Executive Assistant & Office Administration
hace 1 día
Madrid
About the position We are looking for a proactive and highly organized Executive Assistant & Office Administration to join our Executive Office in Madrid. In this role, you will provide hands-on support to members of our leadership team, playing a key part in ensuring the smooth day-to-day running of the office. This is a varied and fast-paced position, ideal for someone who enjoys being at the heart of the business, is eager to learn, and is comfortable taking on a wide range of responsibilities. You will be exposed to senior stakeholders and involved in multiple aspects of office operations, making this a great opportunity for development and growth .Due to the nature of the role, a high level of professionalism, discretion, and confidentiality is essential . The position is based in Madrid, with a hybrid model (4 days in the office, 1 day remote ). Specific responsibilit • iesProvide support to the Executive members of the leadership t, • eamManage calendars, schedule meetings, and coordinate internal and external appointme, • ntsArrange domestic and international travel, including itineraries and logist, • icsPrepare and submit expense reports accurately and on t, • imeSupport the creation of presentations, reports, and other documentat, • ionCoordinate meetings and ensure all logistics are in pl, • aceAssist with the organization of internal and external eve, • ntsSupport onboarding administration for new hires (documentation, coordination, logisti, • cs)Manage office supplies and procurement proces, • sesWelcome and coordinate visitors to the Executive Off, • iceAct as a point of contact for general administrative quer, • iesProvide ad hoc support on projects and initiatives as nee ded Required Knowledge, Skills & Abili • tiesStrong organizational and multitasking skills, with the ability to prioritize effecti, • velyHigh attention to detail and a structured way of wor, • kingExcellent communication skills, both written and ve, • rbalHigh level of discretion and ability to handle confidential informa, • tionProactive, flexible, and solution-oriented min, • dsetStrong interpersonal skills and ability to work with senior stakehol, • dersAbility to work both independently and as part of a, • teamComfortable in a fast-paced, dynamic environ, • mentGood knowledge of Microsoft Office (Outlook, PowerPoint, Excel, W ord) Required Qualifica • tionsPrevious experience in an Executive Assistant, administrative, office support, or similar, • roleExperience supporting senior stakeholders is an adva, • ntageFluent in Spanish and English (both written and sp, • oken)Based in M adrid