Admin jobs in New York, NYCreate job alerts

1. Staff Management: Oversee hiring, training, and scheduling of nail technicians and support staff. Conduct performance evaluations and provide ongoing support. 2. Customer Service: Handle customer inquiries and complaints, ensuring a high level of service is maintained. Build relationships with clients and encourage repeat business. 3. Financial Management: Assist in budgeting, managing expenses, processing payroll, and keeping track of daily revenue. Handle invoicing and payment processing. 4. Inventory Control: Manage inventory levels for nail products and supplies, placing orders when necessary. Ensure that the salon is stocked and organized. 5. Marketing and Promotions: Develop and implement marketing strategies to attract new clients and retain existing ones. Manage social media and online presence to promote salon services. 6. Compliance and Sanitation: Ensure the salon complies with health and safety regulations. Oversee the cleanliness and sanitation of the salon and equipment. 7. Appointment Management: Handle booking systems, manage appointments, and ensure efficient scheduling to minimize wait times for clients. 8. Reporting: Generate and analyze reports on sales, customer satisfaction, and staff performance to identify areas for improvement. 9. Collaboration: Work closely with the owner or manager to align on business goals, policies, and operations. 10. Customer Experience Enhancements: Continuously seek ways to improve the overall customer experience, from service quality to salon ambiance.

The Family Worker is responsible for maintaining high quality, effective parent engagement practices that contribute to the healthy development of families. The Family Worker will maintain a caseload of or about 15 providers and their associated families. Responsible for addressing individual family needs Providing referrals and resources, and designing monthly parent engagement activities in collaboration with the educational staff Provide network provider support, make initial and ongoing assessment of family needs, and create work plans for families which involve goal setting, home visits, provider site visits, parent education, and family support services. The Family Worker is expected to adhere to the regulations and standards set forth by the NYC Department of Education, Universal Pre-Kindergarten, 3K , New York City Department of Health regulation. Assistance in main office Job Type: Full-time Pay: $32,000.00 - $36,000.00 per year Benefits: 401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Professional development assistance Tuition reimbursement Vision insurance Schedule: 8 hour shift Day shift Monday to Friday No nights No weekends Work Location: In person

ABOUT THE COMPANY Creative Culinary Management Company is a hospitality company based in the heart of the Seaport in New York City. The mission of Creative Culinary Management is to channel our passion for creating an elevated culinary experience, all with a view. Each of our restaurants offers a unique experience, whether you are looking for a family feast on the cobblestones, intimate dinner on the pier, or host a private event on our pier rooftop. Our partners' creative energy, combined with our extensive hospitality knowledge, ensures a notable encounter for each of our guests. ABOUT THE OPPORTUNITY The Tin Building by Jean-Georges is a sprawling food emporium located inside one of New York’s most historic landmarks. The Tin Building features multiple unique venues: Several full-service restaurants, fast casual, and counter dining outlets as well as 10,000 sf of retail featuring private label products, grab and go, grocery and more. To support this significant operation the Marketplace features a large commissary kitchen and bakery, as well as an exhibition kitchen that will provide media opportunities. POSITION SUMMARY The Retail & QSR Admin will play a crucial role in maintaining the efficiency and accuracy of the Marketplace’s operations. This position involves managing various data entry tasks, supporting order placements, and ensuring seamless communication between departments. The ideal candidate will be detail-oriented, organized, and capable of handling multiple responsibilities in a dynamic environment. ESSENTIAL JOB RESPONSIBILITIES · Updates the inventory database and associated databases (e.g. Point of Sale systems). · Enters all physical invoices, returns and other inventory movements into inventory management software · Takes proactive measures to prevent discrepancies and troubleshoots errors as directed · Assists with inventory cycle counts as determined by the Inventory Control Manager · Update and load items into the scale system and perform regular scale maintenance. · Assist in creating shortcuts in the POS system in collaboration with the IT department to streamline operations. · Generate and manage weekly and monthly reports on waste, labor and sales · Manage order guides and place dry market orders as needed. · Perform other duties as assigned by the Director of Retail to support the overall operations of the Marketplace. KNOWLEDGE, EXPERIENCE AND SKILLS: · High school diploma or equivalent; Associate degree preferred. · Proficient in Microsoft Office Suite, especially Excel. · Excellent organizational and time management skills. · Ability to work efficiently and with precision, especially with numbers. · Strong communication skills to ensure accurate inventory reporting. · Experience in a retail or food service environment is a plus. · Excellent communication, interpersonal, and problem-solving skills. · Passion for high-quality food products and a commitment to the Tin Building experience. · Bachelor’s degree preferred. PHYSICAL REQUIREMENTS: · Ability to perform the essential job functions consistently, safely, and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards. · Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards · Must be able to lift and carry up to 50 lbs. · Ability to stand for prolong periods of time. · Moving about on foot to accomplish tasks, particularly frequent movements from place to place within the store. Bend, lift, carry, reach/extend arms, and hands above shoulder height frequently, or otherwise move in a constantly changing environment. · Climbing steps regularly. The base pay range for this position is between $23 - $25 per hour. The determination of what a specific employee in this job classification is paid depends on a number of factors, including, but not limited to, prior employment history/job-related knowledge, qualifications and skills, etc. Creative Culinary Management is an equal opportunity employer.

