challenges at the distributor level., • Customer Support – managing requests from our manufacturers as well as our distributor partners, is a key part of this role. As a secondary contact to the Distributor Relations team, your role is to build relationships with our manufacturers and customers by being responsive, professional, and well-versed in the account and brands you support., • Attention to Detail – the ability to complete all forms and submissions with accuracy is critical. Be able to find discrepancies in item/promotion data, research those issues, and follow through to resolution. What we are looking for: • 2-5 years administrative experience preferred, • Well organized, detail oriented, self-starter with strong administrative, customer service, and follow-up skills, • Ability to manage time, prioritize and follow through with deadlines, • Dependable, diplomatic person, able to problem-solve successfully with a wide variety of people and issues, • Proficient in Microsoft Word, Excel, PowerPoint, OneNote, and Outlook, • Flexibility to successfully multi-task in a fast-paced environment with a positive attitude Salary: Full time position, salary commensurate with level of experience, location and current market landscape Benefits: Visit to learn more about our benefits About Us: Visit to learn more about us.

Job Description Summary: Provides administrative functions including, but not limited to patient transport, answering phones, general administrative duties, maintaining a clean facility environment, and maintaining supplies. Compensation: $19.21 - $21.02 per hour Location: Barrington IL or Elgin IL Example Schedule: Monday-Friday 8am-5pm (Final schedule may vary) Essential Duties and Responsibilities: • Checks patients in and out., • Registers patients, collecting co-pays and deposits at the front desk., • Prepares all necessary documents for patients to complete including new patient paperwork, insurance cards, notice of privacy practices., • Creates new patient charts and pulls existing charts as needed., • Files documentation into charts., • Maintains the confidentiality, security, and physician safety of patient’s medical records., • Maintains a pre-determined, organized medical record format., • Interacts with physician/office personnel in a friendly manner., • Answers the phone in a friendly manner and directs all calls appropriately., • Adheres to facilities clinical guidelines as they relate to this position., • Completes annual mandatory training by the due date as assigned., • Receives and directs phone calls, schedule appointments, check-in patients, obtain necessary patient information to file and update patient records, and ensure all forms and consents are completed by patients., • Obtains and records patient medical histories, vitals, test results, and other information for medical records while maintaining strict confidentiality., • Prepares examination rooms., • Delivers compassionate support, attention, and assistance to patients and families., • Ensures compliance with all health care regulations, including HIPAA and OSHA., • High school diploma or GED required., • At least one year of experience in an administrative role., • Excellent verbal and written communication skills., • Excellent interpersonal and customer service skills., • Proficient in Microsoft Office Suite or related software., • Excellent organizational skills and attention to detail., • Basic understanding of clerical procedures and systems such as recordkeeping and filing., • Ability to work independently., • Knowledge of all confidentiality requirements regarding patients and strict maintenance of proper confidentiality on all such information., • Knowledge of medical terminology and spelling and office ethics.Physical Demands:, • Required to sit, stand and/or walk for long periods., • Must be able to communicate with or without reasonable accommodations – speak and hear., • Able to use both hands to finger, handle, or feel, and reach with hands and arms., • Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds., • Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus. An Equal Opportunity Employer We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors. Powered by JazzHR mA86LJOP7A

Job DescriptionReceptionist/Front Desk Admin Location: Schaumburg, IL Schedule: Monday–Friday, 8:00 AM – 5:00 PM Pay Rate: $19.50 per hour Parking: Free onsite parking About the Role We are seeking a professional and dependable Receptionist & Switchboard Operator to support frontoffice operations. The ideal candidate has strong communication skills, prior reception experience, solid computer skills, and the ability to learn quickly. This role requires a mature, selfmotivated individual who can provide excellent customer service and assist with administrative tasks. Key Responsibilities Greet and assist visitors in a professional and friendly manner Answer and transfer incoming calls from across the United States Distribute visitor badges and maintain visitor logs Schedule and manage meeting room reservations Perform light administrative duties such as filing, data entry, and document preparation Provide basic PC support and assist with administrative tasks as needed Maintain and update company phone lists, speed dial lists, company calendar, and automated messaging center Support internal teams with tasks such as labels, manual compilation, and promotional item distribution Participate in company and community service events Build positive relationships with internal teams and external customers Uphold company values, mission, and professional standards Qualifications High school diploma or equivalent 1+ years of reception or switchboard experience required Strong communication and organizational skills Proficiency in MS Office (Word, Excel) Excellent customer service skills Ability to work independently and as part of a team Quick learner with a mature, professional demeanor Why This Is a Great Place to Work Stable Monday–Friday schedule with no nights or weekends Professional, supportive office environment within a wellestablished company Free onsite parking for all employees Minimal physical labor — mostly seated, officebased work Opportunity to build administrative, customer service, and office operations skills Collaborative team culture with leadership that values reliability and professionalism Exposure to multiple departments, offering room to grow skills and responsibilities Apply now - don't miss out on this opportunity. Ability to interpret and apply instructions, data, and information accurately PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics. PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. IND#

