Office Assistant

We are looking for an Entry-Level Administrative Assistant to support and assist in day-to-day tasks for our executives. Specifically, the responsibilities include: - Managing calendars and schedule appointments for executives - Organizing and maintaining files, records, and documents - Coordinating and arranging meetings, conferences, and travel arrangements - Handling incoming and outgoing communications, such as emails and phone calls - Assisting in preparing reports, presentations, and other business documents - Conducting research and provide support for special projects as assigned - Assisting with general office duties, such as ordering supplies and maintaining office equipment Qualifications: - Excellent written and verbal communication skills - Strong organizational and multitasking abilities - Proficient in Microsoft Office suite - Detail-oriented with a high degree of accuracy - Ability to handle confidential information with discretion - Demonstrated ability to work independently and meet deadlines - Fluent in both English and Spanish - Experience in the merchant processing industry preferred What we offer: - 38k-46k/year - Mentoring with experienced professionals in a close-knit environment - Career growth opportunities Work Hours: - Monday-Friday - Available from 9am-8pm if needed

I am an attorney looking for a personal administrative assistant to keep my personal as well as professional obligations in order such as keeping track of deadlines, bills, managing my professional and social calendar, and things of that nature. I am located in Soho and can work virtually or in person whatever works best based on how things are going!

Job Description The Center for Independence of the Disabled in New York (CIDNY) is the leading organization serving and representing people with disabilities in New York City. CIDNY's mission is the removal of barriers to full integration of people with disabilities. CIDNY helps people with disabilities to gain the skills and obtain the services they need to live independently in the community. CIDNY advocates for fair and effective policies that improve the quality of life for people with disabilities. Position Summary: The Executive Assistant will report to the Executive Director. The executive Assistant will be responsible for serving as a trustworthy, reliable, efficient assistant to the Executive Director. The Executive Assistant will assist the Executive Director with the coordination of the essential business activities of the organization (Administrative tasks such as reviewing contracts, inputting data into CilsFirst, scheduling appointments, budgeting/planning, communications, performance management, etc.) to ensure that the organization is operating most optimally in terms of productivity and effectiveness. The Executive Assistant will support the Executive Director by researching and gathering information across the organization and with external stakeholders and provide feedback to ensure that the Executive Director has the information needed to respond to inquiries quickly and make sound decisions. Responsibilities: ● Work with the Executive Director in optimizing, defining, and advancing the organization’s goals and priorities, internally and externally. ● Prepare the Executive Director with the necessary research, information, materials, and communications to effectively engage with staff, board, donors, potential donors, partners, and potential partners. ● Assist the Executive Director with managing organization-wide meetings or retreats including creating agendas and any presentation materials required. ● Prepare accurate reports on a timely basis. ● read and review all written documents to the Executive Director. This might include but is not limited to mail, electronic MS Word documents, PDF scanned documents, hard-copy journal articles, books, etc. ● Complete any hard-copy forms if needed. ● Assist the Executive Director with navigating through electronic programs and websites that are not accessible to a screen reader called JAWS for Windows. ● Make copies of scheduled presentations if needed. ● Take minutes at all CIDNY board and committee meetings. ● Schedule appointments for the Executive Director using Outlook. ● Input the Executive Director’s calendar data into CilsFirst. ● Travel to all external appointments with the Executive Director. ● Meet weekly with the Executive Director for supervision. ● Complete additional related duties as assigned by the Executive Director. Qualifications: Must possess a fierce dedication to the civil rights of individuals with disabilities. Must have excellent communication skills as there is frequent communication between state and local government officials, legislatures, advocacy groups, the community, and other organizations committed to full Civil Rights, Integration, and Individual Rights of individuals with disabilities. Superb writing skills are necessary for this reason as well. Great public speaking skills are critical. Must be organized and good at multitasking. A good understanding of policy-making procedures and can read and understand government writings. Computer literacy is necessary to the office functions of this position. Travel is needed, and all travel expenses are paid by CIDNY. Education and Experience: ● Bachelor’s Degree required in business, Human Services, Social Work, Sociology, Communications, public policy, Political Science, or related field. ● Previous experience collaborating with mission-driven non-profits and mission-driven for-profits. ● Must be technologically proficient. The ideal candidate has: ● Exceptional poise, confidence and diplomacy when interacting with key stakeholders. ● Ability to build strong relationships and work with people at all levels within and external to the organization. ● Ability to manage multiple responsibilities in a challenging environment, while meeting deadlines and goals. ● Exceptional strategic and critical thinking skills as well as diligence. ● Good judgment and decision-making skills, eager to take initiative, and an adaptive learner. ● Planning and project management skills. ● Excellent oral and written communication skills. ● Must be highly attentive to detail, organized, and highly initiative taking, with ability to prioritize tasks and work efficiently and independently. ● Proficiency in Microsoft Office suite and other standard business technology. ● Must be willing to travel to all appointments required by the Executive Director. ● Must keep all information confidential. ● Must be trustworthy, dependable, and punctual. ● Position requires a strong commitment to CIDNY's mission. Position Specifics: ● Location: CIDNY’s Manhattan Office 1010 Avenue of the Americas, Suite 301, NY, NY 10018 on the corner of Sixth Avenue and 38thStreet. ● Shift: (must be flexible) 8:00 a.m. till 5:00 p.m. on certain days of the week. ● Monday through Friday. ● All hours must be worked in the office. ● Salary: $50,000 PROOF OF COVID-19 VACCINATION AND BOOSTER REQUIRED. To apply, please send your resume and cover letter to Dr. Sharon McLennon-Wier, Executive Director. Do not send resumes by fax. NO PHONE CALLS PLEASE. Job Type: Full-time Pay: $50,000.00 per year Benefits: Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: Monday to Friday Experience: Microsoft Excel: 1 year (Preferred) Microsoft Powerpoint: 1 year (Preferred) Ability to Commute: New York, NY 10018 (Preferred) Ability to Relocate: New York, NY 10018: Relocate before starting work (Required) Work Location: In person

