Full Time Office Administration / Receptionist

Descripción del empleo We are looking for a professional and friendly Receptionist to join the front desk team at Ayana, a high-end residential complex located just before Estepona, directly in front of the Hotel Kempinski. Key Responsibilities: Greeting and assisting residents and visitors Managing check-ins, check-outs, and front desk operations Handling calls, emails, and basic admin duties Coordinating services and responding to inquiries Requirements: Fluent English is essential Other languages highly valued, especially Polish, Russian, or Ukrainian Excellent communication and organizational skills Hospitality or front desk experience preferred Legal right to work in Spain Flexibility for rotating shifts, including weekends Location: Ayana Residential Complex, just before Estepona) Schedule: Rotating shifts, 2 days off per week Salary: €1,700/month Contract: 3-month initial contract + permanent contract after evaluation Job Types: Full-time, Contract Pay: From 1,700.00€ per month Application Question(s): Are you familiar with PMS? Experience: Receptionist: 1 year (Required) Language: English (Required) Polish (Required) Work Location: In person Expected Start Date: 15/06/2025

About the job What will be your mission? As Receptionist, you will be responsible for attending guests’ needs upon arrival and departure and for providing an overall exceptional experience during their stay in line with the hotel’s vision and values on customer satisfaction. What will you do? Welcome and complete the check-in process for all guests and group arrivals in a timely and professional manner as well as complete the check-out process for departing guests and groups. Manage room allocation in regards to guest characteristics (VIPs, traditional, new customers, etc.) with the correspondent department. Handle if necessary, and ensure to keep the front office and management team fully informed of guest requests, inquiries, complaints and/or suggestions given by both guests and other departments. Display a knowledge of all hotel products, services, price rates, available promotions and discount packages, as well as daily VIP and special events. Be aware and communicate hotel services available (dry cleaning, restaurant reservations) and general safety information. Maximize room occupancy at best rates (this includes closing sales and extranets if necessary). Use up-selling techniques (promote the DISCOVERY loyalty program and Rewards, other destinations, food and beverages, hotel transportation and facilities). Handle incoming guest room reservations. Provide information to guests about the property and the surrounding area (museums, monuments), including special events, sights, restaurants, activities, etc. in the city. Respond to guest requests for special arrangements or services (e.g., transportation, reservations, dry cleaning) by making arrangements or identifying appropriate providers. Follow company brand standards. Assist other departments, as necessary. Inform and provide night services to guests (e.g. wake-up call). Manage invoicing payments and cash operations during the night shift. Run rounds, check for irregularities, shutdown windows, doors, etc. Responsible for the night audit reports. What are we looking for? Previous experience in the Front Office department, preferably in a hotel of similar size and complexity. Degree or diploma in Hotel Management or equivalent. Fluency in local language is a must and high level of English is required. Working knowledge of various computer software programs (Microsoft Office,TMS, etc) and Front Office systems. Customer service focus. Flexibility to respond to a variety of work situations. Strong communication skills. Sales oriented. Ability to work independently and as a part of a team. Why choose us? At Minor Hotels Europe & Americas we are committed to shaping exciting careers worldwide and cross-cultural experiences. Our journey is fuelled by the passion and dedication of our incredible teams, who also enjoy inspiring and exclusive benefits such as: Worldwide experience – diversity of 150 different nationalities. Career development opportunities full of national and international challenges. Wide range of training programmes to enhance your skills. Wellbeing initiatives, including flexible working conditions. Team member recognition programmes, including Memorable Dates. Ability to make a difference through our sustainability programme and volunteering initiatives. Team member rates and promotions, offering discounted rates in our hotels around the world and exclusive benefits through our corporate loyalty programme. Department: Reception The company Welcome to Minor Hotels Europe & Americas, formerly NH Hotel Group. Minor Hotels is a global hospitality leader with a global network of more than 550 hotels across six continents. We drive growth through eight diverse hotel brands – Anantara, Avani, Elewana, Oaks, NH, NH Collection, nhow and Tivoli – and a portfolio of related hospitality businesses. Perpetually driven by an entrepreneurial spirit, Minor creates better brands, businesses and partnerships by always focusing on what matters most to our guests, our team members and our partners.