Job Description Job Title: Front Desk Associate The Holiday Inn Schaumburg is a welcoming and service-focused property committed to delivering exceptional guest experiences. Whether guests are traveling for business or leisure, our team takes pride in creating a warm, efficient, and memorable stay. We value professionalism, teamwork, and a guest-first mindset in everything we do. Job Summary The Front Desk Associate is the first point of contact for our guests and plays a vital role in ensuring a positive and seamless experience. This position is responsible for greeting guests, managing check-ins and check-outs, handling reservations, and providing information about the hotel and surrounding area. The ideal candidate is friendly, detail-oriented, and committed to delivering outstanding customer service. Responsibilities · Greet and assist guests in a professional and courteous manner · Manage guest check-in and check-out procedures efficiently · Handle reservations, cancellations, and modifications · Respond to guest inquiries via phone, email, and in person · Provide information about hotel amenities, services, and local attractions · Process payments and maintain accurate billing records · Coordinate with housekeeping and maintenance to ensure guest satisfaction · Maintain a clean and organized front desk and lobby area · Act as Manager on Duty in the absence of supervisory staff · Follow all safety, security, and confidentiality protocols · Perform additional duties as assigned Skills & Qualifications · Strong communication and interpersonal skills · Ability to multitask and stay organized in a fast-paced environment · Basic math and computer literacy · Customer service experience preferred · High school diploma or equivalent required · Flexibility to work evenings, weekends, and holidays Compensation & Benefits The target pay range for this position is $16 per hour depending on experience and qualifications. This position is a part-time position offering great flexibility. Some weekends or evenings may be required. Position is eligible for Earned Sick and Safe Time (ESST) or Paid Time Off (PTO) in accordance with applicable state and local laws.

Job Description We’re hiring on behalf of a well-established construction and materials firm with more than six decades of experience in excavation, aggregates, paving, heavy engineering, and environmental services. The team is expanding and seeking a reliable Scale Clerk to manage material tracking and transaction accuracy at one of their key locations. This role is essential to ensuring accurate inbound load ticketing, effective coordination with yard and dump site personnel, and proper reconciliation of materials and payments. It’s a great opportunity for someone detail-oriented and comfortable working in a fast-paced, operational setting. Key Responsibilities: * Process and issue tickets for inbound loads, verifying material types and quantities. * Accurately reconcile daily ticket activity and report cash/charge transactions. * Communicate with dispatchers and yard crews to coordinate deliveries and material placement. * Input truck data, scale weights, product receipts, and orders into internal systems (e.g., JWS). * Maintain radio communication with drivers to ensure efficient delivery flow. * Run daily and monthly operational reports as needed. What We’re Looking For: Required: * Prior experience with cash handling, reconciliation, and record-keeping. * Familiarity with Microsoft Office (Word, Excel, Outlook). * High school diploma or GED. Preferred: * Knowledge of State/Federal regulations related to certified truck scales. * Experience using ticketing software like JWS or similar platforms. Powered by JazzHR zRQGI4AIUn

