Administrative Assistant

Payroll Manager/ General Accountant The opportunity: Kings Bay Y/ JCC Brooklyn is a community center that connects, uplifts, and inspires. Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60 year-old mission. We welcome everyone from all religious, racial, and ethnic backgrounds. We operate various programs at 6 different physical locations in South, Central and North Brooklyn. Qualifications: - Bachelor’s degree in Accounting or Finance - 3+ years of Payroll processing experience with ADP - Detail-oriented with strong communication (verbal and written) and organizational skills. - Strong knowledge of Microsoft (Excel, Word) Approachable, easygoing and collaborative - Problem-solving/analytical team player Preferred: - Union employer experience - Knowledge of MIP Accounting software Payroll Manager Responsibilities: - Supervise payroll submission and processing through ADP. - Communicate with department managers regularly - Issue annual memos to employees and update on required tax withholding changes - Ensure that new hire information is submitted to NYS - Process miscellaneous payroll earnings and deductions (union, medical, dental, pension, and Vanguard retirement) - Resolve any payroll system issues with the payroll processing company (ADP) - Onboarding, assigning Time off Policies, Holidays, etc in ADP - Import bi-weekly payroll transactions and paychecks from ADP into the MIP accounting system - Process union and other remittances monthly - Respond to payroll-related inquiries - Ensure all time and attendance records are up to date and accurately recorded - Maintain complete personnel records, including terminations, department transfers, reviews, and documentation. - Process any required organizational payroll tax filing adjustments - Process annual IRS forms 1094/1095 - Gather/update payroll data for annual EEO-1 report preparation - Allocate invoices by location/department/program Other Accounting Responsibilities: - Assist with maintaining records for Human Resources and compliance. - Assist with year-end audit, 403(b) audit and city, state and federal audits - Provide ADP training for Managers and new hires - Back up to Accounts Payable processing - Back up to wire transfers - Backup to Accounts Receivable processing - Book monthly accruals/corrections and adjust entries as needed - Other duties as may be required from time to time by the CFO Job Benefits: - Health and vision coverage & dental coverage optional - Pension Benefit plan, after one year, with agency contribution - Life insurance, Optional 403/b plan & parental leave - Generous Paid time off (PTO) - Paid federal and additional holidays - Employee program discounts Schedule/Location: - Full-time position In-Person in our Sheepshead Bay, Brooklyn office. Salary: $70,000 - $80,000 annually

Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements. Handle correspondence, including emails, phone calls, and mail. Assist with personal errands and tasks, such as shopping, event planning, and household management. Prepare reports, presentations, and other documents as needed. Coordinate with other staff members and external contacts to ensure seamless communication and task completion. Maintain confidentiality and discretion at all times.

Responsibilities: Greeting and thanking guests in a sincere, friendly manner. Checking guests in on arrival and out on departure. Posting charges to appropriate guest accounts. Anticipating and addressing guests' needs, and resolving their problems and complaints. Assisting guests with disabilities. Operating switchboard and assisting with inquiries. Assisting the reservations manager with taking reservations. Collaborating and communicating with other internal departments to ensure guest satisfaction. Complying with company procedures and safety policies. Performing duties on a daily checklist.

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Executive assistant for new start up oral health and dental service organization in Brooklyn. Minimum of two years of college education. Average of 10-15 hours a week on varied executive and operational tasks. Must be very organized and responsible. References required.

We are looking for a highly organized and proactive Remote Personal Assistant to support our team and ensure smooth operations.

About Us: At GBS Guzman Business Services, we pride ourselves on delivering exceptional service and support to our clients. We're looking for a dynamic and versatile Client Service Representative to join our team. If you thrive in a fast-paced environment, love interacting with people, and have a knack for managing multiple tasks seamlessly, this might be the perfect opportunity for you! ** Role Overview:** As a Client Service Representative, you'll play a crucial role in ensuring smooth operations and excellent client relations. Your role will combine administrative support, client service, and office management, with a focus on creating positive experiences for both clients and team members. ** Key Responsibilities:**  Administrative Support: Manage schedules, handle correspondence, and prepare documents with efficiency and accuracy.  Client Relations: Provide top-notch service by addressing client inquiries, resolving issues, and maintaining detailed client records with professionalism.  Office Management: Oversee office supplies, equipment, and filing systems to ensure everything runs smoothly.  Meeting Coordination: Schedule and organize meetings, prepare agendas and minutes, and manage event logistics.  Record Keeping: Document and track important information, ensuring confidentiality and compliance with company policies.  Communication: Serve as a liaison between clients and the company, facilitating clear and effective communication.  Project Assistance: Support project management efforts, track timelines, and assist team members as needed.  Data Management: Update databases, generate reports, and ensure data accuracy and integrity. ** Ideal Candidate Profile:** We’re seeking someone with the following traits:  You excel in building relationships, energizing others, and communicating effectively.  You’re action-oriented and able to make decisions quickly while managing tasks efficiently.  You have strong organizational skills and attention to detail, ensuring accuracy in your work.  You offer a balanced approach, providing consistency and reliability in a dynamic environment. ** Qualifications:**  Previous experience in an administrative or client service role is preferred  Strong communication and interpersonal skills  Excellent organizational abilities and attention to detail  Proficiency in office software and technology  Ability to manage multiple tasks and prioritize effectively ** Why Join Us?:**  Competitive salary and benefits  Positive and collaborative work environment  Opportunities for professional growth and development If you’re ready to bring your unique skills and energy to our team, we’d love to hear from you! Apply today GBS Guzman Business Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Full job description Alzerina Jewelry is looking for someone to help with daily task at the HOME office Position Title: Personal Intern at Alzerina Jewelry Location: Home Office (Brooklyn, NY) About Us: Alzerina Jewelry is a dynamic and creative jewelry brand based in Brooklyn, NY. We’re passionate about crafting unique pieces that tell a story, and we’re looking for an equally passionate individual to join our team as a personal intern. Position Overview: We are seeking a motivated and enthusiastic intern to assist with a variety of tasks at our home office. This role offers a hands-on experience where you’ll work closely with Alzerina Gomes, the founder of Alzerina Jewelry. You will gain valuable insight into the daily operations of a growing jewelry business, from social media strategy to research and beyond. Key Responsibilities: Daily Operations: Assist with the day-to-day management of office tasks, including coordinating emails and managing schedules. Research: Conduct research on new sales strategies, social media trends, and potential influencer partnerships. Social Media Management: Contribute to the development of content and strategies for platforms like TikTok, YouTube, and Instagram. Communication: Manage professional communications, including drafting emails, making phone calls, and liaising with potential collaborators. Organization: Keep the office environment organized and ensure all tasks are completed on time. Qualifications: Office Skills: Strong organizational skills and proficiency in office software (e.g., Microsoft Office, Google Suite). Social Media Savvy: Familiarity with major social media platforms, especially TikTok, YouTube, and Instagram. Communication: Excellent written and verbal communication skills, with the ability to articulate ideas clearly and professionally. Independence: Ability to work independently with minimal supervision and manage multiple tasks simultaneously. Attitude: A positive, proactive approach with a willingness to learn and adapt. What We Offer: Practical Experience: Gain hands-on experience in a creative and entrepreneurial environment. School Credit: Internship can be used for school credit. Mentorship: Receive guidance and mentorship directly from Alzerina Gomes. Recommendations: A letter of recommendation upon successful completion of the internship. Perks: Breakfast, lunch Schedule: 8 hour shift Choose your own hours Day shift Holidays Monday to Friday Night shift

Good presentation. Good elocution. On time. Speaking English. Experience appreciated.