Administrator - Confidential - New York

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• Giraffe Professional Insurance

  

  Office Administrator- MANDARIN SPEAKING ONLY

  1 day ago

  Full-time

  Flushing, Queens

  Overview Seeking entry level office assistant to join our team and ensure the smooth operation of our office. This vital role involves managing daily administrative tasks, supporting team members, and maintaining efficient office workflows. Qualifications Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications We have predominantly Chinese clientele (ability to speak Mandarin is a plus) Strong computer literacy We are committed to fostering an inclusive environment that values your skills and supports your professional growth. Job Type: Full-time Pay: $17.00 per hour Expected hours: 40 per week Work Location: In person

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• 38th Ave; St. George's Episcopal Church

  

  Parish Administrator

  4 days ago

  Part-time

  Flushing, Queens

  We are seeking a dynamic and organized Parish Administrator to serve as the vital hub of our community’s spiritual and operational activities. This role offers an exciting opportunity to manage day-to-day office functions, coordinate events, and support the overall mission of the parish. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive approach to ensure smooth operations and foster a welcoming environment for parishioners and visitors alike. This paid position is essential in maintaining an efficient, friendly, and well-managed church office that reflects our community’s values. Responsibilities Oversee administrative operations, including managing calendars, scheduling meetings, and coordinating parish events. Prepare weekly worship bulletins. Handle communication with parishioners, vendors, and community partners through phone calls, emails, and in-person interactions with professionalism and warmth. Manage financial tasks such as bookkeeping, using QuickBooks or similar software, and maintaining accurate financial records. Coordinate vendor management for supplies, maintenance services, and event needs to ensure timely delivery and quality standards are met. Maintain organized filing systems for parish records, including confidential human resources documents, event documentation, and correspondence. Manage office supplies inventory and oversee general office management duties to keep the workspace efficient and well-equipped. Requirements Proven experience in office administration or related roles within a religious or community organization is highly preferred. Strong organizational skills with the ability to manage multiple schedules simultaneously while prioritizing tasks effectively. Excellent communication skills—both verbal and written—to interact confidently with diverse groups of people. Proficiency in QuickBooks for bookkeeping ; familiarity with office software such as Microsoft Office Suite is essential. Bilingual speaking/ writing - English and Mandarin Ability to handle sensitive information discreetly while maintaining professionalism at all times. Join us as our Parish Administrator to play a key role in nurturing our vibrant community through effective administration, warm hospitality, and dedicated service! Job Type: Part-time Pay: $18.00 - $22.00 per hour Work Location: In person

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• Olympia Facility Solutions

  

  Office Administrator

  2 months ago

  $25–$30 hourly

  Part-time

  Long Island City, Queens

  Office Administrator – Operations Support Olympia Facility Solutions Olympia Facility Solutions is a growing commercial cleaning and facility services company servicing offices, medical spaces, and commercial properties across New York. As we continue expanding, we are looking for a highly organized and dependable Office Administrator to support daily operations and help keep our teams and clients running smoothly. This role is essential to coordinating schedules, managing communication with staff and clients, organizing supplies, and assisting leadership with administrative tasks. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment where multiple locations and teams must be managed efficiently. Responsibilities Coordinate schedules for cleaning staff across multiple locations Assist with onboarding new employees and organizing documentation Maintain communication with clients regarding service updates and requests Track supply orders and coordinate deliveries to different sites, Manage emails, calls, and internal communication with field teams, Organize operational documents, reports, and service logs Support management with administrative and operational tasks Requirements: Strong organizational and communication skills Ability to multitask and manage multiple priorities Experience with Microsoft Office, Google Workspace, or similar tools, Professional and reliable work ethic Bilingual (English) (Spanish would be great) Must have legal authorization to work in the United States and valid identification What We Offer Opportunity to grow with a rapidly expanding facilities company Professional and supportive team environment End-of-year performance bonus based on company and individual performance Stable position with long-term growth potential If you are organized, responsible, and ready to be part of a growing operations team, we encourage you to apply.

  Immediate start!