Assist in daily operations of an HVAC company office. Customer service, invoicing, be a liason between customers, contractors and Staff. You will be trained in everything that is expected of you. You must be a dependable and punctual individual - If reliability or the location is an issue for you, please find something more suitible for you. Monday - Friday, 8:00 am - 4:30 pm. W2 - Weekly pay. Starting hourly rate at $20.00 - $25.00 per hour during trail period, depending on existing knowledge.

Full Job Description Job Summary: Tails of Manhattan Dog Daycare is seeking a Front Desk Agent to join our team. The ideal candidate will be responsible for providing exceptional customer service to pawrents and their pups! Responsibilities: - Greet and check-in clients in a friendly and professional manner - Answer phone calls and emails quickly and efficiently and provide accurate information to clients - Handle client inquiries, requests, and complaints promptly and courteously - Client check-out and payment processing - Maintain a clean and organized front desk area - Collaborate with other staff to ensure streamlined services and care - Communicate directly and consistently with upper management regarding daily operations Experience: - Proven experience in a front desk, doggy daycare experience preferred - Strong customer service skills with a focus on client relations - Proficiency in using phone systems, computer software, GMail, and Google Drive - Excellent phone etiquette and strong communication skills This position offers the opportunity to work in a dynamic and engaging environment, interacting with clients and dogs from diverse backgrounds. If you have passion for delivering exceptional service, creating positive client experiences, and most importantly ensuring the happiness and well-being of dogs, we invite you to apply for the Front Desk Agent position. Job Type: Part-time Pay: From $16.00 per hour Benefits: Flexible schedule Schedule: Evening shift Holidays Monday to Friday Morning shift Weekends as needed Work setting: In-person Experience: Front Desk: 1 year (Preferred) Ability to Commute: New York, NY 10022 (Required) Ability to Relocate: New York, NY 10022: Relocate before starting work (Required) Work Location: In person

Responsibilities: Welcoming visitors and directing them to the relevant office/personnel. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations. Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Maintaining general office files, including job files, vendor files, and other files related to the company’s operations. Purchasing office supplies, equipment, and furniture. Overseeing the maintenance of office facilities, and equipment. Performing other relevant duties when needed.

