Office & Admin jobs in Astoria, NY - Page 2Create job alerts

Looking for a dental office manager who is well rehearsed in using Dentrix. Someone who has previous experience in dental billing, requests and approvals. Good understanding of dental insurance companies. Organized and efficient work ethic Monday - Thursday 35 hour work week

BILINGUAL AND FLUENT IN CHINESE IS REQUIRED!!! 职位名称：物流销售人员 职位概述： 我们正在寻找一位具有推动力和结果导向的物流销售人员加入我们的团队。此职位需要一名积极主动的个体，能够有效推广我们的物流服务，与潜在客户建立联系，并维持与现有客户的良好关系。理想候选人需具备双语能力，能够流利使用英语和中文进行沟通，以有效服务于我们多元化的客户群体。该职位对扩大市场覆盖面并推动收入增长具有重要作用。 主要职责： 制定并执行战略性销售计划，以实现业务目标和销售指标。 识别潜在客户，生成销售线索，并进行外联推广物流服务。 通过定期沟通和个性化服务，建立并维护稳固的客户关系。 进行客户会议、产品演示及谈判，以达成交易。 与内部团队合作，确保按时并准确地向客户提供服务。 及时关注行业趋势、市场动态和竞争对手活动。 维护准确的销售活动和客户互动记录。 提供售后支持，及时回应客户咨询并解决问题。 技能和资质： 必须能熟练使用英语和中文进行有效沟通，以服务于多元化客户群体。 能快速响应客户需求，具备解决复杂问题和突发情况的能力。 熟悉美国市场文化与客户习惯具备针对性，指定性销售策略与沟通方案的能力。 具备销售领域的成功经验，物流、运输或航运行业背景者优先。 优秀的谈判、演示及人际交往能力。 良好的团队协助意识与执行力，能在跨部门配合中高效的推进客户项目落地，以达成销售目标。 出色的组织能力和时间管理能力。 熟练使用 Microsoft Office 办公软件。 拥有商业、销售、物流或相关领域的学士学位者优先。 加入我们的团队，发挥您的双语沟通能力，与广泛客户建立联系，共同推动我们物流业务的发展！ Job Title: Salesperson – Logistics Job Overview: We are seeking a driven and results-oriented Salesperson to join our logistics team. This role requires a highly motivated individual who can effectively promote our logistics services to potential clients and maintain strong relationships with existing customers. The ideal candidate must be bilingual, fluent in both English and Mandarin Chinese, to effectively communicate with our diverse client base. This is a crucial role in expanding our market reach and driving revenue growth. Key Responsibilities: · Develop and execute strategic sales plans to achieve business objectives and sales targets. · Identify potential clients, generate leads, and conduct outreach to promote logistics services. · Build and maintain strong client relationships through regular communication and personalized service. · Conduct client meetings, presentations, and negotiations to close deals. · Collaborate with internal teams to ensure timely and accurate service delivery to clients. · Stay updated on industry trends, market conditions, and competitor activities. · Maintain accurate records of sales activities and client interactions. · Provide post-sale support to address client inquiries and resolve issues promptly. Skills and Qualifications: · Must be fluent in both English and Mandarin Chinese, enabling effective communication with diverse clientele. · Able to quickly respond to client needs and resolve complex issues or unexpected situations. · Familiarity with U.S. market culture and customer habits, with the ability to craft targeted sales strategies and communication approaches. · Experience in sales, logistics, transportation, or shipping industries is a plus. · Strong negotiation, presentation, and interpersonal skills. · Strong teamwork and execution skills, capable of efficiently advancing client projects through cross-department collaboration to achieve sales goals. · Excellent organizational and time management skills. · Proficient in Microsoft Office applications. · Bachelor’s degree in Business, Sales, Logistics, or a related field is preferred. Join our team and play a pivotal role in driving our logistics business forward while leveraging your bilingual communication skills to connect with a wide range of clients.

