Administrative Assistant

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Have you ever dreamed of joining a team that is reinventing professional skincare? Have you ever wanted to support a business from the ground up? Is it your goal in life to make a difference in people's lives, every single day? Meet Glowbar. About us: Glowbar is a skincare company with a people-centric mentality. Our singular mission is to help people feel confident in their skin, so we created the first-to-market, custom, 30-minute facial experience to make skincare more accessible, efficient, and effective. Each studio is equipped with expert estheticians who provide professional-grade results at an affordable price-point. After launching in New York City in 2019, Glowbar has quickly scaled with locations across the northeast with national expansion on the horizon. As we continue to grow, we aim to maintain the special glow that sets us apart from traditional spas. Culture: We are a team of hardworking and passionate individuals who are dedicated to helping people take care of their skin. Our team embodies our shared core values, and we aim to create a safe and supportive environment for everyone at Glowbar. We integrate these values into our everyday practices, and are culture carriers that pride ourselves on being: Driven: We are goal-oriented and results focused Outgoing : We are passionate about our team and clients in everything we do Problem Solving: We are scrappy problem solvers considering every option Enthusiastic : We are warm and lead with positivity Self-Aware: We understand our impact on others Trustworthy: We are dependable and depended upon. We are strongest when we work together Role: Glowbar is seeking a Studio Guide Responsibilities include (but are not limited to): Care for clients: Create a safe space for clients to navigate through our modern experience Guide clients through check-in and retail check-out Provide a friendly, compassionate environment, ensuring that each client receives an extraordinary, memorable experience as they navigate through the space and our retail assortment Provide clients with product knowledge and at-home routine suggestions Email/text clients to assist in appointment booking/rebooking, follow up, and offering to answer any last-minute questions Care for our team: Provide feedback to management on progress and challenges, paired with suggestions Collaborate with estheticians on opportunities to improve the experience to better support and inform clients Assist Management in daily studio tasks and projects Maintain front of studio retail inventory & operating supplies on regular intervals Enhance and uphold standards, policies & procedures through various means of communication Assist with social media on an as-needed basis Participate in events onsite/offsite As a Studio Guide, you excel at and embody the below qualities: Dedication to helping people Exemplary team player An entrepreneurial and positive spirit Value honesty and integrity in the workplace Commitment to improving personal performance Professionalism and pride in your place of work Excellent communication skills Knowledge of how to market and bring existing and new clients coming back Qualifications : 1+ years of hospitality experience (i.e. restaurant, retail, hotel, salon/spa, etc.) with a proven track record of superior customer service Must have the flexibility to work a non-traditional schedule - must have weekend, holiday, and some early morning/midday/late evening weekday availability Must love hospitality and interacting with customers Must have the ability to prioritize and multi-task within a fast-paced environment Must be a forward-thinking problem solver with a strong work ethic who has compassion for employees and clients Passion for beauty, skincare, learning and trying new things every day! Perks we are really proud to offer: Physical and mental health, personal development and work-life balance are key to growth and well-being. In addition to our generous pay rates, our comprehensive benefits extend well beyond the average and are valued at close to $10k annually. We want you to be your best self both in and outside of our studios and we are proud to offer a variety of generous benefits to support this, which can include… Medical, dental and vision insurance largely paid for by Glowbar Paid Time Off Paid Sick Leave Paid Holidays Short and Long Term Disability Insurance Life Insurance Commuter benefits Accident and Critical Illness Insurance Employee Assistance Program (EAP) Annual Glowbar Membership with 2 guest passes Employee discounts on retail product Reliable schedules Community giveback Friends and family discounts Team member referral bonuses Career advancement and continuing education opportunities Discounts at a vast array of lifestyle brands, services restaurants, theme parks and more Comp: $16-17 per hour

