Receptionist

Job Overview: We are seeking a detail-oriented and organized Administrative Assistant to support our construction company’s daily office operations. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to work in a fast-paced environment. This role is essential to the smooth operation of projects, assisting with both administrative and clerical tasks to ensure that the team stays organized and efficient. Key Responsibilities: Provide administrative support to project managers, supervisors, and other construction personnel. Manage phone calls, emails, and correspondence, ensuring prompt responses and appropriate follow-ups. Maintain organized filing systems (physical and digital), ensuring that all project documents, permits, and contracts are properly filed and accessible. Assist with the preparation of project documentation, including bids, proposals, contracts, and reports. Schedule and coordinate meetings, appointments, and travel arrangements for project managers and teams. Order office and project-related supplies, managing inventory to ensure resources are available when needed. Process and track invoices, purchase orders, and other financial documents in coordination with the accounting department. Enter and maintain data in project management software (e.g., Procore, MS Project) to track project timelines, costs, and milestones. Assist with the onboarding of new employees, ensuring all paperwork is completed and filed correctly. Prepare and submit timesheets, ensuring accuracy in hours worked and project allocation. Monitor and maintain office equipment, arranging for repairs or replacements as needed. Support the team with special projects, as assigned, ensuring timely and accurate completion. Qualifications: High School Diploma or GED required; Associate’s or Bachelor’s degree preferred. 2+ years of administrative experience, preferably in construction or a related field. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software. Excellent organizational, time management, and multitasking skills. Strong communication skills, both written and verbal. Ability to work independently and as part of a team in a fast-paced environment. Attention to detail and a high level of accuracy in work. Familiarity with construction documents and processes is a plus.

Job Title: Executive Assistant (Full-Time, Remote) Company: Clarity Media Group Location: Remote About Us: Clarity Media Group is a New York-based boutique communications training firm dedicated to empowering individuals and global organizations through effective communication strategies and tailored coaching services. We are seeking a proactive and detail-oriented Executive Assistant to support our team and contribute to our mission. Position Overview: As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our executives’ daily activities. You will manage the calendars and travel arrangements for 1-2 executives, including our Founder & CEO. This position requires a highly organized individual with exceptional interpersonal and written communication skills. A successful candidate has the ability to be both customer and executive-focused, adaptable to varied internal and external needs, and driven to enhance the holistic service experience through effective communication, problem-solving, and attention to detail. Key Responsibilities: - Manage complex calendars, scheduling meetings, and coordinating appointments for executives, and proactively resolve scheduling conflicts as they arise. - Arrange and coordinate domestic and international travel logistics, including flights, accommodations, transportation, itineraries, catering, vendors, etc.. - Ensure the executive’s time aligns with their priorities through a comprehensive understanding of the business, key stakeholders, and required collaboration. - Serve as a liaison between executives and internal/external contacts - Maintain confidentiality and professionalism in all interactions. - Assist with special projects and administrative tasks as needed. - Maintain existing standard operating procedures and checklists, recommending process enhancements as necessary. - Foster consistent and efficient interactions with colleagues across the company, demonstrating poise and tact under pressure while handling matters with sound judgment and respect. Qualifications: - Ability to work Eastern Time Zone, with experience managing calendars and scheduling across multiple time zones - proven experience in both B2B and B2C environments a plus, demonstrating a strong commitment to delivering outstanding service. - Proven experience as an Executive Assistant or in a similar administrative role. - Strong organizational skills and the ability to manage projects with varying levels of priority, effectively. - Excellent written and verbal communication skills. - High proficiency in Microsoft Office 365 Suite, including Outlook, Excel, Word, and OneDrive. - Experience and/or willingness to work within the Zoom video conferencing platform, Slack, Airtable, and other IT programs as required. - Strong interpersonal skills and the ability to build relationships with diverse individuals. - Ability to work independently in a remote environment while maintaining an acute attention to detail and high productivity. - Maintain a strict level of confidentiality and exhibit sound judgment in handling sensitive information. Why Join Us? At Clarity Media Group, you will be part of a dynamic team committed to excellence. We offer a supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact in the communications field. You will also have exposure to our impressive client roster and intellectually stimulating projects. Application Process: If you are a motivated professional looking to join a passionate team, we invite you to apply.