Working directly with Senior Partner on legal matters, including films, real estate and personal issues

Full Job Description Job Overview: We’re seeking a motivated and outgoing Guest Service Associate to support both in-office and out-of-office functions for our premiere tour company, HeliNY. This role is ideal for someone who enjoys engaging with people, thrives in a dynamic environment, and has a passion for both customer service and hands-on marketing. The ideal candidate will spend part of their time in the office handling customer inquiries via phone and email, and the other part actively promoting our services in the community. Your goal will be to generate awareness, attract new customers, and drive ticket sales while ensuring a smooth and welcoming experience for every client. Key Responsibilities: Customer Service (In-Office): · Answer incoming phone calls and respond to customer emails promptly and professionally · Assist walk-in clients with booking tours and answering general questions · Manage scheduling, basic data entry, and maintain accurate records of sales and customer interactions · Provide outstanding service to ensure repeat business and customer satisfaction Field Work & Sales (Out-of-Office): · Promote our sightseeing tour services, charter flights, and destination packages to potential customers in designated public areas and high-traffic spots · Create brand and product awareness by distributing flyers, engaging with potential customers, and offering on-the-spot information · Persuade potential clients to visit the office and book tours or learn more about our other helicopter experience offerings. · Track and report outreach activity and generate sales leads · Work closely with the office team to align on promotions, messaging, and sales goals Qualifications: · 2+ year of experience in customer service, retail, hospitality, or in-person sales · High school diploma or GED required; college coursework or a degree in Marketing, -Communications, Business, or Hospitality is preferred · Experience in field marketing, tourism, hospitality, or aviation is a plus · Outgoing, friendly personality · Excellent verbal communication and interpersonal skills · Highly motivated, reliable, and capable of working independently · Basic computer literacy (email, spreadsheets, and booking systems) · Bilingual or multilingual candidates are encouraged to apply Additional Requirements: · Must be available to work the full Friday–Sunday schedule consistently · Ability to stand, walk, and be active for extended periods while working in the field · Comfortable working both indoors and outdoors in various weather conditions Job Type: Part-time Expected hours: 24 per week Benefits: - Employee assistance program - Referral program Schedule: - 8 hour shift - Day shift - Evening shift - Every weekend Education: - High school or equivalent (Required) Experience: - Customer service: 2 years (Required) Shift availability: - Night Shift (Required) - Day Shift (Required) Ability to Commute: - Hoboken, NJ 07030 (Required) Ability to Relocate: - Hoboken, NJ 07030: Relocate before starting work (Required) Work Location: In person

We are seeking a highly organized and experienced Admin Assistant / Office Administrator to join our team. We also would consider a summer internship. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office and ensuring its smooth functioning. This is a key role that requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will have previous experience as an administrative assistant or office manager. Responsibilities: Manage and oversee all administrative functions of the office Coordinate and manage calendars, appointments, and meetings Handle vendor management, including negotiating contracts and maintaining relationships Plan and coordinate company events and meetings Develop and implement office policies and procedures to ensure efficient operations Maintain office supplies inventory and place orders as needed Handle budgeting and financial tasks, including expense tracking and reporting Utilize QuickBooks for financial record keeping Experience: At least 1 year of demonstrated experience in an administrative support or office management role Strong organizational skills with the ability to prioritize tasks effectively Excellent communication skills, both written and verbal Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience with QuickBooks or other accounting software is preferred Ability to handle confidential information with discretion Strong problem-solving skills and attention to detail We offer competitive compensation based on experience. If you are a motivated individual with a passion for organization and efficiency, we would love to hear from you.