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• The United States Secret Service

  

  Special Agent, $40,000 Recruitment Incentive

  7 days ago

  New York

  Recruitment Incentive: Applicants may be eligible for a $40,000 recruitment incentive in accordance with regulatory requirements. Click apply for complete details on the recruitment incentive details and eligibility. At their core, those who join the Secret Service are courageous, intelligent, strong and determined. A diverse team capable of balancing our investigative mission and fulfilling our protective legacy. Proven to be worthy of trust and confidence. Be tomorrow's Secret Service. During the course of their careers, special agents carry out assignments in both investigations and protection and may be assigned to multiple duty stations throughout the U.S. and abroad. Duties include: • Providing protection for various protectees., • Conducting criminal investigations pertaining to financial obligations of the United States. Requirements • U.S. citizenship is required, • Possess a current valid driver's license, • Carry and use a firearm. Maintaining firearm proficiency is mandatory., • Be at least age 21 at the time of application and less than age 37 at the time you receive a conditional offer of employment, unless you have previous service in a Federal Civilian Law Enforcement position covered by special law enforcement or firefighter retirement provisions, including early or mandatory retirement. Applicants with veteran's preference must receive a conditional offer of employment prior to reaching age 40 to continue in the application process., • You must obtain a Top Secret Clearance and retain it during your career., • Possess uncorrected visual acuity of no worse than 20/100 binocular, possess corrected visual acuity of 20/20 or better in each eye., • Hearing loss, as measured by an audiometer, must not exceed 25 decibels (A.S.A. or equivalent I.S.O.) in either ear in the 500,1000 and 2000Hz ranges., • Submit to a drug test prior to your appointment and random drug testing while you occupy the position., • Complete 13 weeks of intensive training at the Federal Law Enforcement Training Center(FLETC) in Glynco, GA and 18 weeks of specialized training at the James J. Rowley Training Center in Laurel, MD., • Sign a mobility agreement stating your willingness to accept assignments anywhere within the United States and overseas., • Certify that you have registered with the Selective Service System or are exempt from having to do so, if you are a male applicant born after December 31, 1959.

• The United States Secret Service

  

  Police Officer (Secret Service Police), $75,000 Recruitment Incentive

  14 days ago

  New York

  NOTE: This position must be performed in Washington, DC so relocation to Washington, DC will be required. Recruitment Incentive: Applicants may be eligible for a $75,000 recruitment incentive in accordance with regulatory requirements. Click apply to view full details and eligibility of this recruitment incentive. At their core, those who join the Secret Service are courageous, intelligent, strong and determined. A diverse team capable of balancing our investigative mission and fulfilling our protective legacy. Proven to be worthy of trust and confidence. Be tomorrow's Secret Service. Duties During the course of their careers, Secret Service Police carry out assignments in protection. Duties include: • Providing protection for The White House Complex, The Vice President's Residence, The Main Treasury Building and Annex, and foreign diplomatic missions and embassies in the Washington, D.C. area., • Traveling in support of the Presidential, Vice Presidential, and foreign heads of state/government missions., • U.S. citizenship is required., • Possess a current valid U.S. driver's license., • Must be at least 21 years old at the time of application and under 40 at referral. Exceptions may apply for those with current or prior service in federal law enforcement positions covered by special retirement provisions. The Secret Service has determined that age is essential to the performance of this position., • Carry and use a firearm. Maintaining firearm proficiency is also mandatory., • Possess uncorrected visual acuity of no worse than 20/100 binocular. Possess corrected visual acuity of 20/20 or better in each eye., • Hearing loss, as measured by an audiometer, must not exceed 25 decibels (A.S.A. or equivalent I.S.O.) in either ear in the 500, 1000, and 2000 Hz ranges. Applicants must be able to hear the whispered voice at 15 feet with each ear without the use of a hearing aid., • Submit to a drug test prior to your appointment and random drug testing while you occupy the position., • Complete 12 weeks of intensive training at the Federal Law Enforcement Training Center (FLETC) in Glynco, GA or Artesia, NM and 17 weeks of specialized training at the James J. Rowley Training Center in Laurel, MD., • Certify that you have registered with the Selective Service System or are exempt from having to do so, if you are a male applicant born after December 31, 1959.

