Barcelona
We are seeking an Office Manager to support the day-to-day operations of an international office environment. This role is essential to ensuring operational efficiency, coordination, and a well-organized workplace, while providing key administrative support across HR and Finance functions. This is a hands-on role requiring strong organizational skills, discretion, and the ability to work effectively with multiple internal and external stakeholders. Role Overview: The Office Manager will be responsible for the smooth and efficient running of office operations, acting as a central point of contact for office-related coordination. The role combines office management responsibilities with administrative support to HR and Finance, contributing to structured and reliable business operations. Key Responsibilities: • Manage office facilities, equipment, and supplies to ensure continuous operational readiness., • Coordinate meeting rooms, internal events, and day-to-day office logistics., • Act as the main point of contact for external suppliers and service providers (IT, cleaning, maintenance, catering)., • Provide HR administrative support, including onboarding coordination, workstation setup, and employee welcome processes., • Support Finance-related administrative tasks, such as purchase requests, invoice processing, budget tracking, and vendor coordination., • Maintain office documentation, procedures, and records, ensuring accuracy and confidentiality., • Support internal coordination initiatives and contribute to ongoing process improvements., • Ensure compliance with internal policies and operational standards. Candidate Profile: • Degree in Business Administration, Management, HR, Finance, or a related field., • 2–4 years of experience in office management, administration, or operational roles, preferably in an international environment., • Strong organizational skills, attention to detail, and a high level of discretion., • Proactive, reliable, and comfortable working across multiple stakeholders., • Professional proficiency in English (B2 or higher); Spanish is an advantage., • Strong command of MS Office and general digital tools.