Are you a warm, friendly, and detail-oriented professional who loves creating a welcoming environment? NYHO is seeking a Real Estate Receptionist to be the Director of First Impressions—the friendly face that greets our staff, clients, and visitors while ensuring smooth day-to-day office operations. If you thrive in a fast-paced setting, have a heart for customer service, and enjoy supporting a dynamic team, this is the perfect opportunity for you! Compensation: Salary Range: $40,000 - $60,000 Paid Time Off Compensation: $40,000 - $60,000 yearly Responsibilities: Be the first point of contact for all visitors, agents, and clients, providing exceptional service in person and over the phone. Maintain a welcoming and professional office area. Assist with administrative duties, including handling mail, checks, and packages. Answer and direct phone calls, emails, and inquiries to the appropriate departments. Support agents with transactional management, schedules, and office resources. Manage office calendars, meetings, and daily events. Assist with marketing efforts, social media communication, and agent engagement. Provide basic tech support for office tools, including email, printers, and scheduling systems. Help coordinate office events and meetings to foster a positive and collaborative work environment. Qualifications: A friendly and professional demeanor with strong interpersonal skills. Excellent organizational abilities and attention to detail. Proficiency in Microsoft Office, Google Suite, Adobe Acrobat. Strong multitasking and problem-solving skills in a fast-paced environment. A team player with a proactive approach to office support and operations is essential. Prior experience in reception, customer service, or an administrative role (real estate experience is a plus). About Company NYHO is a dynamic real estate brokerage in The Bronx, NY, known for our commitment to innovation, goal achievement, and a collaborative culture. We believe in providing our staff with top-tier support backed by decades of proven results, to help them thrive in their careers. As a Market Center, we emphasize teamwork, personal growth, and a passion for serving clients and the community. Join us and be a part of a company that values excellence, service, and leadership in the real estate industry! Job Type: Full-time Pay: $40,000.00 - $100,000.00 per year Benefits: 401(k) matching Employee discount Paid time off Parental leave Relocation assistance Retirement plan Tuition reimbursement Schedule: Monday to Friday Weekends as needed Ability to Commute: Bronx, NY 10467 (Required) Ability to Relocate: Bronx, NY 10467: Relocate before starting work (Required) Work Location: In person

se solicita personal para el área de ventas directas pagos base más comisión por ventas dos Vacasiones al año. buen ambiente laboral. crecimiento sin límite

The Bottom Line: Reliable support role for management consultant offering real business experience, flexible scheduling, and professional mentorship. Your Day-to-Day: - Handle mail, filing, and administrative organization - Run errands, appointments, and in-person business tasks - Support project coordination and basic research What Makes You Right for This: - Dependable : Consistent availability and follow-through on commitments - Organized : Natural ability to create and maintain efficient systems - Proactive : Anticipate needs and suggest improvements without prompting - Trustworthy : Handle confidential information with complete discretion - Mobile : Reliable transportation for errands and appointments What You Get: - Flexible 10-15 hours weekly - Training in business consulting methods - Professional references and recommendations - Competitive hourly pay - Real-world business experience Requirements: - Flexible schedule with some same-day availability - Basic computer skills (email, documents, internet) - Professional communication skills - Tech experience and expertise a plus Ideal For: Someone seeking meaningful part-time work with growth opportunities rather than just another gig. Ready to start immediately for the right person. Send brief message explaining your interest along with contact info.

诚聘女保险文员一名，要求中英文流利，工作认真负责， 无经验可培训 工作时间：周一至周五，9am-5pm 工作地点：法拉盛缅街

NYPR – Express DMV Services in Long Island City is hiring full-time Operations Team Members to assist with daily DMV and insurance-related tasks. This is a great opportunity for individuals who are organized, customer-oriented, and fluent in English and either Spanish or French. No prior DMV experience? No problem — paid training is provided! Key Responsibilities: Handle daily DMV service tasks and back-office operations Scan, verify, and organize customer documents Process basic insurance paperwork Provide friendly and professional customer service in-person and over the phone Maintain accuracy and attention to detail in all transactions Requirements: Fluency in English (required) Fluency in Spanish or French (required) High attention to detail and organization Excellent interpersonal and communication skills Basic computer skills Willingness to learn — training provided Benefits: Paid training Supportive, team-oriented work environment Opportunity for growth in DMV and insurance services Weekly pay ($16.50/hour) Schedule: Monday to Friday: 9:00 AM – 6:30 PM Saturday: 10:00 AM – 4:00 PM Full-time position NYPR – Express DMV Services is an Equal Opportunity Employer. Pay : $16.50 an hour Job Type: Full-time Shift: Day shift Work Location: In person

