Administrative Assistant - Haitian Fight Against Discrimination Corp. - New York

PLEASE MAKE SURE YOU SPEAK MANDARIN BEFORE YOU APPLY Flushing Medical Clinic looking for a Mandarin Speaking front desk receptionist. We offer very competitive salary Overview We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience from the moment they arrive. Your energetic attitude, exceptional organizational skills, and ability to handle multiple responsibilities with ease will contribute significantly to our smooth daily operations. This paid position offers an exciting opportunity to develop your office management and customer service skills in a fast-paced environment. Responsibilities Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed and attended to. Manage multi-line phone systems efficiently, directing calls accurately and professionally while maintaining a friendly demeanor. Handle all front desk duties including scheduling appointments, managing calendars, and coordinating meetings using tools like Google Workspace and Microsoft Office. Perform data entry, filing, and proofreading tasks to maintain accurate records and ensure document quality. Support office management tasks such as inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar software. Assist with clerical duties including photocopying, faxing, mailing, and maintaining organized files for easy access. Provide administrative support to team members as needed, including personal assistant tasks such as calendar management and task prioritization. Qualifications Proven experience in office administration or clerical roles with strong organizational skills. Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools. Prior experience working with multi-line phone systems and phone etiquette is essential. Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members. Strong attention to detail for proofreading documents and managing records accurately. Customer service experience in a professional setting is required to ensure positive interactions at the front desk. Knowledge of office management software such as QuickBooks or bookkeeping tools is a plus. Ability to handle multiple tasks efficiently while demonstrating excellent time management skills. Join us as a Front Desk Receptionist where your enthusiasm meets professionalism! Bring your organizational prowess, communication skills, and positive attitude to create an inviting environment that supports our team’s success every day. Pay: $20.00 - $30.00 per hour Work Location: In person

We are seeking a dynamic and friendly Front Desk Associate to be the welcoming face of our organization. MUST SPEAK SPANISH!! This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure a smooth and professional environment. The ideal candidate will be energetic, organized, and possess excellent communication skills, ready to handle multiple responsibilities with enthusiasm and precision. This paid position offers an exciting opportunity to develop your administrative and customer support skills in a fast-paced setting. Responsibilities • Greet visitors, clients, and staff warmly, creating a positive first impression for everyone entering the office., • Manage multi-line phone systems efficiently, directing calls accurately and professionally while maintaining excellent phone etiquette., • Handle incoming correspondence, emails, and inquiries promptly, providing accurate information or routing as needed., • Maintain organized filing systems, data entry records, and manage document proofreading to ensure accuracy and confidentiality., • Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software., • Assist with clerical duties including photocopying, faxing, mailing, and managing office supplies inventory., • Provide customer support by addressing questions or concerns with professionalism and courtesy in person or over the phone., • Utilize computer literacy skills across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace to complete daily tasks efficiently., • Coordinate with team members on administrative projects while demonstrating strong organizational skills and time management. Experience • Prior office experience or administrative support roles preferred; experience as a receptionist or personal assistant is a plus., • Demonstrated proficiency with computer skills including typing speed and accuracy; familiarity with Microsoft Office and Google Workspace required., • Experience handling multi-line phone systems and practicing excellent phone etiquette is highly desirable., • Bilingual abilities are a valuable asset for communicating effectively with diverse clients and team members., • Knowledge of office management procedures such as filing systems, data entry, proofreading, and calendar management enhances your effectiveness in this role., • Previous experience in customer service or clerical roles helps foster strong interpersonal skills necessary for success here., • Familiarity with medical or dental receptionist duties is beneficial but not required; willingness to learn is essential. Join us as a Front Desk Associate to be the friendly face that keeps our office running smoothly! Bring your organizational talents, positive attitude, and eagerness to support our team’s success — your energy makes all the difference!

