Events Assistant
21 hours ago
Vitoria-Gasteiz
Events Assistant (Volare Vitae) Are you organised, creative, and excited about supporting the delivery of international events? At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings. What you’ll do: • Assist in planning and coordinating events (workshops, conferences, meetings, study visits), • Support preparation of event agendas, participant lists, and coordination materials, • Liaise with venues, service providers, and suppliers to ensure smooth event delivery, • Support participant communication, including invitations, registrations, and follow-ups, • Assist with travel and accommodation arrangements for speakers and participants, • Prepare event materials (presentations, badges, agendas, visibility items), • Provide on-site or remote support during events, ensuring smooth coordination, • Support post-event activities, including feedback collection and reporting, • Ensure compliance with EU visibility and branding requirements Who you are: • Organised, detail-oriented, and able to manage multiple deadlines, • Comfortable working in a fast-paced, international environment, • Strong communication skills in English (additional languages are a plus), • Proficient in MS Office; experience with event tools/platforms is an advantage, • Experience in event organisation, administration, or logistics is an asset, • Proactive, flexible, and solution-oriented mindset What we offer: • A flexible and dynamic international working environment, • Hands-on experience in organising events for EU-funded projects, • Close collaboration with experienced consultants and project teams, • Opportunity to develop skills in event management and coordination, • Career growth opportunities within the company Learn more about us: ___ Interested or know someone who might be a fit? Feel free to reach out or apply directly. The recruitment process will be ongoing until Summer 2026. Only shortlisted candidates will be contacted.
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