Job Summary The BPW Instructor plays a crucial role in delivering all of BPW Services that target students. Additionally the BPW Instructor teaches a variety of brain break activities to students in Pre-K, Elementary, Middle, and High Schools. The BPW Instructor works in various schools during the week but typically stays at one school for the majority of the day. The BPW Instructor will guide participants through various activities, exercises, workshops, and retreats, demonstrating expertise in BPW’s services. Flexibility to cover services across NYC's five boroughs is required. Responsibilities - Essential Duties: - Articulate the mission, vision, and services of Brain Power Wellness Services. - Understand the role of the Instructor, including being a professional representative of Brain Power Wellness Services, ensuring quality services, being a positive role model when implementing Brain Breaks in the classroom with students, and creating a positive and collaborative environment. - Be familiar with the contents of the BPW Teacher Binder and be able to locate and articulate its contents. - Understand the principles and brain science supporting the BP Activities (e.g., Water Up Fire Down) and incorporate them when teaching BP Activities so the audience understands the why behind doing the activities. - Instructor Responsibilities - Training: Master instructional modules, resources, program structure, and best practices. - Class Visits: Have a complete understanding of BPW’s program structure & best practices. Within one month have expertise, and be able to independently lead activities and explain core themes in all of the class Visit flows for Elementary Schools, Middle Schools, High Schools, and Special Education. Engage with students to encourage participation. Class Visits are typically 20 minutes in length (with some exceptions) with a 5 minute transition period between Class Visits. Depending on the school and schedule, an instructor on average may conduct anywhere from 8-12 visits on a given day. - Staff Wellness: Lead staff wellness sessions, and engage with participants to encourage participation. - Student Leadership Program: Co-lead Student Leadership Program session, activities, and engage with participants to encourage participation. - School Retreats (Day & Overnight): Assist Trainers & FCs at the retreats, lead/co-lead wellness activities, lead/co-lead stations, manage groups, space setup, and engage with participants to encourage participation. - Day School Retreats: Assist Trainers & FCs at the retreats, lead/co-lead day school retreat wellness activities, co-lead stations, assist with setup, and engage with the group to encourage participation. - Shadowing Services: Shadow a member of the NYC Services Team while they conduct services the BPW Instructor is training on to obtain exposure to those services and learn how to conduct them. - Debrief Meeting: At the end of services, have a debrief meeting with the principal of the school. Recap email is sent to the Field Coordinator to summarize what was discussed. - Learn Worlds Modules: Complete all assigned Learn World Modules and assessments. - Weekly Meetings: Have weekly check-in meetings with your Instructor Supervisor. - SIS: At the end of each work day, obtain (and create virtual Sign In Sheets for virtual sessions) and submit Sign-In Sheets (SIS) on the same day the service was provided timely so payment can be requested from DOE. - Daily Reports: At the end of each work day submit a Daily Report to your supervisor & FC describing the day's activities, areas of challenge and growth, and questions or concerns. Other Responsibilities - Arrive to all assigned services, and arrive at least 15 minutes prior to the start of the service. - Provide coverage for services as needed, wherever needed in the 5 boroughs of NYC. - Attend weekly Staff Meetings either in person at the BPW office or virtually according to the weekly schedule. - Respond to emails, calls, texts, and Google Spaces announcements. - Take initiative when in the office to maintain a safe and clean environment for the BPW Team (e.g., assisting Office Manager in room set up/break down, cleaning, removing garbage, etc.). - Provide back-up support for the BPW Services team in order to get services completed on time. - Submit timesheets and expenses by the deadlines. - Participate in committees/groups that work on tasks which enhance the Instructor role experience, maintaining and developing the instructors skillset, or updating the materials Instructors work with. Professional Skills Professionalism | Punctuality | Accountability | Team Player | Growth Mindset | Effective And Respectful Communication | Professional Integrity | Autonomy | Confidence | Knowledgeable | Admin Skills | Time Management | Multi Tasking | Advanced Communication With School Leaders Schedule Monday - Friday: 8 AM - 4 PM Possible after-hours & weekend work due to staffing needs for business retreats & programming Travel required to facilitate and support BPW Services outside of New York City. EEO Statement BPW is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic!