We are seeking a dedicated and organized Assistance Office Manager to join our dynamic team. The ideal candidate will be fluent in English and Spanish, possess strong organizational and communication skills, and have at least 3 years of experience in office management. Responsibilities: Provide administrative support to the office manager, including scheduling appointments, managing calendars, and handling correspondence. Assist with hotel guest relations, ensuring a positive and memorable experience. Coordinate with management and employees to ensure smooth operations and efficient workflow. Handle data entry of orders and customer information. Proficiently use Microsoft Excel and QuickBooks for data entry, reporting, and financial management. Manage office supplies and equipment, ensuring they are adequately stocked and maintained. Qualifications: Fluency in English and Spanish At least 3 years of experience in office management Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in Microsoft Excel and QuickBooks   Ability to accurately input data and maintain organized records Ability to work independently and as part of a team Benefits: Competitive salary and benefits package Opportunities for professional growth and development A dynamic and supportive work environment

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Job Title: Front Desk Receptionist Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

Office Administrator (Part-Time) The Skin Cancer Foundation is dedicated to empowering individuals to take proactive steps in daily skin protection and to promote the early detection and treatment of skin cancer. Position Overview: The Part-Time Office Administrator plays a key role in supporting the daily operations of the New York office. Reporting to the Director of Human Resources and Administration, this position provides front desk reception, administrative assistance, and retail fulfillment services. The Office Administrator works closely with various teams, including Administration, Development, Marketing Communications, and Science & Education, to ensure seamless office functionality. Responsibilities: Front Desk Reception: Greet visitors and maintain a welcoming, professional environment. Answer and route phone calls. Coordinate visitor check-ins and ensure compliance with security protocols. Administrative Support: Assist four teams with scheduling meetings, coordinating travel arrangements, and preparing materials. Perform clerical duties such as filing, photocopying, faxing, scanning, and mailing. Coordinate messenger services, deliveries, and mail distribution. Monitor and restock office and kitchen supplies; track and manage office budgets. Collaborate with building management to address office-related issues and manage office cleanup. Oversee office printers and ensure supplies are adequately stocked. Retail Fulfillment: Process orders from store.SkinCancer.org received via website, email, and phone. Fulfill retail and membership requests, including facilitating shipping. Monitor inventory and provide monthly status updates. Additional Duties: Perform other administrative and retail support tasks as needed to ensure smooth operations. Qualifications: Strong organizational and multitasking skills. Excellent communication and customer service abilities. Ability to work independently while managing multiple responsibilities. Previous experience in office administration, front desk reception, retail, or fulfillment is a plus. Work Schedule: Part-time position, with required in-office hours from 9 am to 5 pm on Tuesday, Wednesday & Thursday.

Manage the daily operations of the law firm Create and manage monthly ordering of supplies and budgets for the firm Problem-solve challenges that arise from daily operations. Coordinate and provide support to office staff Conduct filings, handling incoming and outgoing telephone calls, and general office custodial duties. Interact with the firm’s lawyers, outside lawyers, vendors, clients, and paralegals Knowledge of legal documents, legal language, and legal processes are a plus Designs and implements office policies by establishing standards and procedures Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement Keeps management informed by reviewing and analyzing special reports; summarizing information Design filing systems; review and approve supply requisitions; assign and monitor clerical functions Coordinate with IT companies on server, website and social media…etc. Contributes to team effort by accomplishing related results as needed Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries Directs visitors by maintaining employee and department directories; giving instructions Maintains security by following procedures; monitoring logbook.

Looking for a individual that will market all my rental properties on different websites.

*** BILLINGUAL SPANISH SPEAKING PREFERRED *** Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities Job Summary We are seeking an Office Secretary to join our team! As an Office Clerk, you will answer the phones, direct calls, and handle customer questions. You will also be filing paperwork, making copies, faxing documents, and mailing information out to customers, as needed. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills. Responsibilities Answer phones, assist customers with questions, and direct calls Process incoming paperwork, make photocopies, and file paperwork Sort mail and distribute it to the appropriate places Maintain records, either physical or electronic, of business transactions Qualifications Great customer service skills Strong Communication Skills Strong organizational and time management skills Familiarity with computer programs, such as Microsoft Office and Google Suites *** BILLINGUAL SPANISH SPEAKING PREFERRED ***