Office & Admin jobs in Queens, New York, New York - Page 3Crear alertas

Position: Dance Studio Receptionist About Starry Ballroom Starry Ballroom is a premier dance studio in Manhasset, NY, dedicated to providing exceptional dance instruction and a welcoming environment for our clients. We offer a variety of private and group classes, and we host special events and parties. We are looking for a highly organized and detail-oriented individual to join our team and help ensure the smooth daily operations of our studio. Position Summary The Studio Operations & Administrative Assistant is a dynamic, hands-on role responsible for the day-to-day business operations of the studio. This position requires a proactive individual who can manage a variety of tasks, including opening and closing the studio, handling administrative duties, and ensuring our space is clean and inviting for all clients and instructors. The ability to work in English and Mandarin Chinese is a key requirement for this role Key Responsibilities/Daily Studio Operations: • Arrive early to open the studio, adjusting temperature, turning on lights, and setting up all necessary equipment (projector, sound system)., • Prepare the studio space for clients and instructors, including arranging refreshments and ensuring all areas are clean and well-maintained., • Manage end-of-day tasks, including cleaning common areas and bathrooms, turning off all electronics, and securely locking the studio., • Serve as the primary point of contact for clients and instructors, • Coordinate class schedules using Wechat, iMessage, and OpenPhone, confirming availability and updating the studio calendar on iCalendar and Wix., • Accurately track and document client class sessions, payments (cash, check, and card), and parking lot rentals using Excel and the Wix platform, • Manage client subscriptions and resolve any discrepancies in class counts, • Assist with the setup and cleanup of studio parties and events, including arranging food and beverages., • Create promotional graphics for events using Canva and manage communications with clients and instructors regarding attendance., • Proven experience in an administrative, operations, or customer service role, • Strong organizational skills and exceptional attention to detail, • Proficiency with Microsoft Excel and a willingness to learn new platforms (e.g., Wix, iCalendar, Wechat), • Excellent communication and interpersonal skills, • Ability to work independently and manage multiple tasks effectively

Job Overview The Office Administrator will support daily operations for seafood sales, including processing orders, preparing invoices, managing inventory records, and coordinating with customers and internal teams. This role ensures smooth workflow, accurate documentation, and timely communication. Key Responsibilities Sales & Order Processing • Receive and process seafood sales orders via phone, email, or system, • Confirm product availability and delivery schedules, • Prepare and issue invoices accurately and on time, • Maintain sales records, delivery notes, and payment documentation, • Follow up with customers on outstanding payments when needed Inventory Management • Update daily inventory records for seafood products, • Track stock levels and report discrepancies or shortages, • Assist in coordinating stock rotation and product movement Administrative Support • Handle general office duties (filing, data entry, document preparation), • Answer customer inquiries and provide basic product information, • Assist with scheduling and communication between departments Requirements • Experience in administrative or sales support roles (preferably in food/seafood industry), • Good communication and customer service skills, • Proficient in MS Office or inventory/sales software, • Strong attention to detail and organizational skills, • Ability to work in a fast-paced environment Optional Skills • Knowledge of seafood products and handling, • Experience with invoicing software (e.g., QuickBooks)

About Global Fire Safety GLOBAL FIRE SAFETY provides professional fire protection services including inspections, equipment maintenance, safety compliance, and emergency preparedness. We are seeking a reliable and detail-oriented Bilingual Office Assistant to support daily office operations and communicate effectively with both English-speaking and Spanish-speaking clients and technicians. Job Responsibilities • Provide administrative and clerical support to the office team., • Answer and route phone calls; assist Spanish- and English-speaking clients with questions or service needs., • Translate documents, emails, and messages when needed., • Schedule service appointments, inspections, and technician dispatch., • Prepare and process invoices, quotes, work orders, and service documentation., • Maintain organized records, files, and digital databases., • Assist with tracking inventory of fire safety equipment and office supplies., • Coordinate with technicians and ensure accurate documentation after completed jobs., • Support preparation of compliance paperwork, reports, and customer follow-ups., • Handle incoming and outgoing mail, deliveries, and basic office tasks., • Perform other administrative duties as assigned by management. Qualifications • High School Diploma or equivalent (Associate’s degree is a plus)., • Bilingual Spanish & English (verbal and written) required., • Previous experience in office administration or customer service preferred., • Strong communication and translation skills., • Ability to stay organized, multitask, and work independently., • Proficiency with computers (MS Office, email, spreadsheets)., • Experience with scheduling software, CRM systems, or service management platforms is a plus., • Professional, dependable, and detail-oriented. Work Schedule • Monday to Friday (adjust as needed), • Occasional overtime based on workload Compensation & Benefits • Competitive hourly rate or salary (based on experience), • Possible benefits: health insurance, PTO, bonuses (customizable), • Training and advancement opportunities Why Join Global Fire Safety • Stable and growing company in the essential fire protection industry, • Supportive team culture and training provided, • Opportunities for professional growth, • Meaningful work that directly contributes to safety and compliance

