Office & Admin jobs in East Hampton, New YorkCreate job alerts

Note : This is an educational program, not a job.Successful completion of the program does not guarantee employment but will equip you with valuable skills for the healthcare job market.Looking to start a rewarding career path in the healthcare industry? Use Dreambound to find a Healthcare Administr

We are seeking an Office Administrative Assistant to manage the front desk of our office in Sag Harbor. This is a key role for us, as this position is the company’s first point of contact for our clients, partners and vendors. We are looking for an energetic individual who is well-organized, communicates well and practices excellent time management skills. In addition, this individual should have top-notch customer service skills and be a problem solver. \n \n RESPONSIBILITIES: \n\n • Answers and transfers phone calls, screening when necessary\n, • Welcomes and directs visitors and clients\n, • Maintains filing systems as assigned\n, • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed\n, • Responds to and resolves administrative inquiries and questions\n, • Coordinates and schedules travel, meetings, and appointments for managers or supervisors\n, • Prepare agendas and schedules for meetings as needed\n, • Maintains office supplies and coordinates maintenance of office equipment\n, • Order supply for yards and field workers, including uniforms, handheld equipment, etc.\n, • Oversees distribution of the mail\n, • Oversee the organization and planning of all charitable donations. Create process for requests for donation to be submitted and reviewed\n, • Oversee Conference registrations; review process registration forms, review all travel arrangements if required, all restaurant reservations if required\n, • Oversee the organization and maintain the permits and renewal calendar\n, • Oversee Membership renewals (ex. ASLA, Garden Conservancy, etc.)\n, • Manage the renewal of all permit registrations/2290/special permits annually\n, • Manage the renewal of landscaper/contractor permits as needed\n, • Enter cash receipts\n\n \n QUALIFICATIONS: \n\n • Excellent verbal and written communication skills\n, • Excellent interpersonal and customer service skills\n, • Proficient in Microsoft Office Suite or related software\n, • Excellent organizational skills and attention to detail\n, • Basic understanding of clerical procedures and systems such as recordkeeping and filing\n, • Ability to work independently\n, • Spanish language proficiency a plus\n

Accounts Receivable Clerk US-NY-Calverton Job ID: 3651 of Openings: 2 Corporate office Overview Accounts Receivable Clerk We are a Leading Building Supplies Company with a Vibrant Team of 800+ Professionals Serving Long Island, Connecticut, Rhode Island, and Massachusetts. For NYS transparency, the expected salary range is $20.00 - $25.00 per hour. Actual compensation will be commensurate with experience and in compliance with applicable laws. Accounts Receivable Clerk Great opportunity to work for a growing company and build on your knowledge and skills to grow your career! At RBS, you will have: • Amazing people to work with that help you succeed., • Work/life balance with a culture of kindness and respect., • Company-hosted family events., • Rewarding careers with supportive management., • Participation in philanthropic activities in the community., • Professional Development | On-site & virtual training, • Stability from our long history of success and growth., • Superior benefits including 401K, Med/Dent/Rx, LTD, Life, Ancillary benefits, Flex Spending, discounts & more, • The opportunity to grow your career and move up the ladder! Core Values We are committed to a culture that reflects our values. All team members are expected to model these in every interaction: • Championing Customer Needs Prioritize customer satisfaction and service excellence., • Acting with Honesty and Integrity Do the right thing, always., • Following Policies and Procedures Ensure compliance and consistency., • Working Safely Promote a safe and healthy work environment., • Teamwork Collaborate, support, and treat others with respect Riverhead Building Supply is an Equal Opportunity Employer that respects the worth and dignity of all employees. EOE, including but not limited to disability and veteran status. For more information, call: 631.591.8100 Accounts Receivable Clerk Responsibilities Accounts Receivable Clerk Responsibilities _ • Process and post customer payments, including checks, credit cards, wire transfers, and ACH payments., • Perform account reconciliations to ensure accurate customer balances and records., • Communicate professionally with internal teams and external customers via phone, email, mail, and other correspondence., • Research and resolve customer inquiries, billing discrepancies, and account issues in a timely manner., • Review accounts and make credit-related decisions on pending orders, including recommending credit line increases when appropriate., • Maintain a high level of accuracy while managing multiple priorities in a fast-paced environment., • Demonstrate strong attention to detail, organizational skills, and the ability to work independently., • Experience with CSD/ERP systems is a plus, but not required., • Proficiency with Microsoft Outlook, Word, and Excel is preferred. Qualifications Accounts Receivable Clerk Qualifications • Accounts receivable, accounting, or related office experience preferred., • Strong organizational, communication, and customer service skills., • Detail-oriented with the ability to work independently., • Proficiency with Microsoft Outlook, Word, and Excel., • ERP or accounting software experience a plus. PM18 PIf9eb9666bf03-26289-41493878