Fields of Qi Acupuncture is a small Acupuncture practice in the process of growth. We seek part time office support of an EXPERIENCED Receptionist. These duties include greeting patients, scheduling & receiving payments, managing Jane app (will be trained), organizing files, managing insurance payments, changing over treatment rooms, helping to clean the office (vacum, mop, wipe) and bathroom, support with content creation, social media posts/management and other admin duties that apply. Skills Required - Experience working in an Acupuncture, Chiropractor, Massage, Pilates, or Yoga space. - Good organizational skills - Professional & Friendly - Pays attention to detail - Ability to multi- task - Communicates well - Fast Learner Job Type: Part-time Pay: $18.00 per hour Expected hours: 15 – 20 per week Schedule: Day shift alt Saturdays Work Location: In person BIPOC folk encouraged to apply

Job Summary The BPW Trainer will represent Brain Power Wellness Services, leading various wellness workshops and retreats for school staff, parents, and students. Responsibilities include mastering and conducting training modules, ensuring a positive and collaborative environment, and integrating brain science principles into activities. Trainers will manage administrative duties, such as daily reporting, sign-in sheet submissions, and weekly check-ins. They are also expected to support staff development, participate in meetings, and contribute to maintaining a safe office environment. Flexibility to cover services across NYC's five boroughs is required. Responsibilities Essential Duties: - Articulate the mission, vision, and services of Brain Power Wellness Services. - Understand the role of the BPW Trainer, including being a professional representative of Brain Power Wellness Services, ensuring quality services, being a positive role model when implementing Brain Breaks in the classroom with students, and creating a positive and collaborative environment. - Be familiar with the contents of the BPW Teacher Binder and be able to locate and articulate its contents. - Understand the principles and brain science supporting the BP Activities (e.g., Water Up Fire Down) and incorporate them when teaching BPW - Represent BPW and take ownership for growing and strengthening the relationship between our school communities and BPW by integrating BPW’s program into the school culture. Conducting Services - Class Visits: Have a complete understanding of BPW’s program structure & best practices. Within one month have expertise, and be able to independently lead activities and explain core themes in all of the class Visit flows for Elementary Schools, Middle Schools, High Schools, and Special Education. Engage with students to encourage participation. Class Visits are typically 20 minutes in length (with some exceptions) with a 5 minute transition period between Class Visits. Depending on the school and schedule, an instructor on average may conduct anywhere from 8-12 visits on a given day. - School Aid Workshops: Lead School Aid workshops independently, including presentations, exercises, and engage with participants to encourage participation. - Staff Wellness: Lead staff wellness sessions, and engage with participants to encourage participation. - Student Leadership Program: Lead Student Leadership Program session activities with a BPW Instructor, and engage with participants to encourage participation. - Parent Workshops: Lead parent workshops independently, including presentations, exercises, and engage with participants to encourage participation. - Teacher and Staff Refresher Workshops: Lead workshops (day 1 - 3 curriculum) for small groups and large groups, and engage with participants to encourage participation. This includes conducting these workshops during common planning time for teachers. - Teacher and Staff Refresher Workshops: Lead independently, including presentations, exercises, and engage with participants to encourage participation. This includes conducting these workshops during common planning time for teachers. - School Retreats (Day & Overnight): Lead wellness activities, lead stations, manage groups, space setup, and engage with participants to encourage participation. - Day School Retreats: Lead day school retreat wellness activities, co-lead stations, assist with setup, and engage with the group to encourage participation. - Team Leader: To support staff development team during internal Thursday training to co-facilitate training, model professional behaviors & skills in the workplace for other Instructors, good teamwork, and feedback on professionalism and quality of services. - Assisting Field Coordinator With Relationship Building With School Partners - Provides ongoing support to Field Coordinators in managing school partnerships, including follow-up communications to schools, principal meetings, and other relevant communication. - Support the FC with intaking requests and communicating from school partners by being an intermediary between Field Coordinators and school partners to ensure the communication between Field Coordinators and school partners are strong, and information is always relayed back to the Field Coordinator. Administrative Responsibilities - Training: Master instructional modules, resources, program structure, and best practices. - Shadowing Services: Shadow a member of the NYC Services Team while they conduct services to obtain exposure and training on services they need to learn how to conduct them. - Learn Worlds Modules: Complete all assigned Learn World Modules and assessments. - Debrief Meeting: At the end of services, have a debrief meeting with the principal of the school. Recap email is sent to the Field Coordinator to summarize what was discussed. - Weekly Meetings: Have weekly check-in meetings with your Instructor Supervisor. - SIS: At the end of each work day, obtain (and create virtual Sign In Sheets for virtual sessions) and submit Sign-In Sheets (SIS) on the same day the service was provided timely so payment can be requested from DOE. - Daily Reports: At the end of each work day submit a Daily Report to your supervisor & FC describing the days activities, areas of challenge and growth, and questions or concerns. Other Responsibilities - Arrive to all assigned services, and arrive at least 15 minutes prior to the start of the service. - Provide coverage for services as needed, wherever needed in the 5 boroughs of NYC. - Attend weekly Staff Meetings either in person at the BPW office or virtually according to the weekly schedule. - Respond to emails, calls, texts, and Google Spaces announcements. - Take initiative when in the office to maintain a safe and clean environment for the BPW Team (e.g., assisting Office Manager in room set up/break down, cleaning, removing garbage, etc.). - Submit timesheets and expenses by the deadlines. - Provide back-up support for the BPW Services team in order to get services completed on time. - Participate in committees/groups that work on tasks which enhance the Instructor role experience, maintaining and developing the BPW Trainer’s skills, or updating the materials Instructors work with. Professional Skills Professionalism | Punctuality | Accountability | Team Player | Growth Mindset | Effective And Respectful Communication | Professional Integrity | Autonomy | Confidence | Knowledgeable | Admin Skills | Time Management | Multi Tasking | Advanced Communication With School Leaders Schedule - Monday - Friday: 8 AM - 4 PM - Possible after-hours & weekend work due to staffing needs for business retreats & programming - Travel required to facilitate and support BPW Services outside of New York City. EEO Statement BPW is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic!