Job Description Dispatcher PIRTEK in Elk Grove Village is seeking to hire a Dispatcher. This position's pay range is $22 - $25 (depending on experience). POSITION OVERVIEW The Dispatcher will be responsible for dispatching field service technicians to service calls. Along with dispatching service calls, this position will work to achieve optimal efficiencies helping us to reach our service level customer expectations. Communication skills are very important as you will work with both internal team members and external customers. In this role, you will gain a sense of accomplishment by being part of a team and helping solve customer problems. The Dispatcher will help ensure that our company maintains its profitability and a productive environment. This position also provides administrative support to all the sales reps, technicians, and managers of operations. Job Duties and Responsibilities: • Take calls from customers and dispatch field service technicians by making sure job sites receive service on time., • Oversee communications and relay messages and information to or from work crews, supervisors, and field personnel, • Communicate with the shop for necessary repairs to restore service and schedules, • Monitor equipment locations and utilization to coordinate service and schedules, • Perform all other duties and tasks as assigned, • Deal courteously and tactfully with fellow employees and customers Knowledge Skills & Abilities: • Problem Solving: Strong ability to resolve scheduling conflicts efficiently while maintaining clear, effective communication with all levels of field personnel. Capable of working through issues that involve a limited set of specific variables within standardized situations, ensuring solutions that support project continuity and efficiency., • Interpersonal Communication:, • Internal Contacts: Daily communication with Fleet Drivers, Shop personnel, MSST's, and other departments as necessary, to support coordinated operations., • Health Insurance (company pays 70% of individual or total family premium; eligible after 60 days of employment), • Dental and Vision Insurance (100% employee expense; eligible after 60 days of employment), • HRA reimbursement of out-of-pocket medical expenses, • Term Life Insurance (100% employee expense; eligible after 60 days of employment), • 9 paid holidays (eligible after 60 days of employment), • 401k with up to 4% company match (eligible after 12 months), • Paid Personal Days - After 60 days, 5 personal days per year, • Paid Vacation, • After 60 days, 1 week of paid vacation, • After 1 year, 2 weeks of paid vacation, • After 6 years, 3 weeks of paid vacation, • After 10 years, 4 weeks of paid vacation Qualifications and minimum requirements • High school diploma, GED or preferred, • Minimum of 18 years old, • Excellent communication skills, • Must be able to read, write, and speak English fluently, • Ability to operate a computer/tablet to enter and retrieve data, • Must be able to work during the day between the hours of 7:00 AM until 4:30 PM, • Successful completion of interview required to meet job qualifications

Job Description About Us Founded in 1975, Arachas Group, LLC is an independent insurance and risk management company offering business, employee benefits, and personal solutions to clients of Bartlett, IL, and 44 states across the United States. At Arachas Group, we work as one to focus on the needs of our clients. We have been providing insurance services to our clients for over 40 years. As an independent insurance agency, we have direct contracts with some of the best insurance companies in the industry. We believe that successful people make successful businesses, which is why we make every effort to provide our employees with an environment in which they can excel. Our professionals are integral in defining our business—delivering results to our clients and driving our company to success. We make it our job to treat them well. We recognize the importance of our employees’ health and wellness. We are committed to providing a high quality, competitive employee benefit program which is designed to address our employees’ benefit needs. Our benefits package is regularly reviewed and modified to offer those benefits most valuable to both the employee and their family. Our agency understands the importance of focus and dedication and we are looking for a permanent team member who understands delivering superior service is what separates us from the rest. Receptionist Position Summary: The Receptionist serves as the first point of contact for clients, visitors, and callers, representing the organization with professionalism and courtesy. This role provides essential front desk coverage while supporting administrative operations across multiple departments. The ideal candidate is highly organized, detail-oriented, and able to manage multiple tasks efficiently in a fast-paced office environment. Responsibilities: Front Desk & Office Operations • Greet and assist visitors, clients, and vendors in a welcoming and professional manner., • Answer, screen, and direct incoming phone calls to appropriate personnel., • Maintain a clean, organized, and presentable reception area and conference rooms., • Sort, scan, and distribute incoming and outgoing mail and deliveries., • Manage the postage meter, including monitoring funds and ordering supplies as needed., • Perform data entry and provide administrative assistance to various departments., • Coordinate and manage conference room scheduling., • Monitor and order office, kitchen, and stationery supplies., • Process and distribute incoming faxes and electronic correspondence., • Handle requests for Certificates of Insurance (COIs) and verify supporting documentation., • Respond to inquiries with professionalism, courtesy, and efficiency., • Maintain proper phone etiquette and a positive, service-oriented tone., • De-escalate concerns when necessary and route issues to appropriate team members., • High School Diploma or equivalent required, • Prior experience in a receptionist or administrative support role, • Proficiency in Microsoft Office Suite; ability to learn new software, • Experience with agency management systems (Applied Epic) is a plus, • Strong organizational skills with the ability to multitask effectively., • Excellent verbal and written communication skills., • Professional appearance and demeanor., • Ability to travel locally to the post office as needed. Office Location: 852 W. Bartlett Road, Bartlett, IL 60103 Benefits: • Competitive Compensation, • Health Insurance Plans (PPO, HSA, Copay Options), • Dental Insurance, • Vision Insurance, • Company Paid Disability Insurance, • Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance, • 401(k) with Safe Harbor Match, • Paid Time Off