Job Description • Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc., • Accurately prepare and copy board packages as instructed by Agents., • Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc., • Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries., • Run daily listings search for Agents and email to all daily, by 9:00am., • Order/track business cards and name plates for all Agents., • Coordinate and track all advertising loans between Agents and Marketing., • Process mail, and create the mailing tracker to be sent to Marketing, • Proof read all deliverables, communications, etc., • Ensure consistency and standards are met on all work products., • Maintains the Agent mailbox directory., • As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity., • Provide back-up administrative support as needed., • Assist with special projects as needed., • Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required., • Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook., • Ability to learn and demonstrate excellent working knowledge of Real Plus., • Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization., • Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines., • Associates or Bachelor’s degree preferred, • 2 years or more of real estate or related industry experience highly desirable., • 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment. Monday-Friday 9:30-5:00pm

At Stop & Shop, we are dedicated to creating and maintaining a culture where the diverse backgrounds and experiences of our associates are celebrated, and all associates feel they belong and thrive. We work as one team to break down barriers, put the customer first and show that we care for our customers, communities and each other. At Stop & Shop, we're here to feed all of life's moments, and we've made a promise to our customers to help them make the small wins possible every day. PRIMARY PURPOSE Our meat clerks select the best cuts for customers and help them find what they need. That's not all. They also stock and maintain display cases and help our meat cutters weigh, prepare, label and package products. This is just a general overview of their job duties. You may be asked to assist in other ways too, depending on the needs of your store. Hourly Rate: $18.00 Stop & Shop is an equal opportunity employer. We comply with all applicable federal, state and local laws. Qualified applicants are considered without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status or any other characteristic protected by law.

Health-Vision-Dental / 24 days PTO + paid holidays / Mission-Driven Company / Free cat food every month - As a Customer Service Rep at Smalls, you will: Manage incoming customer inquiries and requests through multiple communication channels such as phone, email, and live chat; Provide excellent cust

We are seeking an Office Administrative Assistant to manage the front desk of our office in Sag Harbor.

We are seeking an Office Administrative Assistant to manage the front desk of our office in Sag Harbor.

We are seeking a passionate, customer service-oriented, and hard-working individual to join our team as a Front Desk Coordinator at Tracy Anderson Method. Maintain a clean, organized, and welcoming front desk area.

Answer incoming phone calls and take accurate messages.Assist sales staff with filing and administrative tasks.Check and communicate the status of customer orders.Make change and support counter sales transactions.Support sales transactions and credit approval processes.Provide administrative and op

Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.

At Stop & Shop, we are dedicated to creating and maintaining a culture where the diverse backgrounds and experiences of our associates are celebrated. We are looking for a Retail Operations professional to join our team in East Hampton, NY.

Up to $64,000-yr / $200-month work from home stipend / Medical-Dental-Vision-Life-AD&D-Disability / Generous PTO / FSA / 401(k) plan - As a Accounts Receivable Specialist I at Production Solutions, you will: Manage and process incoming payments efficiently; Reconcile accounts to ensure accurate reco

Competitive pay - As a Data Entry Specialist at Validus Fitness Training, you will: Enter data accurately and efficiently into various systems and databases; Maintain the integrity and security of all data; Ensure all data is properly formatted and organized; Collaborate with team members to trouble

Office Assistant / Remote] - Anywhere in U.

Answer incoming phone calls and take accurate messages.Assist sales staff with filing and administrative tasks.Check and communicate the status of customer orders.Make change and support counter sales transactions.Support sales transactions and credit approval processes.Provide administrative and op