• Mai Placement

  

  Executive Assistant

  28 days ago

  New York

  Job Description Executive Assistant Brooklyn, NY 75 - 100k Our not-for-profit client is seeking a sharp, proactive Executive Assistant to provide high-level administrative support to the Executive Director. This is a traditional EA role requiring strong time management, organization, and the ability to anticipate needs. The ideal candidate will handle executive scheduling, coordinate board meetings, manage logistics for events, and ensure smooth day-to-day operations. If you're a "doer" who thrives in a fast-paced environment, takes initiative, and doesn't require hand-holding, we want to hear from you! Key Responsibilities: * Manage the Executive Director's calendar, scheduling, and daily administrative tasks. * Organize and moderate monthly board meetings (9-10 times per year, remote option available). Responsible for taking and maintaining meeting minutes. * Assist with event planning and coordination, including food arrangements and logistics. * Ensure smooth relationship management with key stakeholders. * Stay proactive by tracking important deadlines, preparing documents, and keeping the Executive Director informed. * Maintain confidentiality and handle sensitive information with discretion. What We're Looking For: • "Head on their shoulders" – someone sharp, organized, and efficient., • Detail-oriented – accuracy in scheduling, meeting notes, and task execution., • Proactive & takes initiative – anticipates needs and follows through without reminders., • Strong communication skills – able to interact professionally with executives and board members. Experience in nonprofit organizations is a plus. * Background in school administration or secretarial roles is valuable. Email your resume to:

• RADAR

  

