School HR Assistant (Part-time Maternity cover)
5 days ago
Harlow
Job Description – HR Assistant (Part-Time, Maternity cover) Harlow Purpose of the Role The HR Assistant will provide strategic and operational leadership of human resources across the school on a part-time basis. The postholder will ensure effective people management, statutory compliance, and high-quality HR administration, while supporting staff wellbeing and contributing to the school’s ethos and culture. 4 days per week (Must include Monday and Friday in the 4 out of 5 days per week)- Term time + Inset days Start date - March 2025 – Contract for maternity cover £18,221.67 - £21,654.17 Annually (Actual) Experience within Education is essential Must hold and Enhanced DBS on the update service or be willing to obtain one. Key Responsibilities HR Leadership and Strategy • Act as the lead professional for HR matters within the school, working closely with the Headteacher, SLT, and HR Business Partner., • Provide advice and guidance on HR policies, procedures, and employment legislation, ensuring Trust policies are consistently applied., • Lead and coordinate the recruitment, selection, and appointment of all staff in partnership with the Headteacher., • Ensure all recruitment activity complies with Keeping Children Safe in Education (KCSIE) and safer recruitment guidelines., • Oversee the completion and quality of recruitment documentation, including adverts, job descriptions, and person specifications., • Oversee and ensure the accuracy of all payroll-related information entered into the Edupay portal, working with the payroll provider to ensure monthly payroll is correct., • Manage HR system records, including starters, leavers, contractual and salary changes, overtime, expenses, and staff absences., • Ensure Bromcom and other HR systems are accurately maintained., • Support the SLT Cover Lead with the administration of daily staff cover, including supply staff coordination., • Lead on staff absence management in line with the BMAT Absence Management Policy, including return-to-work meetings, trigger meetings, reasonable adjustments, and Occupational Health referrals., • Coordinate and oversee probation processes, ensuring timelines and documentation are communicated clearly to managers and employees., • Ensure the administration of the Performance Management Review (PMR) process for all staff., • Provide guidance and support on staff wellbeing and risk assessments., • Oversee the preparation of employment contracts, offer letters, and starter packs in liaison with the HR Business Partner and Headteacher., • Manage the offboarding process for staff leavers, including exit interviews, leaver documentation, and removal of system access., • Maintain the Single Central Record (SCR) for all employees and relevant non-employees., • Ensure all DBS applications are completed, monitored, and kept up to date., • Support the administration of Certificates of Sponsorship (CoS) for overseas employees., • Maintain secure and confidential personnel files in line with GDPR, statutory requirements, and school policies., • Play a full part in the life of the school community, supporting its mission and ethos., • Actively engage in personal development and the Performance Management Review process., • Undertake any other reasonable duties as directed by the Headteacher or HR Business Partner., • Comply with Health and Safety requirements and complete risk assessments as appropriate., • Work in accordance with the school’s safeguarding and child protection policies, raising concerns where necessary., • Ensure compliance with GDPR and data protection requirements, reporting any data breaches immediately.