The Administrative Assistant provides reliable, bilingual operational support to the Executive Administrator / Office Manager, Deputy Regional Executive Officer, and Regional Executive Officer of the Northeast Region. This role is the execution backbone of a multi-site, multi-mission nonprofit — handling day-to-day coordination, documentation, communication, and logistics so that leadership can focus on strategy and mission. The ideal candidate is highly organized, bilingual in Traditional Chinese and English, comfortable working across multiple platforms and teams, and aligned with Tzu Chi’s values of compassion, humility, and service. Key Responsibilities 1. Office Administration & Leadership Support Manage day-to-day administrative operations: calendar coordination, correspondence, filing, and digital systems (Google Drive, shared accounts) Maintain organizational directories, officer contact lists, and shared reference materials Coordinate IT setup and maintenance for regional admin email accounts and digital tools Identify and flag branding, publications, or communications issues for leadership review Support production and distribution of organizational materials including org charts, responsibility maps, and publications 1. Human Resources & Workforce Administration Assist with drafting and formatting job descriptions, offer letters, and contractor agreements Manage job postings on hiring platforms (Indeed, LinkedIn, university boards); track spend and process reimbursements Coordinate interview scheduling and candidate communications throughout the hiring process Maintain onboarding and offboarding checklists; manage documentation, file transitions, and access coordination Assist with HR compliance documentation including Workers’ Compensation certificates and governance memos 1. Grant & Program Administration Support Coordinate logistics across program teams — scheduling, supply procurement, reporting, and partner communications Prepare program summary materials and presentations for leadership and external audiences 1. Facilities, IT & Operational Systems Evaluate and compare operational platforms and tools; produce summary analyses for leadership 1. Volunteer, Intern & Community Engagement Support Assist with scheduling and logistics for partner meetings with government agencies, CBOs, and healthcare networks Route partnership opportunities, network updates, and external resources to appropriate staff 1. Bilingual Communications & Organizational Culture Serve as a communications bridge between Mandarin-speaking leadership and English-language partners and programs Coordinate digital communications and marketing initiatives across internal teams Required & Preferred Qualifications Required Qualifications Bilingual proficiency in Traditional Chinese and English — written and verbal; non-negotiable for this role Bachelor’s degree required; degree in nonprofit management, public administration, communications, or a related field preferred 2+ years of administrative, operations, or program coordination experience in a nonprofit, community, or professional setting Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, Calendar) and common productivity tools Strong written communication skills in both languages — able to draft clear, professional correspondence independently Highly organized with demonstrated ability to manage multiple concurrent tasks and deadlines Alignment with Tzu Chi’s values of compassion, humility, and service Preferred Qualifications Experience with nonprofit HR processes, grant administration, or program coordination Awareness of AI concepts and tools (e.g., ChatGPT, Claude, Gemini); genuine willingness to learn and apply emerging technologies to administrative and program workflows Knowledge of Tzu Chi organizational structure, mission, and volunteer culture Experience working across generational, cultural, and language lines in a community setting Working Conditions & Expectations Primary work location: Flushing, NY — Northeast Region Headquarters May require occasional evening or weekend availability for organizational events, trainings, or programs Works within a values-driven, multilingual organizational culture — patience, adaptability, and cultural sensitivity are essential Reports directly to the Executive Administrator / Office Manager and Deputy Regional Executive Officer; supports the Regional Executive Officer; works in close coordination with program, finance, HR, and volunteer teams Pay: $23.00 - $26.00 per hour Education: Bachelor's (Preferred) Language: Mandarin (Required) Ability to Commute: Flushing, NY 11354 (Preferred) Work Location: In person