Job Description Private company seeks a highly organized, resourceful, and proactive Administrative Assistant to support its Bridgehampton, NY office and growing management team. This is an excellent opportunity for a motivated early-career professional or recent graduate looking to build a career within a dynamic and growing organization. The company values developing talent from within and offers meaningful opportunity for advancement for someone who is eager to learn, take ownership, and grow with the team. The Administrative Assistant will play an important role in maintaining organization and ensuring seamless communication and document flow between the company's Bridgehampton and Florida offices. This is a full-time, in-office position based in Bridgehampton, NY, with a Monday through Friday schedule of approximately 9am to 5pm. The ideal candidate is exceptionally reliable, digitally savvy, detail-oriented, and comfortable independently identifying what needs to be done and following through to completion. The Bridgehampton office offers an energetic, engaging, and team-oriented environment with a welcoming office culture, a collaborative atmosphere, and thoughtful employee perks including weekly manicures and pedicures, an on-site barbershop and a dog friendly space. Responsibilities include, but are not limited to: · Maintain organized digital files, records, and shared documents · Coordinate the flow of information and documentation between the Bridgehampton and West Palm Beach offices · Route contracts, legal documents, permits, and other materials for required signatures and approvals · Track outstanding documents and ensure completed materials are returned, properly filed, and easily accessible · Help maintain clear and timely communication between offices and members of the management team · Assist with travel arrangements for members of the management team as needed · Provide general administrative and office support while anticipating needs and helping keep day-to-day operations organized · Take initiative on projects and administrative matters, independently researching solutions and following through as needed · Additional Administrative Assistant responsibilities as needed and requested Requirements: · Strong command of the English language with excellent written and verbal communication skills · Excellent organizational skills and exceptional attention to detail · Strong digital organization skills and general technology proficiency, including comfort maintaining shared files and documents · Highly reliable, resourceful, proactive, and capable of working independently · Ability to manage multiple priorities, track details, and ensure tasks are completed accurately and on time · Professional, polished, and eager to learn and grow within the organization · Motivated by the opportunity to take on increasing responsibility and advance within the company · Comfortable working in an energetic office environment where dogs are regularly present · Excellent references from both current and former employers · Able to legally work within the United States for any employer Compensation: $75,000 to $80,000 per annum, with flexibility for the right candidate Benefits: Health insurance, 401(k), vacation, and sick time Compensation is dependent upon experience, references, and the results of reference checks and background check.

Job Description This is an opening for the front desk of a busy practice. You are the first point of contact with the patients. Essential Job Functions: • Perform all necessary receptionist duties including answering, screening and, • Routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages., • Be polite and courteous at all times., • Be able to triage phone calls and determine if urgent, give call to physician or nurse immediately., • Greet and register each patient as they arrive., • Verify patient demographics and insurance information into the EMR., • Collect any necessary co-payments., • Notify the provider/staff of patients? arrival., • Schedule patient appointments., • Schedule any services or procedures as needed., • Maintain/prepare patient charts and physician schedule., • Open and close office, if needed., • Ensure HIPAA & OSHA guidelines are followed at all times., • $22.00-$24.37 per hour

Job Description Halsey Dermatology in beautiful Sag Harbor, NY is seeking an experienced Medical Receptionist to become a part of our team! Our mission is to provide high quality dermatology and skin care services to children and adults in our community. The position is available immediately, and experience is appreciated, but not required. This position would be best suited for an outgoing person who enjoys working with both Medical and Cosmetic Dermatology patients, and has an interest in skin care. A warm personality and a passion for customer service and teamwork is a must. Our position includes paid training in a supportive environment. You will perform routine administrative and clinical assignments to help with patient care and keep the practice running smoothly. Responsibilities: • Greets patients warmly, • Verifies and collects demographic and insurance information, • Processes appropriate documents in an organized and accurate fashion, • Prepares and restocks examination rooms, procedure rooms, and other patient care and common areas at scheduled intervals, • Represents office in a professional manner and treating all customers and fellow employees in a courteous and cooperative manner, • Respects patient confidentiality, • Performs all other related duties as assigned Qualifications: • High School diploma or GED, • Working knowledge and experience as a receptionist highly preferred, • Prior experience with reception/front desk in a medical office setting, or in hospitality, • Spanish language proficiency/fluency appreciated, but not required Why work with us? • Excellent company culture, • Reasonable hours, • Work-life balance, • Great patients and colleagues