We are looking for a Receptionist to join our busy hair salon. 🔹 Job Type: Part time 🔹 Experience: Preferred – at least 1 year in a similar role 🔹 Responsibilities: Greeting clients Answering phone calls and scheduling appointments Managing the front desk and customer inquiries If you are organized, friendly, and have great communication skills, we’d love to hear from you!

Employment Type: Full-Time Compensation: $18.00 – $22.00 per hour (commensurate with experience) Position Overview: We are seeking a proactive and Bilingual Medical Front Desk Receptionist to join our team. The ideal candidate will be fluent in English and Spanish, possess strong interpersonal and computer skills, and have experience or knowledge in physical therapy settings and no-fault insurance procedures. Key Responsibilities: - Greet and assist patients courteously and professionally. - Manage multi-line phone systems: answer calls, schedule appointments, and direct inquiries appropriately. - Verify patient information and insurance details, with a focus on no-fault cases. - Maintain and update electronic medical records accurately. - Coordinate patient flow to ensure timely appointments and minimize wait times. - Handle billing inquiries and process payments. - Collaborate with physical therapists and administrative staff to support clinic operations. - Ensure compliance with HIPAA regulations and maintain patient confidentiality. Qualifications: - High school diploma or equivalent; associate degree preferred. - Minimum of 1 year of experience in a medical front desk or administrative role, preferably in a physical therapy clinic. - Bilingual proficiency in English and Spanish is required. - Familiarity with no-fault insurance and workers' compensation processes is preferred. - Proficient in using electronic medical record (EMR) systems and Microsoft Office Suite. - Excellent organizational skills and attention to detail. - Strong communication and interpersonal abilities. - Ability to multitask and thrive in a fast-paced environment. Benefits: - Competitive hourly wage. - Paid time off and holidays. - Opportunities for professional development and training. Application Instructions: Interested candidates are encouraged to submit their resume and a brief cover letter outlining their relevant experience and language proficiency

Accounts Payable Specialists assist companies with invoicing and billing. Key duties and responsibilities of an Accounts Payable Specialist include: Managing accounts payable using accounting software and other programs Handling accounts payable for separate entities and vendors Analyzing workflow processes Establishing and maintaining relationships with new and existing vendors Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures Processing due invoices for payments Comparing purchase orders, prices, terms of payment and other charges Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts. EXPERIENCED IN QUICK BOOKS.

About LiveFlow We are building the next-generation accounting and finance platform to enable lean finance teams to run massive enterprises. We have raised over $21M from top-tier investors including: YC, YC Continuity, Valar Seedcamp, WndrCo, Moonfire,Bradley Horowitz (VP Product, Google) and more. We are helping thousands of companiesto streamline their financial workflows and we have hundreds of 5/5 ratings on G2. Our founding team previously worked atEurope's fastest growing fintech, Revolut. About the Role LiveFlow is looking for a part-time Office Manager to join our in-person New York team, and help with keeping our space clean, organized, and efficient. This role requires someone who takes initiative, stays ahead of issues, and thrives in a fast-paced setting. What You Will Do Serve as the main point of contact for all operational and logistical needs in LiveFlow’s office in Flatiron Manage vendor relationships, including coordination of office cleaning (and where appropriate, negotiating costs) Order, organize, and maintain inventory of office supplies (e.g., laptops, headphones, monitors, chargers) Ensure that kitchen is well-stocked and well-arranged (e.g., water, snacks, and especially coffee) Coordinate office events such as team activities, happy hours, and dinners for groups of 30+ employees (and growing!) Receive packages and maintain well-organized storage areas (+ a well-organized floorplan in general) Assist with ad-hoc tasks What We’re Looking For 2+ years of experience in an administrative support position or work in a relevant field (e.g. office/facilities management, administrative assistant) Strong interpersonal skills with the ability to communicate effectively across both internal and external stakeholders Expert organizational skills and attention to detail with the ability to manage multiple tasks while working independently Startup experience preferred Interview Process Intro/Screening Call with Recruiter Office Visit & Career History Interview with Chief of Staff Please note, this is a part-time role with a pay rate of $25 - $30/hour. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