The Administrative Assistant provides reliable, bilingual operational support to the Executive Administrator / Office Manager, Deputy Regional Executive Officer, and Regional Executive Officer of the Northeast Region. This role is the execution backbone of a multi-site, multi-mission nonprofit — handling day-to-day coordination, documentation, communication, and logistics so that leadership can focus on strategy and mission. The ideal candidate is highly organized, bilingual in Traditional Chinese and English, comfortable working across multiple platforms and teams, and aligned with Tzu Chi’s values of compassion, humility, and service. Key Responsibilities 1. Office Administration & Leadership Support Manage day-to-day administrative operations: calendar coordination, correspondence, filing, and digital systems (Google Drive, shared accounts) Maintain organizational directories, officer contact lists, and shared reference materials Coordinate IT setup and maintenance for regional admin email accounts and digital tools Identify and flag branding, publications, or communications issues for leadership review Support production and distribution of organizational materials including org charts, responsibility maps, and publications 1. Human Resources & Workforce Administration Assist with drafting and formatting job descriptions, offer letters, and contractor agreements Manage job postings on hiring platforms (Indeed, LinkedIn, university boards); track spend and process reimbursements Coordinate interview scheduling and candidate communications throughout the hiring process Maintain onboarding and offboarding checklists; manage documentation, file transitions, and access coordination Assist with HR compliance documentation including Workers’ Compensation certificates and governance memos 1. Grant & Program Administration Support Coordinate logistics across program teams — scheduling, supply procurement, reporting, and partner communications Prepare program summary materials and presentations for leadership and external audiences 1. Facilities, IT & Operational Systems Evaluate and compare operational platforms and tools; produce summary analyses for leadership 1. Volunteer, Intern & Community Engagement Support Assist with scheduling and logistics for partner meetings with government agencies, CBOs, and healthcare networks Route partnership opportunities, network updates, and external resources to appropriate staff 1. Bilingual Communications & Organizational Culture Serve as a communications bridge between Mandarin-speaking leadership and English-language partners and programs Coordinate digital communications and marketing initiatives across internal teams Required & Preferred Qualifications Required Qualifications Bilingual proficiency in Traditional Chinese and English — written and verbal; non-negotiable for this role Bachelor’s degree required; degree in nonprofit management, public administration, communications, or a related field preferred 2+ years of administrative, operations, or program coordination experience in a nonprofit, community, or professional setting Proficiency with Google Workspace (Drive, Docs, Sheets, Gmail, Calendar) and common productivity tools Strong written communication skills in both languages — able to draft clear, professional correspondence independently Highly organized with demonstrated ability to manage multiple concurrent tasks and deadlines Alignment with Tzu Chi’s values of compassion, humility, and service Preferred Qualifications Experience with nonprofit HR processes, grant administration, or program coordination Awareness of AI concepts and tools (e.g., ChatGPT, Claude, Gemini); genuine willingness to learn and apply emerging technologies to administrative and program workflows Knowledge of Tzu Chi organizational structure, mission, and volunteer culture Experience working across generational, cultural, and language lines in a community setting Working Conditions & Expectations Primary work location: Flushing, NY — Northeast Region Headquarters May require occasional evening or weekend availability for organizational events, trainings, or programs Works within a values-driven, multilingual organizational culture — patience, adaptability, and cultural sensitivity are essential Reports directly to the Executive Administrator / Office Manager and Deputy Regional Executive Officer; supports the Regional Executive Officer; works in close coordination with program, finance, HR, and volunteer teams Pay: $23.00 - $26.00 per hour Education: Bachelor's (Preferred) Language: Mandarin (Required) Ability to Commute: Flushing, NY 11354 (Preferred) Work Location: In person

We are seeking a dynamic and organized Parish Administrator to serve as the vital hub of our community’s spiritual and operational activities. This role offers an exciting opportunity to manage day-to-day office functions, coordinate events, and support the overall mission of the parish. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive approach to ensure smooth operations and foster a welcoming environment for parishioners and visitors alike. This paid position is essential in maintaining an efficient, friendly, and well-managed church office that reflects our community’s values. Responsibilities Oversee administrative operations, including managing calendars, scheduling meetings, and coordinating parish events. Prepare weekly worship bulletins. Handle communication with parishioners, vendors, and community partners through phone calls, emails, and in-person interactions with professionalism and warmth. Manage financial tasks such as bookkeeping, using QuickBooks or similar software, and maintaining accurate financial records. Coordinate vendor management for supplies, maintenance services, and event needs to ensure timely delivery and quality standards are met. Maintain organized filing systems for parish records, including confidential human resources documents, event documentation, and correspondence. Manage office supplies inventory and oversee general office management duties to keep the workspace efficient and well-equipped. Requirements Proven experience in office administration or related roles within a religious or community organization is highly preferred. Strong organizational skills with the ability to manage multiple schedules simultaneously while prioritizing tasks effectively. Excellent communication skills—both verbal and written—to interact confidently with diverse groups of people. Proficiency in QuickBooks for bookkeeping ; familiarity with office software such as Microsoft Office Suite is essential. Bilingual speaking/ writing - English and Mandarin Ability to handle sensitive information discreetly while maintaining professionalism at all times. Join us as our Parish Administrator to play a key role in nurturing our vibrant community through effective administration, warm hospitality, and dedicated service! Job Type: Part-time Pay: $18.00 - $22.00 per hour Work Location: In person