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Executive Assistant

Office & Admin

21 June 2024•611 views

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Job Description
The Center for Independence of the Disabled in New York (CIDNY) is the leading organization serving and representing people with disabilities in New York City. CIDNY's mission is the removal of barriers to full integration of people with disabilities. CIDNY helps people with disabilities to gain the skills and obtain the services they need to live independently in the community. CIDNY advocates for fair and effective policies that improve the quality of life for people with disabilities.
Position Summary:
The Executive Assistant will report to the Executive Director. The executive Assistant will be responsible for serving as a trustworthy, reliable, efficient assistant to the Executive Director. The Executive Assistant will assist the Executive Director with the coordination of the essential business activities of the organization (Administrative tasks such as reviewing contracts, inputting data into CilsFirst, scheduling appointments, budgeting/planning, communications, performance management, etc.) to ensure that the organization is operating most optimally in terms of productivity and effectiveness. The Executive Assistant will support the Executive Director by researching and gathering information across the organization and with external stakeholders and provide feedback to ensure that the Executive Director has the information needed to respond to inquiries quickly and make sound decisions.
Responsibilities:
● Work with the Executive Director in optimizing, defining, and advancing the organization’s goals and priorities, internally and externally.
● Prepare the Executive Director with the necessary research, information, materials, and communications to effectively engage with staff, board, donors, potential donors, partners, and potential partners.
● Assist the Executive Director with managing organization-wide meetings or retreats including creating agendas and any presentation materials required.
● Prepare accurate reports on a timely basis.
● read and review all written documents to the Executive Director. This might include but is not limited to mail, electronic MS Word documents, PDF scanned documents, hard-copy journal articles, books, etc.
● Complete any hard-copy forms if needed.
● Assist the Executive Director with navigating through electronic programs and websites that are not accessible to a screen reader called JAWS for Windows.
● Make copies of scheduled presentations if needed.
● Take minutes at all CIDNY board and committee meetings.
● Schedule appointments for the Executive Director using Outlook.
● Input the Executive Director’s calendar data into CilsFirst.
● Travel to all external appointments with the Executive Director.
● Meet weekly with the Executive Director for supervision.
● Complete additional related duties as assigned by the Executive Director.
Qualifications:
Must possess a fierce dedication to the civil rights of individuals with disabilities. Must have excellent communication skills as there is frequent communication between state and local government officials, legislatures, advocacy groups, the community, and other organizations committed to full Civil Rights, Integration, and Individual Rights of individuals with disabilities. Superb writing skills are necessary for this reason as well. Great public speaking skills are critical. Must be organized and good at multitasking. A good understanding of policy-making procedures and can read and understand government writings. Computer literacy is necessary to the office functions of this position. Travel is needed, and all travel expenses are paid by CIDNY.
Education and Experience:
● Bachelor’s Degree required in business, Human Services, Social Work, Sociology, Communications, public policy, Political Science, or related field.
● Previous experience collaborating with mission-driven non-profits and mission-driven for-profits.
● Must be technologically proficient.
The ideal candidate has:
● Exceptional poise, confidence and diplomacy when interacting with key stakeholders.
● Ability to build strong relationships and work with people at all levels within and external to the organization.
● Ability to manage multiple responsibilities in a challenging environment, while meeting deadlines and goals.
● Exceptional strategic and critical thinking skills as well as diligence.
● Good judgment and decision-making skills, eager to take initiative, and an adaptive learner.
● Planning and project management skills.
● Excellent oral and written communication skills.
● Must be highly attentive to detail, organized, and highly initiative taking, with ability to prioritize tasks and work efficiently and independently.
● Proficiency in Microsoft Office suite and other standard business technology.
● Must be willing to travel to all appointments required by the Executive Director.
● Must keep all information confidential.
● Must be trustworthy, dependable, and punctual.
● Position requires a strong commitment to CIDNY's mission.
Position Specifics:
● Location: CIDNY’s Manhattan Office 1010 Avenue of the Americas, Suite 301, NY, NY 10018 on the corner of Sixth Avenue and 38thStreet.
● Shift: (must be flexible) 8:00 a.m. till 5:00 p.m. on certain days of the week.
● Monday through Friday.
● All hours must be worked in the office.
● Salary: $50,000
PROOF OF COVID-19 VACCINATION AND BOOSTER REQUIRED.
To apply, please send your resume and cover letter to Dr. Sharon McLennon-Wier, Executive Director. Do not send resumes by fax. NO PHONE CALLS PLEASE.
Job Type: Full-time
Pay: $50,000.00 per year
Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Experience:
Microsoft Excel: 1 year (Preferred)
Microsoft Powerpoint: 1 year (Preferred)
Ability to Commute:
New York, NY 10018 (Preferred)
Ability to Relocate:
New York, NY 10018: Relocate before starting work (Required)
Work Location: In person