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Administrator & Events Coordinator - To Be Advised

22 July 2025•47 views

Expires in 15 days

We are seeking a highly organised, proactive, and adaptable Administrator & Events
Coordinator to provide comprehensive support to the Director, Academic Director and wider team. This is a varied and rewarding role that combines high-level personal assistance with efficient administration and events coordination.
The successful candidate will be a confident communicator, have excellent attention to detail, and thrive in a busy, purpose-driven environment.

Key Responsibilities:

Manage and coordinate calendar, meetings, and travel arrangements for the Director and Academic Director.
Manage and coordinate the work schedule for the office building renovation.
Act as the key point person for the management of the office building as required.
Plan and manage logistics for a wide range of events, from intimate donor receptions and dinners.
Handle confidential and sensitive information with discretion.
Oversee event promotion, guest list management, RSVPs, and post-event follow-up.
Maintain organised electronic and physical filing systems, including Folk and Eventbrite.
Provide general administrative support to the Foundation’s team and projects.
Assist with correspondence, data entry, financial administration (e.g., invoices, expense reports), and database management.
Assist in drafting and editing internal and external communications, such as social media updates.

Person Specification
Essential:

Proven experience in a similar Personal Assistant / Administrative/ Events role.
Excellent written and verbal communication skills.
Highly organised with the ability to manage multiple priorities and meet deadlines.
Strong interpersonal skills and a team player.
Proficient in Microsoft Office and confident using databases and digital tools.
Discretion, tact, and a professional demeanour.
Proven project management experience.

Desirable:

Experience working in a non-profit, cultural, or academic setting.
Familiarity with Oxford’s academic and philanthropic landscape.
Interest in developing an understanding of the organisation’s mission and values.

If you are enthusiastic and interested in applying please send your CV and a covering letter outlining your suitability for the role.