Job Title: Receptionist Location: Flow Day Spa, Downtown Brooklyn, NYC Employment Type: Full-Time / Part-Time About Flow Day Spa: Flow Day Spa is a welcoming and tranquil space that specializes in body and foot massages, as well as facials, designed to promote relaxation and well-being. Our commitment is to provide each client with affordable, personalized treatments in a clean, calming environment. Job Summary: We are looking for a friendly and organized receptionist to join our team at Flow Day Spa. The receptionist will be the first point of contact for our clients, helping to create a warm, welcoming atmosphere that reflects our spa’s values. This role involves managing bookings, handling client inquiries, assisting with administrative tasks, and ensuring the smooth daily operation of our front desk. Key Responsibilities: • Greet clients warmly upon arrival, check them in, and assist with any initial questions. • Schedule appointments, manage bookings, and coordinate with our team of therapists to ensure smooth operations. • Answer phone calls and respond to emails or messages, addressing client inquiries regarding services, pricing, memberships, and other details. • Handle transactions, including service payments and membership purchases. • Maintain a tidy and welcoming reception area. • Provide information on our membership packages and promotions, encouraging clients to make bookings and return visits. • Handle client feedback professionally, resolving issues or escalating as necessary. • Support the team with light administrative tasks, such as inventory checks and appointment confirmations. Qualifications: • Previous experience in a receptionist or customer service role, ideally within the wellness or hospitality industry. • Excellent communication skills, with a welcoming and professional demeanor. • Proficient in using booking and scheduling software (experience with spa or salon management software is a plus). • Detail-oriented, organized, and able to multitask in a fast-paced environment. • Passionate about wellness, with a positive attitude toward creating a relaxing experience for clients. Benefits: • Competitive hourly wage • Employee discounts on spa services • Opportunity for career growth within the spa industry • Training and support to help you excel in your role

Please apply ONLY if these hours are OK for you! This is a 20-hour per week job, Part time Only. 2pm to 6pm. Daily patient work by phone, by text, by email, and in person. Daily work with other healthcare providers and health insurance companies. Need good people skills, communication skills, and organization ability. Bi-lingual English/Spanish a must. Job Type: Part-time Salary: $15.00 - $18.00 per hour Job Type: Part-time Pay: $15.00 - $18.00 per hour Expected hours: 20 per week Schedule: 4 hour shift Monday to Friday

We are looking for a full time receptionist with salon experience to join our dynamic team. Responsibilities: - Greet and welcome clients as they arrive at the salon to ensure a positive first impression - Answer phone calls and client inquiries - Assist nail technicians as needed - Utilizing Square POS and processing payments - Schedule appointments using Square Appointments (including follow ups) - -Keeping track of salon totals for the day - Manage salon inventory and restock supplies as needed - Maintenance of front desk area (sweeping, dusting) - Social media handeling - Requirements: - Prior experience in salon reception or customer service roles - Strong organizational skills and attention to detail - Proficiency in Square POS and Square Appointments - Proper phone etiquette and professional communication skills - Team player mentality with a willingness to support salon technicians - Bilingual in English and Spanish is a plus - We offer a calm and a positive work environment. If you are friendly, organized, and have a passion for providing exceptional customer service, we would love to hear from you. Apply now to join our team as a Salon Receptionist!

We are a Japanese nail art salon, seeking for a full time receptionist. We are looking for someone who is very friendly, good at customer service and with excellent communication skills. You must have knowledge about nails and previous experience as a receptionist in beauty industry. Please your resume if you're interested! Thank you.

Fields of Qi Acupuncture is a small Acupuncture practice in the process of growth. We seek part time office support of an EXPERIENCED Receptionist. These duties include greeting patients, scheduling & receiving payments, managing Jane app (will be trained), organizing files, managing insurance payments, changing over treatment rooms, helping to clean the office (vacum, mop, wipe) and bathroom, support with content creation, social media posts/management and other admin duties that apply. Skills Required - Experience working in an Acupuncture, Chiropractor, Massage, Pilates, or Yoga space. - Good organizational skills - Professional & Friendly - Pays attention to detail - Ability to multi- task - Communicates well - Fast Learner Job Type: Part-time Pay: $18.00 per hour Expected hours: 15 – 20 per week Schedule: Day shift alt Saturdays Work Location: In person BIPOC folk encouraged to apply

We are looking for a pleasant FRONT DESK REPRESENTATIVE to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face" of the company for all the visitors and will be responsible for the first impression we make. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined, one who is a team player that can perform work duties under pressure in a fast paste environment. A customer-oriented approach is essential. The goal is to make guest and visitors feel comfortable and valued while on premises. You must be reliable and hardworking with great communication skills and experience in answering telephone, taking detailed messages, filing and basic knowledge of Microsoft Excel and Microsoft word. - Proven experience as office clerk or other clerical position - Must be fluent in both English and Spanish language - Familiarity with basic office procedures - -Very good knowledge of MS word MS excel - -Excellent organizational and multi-taking abilities - -High School diploma; BSc/BA in office administration or relevant field is preferred (But not required)