WHO WE ARE We’re a modern creative studio operating at the intersection of fashion, media, branding, and entrepreneurship. We launch brands, design decks, produce video content, build pop-ups, and turn ideas into real-world experiences. Our space is a hybrid studio-office-playground where no two days look the same and that’s exactly how we like it. We’re not corporate. We’re not chaos. We’re curated creative energy and we need someone who can flow with it. WHO YOU ARE - You’re an organized, detail-obsessed problem solver with creative direction and calm energy. - You’re the first one your friends go to when they need a plan, a system, or a last-minute save. - You have experience (or natural talent) supporting founders, creatives, or small team leaders. - You’re just as comfortable scheduling meetings as you are proofreading a brand proposal or helping produce an on-the-fly event. - You’re flexible, resourceful, emotionally intelligent and you know when to follow up without being asked. WHAT YOU’LL DO - Be the right hand to the founder: calendar, travel, emails, priorities, and day to day tasks. - Manage projects, timelines, and creative workflows across internal and external collaborators. - Help prep and polish decks, docs, and digital files to make us look as sharp as we are. - Coordinate shoots, sessions, meetings, and events. - Keep operations flowing and creative chaos at bay with calm, thoughtful systems. - Bring structure without stripping the soul from the creative process. THIS ROLE IS FOR YOU IF… - You’re organized and intuitive, grounded and creative. - You want to grow inside a modern creative company, not just support one. - You’re curious about branding, fashion, media, or entrepreneurship and maybe even want to build something of your own one day. - You’ve got an eye for aesthetics, killer communication instincts, and an ability to stay five steps ahead. TO APPLY Send us a quick note that tells us: - Who you are and what you’re looking for in your next chapter. - Your favorite tool or system for keeping yourself (or someone else) organized. - A project or job where you had to juggle a million moving parts and nailed it. - Please have direct and or parallel experience in an executive assistant role.

Our State of the art Dialysis center is seeking a highly motivated experienced Dialysis social worker for our brand new dialysis unit. Applicants must possess a current New York State LCSW or LMSW license with 2 years of experience in dialysis. Responsibilities: providing social case work and support to the dialysis patients and their family members conducting psycho-social assessments, assisting patients with the interpretation of benefits available and obtaining the benefits they are entitled to referring patients to any available public and private community agencies in transportation, public assistance, and rehab services Liaison between the Dialysis unit and affiliated hospitals and other dialysis centers, and collects pertinent information for patient transfer or transient visit to other hospitals Job Type: Full-time Pay: From $60,000.00 per year Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Medical Specialty: Dialysis Schedule: Day shift Work Location: In person

Job Overview: We are seeking a detail-oriented and reliable Data Entry Specialist to join our team. In this role, you will be responsible for accurately inputting and managing data, ensuring that the information is correct, up-to-date, and easily accessible. You will work with various types of data, including customer information, financial records, and operational details, to support the smooth functioning of our business processes. Must be good with Quick books, Microsoft. Key Responsibilities: Accurately enter data from a variety of sources into the company’s database, spreadsheets, or other digital systems. Review and verify the accuracy of data before entering it into the system. Maintain data integrity by ensuring all information is updated and consistent across multiple platforms. Perform regular data quality checks to identify and correct discrepancies or errors. Generate reports and provide data summaries as requested by supervisors or other departments. Organize and file documents, ensuring they are easily accessible for future reference. Assist in organizing and processing incoming data from various departments or sources. Maintain confidentiality and security of sensitive information. Respond to inquiries regarding data and reports in a timely manner.

