Human Resources Manager
hace 20 días
White Plains
Job DescriptionSalary: Niyel is an international firm specializing in campaigns, advocacy, political influence, and public affairs, based inDakar since 2008 with offices in Kigali and Port Louis. Its interventions cover all human rights issues and aim to ensure the respect, protection, and fulfillment of human rights. We work to promote public policies conducive to the development of all and to influence practices to ensure that as citizens, individuals, and communities, we understand and defend our own rights while respecting those of others and assuming fully our responsibilities. In a nutshell, we are a diverse and dynamic team that provides innovative and creative advocacy and campaign strategies to support communities and organizations in their fight for social justice. Background Niyel has : • A diverse and dynamic team from around the world, • Almost 120 projects were carried out to influence policies and practices., • An experience in over 35 countries worldwide, • Experience on a variety of themes such as health, sanitation, migration, environment, education, agriculture,nutrition, citizen participation, political campaigns, etc., • Collaboration and relationships built with hundreds of development organizations, governments of civil society as well as political and cultural actors Proven experience in : o research and analysis of situations and issues o the development of advocacy strategies and o the planning, implementation, and evaluation of campaigns. ABOUT YOU You are a skilled and experienced Human Resources (HR) Manager that will be responsible for overseeing all aspects of human resources practices and processes, fostering a positive work environment, and ensuring compliance with all labor laws and regulations. A strategic thinker with excellent communication and interpersonal skills, capable of building strong relationships across all levels of the organization. KEY RESPONSIBILITIES Talent Acquisition & On-boarding • Collaborate with hiring managers to develop comprehensive job requisitions and spearhead the full recruitment life-cycle., • Draft and finalize detailed job descriptions upon position approval, ensuring they are clear, compelling, and effectively attract qualified candidates., • Strategically post job openings on diverse platforms, including the company website, LinkedIn, and in partnership with the communications team, leverage Niyel's social media channels and other relevant professional sites., • Lead the end-to-end process of identifying, evaluating, negotiating with, and contractually on-boarding recruitment vendors., • Proactively source and review candidate curricula vitae (CVs) to cultivate a robust talent pipeline., • Orchestrate interview scheduling, actively participate in interviews, and meticulously assess candidate suitability., • Provide close guidance and support to hiring managers throughout each stage of the interview process (initial, subsequent, and assessment phases)., • Execute comprehensive reference checks for selected candidates, ensuring due diligence., • Leverage LinkedIn Recruiter Lite for posting positions, engaging with, and connecting with candidates during recruitment initiatives., • Facilitate critical discussions to finalize hiring decisions, ensuring optimal alignment with organizational needs and cultural fit., • Prepare and disseminate formal new hire announcements., • Efficiently process all new hires within the Human Resources Information System (BambooHR)., • Initiate and lead discussions with hiring managers to establish comprehensive on-boarding and learning plans for new employees., • Maintain consistent and supportive communication with new hires to facilitate a seamless transition into the company., • Ensure company policies are distributed and formally acknowledged (e-signed) via BambooHR by all new employees., • Conduct dedicated Talent Management on-boarding sessions, providing in-depth coverage of performance expectations, benefits, company culture, and other pertinent information. Performance Management & Development • Oversee the entire Performance Management process for all staff., • Drive the Key Performance Indicator (KPI) framework, encompassing annual objective setting, quarterly KPI definition and assessment, and comprehensive reporting from our online platform., • Facilitate career development discussions and strategic planning for employees., • Develop and implement robust succession planning initiatives to ensure organizational continuity and foster internal talent growth. Employee Relations & Off-boarding • Administer, analyze, and report on exit interviews to derive actionable insights for continuous organizational improvement., • Facilitate sensitive discussions with employees and managers regarding termination processes, ensuring clarity and professionalism., • Coordinate and plan staff contract evaluation, • Finalize all administrative aspects of separation offers and processes for departing personnel., • Ensure timely and complete removal of former staff members from all online platforms (e.g., Google Workspace, BambooHR)., • Lead the employee disciplinary process, ensuring all actions are conducted fairly and in strict adherence to company policy. HR Policies, Procedures & Compliance • Develop and implement new HR policies in response to evolving organizational needs and regulatory changes., • Review and amend existing policies to ensure ongoing relevance, effectiveness, and compliance with all applicable laws and regulations., • Facilitate the approval