Looking to hire a Full Time receptionist/Admin for a Small financial services firm located in Astoria Queens. The position requires someone with great customer service skills and the ability to take and make phone calls, send out emails and manage calendar. The position will be from M-F 930AM - 530PM with no overtime required. There is room for flexibility for the right person

Job Summary The BPW Trainer will represent Brain Power Wellness Services, leading various wellness workshops and retreats for school staff, parents, and students. Responsibilities include mastering and conducting training modules, ensuring a positive and collaborative environment, and integrating brain science principles into activities. Trainers will manage administrative duties, such as daily reporting, sign-in sheet submissions, and weekly check-ins. They are also expected to support staff development, participate in meetings, and contribute to maintaining a safe office environment. Flexibility to cover services across NYC's five boroughs is required. Responsibilities Essential Duties: - Articulate the mission, vision, and services of Brain Power Wellness Services. - Understand the role of the BPW Trainer, including being a professional representative of Brain Power Wellness Services, ensuring quality services, being a positive role model when implementing Brain Breaks in the classroom with students, and creating a positive and collaborative environment. - Be familiar with the contents of the BPW Teacher Binder and be able to locate and articulate its contents. - Understand the principles and brain science supporting the BP Activities (e.g., Water Up Fire Down) and incorporate them when teaching BPW - Represent BPW and take ownership for growing and strengthening the relationship between our school communities and BPW by integrating BPW’s program into the school culture. Conducting Services - Class Visits: Have a complete understanding of BPW’s program structure & best practices. Within one month have expertise, and be able to independently lead activities and explain core themes in all of the class Visit flows for Elementary Schools, Middle Schools, High Schools, and Special Education. Engage with students to encourage participation. Class Visits are typically 20 minutes in length (with some exceptions) with a 5 minute transition period between Class Visits. Depending on the school and schedule, an instructor on average may conduct anywhere from 8-12 visits on a given day. - School Aid Workshops: Lead School Aid workshops independently, including presentations, exercises, and engage with participants to encourage participation. - Staff Wellness: Lead staff wellness sessions, and engage with participants to encourage participation. - Student Leadership Program: Lead Student Leadership Program session activities with a BPW Instructor, and engage with participants to encourage participation. - Parent Workshops: Lead parent workshops independently, including presentations, exercises, and engage with participants to encourage participation. - Teacher and Staff Refresher Workshops: Lead workshops (day 1 - 3 curriculum) for small groups and large groups, and engage with participants to encourage participation. This includes conducting these workshops during common planning time for teachers. - Teacher and Staff Refresher Workshops: Lead independently, including presentations, exercises, and engage with participants to encourage participation. This includes conducting these workshops during common planning time for teachers. - School Retreats (Day & Overnight): Lead wellness activities, lead stations, manage groups, space setup, and engage with participants to encourage participation. - Day School Retreats: Lead day school retreat wellness activities, co-lead stations, assist with setup, and engage with the group to encourage participation. - Team Leader: To support staff development team during internal Thursday training to co-facilitate training, model professional behaviors & skills in the workplace for other Instructors, good teamwork, and feedback on professionalism and quality of services. - Assisting Field Coordinator With Relationship Building With School Partners - Provides ongoing support to Field Coordinators in managing school partnerships, including follow-up communications to schools, principal meetings, and other relevant communication. - Support the FC with intaking requests and communicating from school partners by being an intermediary between