Job DescriptionDescription: As a receptionist, you will be the first point of contact for our office. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standard and other duties as assigned. Travel to surrounding locations may be required. Requirements: • Excellent verbal and communication skills, • Multitasking and time-management skills, with the ability to prioritize tasks, • Computer skills, • Able to work effectively with team members, • EMR experience is preferred, • Insurance Knowledge is preferred, • Professional attitude and appearance, • Ability to be resourceful and proactive when issues arise, • Excellent organizational skills, • Great customer service attitude, • 401(k), • AD&D insurance, • Health insurance, • Dental insurance, • Vision insurance, • Disability insurance, • Employee assistance program, • Health savings account, • Life insurance, • Paid time off

Job Description The Dispatcher is responsible for the timely and accurate entering of all shipment information into PRMS and maintaining documents/files in accordance with company policies and procedures. This position is responsible for the coordination of shipping and receiving activities, including dock usage. Shift: 6pm-6am Job Function Statements - Essential Functions: Communicate with Production, Scheduling, Purchasing, Transportation, Customer Service, and the rest of the team on a regular basis (conference calls, proactive communication and information sharing as needed). Maintaining supplies and ordering as needed (includes office supplies, BOL's, templates, etc.) Dispatch all outbound loads, confirm destination, and seal trailers. Accurate data entry and file maintenance in PRMS. Following proper documentation procedures. Ship confirmation of Customer orders. Shuttle BOL's, e-mails, documents, and communication. Compliance to Sarbanes-Oxley requirements. Oversee VOICE Queue to disseminate work to all associates. Troubleshoot system issues to ensure work-flow continues. Responsible for order assignment que and truck check in. Maintain all paperwork, files, and documents according to company policy and procedure. Control movement/loading of all empty pallet and bin trailers. All full trailers to be communicated to Transportation, so that carrier pick-ups can be arranged. Perform other duties as assigned. Regular and reliable attendance is an essential function of this position. Required Qualifications/Skills: Excel, Word and Outlook computer software skills. Ability to multi-task in a fast-paced, constant-changing environment. Team-oriented with good interpersonal skills; able to communicate with all levels of the organization. Ability to work holidays, days, nights and weekends as necessary. Capable of working in a cold (34 degrees Fahrenheit) and wet environment. Basic math skills. Other Desired Qualifications/Skills: Bilingual English/Spanish and/or English/Polish. AS400 computer software skills. Inventory experience. Other Information: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed, as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. Job Posted by ApplicantPro