  Executive Assistant

  1 day ago

  New York

  Job DescriptionABOUT US At RADAR, we're transforming the way the world thinks about physical retail. RADAR has raised over $104M from top investors, retailers, and strategics and works with some of the world's retail brands including American Eagle and Gap. We're building the future of in-store experience where every product and every person can be precisely located in real time. Our platform combines RFID and AI to unlock hyper-accurate product visibility and automation at scale. From real-time inventory tracking to seamless checkout experiences, our technology empowers some of the world's largest retailers to streamline operations, reduce loss, and elevate both employee and customer experiences. We're a fast-growing, mission-driven startup where bold ideas, collaboration, and impact are at the core of everything we do. Join us as we reshape the physical world with digital precision, starting with retail and expanding far beyond! OUR VALUES • Mission-Driven: We're transforming retail with cutting-edge technology and building something that truly matters., • Collaborative Team: We thrive on curiosity, shared goals, and solving complex problems together., • High Impact: You'll make meaningful contributions from day one and help shape the future of our product and company., • Clear Communication: We value honesty, humility, and respectful dialogue—everyone's voice matters., • Balanced Lives: We work hard, but not at the expense of well-being. We respect time, boundaries, and life outside of work., • Diverse Perspectives: We believe better ideas come from diverse backgrounds, experiences, and viewpoints. In this role, you will be a trusted extension of the leaders you support, bringing structure, clarity, and foresight to their day-to-day operations. You will strategically manage multiple complex calendars, coordinate a high volume of internal and external investor and client-facing meetings, oversee often last-minute travel logistics, and maintain organized, high-touch inbox management. In addition, you'll work on ad hoc projects and initiatives that increase alignment, accelerate decision-making, and strengthen communication across the leadership team. Responsibilities: • Complex calendar management: You will strategically organize, manage, and maintain complex, high-volume calendars across multiple leaders and time zones. Coordinate internal and external meetings with a clear understanding of context and priorities to optimize leaders' time. Anticipate and resolve scheduling conflicts proactively, streamline recurring commitments, and ensure seamless coordination across the leadership team., • Schedule management: You will own the strategic organization and long-range planning of multiple complex schedules. Anticipate needs one to two months in advance, align schedules with upcoming initiatives, and proactively identify potential conflicts., • Travel support: You will manage all aspects of domestic and international travel, often on short notice. Coordinate flights, accommodations, and all details while accommodating individual preferences. Proactively anticipate logistical needs to ensure seamless travel experiences., • Cross-functional support: You will partner with the leadership team to synchronize calendars, establish meeting rhythms, streamline logistics, and coordinate major events such as off-sites and board meetings. Maintain comprehensive tracking of scheduling to-dos and meeting follow-ups, while also taking ownership and action on emails where able to., • Complex inbox management: You will oversee multiple inboxes, triaging and prioritizing communications, drafting and responding on behalf of leadership, and ensuring seamless follow-through on all correspondence., • Event planning: You will plan, execute, and manage all logistics for company and team events, including offsites. Responsibilities include budget forecasting, venue selection, accommodations, transportation, and internal communications, ensuring clear agendas, timely updates, and seamless execution from start to finish., • Employee experience and in-office culture: You will own the design and execution of programming that fosters connection, belonging, and morale across both in-office and remote employees — including team rituals, celebrations, and milestone recognition. Proactively identify gaps in the employee experience and drive initiatives that keep a distributed team feeling engaged and connected., • Office management: You will oversee day-to-day operations of the NYC office, ensuring the workspace runs smoothly and reflects a high standard of functionality. Manage local vendor relationships, supply procurement, and space planning, partnering closely with the San Diego-based facilities team to maintain seamless operations and drive improvements as the company scales., • Ad hoc projects, including coordinating cross-functional initiatives and providing light team support as the company continues to scale.ABOUT YOURequired:, • You have 5+ years of experience supporting multiple senior-level executives in fast-paced environments., • You are a master of coordination — bringing order to complexity, communicating with clarity, and enabling leaders to operate at their highest level of impact., • You thrive in ambiguity and adapt quickly to shifting priorities; comfortable working outside traditional scope in a high-growth, evolving environment., • You have outstanding written and verbal communication skills, capable of representing leadership with clarity, warmth, and discretion., • You are solutions-oriented, and skilled at creating structure in fast-moving, ambiguous environments., • You have expert-level calendar and inbox management skills, with the judgment and discretion to manage confidential communications and competing priorities seamlessly., • You have exceptional organizational skills and attention to detail; able to manage competing priorities, track multiple projects, and ensure nothing falls through the cracks., • You are extremely proactive: anticipating needs, driving follow-through on projects and action items, and bringing structure to fast-moving situations., • You demonstrate strong problem-solving skills and a solutions-oriented mindset; operates independently with sound judgment., • You communicate with clarity, professionalism, and confidence across all levels of the organization., • You have deep experience with Google Workspace, Slack, and Zoom.Preferred:, • You have experience building effective frameworks for leadership support, particularly with leaders engaging an EA for the first time., • You have the ability to read situations quickly, understand stakeholder dynamics, and adapt your communication style to suit different audiences and contexts., • You have experience supporting leaders in startups, venture-backed firms, or investment environments., • You have a proactive, anticipatory mindset and instinctively identify what needs attention before being asked.WHAT YOU'LL DOIn your first 30 days, you will:, • Build strong working relationships with the leaders you support and understand their priorities, preferences, communication styles, and meeting rhythms., • Fully own day-to-day calendar, inbox, and scheduling operations across multiple leaders with minimal oversight, ensuring responsiveness, accuracy, and high judgment., • Learn the cadence of investor, client-facing, and internal meetings; understand the context and stakeholders for each., • Deliver early operational wins, improved meeting flow, cleaned-up recurring commitments, better message triage, and proactive holds or buffers., • Get comfortable navigating company tools (Google Workspace, Slack, Zoom) and existing systems for tracking action items and follow-ups., • Independently manage domestic and international travel logistics, including last-minute changes and complex itineraries.In your first 60 days, you will:, • Audit existing systems (calendars, inboxes, meeting rhythms, travel processes) and identify immediate efficiency opportunities., • Create or refine frameworks for inbox triage, follow-up tracking, meeting prep, and ensuring leaders are briefed ahead of important interactions., • Serve as the reliable point of contact for internal and external stakeholders, ensuring consistent communication flow and follow-through., • Begin supporting coordination of offsites, leadership meetings, and team events with increasing autonomy., • Establish yourself as a central communication and alignment hub between leadership and cross-functional teams.In your first 90 days, you will:, • Operate as a true partner, protecting leaders' time, prioritizing requests, and making judgment calls independently., • Function as a trusted extension of the leaders you support, making prioritization decisions, protecting their time, and adjusting schedules based on strategic context., • Own long-range schedule planning (4 - 8 weeks out), anticipating travel-heavy periods, investor cycles, board prep, and internal strategic milestones. Research has shown that women & underrepresented minorities are more likely to read lists of requirements and consider themselves unqualified if they don't meet every single one. This list represents what we're ideally looking for, but everyone has unique strengths & weaknesses, and we hire for strength & potential, not lack of weakness. Use of artificial intelligence or a LLM such as ChatGPT during the interview process will be grounds for rejection of your application process.