Job DescriptionDescription: Front Desk Coordinator At Tracy Anderson Mind and Body Location: Sag Harbor/Water Mill Studios This is a part time role that requires flexible schedule including weekends Hourly Rate $21.00 Tracy Anderson is a specialized genre of fitness that is practiced and celebrated worldwide. It's a dynamic, holistic approach to movement designed for total-body balance, and built to evolve with clients throughout their lives At our members-only studios (New York City, Los Angeles, the Hamptons, London, and Madrid), we offer clients new weekly classes featuring the latest Tracy Anderson choreography, prescribed custom training regimens, one-on-one training, and other bespoke options. Each studio hosts a dedicated training team with deep knowledge of Tracy's original language of movement, based on more than two decades of scientific research and proven results. Job Description: We are seeking a passionate, customer service-oriented, and hard-working individual to join our team as a Front Desk Coordinator at Tracy Anderson Method. This position is perfect for someone who thrives in a fast-paced, luxury fitness environment and has a deep love for health and wellness. Overview of responsibilities and major areas are: Key Responsibilities · Provide superior guest service, ensuring every client feels welcome, valued, and supported. · Greet clients upon arrival, check in for classes, and assist with scheduling. · Manage phone calls, emails, and other inquiries with professionalism and enthusiasm. · Maintain a clean, organized, and welcoming front desk area. · Work collaboratively with the studio team to create an exceptional client experience. · Help facilitate class transitions and ensure smooth operations throughout the day. · Guide consumers with regards to the latest happenings within the studio. · Ensure the brand aesthetic and studio appearance is always upkept. · Accurately follow the daily checklist (pre/during/post) shift activities. · Work with Studio Manager and Sr. Management to support the financial goals and operational needs of the studio. · Occasionally travel between our 59th Street and Tribeca locations as needed. · Be knowledgeable about the Tracy Anderson Brand: history, products/programs, and all pricing. · Field both internal and external general questions and inquiries · Working with the studio to convey member concerns and feedback. · Responsible for general administrative computer work and ownership surrounding MindBody Online. · Effectively book, cancel and reschedule classes for members/drop-ins. · Prepares new records/files within MindBody Online. · Keep the retail area looking great which includes keeping it clean and re-merchandising products to attract customer's attention. · Receive and transfer all inventory to the appropriate location. · Pro-actively watch for theft to avoid shrinkage. · Support studio managers in maximizing and maintaining studio operational efficiency. · Other duties assigned by management. · Support TA LIVE experience and troubleshooting with camera set up and streaming What we offer (permanent employment only) · Medical/Dental/Vision · This role offers a competitive salary based on experience & performance · On-site fitness studio classes. Discount on all retail · 401(k) matching · Employee assistance program · Life insurance/STD/LTD company paid · Paid time off EEO Statement Tracy Anderson (TA) is an equal-opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at TA are based on business needs, job requirements and individual qualifications, without regard to race, color, creed, religion or belief, gender, age, sexual orientation, national origin, disability, veteran status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. TA will not tolerate discrimination or harassment based on any of these characteristics. Requirements: POSITION REQUIREMENTS · Excellent interpersonal and communication skills. · Passion for health, fitness, and the Tracy Anderson Method. · Positive attitude and strong work ethic. · Ability to multitask and thrive in a high-energy, fast-paced environment. · Previous experience in customer service, hospitality, or fitness industry is a plus.

Job Description Responsibilities: The Lead Medical Receptionist collaborates with the Practice Administrator in an office setting to ensure quality patient care. • Answer large volume of calls promptly., • Screen all calls for urgency and handle all calls with confidence, compassion and efficiency., • Overseeing Medical Receptionists and their day to day responsibilities., • Schedule appointments for all providers., • Make appointments for new and existing patients., • Collect and verify patient demographic information., • Take and record patient messages accurately., • Review and maintain provider?s schedules to ensure productivity and that appointments are scheduled appropriately., • Train new employees., • Handling patient related issues., • Perform all other duties assigned., • Oversee employees? breaks and lunches regarding clock in/clock out., • Oversees waiting room flow., • Ensures call report is addressed (call backs, provider messages)., • Manages Phreesia ? blasts, check in, text responses, insurance verification., • Responsible for copay collection., • Oversees handling of office pool to ensure timely answering of messages., • Admin Chart Scrub Oversight, • Preview Incoming consults for provider review. Rotating Weekends/ 1 Weekend Day

Founded in 2007, Initiate Government Solutions (IGS) a Woman Owned Small Business.We are a fully remote IT services provider that delivers innovative Enterprise IT and Health Services solutions across the federal sector.Our focus is on data analytics, health informatics, cloud migration, and the mod

CGS is seeking a Senior Systems Administrator to join our team supporting a wide-ranging technical support initiative for a large Federal agency. Relativity Certified Administrator or Relativity Infrastructure Specialist Certificate.