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

We are looking for a pleasant FRONT DESK REPRESENTATIVE to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face" of the company for all the visitors and will be responsible for the first impression we make. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined, one who is a team player that can perform work duties under pressure in a fast paste environment. A customer-oriented approach is essential. The goal is to make guest and visitors feel comfortable and valued while on premises. You must be reliable and hardworking with great communication skills and experience in answering telephone, taking detailed messages, filing and basic knowledge of Microsoft Excel and Microsoft word. • Proven experience as office clerk or other clerical position, • Must be fluent in both English and Spanish language, • Familiarity with basic office procedures, • -Very good knowledge of MS word MS excel, • -Excellent organizational and multi-taking abilities, • -High School diploma; BSc/BA in office administration or relevant field is preferred (But not required)

Competitive Hourly Rate Minimum- High School Diploma Insurance Benefits 403b/401k opportunity Vacation time Begin January 1, 2026

The Company Eagle Engineering is building the next-generation engineering services firm—one platform, powered by aligned capital and purpose-built technology—to remove tedious work from engineers and let them focus on high-value design. We are a small, fast-moving founding team looking for a high-ownership Chief of Staff who wants to help build an engineering company from the ground up. The Role: As Chief of Staff, you will be the operational engine behind Eagle’s founding team. You will keep the founders focused on what only they can do—while you clear roadblocks, run internal operations, coordinate workflows, and build systems that scale. This is a hybrid, high-trust role with a front-row seat to company-building: M&A, outreach to engineering CEOs, investor conversations, operations design, and the creation of a next-generation engineering platform. Ideal for someone who thrives in early-stage ambiguity, loves building structure from chaos, and wants ownership—not task-taking. What You’ll Do: Founder Operations & Executive Support • Manage complex calendars, meetings, investor/founder calls, and prep materials, • Coordinate travel, events, and logistics for conferences, site visits, and diligence, • Draft briefs, emails, and communication that represent Eagle professionally, • Keep the founders’ time aligned with strategic priorities Project & Systems Management • Build processes, SOPs, reporting, and task-tracking systems from scratch, • Run cross-functional projects end-to-end: scoping → timeline → delivery, • Maintain CRM hygiene, create dashboards, and ensure operational repeatability, • Identify bottlenecks and implement fixes without waiting to be asked Communication & Stakeholder Management • Serve as a polished point of contact for engineering owners, advisors, and investors, • Prepare decks, write summaries, and manage external communications, • Support relationships across prospects, partners, and internal stakeholders Who You Are • Ownership-driven: you spot problems and fix them before being asked, • Systems thinker: you enjoy building structure, clarity, and repeatable processes, • Operational athlete: you can juggle scheduling, projects, documentation, and communication simultaneously, • Direct, warm communicator who can represent founders professionally, • Calm under pressure; resourceful in ambiguous situations, • Excited to join an early team, help shape culture, and grow with the company Experience That Maps Well You may have experience as an Executive Assistant, Chief of Staff, Project Manager, Ops Associate, or similar role in a startup, VC firm, nonprofit, or high-velocity environment. You’ve likely managed fast-moving leaders, built systems, and run critical internal operations. What You’ll Get • Direct access to founders and a hands-on seat in building a company from zero, • Fast learning curve across operations, engineering services, and M&A, • Ownership, autonomy, and visibility into high-impact decision making, • Opportunity to grow into a full-time leadership role as Eagle scales, • Competitive compensation for part-time/hybrid internship-to-hire role