process for new or revised policies in close coordination with senior leadership., • Effectively communicate policy changes to all employees, ensuring clarity and understanding., • Oversee the development and implementation of Standard Operating Procedures (SOPs) for all HR processes, streamlining operations and ensuring consistency., • Evaluate the effectiveness of implemented policies and procedures, ensuring adherence and desired outcomes., • Identify opportunities to create and introduce new procedures that optimize HR operations and enhance efficiency., • Communicate all HR procedures clearly across the organization and ensure consistent adherence., • Manage relationships with tax authorities, collaborating closely with the Director of Finance and Administration (DFA)., • Oversee interactions with the labor office, working in conjunction with the Director of Finance and Administration (DFA)., • Support staff in understanding their rights and responsibilities as they pertain to labor laws. Employee Engagement & Culture • Orchestrate and facilitate team-building initiatives that foster robust collaboration and strengthen camaraderie., • Implement and oversee strategies to monitor and enhance employee satisfaction, utilizing surveys and targeted initiatives., • Plan and execute the annual all-staff retreat, ensuring a productive and engaging experience., • Develop and administer comprehensive award and recognition programs to formally acknowledge and celebrate employee achievements., • Coordinate external employee events and activities designed to promote work-life balance and cultivate social connections within the team., • Organize and facilitate regular Town Hall meetings, serving as key platforms for company-wide communication and fostering broad employee engagement. HR Systems & Administration • Administer Google Workspace for HR functions, including creating and deleting employee emails, managing access to shared folders and chat groups, troubleshooting technical issues, and coordinating with tech support when necessary., • Oversee subscription and invoice management for all HR-related software and platforms., • Manage human resources information system thoroughly, encompassing posting positions, managing employee data (adding, removing, and updating information), facilitating performance management processes (KPIs & assessments), generating reports, and deploying employee satisfaction surveys., • Manage invoice processing for all HR vendors and services., • Serve as the central administrator for all time-off related information within human resources information system (HRIS), which includes adjusting requests for non-justified absences, generating reports for medical justifications, updating monthly annual leave balances, deducting leave for tardiness, and ensuring timely processing of requests by managers. Qualifications: • Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field. Master's degree or HR certification (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR) preferred., • 10 years of progressive experience in Human Resources, with at least 3 years in a managerial role., • In-depth knowledge of local labor laws and regulations in Senegal and familiarity with the rest of Africa., • Proven experience in all aspects of HR, including talent acquisition, performance management, employee relations, policy development, and HR systems administration., • Strong understanding of HR best practices and industry trends., • Excellent interpersonal, communication (written and verbal), and presentation skills., • Demonstrated ability to build strong relationships and influence stakeholders at all levels., • High level of emotional intelligence and ability to handle sensitive and confidential information with discretion., • Strong analytical and problem-solving skills with a data-driven approach., • Proficiency in HRIS (e.g., BambooHR) and Google Workspace (Docs, Sheets, Slides, Forms)., • Technically savvy to understand the needs of the organization to acquire and implement digital platforms to optimize productivity and workflows., • Ability to work independently and as part of a team in a fast-paced environment., • Fluency in French and English required. POSITION REQUIREMENTS As a prerequisite, the successful candidate must believe in the core values of Niyel Innovation, Accountability, Ethics, Positive Work Environment and be driven by the mission. The candidate should demonstrate a passion for breaking new ground to lead social change. WHY WORK AT NIYEL? We welcome you to a team of dynamic advocates, political operatives and mobilizers who are learners that do make mistakes, but never stop trying. We believe in compassion, empathy and have an open and respectful culture. Providing a place where your views matter and you have space to make an impact. We offer competitive compensation, medical benefits, vacation, mental health days, hybrid remote working, fun company team building and ongoing learning opportunities to grow your career. Niyel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information and pregnancy. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and internship. Niyel makes hiring decisions based solely on qualifications, merit, and business needs at the time. Application process To apply, please fill out an application located on the contact page of the Niyel website () and attach your CV and cover letter. Position will be open until filled but candidates are encouraged to submit applications as soon as possible.
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