Afternoon Associate - QuickChek

Position Overview: We are seeking a meticulous, proactive, and organized Office Manager to join our team. This role is essential to the smooth operation of our business, supporting both our management and sales teams through a variety of administrative, accounting, and operational tasks. The ideal candidate is a quick learner, detail-oriented, and comfortable managing diverse responsibilities in a fast-paced environment. Key Responsibilities: Administrative Support: • Manage daily office operations to ensure a clean and organized workspace., • Maintain office supplies and equipment for both NJ and NC locations., • Coordinate incoming and outgoing mail via FedEx, UPS, and USPS., • Reconcile payments with invoices and process payroll., • Issue customer invoices, track payments, and manage collections when necessary., • Direct customer inquiries to appropriate team members., • Assist the sales team in entering customer orders during peak selling seasons., • Coordinate trade show registrations, booth setup, and sample shipments., • 2–5 years of experience in office management or administrative support., • Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)., • Excellent verbal, written, and interpersonal communication skills., • Ability to handle confidential information with discretion., • Experience working with a sales team is a plus but not required., • Full-time position., • Monday – Friday, 9:00 AM to 6:00 PM

Personal Assistant provides high-level, personalized support to a busy executive, ensuring day-to-day life and business activities run smoothly and efficiently. This role blends administrative excellence with lifestyle management, acting as a trusted gatekeeper, planner, and project coordinator for both professional and personal matters. Core Personal Support • Develops a strong understanding of the executive’s preferences, priorities, schedule, and communication style to anticipate needs and proactively solve problems., • Manages calendars, appointments, travel, and daily logistics, adjusting plans quickly as priorities change., • Handles personal scheduling, errands, reservations, and household-related tasks, ensuring the executive’s time is focused on high-value activities. Administrative & Communication Duties • Monitors and organizes the executive’s inbox, identifies urgent items, and drafts professional and personal correspondence for review., • Prepares and edits documents, reports, and presentations as needed, maintaining impeccable attention to detail and accuracy., • Coordinates meetings (virtual and in-person), including logistics, materials, and follow-up on action items until completion. Lifestyle, Travel, and Household Coordination • Arranges complex domestic and occasional international travel, including flights, hotels, transportation, and detailed itineraries that reflect the executive’s preferences., • Coordinates with household and personal service providers (e.g., maintenance, cleaners, trainers) to ensure smooth operations and a well-managed home environment., • Supports personal projects, events, and special occasions, from planning through execution, with a discreet and personable approach. Skills, Experience, and Qualities • 2-5 years of experience supporting an executive, business owner, or high-net-worth individual in a personal and/or executive assistant capacity., • Exceptional organization, time management, and follow-through, with the ability to juggle multiple tasks and deadlines in a fast-paced environment., • Strong written and verbal communication skills, discretion with confidential information, and a “person first” mentality focused on service, trust, and reliability.

We are seeking a proactive and organized Virtual Administrative Assistant to support our team remotely. In this role, you will be responsible for: • Managing emails and calendars to ensure efficient communication and scheduling., • Organizing files and documents for easy access and retrieval., • Scheduling meetings and coordinating with team members and clients., • Preparing reports and assisting with daily administrative tasks. The ideal candidate should have excellent communication skills, be detail-oriented, and able to handle multiple tasks simultaneously. This position offers flexibility to work from home while contributing to the smooth operation of our administrative functions.

Job Overview We are seeking a detail-oriented Bookkeeper/Administrative Assistant to provide support across financial, operational, and administrative functions. This role includes managing basic accounting and payroll tasks using QuickBooks, maintaining organized records and documentation, supporting employee onboarding, coordinating with vendors and service providers, and assisting with compliance and general business operations. The ideal candidate is organized, proactive, and comfortable handling multiple tasks to help keep daily operations running smoothly. Job Description • Provide administrative, operational, and financial support for day-to-day business activities, • Assist with basic accounting, payment processing, payroll support, and recordkeeping, including using QuickBooks, • Maintain organized digital files, documentation, and internal records, • Support onboarding and coordination for employees and contractors, • Track renewals, subscriptions, and routine business requirements, • Assist with compliance-related tasks and general business operations, • Coordinate with vendors, service providers, and external contacts, • Support internal communications and special projects as needed Requirments • Proven experience in administrative, operations, or bookkeeping support, • Familiarity with QuickBooks, • Basic understanding of payroll, invoicing, and financial recordkeeping, • Strong organizational skills and attention to detail, • Ability to manage multiple tasks and prioritize effectively, • Excellent communication skills, both written and verbal, • Comfortable coordinating with vendors, employees, and external partners, • Proficiency with standard office software (e.g., Microsoft Office, Google Workspace), • Trustworthy and able to handle confidential information responsibly, • Self-motivated and able to work independently or as part of a team Work Location: In person

