Personal Secretary (Senior Executive Office)
2 days ago
Madrid
Location: Kuala Lumpur, Malaysia About the Role • Provide high-level secretarial and administrative support to senior leadership., • Handle confidential matters with utmost discretion in a fast-paced environment. Key Responsibilities • Manage complex calendars, meetings, and appointments., • Coordinate internal & external meetings (agendas, minutes, follow-ups)., • Arrange travel (flights, accommodation, visas, itineraries)., • Handle confidential documents, correspondence, and reports., • Act as liaison with internal & external stakeholders., • Screen calls, emails, and communications., • Prepare presentations, reports, and briefing materials., • Track tasks, deadlines, and key action items., • Support executive events and corporate functions., • Maintain organized digital & physical filing systems. Requirements • Bachelor’s degree in business administration or related field., • Minimum 10 years of experience providing executive support to senior leadership., • Fluent in English + French or Spanish (written & spoken)., • Strong organizational and multitasking skills., • High integrity, professionalism, and discretion., • Proficient in Microsoft Office., • Flexible working hours due to international schedules., • Presentable and confident in handling VIP interactions. Preferred Profile • Candidates from European or Francophone African backgrounds are encouraged to apply. What We Offer • Opportunity to work closely with senior leadership., • Exposure to a dynamic international environment., • Professional and growth-oriented workplace.
24 Paseo del General Martínez Campos, Chamberí, 28010, Madrid
