Contractor Administrative/Office Assistant
26 days ago
London
Cytokinetics is a late-stage specialty cardiovascular biopharmaceutical company focused on discovering developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised. As a leader in muscle biology and the mechanics of muscle performance the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility. Cytokinetics (UK) Limited is seeking an experienced and energetic Administrative/Office Assistant to join their newly created and growing UK team. Reporting directly to the VP General Manager UK/Ireland and Nordics the candidate will support the team by managing relevant business administrative processes critical internal and external meetings and events and will be the key contact for the office. This role will be onsite at the Cytokinetics office 3 days a week as part of a functioning hybrid work environment for the team. Note: The current team operates 100% remotely (home office and field-based). The office solution will complement the flexible model once established. ROLE RESPONSIBILITIES • Manage critical business administrative processes including: • Manage invoice tracking versus budgets and accruals. • Plan and organize team meetings and internal events including venue selection agency/vendor contracting and ensuring fun and engaging team-building elements. Ensure follow-up on action items post-meeting., • Basic project management for external events (e.g. booking meetings venues logistics and vendor management) involving healthcare professionals (HCPs) such as congresses symposia educational events and expert meetings in close collaboration with Commercial and Medical Affairs teams., • Assist People Managers with onboarding new team members by organizing workplaces and IT equipment. Introducing new colleagues to relevant business processes and systems, • Be onsite at the Buckinghamshire-based Cytokinetics office 3 days a week as part of a functioning hybrid work environment for the team. Note: The current team operates 100% remotely (home office and field-based). The office solution will complement this flexible model once established., • Manage administrative tasks and duties of Cytokinetics (UK) Limited with UK authorities vendors and others., • Manage and maintain filing system for relevant documents of Cytokinetics (UK) Limited including financial data protection and anti-bribery documentation as well as all executed contracts., • Coordinate roll-out training and documentation of company SOPs., • Perform general office duties such as answering phones handling correspondence and filing documents., • Minimum of 4 years of experience in managing business processes. Healthcare and/or pharmaceutical industry experience highly advantageous., • Proven track record of supporting senior management and broader teams in a hands-on start-up-like environment., • Exceptional multitasking and prioritization skills with the ability to perform efficiently under pressure., • Advanced proficiency with relevant office software applications and company administration/finance as well as contract management systems., • Excellent interpersonal and organizational skills with self-confidence in building positive productive working relationships across all levels., • Demonstrated project management experience with strong planning and cross-functional coordination abilities., • Highly structured organized efficient solution-focused way of working and communicating., • The privilege to participate in building and shaping the in-country operations of a young dynamic company in the UK/Ireland/Nordics region assuming personal responsibility for business-critical projects and processes within a team of highly experienced professionals., • An opportunity to join a scientifically outstanding research-based specialty care pharmaceutical company shaping the future of innovative treatments in muscle biology., • A highly collaborative and inclusive environment which supports professional growth and personal development. Our employees come from different backgrounds and we celebrate those differences. We are looking for the best candidates for our open roles but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team we would love to hear from you. Please review our ___Please review our Cytokinetics is a late-stage specialty cardiovascular biopharmaceutical company focused on discovering developing and commercializing first-in-class muscle activators and next-in-class muscle inhibitors as potential treatments for debilitating diseases in which cardiac muscle performance is compromised. As a leader in muscle biology and the mechanics of muscle performance the company is developing small molecule drug candidates specifically engineered to impact myocardial muscle function and contractility. Cytokinetics (UK) Limited is seeking an experienced and energetic Administrative/Office Assistant to join their newly created and growing UK team. Reporting directly to the VP General Manager UK/Ireland and Nordics the candidate will support the team by managing relevant business administrative processes critical internal and external meetings and events and will be the key contact for the office. This role will be onsite at the Cytokinetics office 3 days a week as part of a functioning hybrid work environment for the team. Note: The current team operates 100% remotely (home office and field-based). The office solution will complement the flexible model once established. ROLE RESPONSIBILITIES • Manage critical business administrative processes including: • Manage invoice tracking versus budgets and accruals. • Plan and organize team meetings and internal events including venue selection agency/vendor contracting and ensuring fun and engaging team-building elements. Ensure follow-up on action items post-meeting., • Basic project management for external events (e.g. booking meetings venues logistics and vendor management) involving healthcare professionals (HCPs) such as congresses symposia educational events and expert meetings in close collaboration with Commercial and Medical Affairs teams., • Assist People Managers with onboarding new team members by organizing workplaces and IT equipment. Introducing new colleagues to relevant business processes and systems, • Be onsite at the Buckinghamshire-based Cytokinetics office 3 days a week as part of a functioning hybrid work environment for the team. Note: The current team operates 100% remotely (home office and field-based). The office solution will complement this flexible model once established., • Manage administrative tasks and duties of Cytokinetics (UK) Limited with UK authorities vendors and others., • Manage and maintain filing system for relevant documents of Cytokinetics (UK) Limited including financial data protection and anti-bribery documentation as well as all executed contracts., • Coordinate roll-out training and documentation of company SOPs., • Perform general office duties such as answering phones handling correspondence and filing documents., • Minimum of 4 years of experience in managing business processes. Healthcare and/or pharmaceutical industry experience highly advantageous., • Proven track record of supporting senior management and broader teams in a hands-on start-up-like environment., • Exceptional multitasking and prioritization skills with the ability to perform efficiently under pressure., • Advanced proficiency with relevant office software applications and company administration/finance as well as contract management systems., • Excellent interpersonal and organizational skills with self-confidence in building positive productive working relationships across all levels., • Demonstrated project management experience with strong planning and cross-functional coordination abilities., • Highly structured organized efficient solution-focused way of working and communicating., • The privilege to participate in building and shaping the in-country operations of a young dynamic company in the UK/Ireland/Nordics region assuming personal responsibility for business-critical projects and processes within a team of highly experienced professionals., • An opportunity to join a scientifically outstanding research-based specialty care pharmaceutical company shaping the future of innovative treatments in muscle biology., • A highly collaborative and inclusive environment which supports professional growth and personal development. Our employees come from different backgrounds and we celebrate those differences. We are looking for the best candidates for our open roles but do not expect applicants to meet every qualification in order to be considered. If you are excited about what you could accomplish at Cytokinetics and believe you can add value to our team we would love to hear from you. Please review our * * * *