Office Manager - SAVIO ENTERPRISES LIMITED T/A Ingram & Sons Motors

Duties and responsibilities:

Supervise and manage office staff, fostering a collaborative team environment.
· Maintain accurate records of company documents, employee files, and operational data
· Assist in the preparation and management of the office budget, monitoring expenses and ensuring cost-effectiveness.
· Oversee invoicing processes, ensuring timely billing and payment collection from clients.
· Coordinate payroll processing and ensure compliance with relevant regulations.
· Assist in the recruitment, on boarding, and training of new employees.
· Ensure a smooth post-sale process (title work, registration, loan processing).
· Ensure all sales and finance contracts are completed accurately and legally.
· Oversee vehicle maintenance schedules, ensuring compliance with safety regulations and company policies.
· Liaise with suppliers and vendors to negotiate contracts and manage service agreements.
· Serve as a point of contact for clients, addressing inquiries and providing information about services.
· Maintain records of vehicle inventory, sales, and trade-ins.
· Coordinate with IT support to ensure that office technology and systems are functioning properly.
Process deals, titles, and vehicle registrations accurately.
· Address any operational issues that arise and implement solutions to improve processes.
· Ensure the company adheres to industry regulations and safety standards.

** Skills and responsibilities:**

· Strong verbal and written communication skills
· Capability to lead and motivate a team, fostering a positive work environment.
· Understanding budgeting, invoicing, and financial reporting to effectively manage office expenses.
· Proficiency in managing time efficiently to meet deadlines and handle various responsibilities.
· Familiarity with office management software, spreadsheets, and other relevant technology.
· Ability to negotiate contracts and service agreements with vendors and suppliers.
· A relevant bachelor’s or master’s degree