Administrative Assistant – International IFA Company Hybrid Working | 4 Days from Home, 1 Day in Office Full-Time | Competitive Salary | Excellent Benefits Are you an organized, proactive administrator looking for a flexible working environment within a global financial setting? Join our dynamic international Independent Financial Advisory (IFA) firm, where we combine professional excellence with a supportive, modern approach to working. We’re seeking a detail-oriented Administrative Assistant to support our team with high-quality admin functions that help our advisors deliver exceptional service to clients around the world. What You'll Do: - Provide day-to-day administrative support to our financial advisers and back-office teams - Prepare client documentation, reports, and meeting packs - Maintain and update CRM systems with client and case information - Liaise with internal departments and third-party providers to ensure smooth workflows - Assist in scheduling meetings and managing diaries What We Offer: - Hybrid working model : Work from home four days a week, with one collaborative day in our modern office - A chance to be part of a growing international firm with a professional and friendly culture - Career development opportunities within a supportive team - Competitive salary and benefits package Who You Are: - Experienced in an administrative or support role, ideally within financial services - Highly organized with excellent attention to detail - Confident using Microsoft Office and CRM systems - A strong communicator who thrives in a flexible, team-oriented environment Join us and play a key role in a fast-paced, rewarding environment where your skills and input are valued.

About the job ¿Cuál será tu misión? Como Oficial de Mantenimiento, asistirás al Jefe de Mantenimiento en sus actividades diarias. También serás responsable del correcto funcionamiento, mantenimiento e inspección de todos los equipos mecánicos, eléctricos y electrónicos, garantizando el cumplimiento de todas las normas. ¿Qué tendrás que hacer? Asistir al responsable de mantenimiento en el trabajo diario y supervisar el mantenimiento preventivo de todos los equipos e instalaciones. Llevar a cabo todas las actividades de mantenimiento correctivo de manera oportuna y eficiente. Ayudar en la aplicación de las medidas de seguridad y supervisar la disponibilidad de los permisos necesarios. Organizar con el responsable las propuestas de inversión, sustitución, ajuste de contratos con proveedores. Apoyar al responsable de mantenimiento en la organización de las tareas y actividades de mantenimiento de los proveedores externos en el hotel, y coordinar estas actividades con todos los departamentos implicados. Colaborar en el control y seguimiento de los consumos energéticos y costes de mantenimiento, por ejemplo, agua y electricidad. Ayudar en el montaje de salas de reuniones (audiovisuales, iluminación, etc). Resolver las incidencias y problemas de los huéspedes de forma oportuna y adecuada. ¿Qué buscamos? Al menos 2-3 años de experiencia en mantenimiento preferiblemente en un hotel/sector servicios de tamaño y complejidad similares. Formación profesional (electricidad y electrónica, climatización, mantenimiento industrial y campos relacionados). Imprescindible dominio del idioma local y muy valorable conocimientos de inglés. Conocimientos en HVAC (calefacción, ventilación y aire acondicionado), sistemas eléctricos y electrónicos. Conocimientos prácticos de varios programas informáticos (Microsoft Office, etc.). Organizado y proactivo. Capacidad para trabajar por cuenta propia y en equipo. Capacidad para detectar y resolver problemas de forma eficaz. ¿Por qué elegirnos? En Minor Hotels Europe & Americas nos comprometemos a dar forma a carreras apasionantes en todo el mundo y a experiencias interculturales. Nuestro viaje está impulsado por la pasión y la dedicación de nuestros increíbles equipos, que también disfrutan de beneficios exclusivos como: Experiencia mundial - diversidad de 150 nacionalidades diferentes. Oportunidades de desarrollo profesional llenas de retos nacionales e internacionales. Amplia gama de programas de formación para mejorar las habilidades. Iniciativas de bienestar, incluidas condiciones de trabajo flexibles. Programas de reconocimiento de empleados, como nuestros “Memorable Dates”. Posibilidad de marcar la diferencia a través de nuestro programa de sostenibilidad e iniciativas de voluntariado. Tarifas y promociones para los empleados, con descuentos en nuestros hoteles de todo el mundo y ventajas exclusivas a través de nuestro programa de fidelización corporativa. Department: Maintenance The company Welcome to Minor Hotels Europe & Americas, formerly NH Hotel Group. Minor Hotels is a global hospitality leader with a global network of more than 550 hotels across six continents. We drive growth through eight diverse hotel brands – Anantara, Avani, Elewana, Oaks, NH, NH Collection, nhow and Tivoli – and a portfolio of related hospitality businesses. Perpetually driven by an entrepreneurial spirit, Minor creates better brands, businesses and partnerships by always focusing on what matters most to our guests, our team members and our partners.

