Administrative Assistant

We are looking for someone to join our team in our Boutique Hotel 🏨 as front house. We are looking for somebody that has experience in hospitality, computer skills and very punctual. We would like to have a joyful front desk staff that will help us keep the standard high.

Admin Job Role: Data Transfer and Database Management Specialist Location: Office-based (with possibility of remote work) Hours: Full-time, Monday-Friday Company Overview: We are a small tuning company specializing in performance upgrades for vehicles. Our team consists of 3 office-based staff (Including yourself) and 4 mobile technicians who travel to client locations for installations and maintenance. Job Description: We are seeking a detail-oriented and organized individual to join our team as a Data Transfer and Database Management Specialist. In this role, you will be responsible for transferring data between systems, managing our customer database, and ensuring the accuracy and security of all information. Key Responsibilities: - Transfer data between various systems and platforms - Maintain and update our customer database with accurate and up-to-date information - Monitor and troubleshoot any data transfer issues - Ensure data security and privacy compliance - Collaborate with team members to streamline data management processes - Provide training and support to staff on data transfer and database management best practices - Assist with other administrative tasks and projects as needed Qualifications: - Previous experience in data transfer and database management - Proficiency in Microsoft Excel and database software - Strong attention to detail and accuracy - Excellent organizational and time management skills - Ability to work effectively both independently and as part of a team - Knowledge of data security and privacy regulations - Experience working in a small team environment is a plus Benefits: - Competitive salary - Professional development opportunities If you are a highly motivated and proactive individual with a passion for data management, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience and why you are interested in this position. We are near Ealing Common Station, our postcode is W5 3HJ.

We are seeking a proactive and organized Virtual Assistant to provide administrative support and help streamline our daily operations. As a Virtual Assistant, you will work remotely to handle a variety of tasks, ensuring that our business runs smoothly and efficiently. Key Responsibilities: Manage and respond to emails, phone calls, and calendar scheduling. Organize and maintain digital files and records. Conduct research and compile reports as needed. Assist with social media management and content scheduling. Handle customer inquiries and provide timely responses. Coordinate virtual meetings and handle travel arrangements. Perform data entry and other administrative tasks. Qualifications: Proven experience as a Virtual Assistant or in a relevant administrative role. Excellent communication and time-management skills. Proficient in MS Office, Google Suite, and project management tools. Strong organizational abilities and attention to detail. Ability to work independently with minimal supervision. Preferred: Familiarity with CRM systems and online collaboration tools (e.g., Slack, Trello). Previous experience in a remote working environment. This role is perfect for someone who is tech-savvy, detail-oriented, and eager to support a dynamic team from a virtual setting.

Hotel Receptionist The Selwyn Hotel in Richmond is seeking a friendly and professional Receptionist to join our front desk team. The ideal candidate will have excellent communication skills, be flexible with scheduling, and have a passion for delivering exceptional customer service. Shifts may vary and could include nights and weekends. Key Responsibilities: - Greet and assist guests with check-in/check-out procedures - Answer phone calls and manage reservations - Provide information about hotel services and local attractions - Handle guest inquiries and resolve issues in a timely manner - Process payments and maintain accurate records Ideal Candidate: - Flexible availability, including nights and weekends - Strong interpersonal and organizational skills - Ability to work well in a fast-paced environment - Prior experience in hospitality or customer service preferred but not required If you are customer-oriented and thrive in a dynamic environment, we’d love to hear from you! Please apply with your resume.

Receptionist Position Open : Roles & Responsibilities : Welcome guests in a friendly, prompt, and professional manner Check guests in, issue room keys, provide information on hotel services and room location Ensure required identification is taken from guests at check-in Answer phones in a prompt and courteous manner Up-sell rooms where possible to maximize hotel revenue Answer, record and process all guest calls, messages, requests, questions, or concerns Check guests out, including resolving any late or disputed charges Accurately process all cash and credit card transactions using established procedures Issue, control, and release guest's security-deposit in line with hotel procedures Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up Take action to solve guest problems/complaints using appropriate service recovery guidelines Follow established hotel safety protocols and procedures always. Immediately report, any health and safety incident, security breaches, concerns or suspicious behaviour to the manager May routinely book guest reservations for individuals and/or groups that are requested either by phone or from within the hotel, process cancellations, revisions, and information updates on changes. Work as part of a team and communicate as per hotel procedures to ensure excellent quality and service. What we need from you Please provide us with your resume. Freshers can apply You may be required to work nights, weekends, and/or holidays. Handling objects, products, and computer equipment.

We are looking for an individual to join our Estate Agency in an administrative role in order primarily to assist with the day to day running of the office, offering administrative assistance to our sales and lettings team. They will also manage the day to day accounting of the office which will include the collection of rents, generating invoices and updating our managed properties accounts. In addition, they will also manage their own property portfolio of renewal properties and arrange the signing of new tenancy agreements and other documentation that is required. Full training will be provided, previous property experience is an advantage, however a good knowledge of office systems, i.e. Microsoft office is essential. The successful candidate must be keen to learn, have good communication skills, show an attention to detail, able to multi task on occasions and be comfortable working within a small friendly team/office.

Full-Time, starting September 2024 Location: Hammersmith, London (close to Stamford Brook Station) Salary range: Competitive and dependent on experience Working pattern: Office working (9.00-5.00 or similar) The Company Stephen Levrant Heritage Architecture Ltd is a nationally recognised practice of Conservation Architects, Heritage Planners, Surveyors and Historic Building Consultants based in London, Bristol, and Manchester. The company was established in 1992 in London and is currently working across the country on high-profile projects, for a range of private and public sector clients Experience required Prior experience in administration Have a polite and confident phone manner Possess strong written skills for drafting professional letters and emails Be proficient in IT as well as competence in the use of Microsoft Office package · Be highly organised and have good liaison skills Effectively manage their time Work well within a team Stay motivated and enthusiastic

Job Overview: We are looking for a dedicated Office Administrator cum Bookkeeper/Payroll to join our team. This role is essential in managing the daily administrative operations and ensuring the smooth functioning of our office. The ideal candidate will have a strong background in administration, payroll, and bookkeeping. Responsibilities: Manage and order office supplies and equipment, ensuring optimal stock levels are maintained. Handle all incoming and outgoing correspondence, including emails, phone calls, and mail. Assist with accounts payable tasks and maintain accurate and up-to-date financial records. Utilize accounting software such as QuickBooks, Xero, or Sage for financial transactions and record-keeping. Prepare and process payroll on a weekly basis, ensuring timely and accurate payment to employees. Maintain precise payroll records, including timekeeping, overtime, and deductions. Address and resolve payroll-related inquiries from employees in a timely manner. Provide general administrative support to the team as needed, including filing, scheduling, and data entry. Requirements: Proven experience in office administration, payroll processing, and bookkeeping, or a similar administrative role. Proficiency in accounting software such as QuickBooks, Xero, or Sage. Strong organizational skills with the ability to prioritize tasks effectively. Excellent communication skills, both written and verbal. Ability to work independently and collaboratively within a team. High attention to detail and accuracy in all aspects of work. Strong multitasking abilities and ability to manage multiple responsibilities efficiently.