Job DescriptionThe Chief Administrative Officer (CAO) / Insurance Operations/ Member Experience Officer is responsible for the day-to-day operations of AVMA Administrative Services LLC (AVMA Trust). The CAO will oversee and streamline all internal operational functions, including the administration and oversight carriers, TPAs and the sponsored insurance program, development and execution of its communications strategy, claims oversight, member experience, engagement and the modernization of its technology to facilitate accurate, timely, and insightful information for informed and educated decision-making. The CAO will work closely with the CEO to implement strategic goals and ensure that the organization’s operations support its mission and long-term sustainability while supporting organizational growth. Key Responsibilities: Operational Leadership • Lead the day-to-day insurance operational activities of the organization, ensuring the effective execution of strategic initiatives and seamless delivery of the organization’s core programs including a successful integration and transition to a one broker platform., • Develop, implement, and continuously improve operational policies and procedures to enhance efficiency and effectiveness., • Partner with Head of Legal Services to ensure compliance with regulatory requirements and industry standards, particularly related to the insurance program., • Lead initiatives to modernize, document, and optimize the business processes., • Oversee the member experience and research to ensure best in class operations for the veterinary profession insured through the program offerings., • Support the cultivation of relationships with external partners, stakeholders, and vendors to enhance program delivery and operational capacity., • Lead, mentor, and develop a high-performance team focused on operational excellence., • Foster a staffing culture of transparency, trust, and accountability., • Oversee the administrative and finance functions., • Manage external service vendor contracts., • Project manage additional initiatives assigned by the CEO.Insurance Program, • Oversee the staff and partners responsible for the administration of the sponsored insurance programs., • Monitor and analyze program performance, working with outside experts to identify opportunities for improvements, cost efficiencies, and greater member penetration, engagement and satisfaction., • Establish key metrics and monitor staff performance and development goals, assign accountabilities, set objectives, and establish priorities.Member Experience/Marketing and Communication Strategy, • Work with marketing communications staff and outside consultants to develop, implement, and ensure the effectiveness of the Organization’s Marketing and Communication strategy., • Oversee messaging and positioning of the brand across all channels, to ensure alignment with the organizational mission, strategic priorities, and board expectations., • Enhance communications to foster a culture of transparency and collaboration., • Manage outreach efforts to the broader community regarding sponsored insurance programs.Finance and Accounting, • Provide oversight to Finance and Accounting team to ensure monthly, quarterly and annual financials., • Oversee budget creation and monitoring including monthly and quarterly forecasts and variance analysis., • Review and support efficient integration into one reporting structure., • Establish and document best practice and benchmarking capabilities to ensure effective standard operating procedures with a target of an 8–10-day close period for monthly and quarterly reporting.Veterinary Services, • Provide oversight to Veterinary Services including Trust Vets, Student Services and Stakeholder Relationships., • Support creation of organizational playbooks, SOPs and other organizational documentation as needed to support organizational sustainability and growth.Carrier Engagement, • Manage oversight of carrier relationships to ensure quality products, service, industry focused features and engagements for the program.Qualifications:, • Accounting degree strongly preferred; advanced degree/CPA or professional licensure preferred., • Life, Health and P&C licenses a plus., • Extensive knowledge of insurance programs and/or association sponsored programs., • Minimum of 15 years of experience managing business operations, with at least 10 years in a senior position., • Proven experience overseeing and developing strong teams., • Long-term project management planning and implementation., • Experience in digital systems, management, and risk management associated with data security a plus., • Demonstrated excellence in financial management, budgeting, forecasting, with a strong understanding of financial statements and key performance metrics., • Direct experience with transformational leadership of both people and systems. Benefits: The AVMA Trust offers a robust benefits package with access to health, dental, vision, life, AD&D, short-term disability, & long-term disability insurance; FSA & HSA plans; generous vacation & sick time; 11 Paid Holidays, an Employee Assistance Program (EAP) and 401(K) retirement plan. Deadline for application is 04/10/26. Application must include cover letter, resume, & salary requirements. Submit to: /m/f/d/v Powered by JazzHR n4J6qvFo7m

Job DescriptionBenefits: • 401(k), • Bonus based on performance, • Company parties, • Competitive salary, • Dental insurance, • Flexible schedule, • Free food & snacks, • Health insurance, • Opportunity for advancement, • Paid time off, • Parental leave, • Training & development Successful State Farm Agent is seeking a qualified professional to join their winning team for the role of Office Manager. We seek an energetic professional interested in helping our business grow through value-based conversations and remarkable customer experience. If you are a motivated self-starter who thrives in a fast-paced environment, then this is your opportunity for a rewarding career with excellent income and growth potential. Responsibilities • Establish customer relationships and follow up with customers, as needed., • Work with the agent to establish and meet marketing goals., • Develop leads, schedule appointments, identify customer needs, and market appropriate products and services., • Maintain a strong work ethic with a total commitment to success each and every day.As an Agent Team Member, you will receive..., • Salary plus commission/bonus, • Health benefits, • Paid time off (vacation and personal/sick days), • Commission plus bonus, • Valuable experience, • Growth potential/Opportunity for advancement within my agency, • Retirement Account 401KRequirements, • Excellent communication skills - written, verbal and listening, • Organizational skills, • Self-motivated, • Proactive in problem solving, • Dedicated to customer service, • Experience in a variety of computer applications, particularly Windows, • Ability to make presentations to potential customers, • Ability to effectively relate to a customer, • Bilingual - Spanish preferred or, • Bilingual - Polish preferred, • Must be Insurance licensed to offer Insurance products (Property, Casualty, Life, Health)If you are motivated to succeed and can see yourself in this role, please complete our application. We will follow up with you on the next steps in the interview process. This position is with a State Farm independent contractor agent, not with State Farm Insurance Companies. Employees of State Farm agents must be able to successfully complete any applicable licensing requirements and training programs. By accepting this position, you are not guaranteed an agency position with State Farm Insurance Companies. As an agent team member, you will still need to go through the regular State Farm agent selection process when you are ready to pursue an agency opportunity. State Farm agents are independent contractors who hire their own employees. State Farm agents employees are not employees of State Farm.