ServiceNow System Administrator. The ServiceNow System Administrator will play a key role in establishing foundational platform standards, administrative processes, environment controls, user and access governance, security configurations, integrations, and operational procedures. ServiceNow Certifi

Business Systems Administrator- VOIP. The Business Systems Administrator is responsible for the administration, support, and ongoing optimization of the company’s voice and communication systems.

You lead the hardest infrastructure projects, own security and compliance programs, act as the highest escalation point for critical incidents, and shape long-term infrastructure strategy — all while mentoring the administrators coming up behind you. Mentoring administrators and producing executiv

Who We Are & Why You’ll Love It Here.At Powernet, we don’t just deliver top-tier wireless, voice, Managed IT, and security solutions—we make connecting businesses seamless, smart, and reliable.We’re a team of innovators, problem solvers, and tech enthusiasts who believe work should be reward

Senior Discovery IT System Administrator. CGS is seeking a dedicated Senior Discovery IT System Administrator to join a fast-paced and hard-working team to assist with any legal accounts. As a Senior Discovery IT System Administrator, you will play a key role in supporting various aspects of the com

Relativity Senior Systems Administrator. Systems Administrator to join our team! You will handle a variety of projects to support and improve the organization’s network systems. Produce and update system diagrams, administrator guides and end user documentation.

Relevant certifications such as Jamf Certified Administrator, Google Workspace Administrator, Okta Certified Administrator, Palo Alto Networks, Microsoft, or equivalent certifications. Reporting to the Director of Technology, the Senior Systems Administrator is responsible for ensuring the reliabili

Produce and update system diagrams, administrator guides and end user documentation. Senior Relativity Senior Systems Administrator. Systems Administrator to join our team! You will handle a variety of projects to support and improve the organization’s network systems.

Epic Kids is the leading digital reading platform built for kids 12 and under, trusted by millions of children, educators, and families around the world.Our mission is to inspire a lifelong love of reading by providing unlimited access to thousands of high-quality books, videos, and educational cont

As a Discovery IT System Administrator, you will play a key role in supporting various aspects of the company's portfolio. Discovery IT System Administrator. CGS is seeking a dedicated Discovery IT System Administrator to join a fast-paced and hard-working team to assist with any legal accounts.

At Summit TRC, we are focused on solving complex problems in defense and space domains.Be sure to check out our Careers page!.We are seeking to add a Systems Adminsitrator to our 24/7 Mission Operations team.This role will provide support to the warfighter by troubleshooting and solving issues relat

The Concur Systems Administrator will partner with Finance, Accounting, IT, Human Resources, and travel stakeholders to maintain system functionality, resolve issues, improve workflows, and support reporting and compliance requirements. We are seeking SAP Concur Systems Administrator to manage the d

CGS is seeking a Senior Systems Administrator to join our team supporting a wide-ranging technical support initiative for a large Federal agency. Relativity Certified Administrator or Relativity Infrastructure Specialist Certificate. Senior Systems Administrator II.

Manager- Business Systems Administrator. We are seeking a highly experienced Manager - Business Systems Administrator to support our.

Now Hiring: System Administrator. Serve as an escalation point for IT Specialists and System Administrators, providing technical leadership, mentorship, and quality assurance oversight.

System Administrator activities. At a minimum of one of the following certifications: CompTIA Security+, CompTia Network+, CompTIA A+,Microsoft Certified Professional (MCP), Microsoft Certified System Administrator (MCSA) certification.

POSITION: Construction Administrator. The Construction Administrator provides essential administrative, project and business support throughout all phases of construction.

An established, family-owned retailer serving the tri-state area is seeking a Payroll Administrator to join its corporate payroll team. The Payroll Administrator will process payroll for approximately 250–400 employees as part of a seven-person team supporting a workforce of approximately 2,500.

JK Executive Strategies is proud to partner with a dynamic boutique civil litigation firm in search of a Firm Administrator/Paralegal to join its team!. The Firm Administrator/Paralegal will serve as a key operational and legal partner to its attorneys. The Firm Administrator/Paralegal will have pri

Senior Trust and Estates Administrator. Our client firm is seeking a talented and detail-oriented Senior Trust & Estate Administrator to join their Trusts, Estates & Wealth Preservation group. Senior Trust and Estates Administrator – Corporate.

Trust and Estates Administrator. The Trust & Estates Administrator is responsible for providing paralegal support and assistance to supervising attorneys and paralegals in all aspects of estate and trust administration. The T&E Administrator maintains professionalism and strict confidentiality in al