Executive Assistant (Hybrid)
4 days ago
Valencia
Scipio & Partners is a founder-led strategy consulting and advisory firm working with senior executives, investors, software companies, and international businesses on high-impact strategy, transformation, commercial, operational, and data-related topics. Cualquier información adicional que necesite para este trabajo se encuentra en el texto a continuación. Asegúrese de leerla detenidamente y luego envíe su solicitud. We work in environments where clarity, discretion, and execution quality matter. Our clients and partners often operate at senior leadership level, and the work frequently involves confidential business information, complex stakeholder situations, and time-sensitive decisions. This role is based in Valencia and is designed for someone who wants to support a demanding executive agenda with structure, judgment, reliability, and strong professional communication. We are looking for a highly reliable Executive Assistant to support the Managing Director of Scipio & Partners. You will work directly with the Managing Director and may also support selected coordination topics involving clients, advisors, suppliers, project partners, and external stakeholders. The role is suited to someone who is calm under pressure, highly organized, discreet, responsive, and comfortable operating in an international professional-services environment. What is Management Consulting? Feel free to check out this free online training: Firm Operations, Accounting & Administration You will support the firm’s operating backbone, including expenses, receipts, invoices, payment records, bookkeeping inputs, basic administrative documentation, and coordination with the external tax advisor to ensure records are complete, timely, and well-structured. Client, Project & Stakeholder Coordination You will support client and project teams with appointment coordination, meeting logistics, follow-ups, task tracking, incoming calls, and selected communication with clients, suppliers, advisors, applicants, and external stakeholders. Commercial & Legal Documentation Support You will help prepare and coordinate business documents such as proposals, contracts, invoices, client letters, supplier documentation, and other commercial or legal-administrative materials, ensuring that documents are complete, well-formatted, and processed on time. Marketing, LinkedIn & Website Support You will help create and refine LinkedIn posts, basic marketing copy, website content, profile updates, and other firm communication materials, ensuring that external messaging is professional, clear, and aligned with the firm’s positioning. The core purpose of the role is simple: reduce operational friction, protect executive attention, support project and commercial execution, and ensure that administrative, financial, legal, and communication details are handled before they become problems. This is a Valencia-based hybrid role. Regular availability in Valencia is expected, with flexibility for remote work where appropriate and pre-planned. Some tasks will be recurring and structured, such as calendar management, travel booking, expense preparation, and document organization. Standards for reliability, responsiveness, accuracy, communication quality, and confidentiality are high. This role is a strong fit for someone who values trust, structure, high-quality execution, and professional communication. You understand the Managing Director’s operating rhythm, core priorities, communication style, confidentiality expectations, and the firm’s key administrative, travel, accounting, documentation, and back-office workflows. From day one, you take ownership of recurring tasks such as calendar management, travel coordination, expense preparation, invoice handling, accounting documentation, incoming calls, and coordination with the external tax advisor. You demonstrate a high quality standard early: accurate work, clear communication, strong follow-through, and the willingness to learn quickly in a demanding professional-services environment. As trust builds, you begin supporting selected project coordination topics, basic client-facing logistics, proposal preparation, contract coordination, invoice creation, and other commercial documentation. You show that you can handle a steep learning curve, take feedback seriously, and go the extra mile when the situation requires it. Fluent written and spoken English Proven experience in executive assistance, administrative support, office management, operations coordination, or another detail-heavy support role Strong calendar, travel, meeting, and expense-management discipline Strong command of standard office tools, including email, calendar, documents, spreadsheets, and video conferencing tools German language skills Spanish language skills Experience in consulting, professional services, finance, legal, executive search, software, private equity, or another confidential business environment Experience with Google Workspace, Microsoft Office, LinkedIn, CRM tools, travel booking tools, expense tools, Notion, or similar systems This is a full-time employment role with an initial six-month probation period. During the probation period, we will assess mutual fit and performance through regular feedback. Quality of communication Review of your CV - please submit your CV in English and ensure it shows your attention to detail (no spelling mistakes, proper design choices research how a management consulting CV should look and feel like online if required) Interview 1: Personal fit and background, intro to S&P (please inform yourself in advance about the management consulting industry, central players and differences) Interview 2: Case-based interview - Practical role-play based test of your assistant skills around calendar management, prioritization, confidentiality, and communication style Commercial negotiation and Offer potential additional bonus payments based on performance. The final offer depends on the level of seniority and prior exposure to the industry, working model and performance during the recruiting process. Salaries will be reviewed every 6 months and be adapted based on the performance. Hiring decisions are based on merit, role fit, performance potential, professional conduct, and relevant experience. xcskxlj All qualified applicants will receive consideration regardless of gender, sexual orientation, age, nationality, ethnicity, disability, or any other characteristic protected under applicable law. Hay opciones de teletrabajo/trabajo desde casa disponibles para este puesto.
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