📌 Job Title: Entry-Level Receptionist / Secretary / Admin / Personal Assistant 📍 Location: Manhattan, Plaza District 🕒 Employment Type: Full-Time (On-site) 💼 Department: Administrative Support Position Overview: We are seeking to hire an entry-level staff for our new office location. This is a great opportunity for a motivated individual looking to grow with an excellent opportunity. You will serve as the first point of contact for visitors and clients while supporting day-to-day office operations and administrative tasks. Key Responsibilities: Manage calendars for meetings, travel, and personal commitments. Make travel arrangements for in-office professionals and special visitors. Sit in on meetings to take accurate minutes and distribute them as needed. Create memos, reports, and agendas in collaboration with office staff. Negotiate with suppliers and vendors to obtain quotes, order supplies, and maintain inventory levels. Prepare financial documents, including statements, invoices, letters, and reports. Disseminate important information, such as memos and updates, to relevant colleagues. Coordinate with upper-level staff at our other office locations in the U.S. and abroad. Welcome and direct visitors, manage incoming calls, and ensure a professional front-desk presence. Some nights and weekends required due to nature of international business and/or travel Qualifications: High school diploma or equivalent required; associate's or bachelor’s degree is a plus. Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Strong attention to detail and ability to handle confidential information. Professional appearance and customer-focused attitude. Previous office or administrative experience is preferred but not required. What We Offer: Competitive entry-level pay with plenty of room for growth Supportive environment with training and personal mentorship Opportunities for growth and advancement

Working in Harlem, Street Corner Resources a non-profit organization, enhances the lives of young adults and community members by delivering a clear pathway to opportunity. We provide essential resources for education, job training, and employment to combat gun violence and build a more empowered, resilient community. Administrative Assistant About the Role We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will be the backbone of our office, ensuring smooth daily operations by providing comprehensive support to our leadership and staff. You will manage administrative tasks, coordinate schedules, and assist with a variety of clerical, financial, and strategic activities. This position requires a motivated and detail-oriented individual with exceptional communication and multitasking abilities. Key Responsibilities • Office & Calendar Management: Oversee daily office operations, including managing office schedules and the CEO's calendar., • Coordination: Organize and distribute program invitations and notices, ensuring all stakeholders are informed., • Administrative Support: Maintain and update both digital and physical files, proofread documents, and prepare expense reports., • Communication: Serve as a primary point of contact by answering routine telephone calls and referring visitors to the appropriate staff., • Procurement & Inventory: Recommend and manage the purchase of office materials and resources for staff and participants., • Digital Skills: Manage social media accounts and assist with researching and applying for grant opportunities., • Community Engagement: Research and gather information on relevant community activities to support organizational involvement., • Flexibility: Be available to work occasional evening hours and weekends as needed. Qualifications • A Bachelor's degree and two years of relevant administrative or clerical experience., • OR a High School diploma (or equivalent) and six years of relevant experience., • OR an equivalent combination of education and experience, including at least one year of administrative experience., • Demonstrated proficiency in administrative and clerical tasks., • Excellent planning, organizational, and multitasking skills., • Strong verbal and written communication abilities.

We are looking for an experienced Administrative Assistant who will organize the daily administrative operations of the company. You should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. We also expect you to be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Responsibilities are: • Supporting the human resources (HR) team by scheduling interviews and managing new hire paperwork, and assisting the sales department with reports and data entry., • Manage records ensuring accuracy and validity of information, • Work together with associates in order to optimize all office-related procedures, • Help with scheduling and planning of events, • Manage office supplies and handle shortages if needed, • Build trusting relationships with suppliers, customers and colleagues, • Perform receptionist duties when needed

Location: New Jersey Job Summary: We are seeking a reliable and organized Office Staff to join our team part-time. The ideal candidate will assist with general administrative and clerical tasks to ensure smooth daily operations. While knowledge of insurance processes is an advantage, it is not required, as training will be provided. This position is ideal for someone detail-oriented, professional, and eager to learn in an office setting. Key Responsibilities: Perform general office duties such as filing, scanning, data entry, and answering phone calls. Assist in preparing and organizing documents and reports. Provide customer service by responding to inquiries via phone, email, or in person. Support staff and management with administrative tasks and scheduling. Maintain accurate and organized records. Handle basic billing or insurance-related paperwork (training provided if needed). Ensure a clean and orderly work environment. Qualifications: High school diploma or equivalent required; associate degree preferred. Previous office or administrative experience is an advantage. Basic computer skills (MS Office, email, data entry). Knowledge of insurance is a plus but not required—training will be provided. Strong attention to detail, communication, and organizational skills. Ability to work independently and as part of a team.