We're a small beef jerky/kilishi company operating out of a commercial kitchen on Stanton Street in the Lower East Side. We are looking for a reliable and hard-working person to join our team in a production + administrative hybrid role. Location: Lower East Side (Stanton Street) Pay: $20/hr Schedule: Minimum 8 hours per week, with the potential for extended hours depending on weekly needs. The owner also runs additional businesses (including photobooth services and content creation), so qualified applicants may receive additional hours across those tasks as well. Production days are typically Tuesdays but can shift to any weekday. Job Responsibilities Production (Hands-On Work): • Preparing and processing beef jerky/kilishi, • Standing for extended periods (4–6+ hours), • General kitchen prep and cleanup Administrative & Customer Service Tasks: • Responding to emails, DMs, and client inquiries, • Handling basic customer service communication, • Simple computer and tech tasks, • Light marketing/social media support (a plus, not required) Additional Opportunities (Optional / As Needed): • Photobooth assistant work, • Content creation support, • Other flexible tasks connected to the owner’s businesses Requirements • Access to a car (strongly preferred), • Comfortable with physical work and long periods of standing, • Ability to lift 25–40 lbs, • Tech-savvy, organized, and reliable, • Good customer service communication, • Experience in food production or admin work is a plus but not required, • Marketing or social media skills are a bonus

Your DMV processing experience and office skills could be a great match for this Motor Vehicle Clerk role at Multi Dealerships. If you're looking for a position that values accuracy and efficiency, you can apply now or view the job description for more details.

MMS Distribution is a fast-growing leader in the distribution of alternative products to convenience stores and tobacconists nationwide. We pride ourselves on innovation, service, and aggressive growth in a rapidly evolving retail market. Position Overview We are seeking a detail-oriented, highly organized Administrative Assistant to join our team. This role is critical in supporting our sales force and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced environment, handle multiple responsibilities with ease, and play a key part in the continued success of our sales team. Key Responsibilities • Manage accounts receivable, including invoicing customers and tracking payments., • Coordinate travel arrangements for the sales force, including flights, hotels, and itineraries., • Provide administrative support to the sales team for day-to-day activities., • Assist with preparing sales reports, presentations, and customer documentation., • Maintain organized records of invoices, expenses, and travel logistics., • Serve as a communication point between sales staff, management, and customers. Qualifications • Previous administrative or accounts receivable experience preferred., • Strong organizational and multitasking skills., • Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting software., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team., • Detail-oriented with a strong sense of accountability. What We Offer • Competitive salary and benefits package., • Opportunity to grow within a rapidly expanding company., • Dynamic, team-oriented work environment., • A chance to directly contribute to the growth and success of MMS Distribution

Looking for secretary to work in office that can be organized and answered phone and emails

We are seeking a proactive and organized Front Desk Assistant for our busy tax office. The successful candidate will possess the following skills and experience: • Experience working in a tax office environment., • Strong knowledge of bookkeeping principles., • Fluency in both Spanish and English. Your primary responsibilities will include managing front desk operations, assisting clients with inquiries, and supporting our team with administrative tasks. This role requires excellent communication skills and the ability to multitask in a fast-paced setting.

Job Summary: We are seeking a highly organized and proactive Administrative Assistant to support our team with daily office operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle multiple tasks efficiently. Key Responsibilities: Manage and organize office communications, including emails, phone calls, and correspondence Schedule and coordinate meetings, appointments, and events Prepare, proofread, and format documents, reports, and presentations Maintain and update filing systems and databases Assist with basic bookkeeping, invoices, and office supply management Support team members with administrative tasks as needed Greet visitors and provide excellent customer service Ensure smooth day-to-day operations of the office Qualifications: Proven experience as an administrative assistant or in a related role (preferred) Proficiency in Microsoft Office Suite or Google Workspace Excellent written and verbal communication skills Strong organizational and time-management abilities Attention to detail and problem-solving skills Ability to work independently and collaboratively High school diploma required; additional education or certifications are a plus Atleast bachelor degree and should known other language aside from english