• Wolfe Research

  

  Executive Assistant- Equity Research

  23 days ago

  New York

  Job Description About the Role Wolfe Research is looking for a motivated and detail-oriented Assistant with a positive attitude and strong administrative and organizational skills. Applicants should be able to work in a fast-paced, growing environment, where they can develop a strong understanding of finance and corporate practices. The successful candidate will have the ability to organize and execute tasks and projects without supervision, and a proven history of administrative assistant experience. Prior experience with Excel, PowerPoint and Outlook is required, including the ability to chart and use pivot tables. The Assistant will work directly with our Senior Analysts and will be responsible for performing a number of administrative duties including heavy calendar management, booking travel, planning firmwide events in and outside of the office, and expense reporting. The Assistant will regularly coordinate scheduling on behalf of the Analyst and their team, as well as externally with clients, vendors and other firm partners. Responsibilities: • Support 3-4 Senior Research Analysts and their respective teams, • Daily work within Microsoft Office with hyper focus in Excel, Outlook, & PowerPoint, • Heavy use of CRM platform, Salesforce, and additional internal databases to complete critical functions, such as logging client interactions, maintaining contact information, and sending event invitations, • Maintain distribution lists and other databases and excel lists, • Book travel and prepare expense reports, maintain analysts’ calendars, schedule meetings, conference calls and global marketing calendars, • Assist with planning and execution of firm conferences and other marketing events, • Coordinate all event related logistics, including catering, audio/visual set-up, providing marketing materials, ground, and air transportation, • Responsible for phone, video, and webinar coverage, as well as moderating panels & industry webcasts, • At least 2 years of administrative experience supporting a Senior Management team or individual, • Desire to develop your career as an administrative professional, • Bachelor’s Degree with a proven academic record, • Ability to demonstrate strong teamwork, • Strong interpersonal and communication skills, both written and oral, • Skilled within Excel with ability to use pivot tables, VLOOKUP, and basic formulas, • Organized and detail-oriented with strong commitment to accuracy, detail, and follow-up, • Proactively handle regular activities without prompting, guidance and direction At Wolfe Research we feel passionately about equal pay for equal work and pay transparency is an integral practice for that. The compensation for this role is market competitive with a base salary range of $80,000-$100,000. We intend to offer the selected candidate a base salary within this range, based on non-discriminatory factors including but not limited to skill set, job-related experience, and location. In addition, we offer an annual discretionary incentive bonus and competitive employee benefits including: medical, dental and vision coverage; life, accident and disability insurance. Wolfe also offers paid time off packages that include vacation, sick days/leave, paid holidays and paid parental leave. About Wolfe Wolfe Research, LLC is a premier independent sell-side research firm with a commitment to best-in-class content and ongoing strategic growth. We produce the most objective and distinguished research across our covered sectors, and deliver our services with intense care and specificity to each of our institutional clients. We strive for excellence in every facet of our business, and we will continue to differentiate ourselves by maintaining the highest standards for effort, client service, thoughtfulness, and integrity. Wolfe remains committed to providing a home for the top-ranked, most innovative and inspired analysts and sales people, and places significant emphasis and resources on mentoring talent. The firm has established a leading reputation for sector and macro research. Our QES product provides leading stock selection models, cutting edge portfolio analytics and hedging tools, highly ranked ESG product, and back-tested alternative data. Wolfe Research’s analysts were voted #6 on a weighted basis for equity research during 2025 by institutional clients in the prestigious Extel All-America Research Poll, trailing only significantly larger bulge bracket firms, who have historically not been viewed as our peers. We strive for excellence in every facet of our business, and we will continue to differentiate ourselves by maintaining the highest standards for effort, client service, thoughtfulness, and integrity. Wolfe remains committed to providing a home for the top-ranked, most innovative and inspired analysts and sales people, and places significant emphasis and resources on mentoring talent. For more information about Wolfe Research, please visit us at: Wolfe Research recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, gender identity or sexual orientation, disability, age, citizenship or other characteristics. At Wolfe Research, we strive to be the place where a diverse mix of talented people want to come, to stay and do their best work. We pride ourselves on bringing integrity and objectiveness to our research process and we know our company’s biggest strength is the hard work, collaboration and diverse views and opinions of our passionate and creative employees. We are fully focused on equality and believe deeply that diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different, also make us stronger.