About the job Description Since 2014, we have been transforming holiday home rentals into exceptional experiences, combining the world's most beautiful properties with unparalleled service. In both iconic and unexpected destinations, we find the perfect home for each of our travelers. We prepare, shape, and customize each stay to create a fully tailored experience. In doing so, we set a new standard in the luxury rental market, building a lasting relationship of trust with our clients. Our teams are the central ingredient of our success. They design and craft each journey as a unique project. Our local teams travel the world to select the most remarkable homes, ensuring an unmatched welcome and service at each destination. MissionStarting date 5.05.2025, 4 months contract Role: As a Onsite Concierge within the Conciergerie & Stay team, you will play a crucial role in managing and assisting on-site Le Collectionist guests for both concierge and villa related requests. You will welcome our international clientele in various rented properties, adhering to Le Collectionist’s brand standards in close relation with the Pre arrival team, you will contribute to consolidating the local partner network to offer the highest quality services and experiences to our clients. You will always prepare and handle several guests at the same time. Missions: Prepare the guest's arrival Support the onsite team in setting up the season Pre-visit the properties you will have guests in and update profiles Participate in updating properties info in our tools Link with the pre-arrival team to ensure you have all information to prepare the guest's stay. Prepare the arrival of your clients by shopping for any requested items and personalizing the properties with adequate gifts and amenities. Get in touch with the guests prior to their arrival to confirm check in time. Ensure the villa is checked and ready to welcome the guest. Welcome guests and ensure an unforgettable stay Welcome the guest according to Le Collectionist standards Present the villa and its specificities Orientate the guest with understanding tools at his disposal, house and surroundings. Be available to the guest for any concierge request or change on a pre booked service during his stay. Be able to invoice and charge the guest. Be available to resolve any issue at the property during the stay. Ensure admin and invoice follow up services you may have sold with the support of the pre arrival team Ensure a smooth check-out by inspecting the property in the presence of the clients. Admin Invoice and track payments with the support of pre arrival teams. Charge clients. Meticulously document any damages observed at the end of the clients' stay. Work Schedule and Specifics ⚠️ Our presence on-site and the standards of our sector require working on Saturdays and Sundays (hotel model), especially during the high season. Work is organized in rotation with the rest of the onsite team and overtime may be recovered. Perks 🎂 1 day off for your birthday 🍽️ Meal vouchers 💻 Laptop (Mac) 📱A business cell phone 🚀 Year-round events ProfileIdeally, hold a degree in hospitality, tourism, or business school. Have an interest in or sensitivity to the luxury and hospitality sector. Valid driver’s license. Good experience in similar missions (villa management/butler/hotel concierge..). Excellent knowledge of the destination and its ecosystem. Bilingual in French/English, a third language is a plus. Organized, meticulous, and detail-oriented. Highly autonomous. Excellent written and verbal communication skills to establish strong relationships with clients and partners. Strong interpersonal skills and autonomy; Sensitive to customer satisfaction and loyalty, with a sense of contact and the ability to build relationships easily Rigor, ability to prioritize and manage urgency Able to multitask Handles fast paced environment All our positions are open, with equal opportunities, to candidates requiring specific accommodations related to a disability. Department: Concierge Language required: French. The company Depuis 2013, nous transformons la location d’une maison de vacances en une expérience exceptionnelle alliant les plus belles propriétés du monde à un service sans pareil. Nous trouvons, dans des destinations mythiques ou surprenantes, la maison qui correspond à chacun de nos voyageurs. Nous préparons, façonnons et personnalisons chaque séjour, pour créer une expérience taillée entièrement sur-mesure. Nous fixons ainsi un nouveau standard dans le marché de la location de luxe. Nous tissons avec nos clients une relation de confiance qui s’inscrit dans le temps. Nos équipes sont l’ingrédient central de notre réussite. Elles conçoivent et construisent chaque voyage comme un projet unique. Nos équipes locales sillonnent le monde pour sélectionner les maisons les plus remarquables et assurent dans leur destination un accueil et un service inégalés.

Administrative Assistant Location: Fuengirola Full-Time (Immediate Start) Hours: Monday to Friday, 8:00 AM - 5:00 PM (flexibility required during busy periods) About the Role: We are seeking an organized and proactive Administrative Assistant with experience in administration, preferably in the construction industry. Responsibilities: - Prepare invoices and quotations - Communicate with clients, suppliers, and workers - Assist with accounting tasks - Act as a liaison between HR and employees - Manage daily administrative tasks and payments Requirements: - Experience as an Administrative Assistant; construction experience is a plus - Bilingual in English and Spanish - Strong organizational and communication skills - Flexibility to work outside normal hours when needed If you're interested, please submit your CV. We look forward to hearing from you!