We are seeking a detail-oriented and reliable individual for a short-term assignment to assist with generating and organizing invoices for client billing. The ideal candidate will have prior experience with invoicing, billing software, or administrative support and can work efficiently with minimal supervision. Responsibilities: - Create and format invoices based on time logs, service records, or internal data - Review and verify billing information for accuracy - Organize and maintain digital invoice files - Submit invoices and follow up as needed - Ensure consistency in layout and documentation standards Qualifications: Prior experience with invoicing, billing, or administrative work preferred Proficiency with Excel, Google Sheets, or invoicing software (e.g., QuickBooks, Wave, FreshBooks) Strong attention to detail and organizational skills Ability to handle sensitive information with confidentiality Excellent communication and time management skills Salary: $25/hour To Apply:

Overview A growing healthcare organization in Crown Heights is seeking a Service Coordinator to maintain a caseload of 25 patients. Key Responsibilities: Maintain contact with patients and their families to ensure high standards of care are being met. Ensure all monthly and yearly documentation is completed accurately and on time. Coordinate transportation and order medical supplies. Conduct quarterly in-person visits with patients to assess needs and maintain relationships. Handle de-escalation when patient's are dissatisfied. Maintain regular office hours Mon-Fri (9–5). Ideal Qualifications: BA or Associates is requried. Strong organizational, communication, and problem-solving skills. Proficiency in basic computer skills, including email, documentation, and data entry. Experience in case management or patient coordination is a plus. Bilingual is a plus. Salary: Starting at $40-50,000/Year Please reach out if you are interested in joining a passionate team with real growth potential! Job Type: Full-time Pay: $40,000.00 - $50,000.00 per year Benefits: Paid time off Schedule: 8 hour shift Monday to Friday Ability to Commute: Brooklyn, NY 11203 (Required) Ability to Relocate: Brooklyn, NY 11203: Relocate before starting work (Required) Work Location: In person

Real Estate Brokerage is hiring a full-time office assistant. Must be bilingual & fluent in English and Chinese.

Speaking English and Spanish

se re quiere personal para atención al cliente

Job Description Responsibility Provide prompt, accurate, and friendly customer service. Service can include responding to inquiries regarding insurance availability, eligibility, coverages, policy changes, transfers, claim submissions, and billing clarification. Review cancelation and renewal lists on a weekly basis to ensure retention and profitability. Share responsibilities of answering the phone. Maintain a strong work ethic with a total commitment to success each and every day.

We're looking for someone who have great communication Jobs details below 👇 Handout flyers Visit school administration Business offices Make phone calls and answering calls etc. Off the books pay Monday thru Friday Hours preferred to work is between 7:30 am and 6:30 pm. 2 to 4 hours a day .

To do day to day admin and secretarial job. Should have basic knowledge of word and excel. Need to speak fluent English & Spanish

OSI EXECUTIVE ADMINISTRATIVE EXPERT WITH YEARS OF EXPERIENCE osisearch corp new york, ny job description company description ny based boutique executive search firm focused on highly educated, sophisticated candidates needs a highly collaborative, friendly, and intuitive addition to their firm role description this is a full-time remote role for an executive administrative assistant. Much prefer candidates from boutique rather than large firms. The executive administrative assistant to the president will support both his business as well as a small team of recruiters, responding to emails, scheduling interviews, coordinating calendars, handling a wide array of responsibilities, including vendor management and tech issues along with maintaining efficient operations. Qualifications administrative assistant with a strong work ethic who is smart and creative excellent verbal and written communication skills conduct team meetings throughout the day strong organizational and multitasking abilities ability to work independently and remotely proficiency in microsoft office suite, databases, and the ability to resolve technical and relevant software issues experience in a similar role is a plus college degree preferred, but open if you are smart, intuitive, and hard working. Address osisearch corp new york, ny 10017 usa industry business