Department: Facilities Job title: Maintenance Clerk Reports to: Facilities & Purchasing Manager Classification: Non-exempt Job objective The Maintenance Clerk performs routine and preventative maintenance for the facility. Keeping the office in a presentable manner is very important to the Firm. Therefore, the Maintenance team plays an essential part by restoring and sustaining the operations of the facility for our clients and employees. 1. Vacuum and dust the premises. 2. Clean conference rooms after each meeting: - Remove garbage and clean liners are replaced; polish tables clean chairs; vacuum carpet; clean credenzas (leather and marble); wipe down place mats; remove any plates, coffee, milk or water containers and make sure window blinds are even. - Keep credenza cupboards clean and neatly stocked - When necessary, notify the Facilities Manager of any papers, files or boxes left in the conference rooms. - Advise next shift personnel which conference rooms were still in use at the end of your shift. - Check Meeting Room Manager to keep track of conference room use in order to clean and remove on a timely basis when meeting is over. 3. Keep the office neat and clean at all times. Establish, submit and adhere to a schedule for the following: - Check and tidy bathrooms regularly as needed; make sure toilet seat covers, soap, paper towels and air fresheners are stocked, wipe countertops; sweep bathroom floors. - Clean glass doors, glass on staircases as needed and wipe down the brass along the staircase. - Spot clean cafeteria, convenience copy areas and carpet, as needed. - Pick up and dispose of any trash or empty boxes in the hallways and copy convenience areas. - Ensure garbage cans are emptied and clean liners replaced. - General maintenance, including hanging pictures and moving furniture. - Change any burned-out light bulbs. - Clean wood credenzas and marble at reception and secretarial areas. - Spot clean carpeting, including stairways. - Clean elevator lobby floors, as needed. - Clean closets. - Preventative maintenance (i.e., check door knobs, bathroom fixtures, etc.) - Dust the art work. - General overall cleaning of the entire premises. - Check all Supplemental Units to ensure they are working. - Respond to requests from all employees (i.e., convector issues in parameter offices, move boxes, etc.) 4. Furniture repair and carpentry jobs. 5. Assist with interoffice moves. 6. Clean office/secretarial area for new as well as visiting employees/clients. 7. Notify Supplies Clerk if there is no First Aid kit available for new employee. 8. Report any unfinished work by contractors or building employees to Facilities Manager. 9. Assist with the Hospitality and Supplies Departments, as needed 10. Report any repairs needed to premises to the Facilities Manager. ** Qualifications** High School Diploma or equivalent. Knowledgeable in some carpentry, repairs of furniture, HVAC systems and keeping the grounds in order. Exhibit a personality that demonstrates interpersonal skills to relate well with staff, administration and attorneys. Position Type/Expected Hours No travel is expected for this position. Full-time, Monday through Friday, 8:00 a.m. to 4:00 p.m., with occasional overtime. Physical requirements Heavy lifting and some repairs. Direct reports Not a supervisory position. Salary 40,000- 45,000

Job description Physician Affiliate Group of New York (PAGNY) is one of the largest multi-disciplinary groups in the country whose main purpose is to nurture and embolden the healthcare providers who take care of the most fragile and vulnerable patients in New York City. PAGNY people do more than diagnose and treat; we uplift the spirits and dignity of patients because we love what we do, and it shows. PAGNY is committed to recruiting and retaining productive and enthusiastic physicians and promotes our health professionals’ wellness. PAGNY is comprised of over 4,000 physicians and healthcare professionals who provide services to NYC Health + Hospitals (H+H), the largest public health system in the United States. Our practitioners are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City. The Mission of NYC H&H is to extend equally to all New Yorker, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff. NYC Health + Hospitals (H+H) is the largest public health system in the United States. Responsibilities: The Front Desk Specialist is an integral part of the Administration support staff personnel and is responsible for all aspects of administrative support and for providing general assistance to visitors and staff in the office. • Greet all visitors and employees • Providing excellent customer service to all PAGNY employees. • Interact with clients, co-workers and the general public in a professional and effective manner. • Maintains conference rooms calendars and prioritizes meeting requests and travel logistics • Answers telephones, screens and direct calls • Prepares and submits complete and accurate invoices and expense reports • Prepares correspondence and documents • Reception and sorting of mail and deliveries • Monitors and maintain office equipment and office supplies • Assists with scheduling meetings, conference calls, catering requests, etc. • Tidy and maintain conference rooms, reception area and pantries • Provide general administrative and clerical support • Proactive and able to work independently • Provide coverage as needed for other support staff members • Other duties as assigned Qualifications: • Associates Degree required • Proficient use of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) • Minimum 1-3 years in a similar role • Attention and detail orientated • Customer service experience • Works well under pressure • Ability to prioritize tasks • Excellent interpersonal and communication skills • Benefits include: • Salary range - $45,000.00-$55,000.00 • 10% 401K company contribution after one year of service • Choice of a three-tiered nearly FREE medical plan • Excellent dental insurance including orthodontics coverage • Generous paid time off program Physician Affiliate Group of New York, P.C. (“PAGNY”) is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.