Job Description You’re the best and you want to join a team that appreciates you, where you can create your own opportunities. Who We Are Have a passion for success? Drive to grow, learn, and be the best? Desire a growing, family-friendly company to build a long-term career? Look no further! S and J is an employee-focused workplace looking to grow and build their team of professionals! At S and J Plumbing, we believe happy employees create happy customers and that is why we are determined to make this the only place you will ever want to work. We’re a dedicated team, driven by our values and the quality of our work. If you’re ready for the next step in your career, come pursue a rewarding role with us! Apply today for competitive pay, generous benefits, and the chance to build a better life for you and your family! We keep on growing because we only hire the best, and our customers love us for it. We’ve been at this a long time here in Arlington Heights. You’ve probably seen our trucks and our ads. What you don’t know is what it’s like to be a part of a team like this. How much you feel appreciated when you don’t cut corners. How much we inspire ongoing training and education. How it feels to have customers rave about you. How much you can earn when you truly are the best. People often come to us looking for a job. They stay with us because they find a fulfilling career, room to grow, and opportunities to excel. Why Choose S and J Plumbing • Competitive pay – $20-$35/hr. plus monthly bonuses, • Medical Insurance – we pay 80% for you and your family's insurance premiums for health, dental, vision. Blue Cross/Blue Shield PPO, • Work life balance – up to 2 weeks of PTO and holiday pay, • 401k Plan with a 5% match, • PAID TRAINING – Nexstar training, Service Titan training, PSP training, • Relaxed and fun atmosphere, • Growth opportunitiesOur Core Values, • Integrity: we are honest, ethical, and trustworthy., • Professionalism: we prepare, present, and execute at an elite level., • Accountability: we accept full responsibility for our decisions, actions, and results., • Family: we nurture our team members and customers.The Big Task You will be the central hub of our field operations, ensuring our team of plumbers is efficiently scheduled and our customers receive timely, high-quality service. Key Sub Tasks • Learn the business and learn how to prioritize the most urgent customer calls., • Strategically dispatch the right technician to the right job, leveraging a data-driven approach., • Proactively communicate with customers to manage expectations and provide appointment updates., • Ensure a quality customer experience by relaying detailed and accurate information to the technicians in the field., • Record and report the service calls., • Participate in training so that you grow and develop as a professional., • Manage and adjust daily schedules for all field technicians to maximize efficiency and productivity., • Proactively communicate with clients to notify them of any delays, and reschedule appointments as necessary., • Monitor the location and status of all plumbers to ensure they arrive at their designated appointments on time., • Collaborate closely with the Customer Experience Manager to continuously refine and improve dispatching strategy., • Provide ongoing support to plumbers in the field, helping them with scheduling issues., • Utilize dispatching software and other computer programs to ensure all job details and customer records are accurate., • Professionally engage with clients to understand their needs and address any issues or concerns., • Prioritize urgent service requests to ensure immediate customer and company needs are met., • Complete all assigned administrative tasks in a timely and accurate fashion.Competencies for Success, • 3+ years of experience in a dispatch or customer service role, preferably in a service-based industry., • Strong geographical knowledge of Arlington Heights and surrounding areas., • Exceptional attention to detail and ability to make data-driven decisions., • Ability to multitask and remain calm under pressure., • Proficiency with computer software, including dispatching systems, mapping tools, and standard office applications., • Highly organized with exceptional follow-through abilities., • A team-player mindset that blends well with a fast-paced, goal-driven environment., • Highly motivated, flexible, and great attitude., • Military-experienced candidates are encouraged to apply.If you can achieve the above and you find it fun and challenging - you have just the right amount. If you want to be part of something bigger than just a job – make this career move and find exactly what you’re looking for. You will work in a place where you will be appreciated by your team and customers, and where your work has a direct affect on the success of the company. If this sounds like you, spend a little time learning about S and J Plumbing by visiting Powered by JazzHR ejjlaVdnRf

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