Field Coordinators and school partners to ensure the communication between Field Coordinators and school partners are strong, and information is always relayed back to the Field Coordinator. Administrative Responsibilities - Training: Master instructional modules, resources, program structure, and best practices. - Shadowing Services: Shadow a member of the NYC Services Team while they conduct services to obtain exposure and training on services they need to learn how to conduct them. - Learn Worlds Modules: Complete all assigned Learn World Modules and assessments. - Debrief Meeting: At the end of services, have a debrief meeting with the principal of the school. Recap email is sent to the Field Coordinator to summarize what was discussed. - Weekly Meetings: Have weekly check-in meetings with your Instructor Supervisor. - SIS: At the end of each work day, obtain (and create virtual Sign In Sheets for virtual sessions) and submit Sign-In Sheets (SIS) on the same day the service was provided timely so payment can be requested from DOE. - Daily Reports: At the end of each work day submit a Daily Report to your supervisor & FC describing the days activities, areas of challenge and growth, and questions or concerns. Other Responsibilities - Arrive to all assigned services, and arrive at least 15 minutes prior to the start of the service. - Provide coverage for services as needed, wherever needed in the 5 boroughs of NYC. - Attend weekly Staff Meetings either in person at the BPW office or virtually according to the weekly schedule. - Respond to emails, calls, texts, and Google Spaces announcements. - Take initiative when in the office to maintain a safe and clean environment for the BPW Team (e.g., assisting Office Manager in room set up/break down, cleaning, removing garbage, etc.). - Submit timesheets and expenses by the deadlines. - Provide back-up support for the BPW Services team in order to get services completed on time. - Participate in committees/groups that work on tasks which enhance the Instructor role experience, maintaining and developing the BPW Trainer’s skills, or updating the materials Instructors work with. Professional Skills Professionalism | Punctuality | Accountability | Team Player | Growth Mindset | Effective And Respectful Communication | Professional Integrity | Autonomy | Confidence | Knowledgeable | Admin Skills | Time Management | Multi Tasking | Advanced Communication With School Leaders Schedule - Monday - Friday: 8 AM - 4 PM - Possible after-hours & weekend work due to staffing needs for business retreats & programming - Travel required to facilitate and support BPW Services outside of New York City. EEO Statement BPW is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and valued. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic!

Overview We are seeking an assistant office admin experienced in construction management to join our team. The ideal candidate will oversee the daily operations of our office, ensuring efficiency and effectiveness in all administrative tasks. Responsibilities - Coordinate office activities and operations to secure efficiency and compliance with company policies pay - Manage phone calls and correspondence (e-mail, letters, packages, etc.) - Create and update records and databases with personnel, financial, and other data - Track stocks of office supplies and place orders when necessary Qualifications In-depth understanding of construction processes, terminology, and project management workflows. Familiarity with construction documents such as blueprints, permits, bids, contracts, and compliance reports. Must be familiar with Passport, CIS, and City Records Proven experience managing daily office operations, including scheduling, filing, and supply management. Proficiency in using office software (MS Office Suite, Google Workspace) and construction management software (Procore, Buildertrend, etc.). Experience in managing budgets, processing invoices, purchase orders, and coordinating with accounts payable/receivable. Strong communication skills for interacting with contractors, clients, project managers, and stakeholders. Ability to coordinate and schedule meetings, site visits, and project timelines across multiple teams. Proven ability to manage multiple tasks and deadlines in a fast-paced construction environment. Experience supporting project managers in coordinating timelines, milestones, and deliverables. Strong knowledge of vendor compliance and insurance tracking.