Administrative secretary jobs in New York, New YorkCreate job alerts

Job Description Our client is seeking a Secretary (Transcriptionist) to work in the CM Brooklyn Division. Job Order Request – Secretary (Transcriptionist): Dept/Division: CM Brooklyn Location: LIC, NY 11101 Number of temporary Employees requested: (1) Requested Start Date: ASAP Requested End Date: Undetermined Specific Skills Required for Position: HS Diploma/GED and 4 years of administrative/clerical/secretarial experience, two of which must be supervisory of performing complex confidential secretary/administrative tasks. Valid driver's license; must be computer literate, detail-oriented, a good listener, with the ability to take accurate notes. Must maintain a professional demeanor and appearance at all times. Construction background desired and/or is helpful. Explain the function(s) to be performed by the requested staff member: • The Transcriptionist will be assigned to CM Brooklyn., • He or she will attend job progress meetings held at field sites/offices for in-house projects., • Take and prepare minutes for each meeting., • Enter the minutes into CM13 and maintain a record of the information entered., • Contingent will be assigned at SCA Headquarters in Long Island City., • Will be required to attend meetings in the field 2-3 days a week or as needed., • Helpful if candidate resides in the borough of assignment. IND #zr

Job Description Surgical Oncology medical office is seeking a Medical Administrative Assistant with experience in front-desk operations, insurance verification, procedure scheduling, and prior authorizations. This is a full-time role in a fast-paced specialty practice. Bilingual candidates strongly preferred (See Qualifications) Key Responsibilities • Front desk reception, patient check-in/check-out, and phone management, • Schedule office visits, surgical procedures, and follow-up appointments, • Insurance verification, benefits checks, and eligibility review, • Obtain prior authorizations and pre-certifications for procedures, imaging, and tests, • Coordinate radiology studies, laboratory tests, and outside referrals, • Maintain and update electronic medical records (EMR/EHR), • Communicate with insurance companies, hospitals, and diagnostic facilities, • Use Microsoft Outlook for email and scheduling, • Experience as a Medical Secretary, Medical Office Assistant, or Medical Administrative Assistant, • Bilingual required: English/Spanish or English/Russian, • Experience with Epic and/or Practice Fusion, • Proficient in Microsoft Suite, • Strong organizational skills and attention to detail, • Ability to multitask in a high-volume medical office, • Surgical or oncology practice experience, • Competitive salary, • Medical insurance, • Paid time off (PTO), • Full-time, stable position Company DescriptionBoutique one surgeon surgical oncology practiceBoutique one surgeon surgical oncology practice

Job Description We are seeking a Senior Administrative Secretary to join our team! You will perform heavy and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Must have previous proven experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • College graduate

Job Description We are seeking an Office Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Job is Monday to Friday 8am - 4:30pm Responsibilities: • Draft correspondences, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • File paperwork, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Job Order Request – Secretary: Dept/Division: Fiscal Services Location: LIC, NY 11101 Number of temporary Employees requested: (1) Requested Start Date: ASAP Requested End Date: TBD Work Hours: 8:30 – 5PM Explain the function(s) to be performed by the requested staff member: • Lend administrative support to Director, Operations in fiscal services., • Assist in the production and review of weekly Workload Reports (WLR), • Assist in the production and review of various monthly and quarterly reports, • Attend weekly WLR meetings with A&E, • Review as needed for projects active in RFC and Bid & Award., • Assist in for all CIP projects active in Construction and Closeout, • Review various internal reports and take related action as needed. This may include, but is not limited to, schedule and/or SAS updates or follow-up with PTS team, A&E, CPM, or CM, • Update PTS upon phase completion and project turnover. This entails thorough review of project documents and entering relevant information into PTS., • Assist with various special projects, such as procedure updates, and one-off reporting requests, as directed, • Ensure data accuracy in PTS while performing all other tasks (this job requires attention to detail), • Update comments in PTS for various departments., • Good Communication, • Good analytical skills, • Can work independently and in a team setting, • Knows Excel, Pivot tables, • Gather, review and update information into various SCA applications., • HS Diploma/GED, • 4 years of FT clerical and administrative experience. #zrCompany DescriptionOur client is one of NYC's most highly regarded defense litigation firms.Our client is one of NYC's most highly regarded defense litigation firms.

Job Description Job Summary / 职位概要: We are a New York-based high-end jewelry company seeking an experienced, detail-oriented Administrative Secretary to provide comprehensive support to the company president and manage day-to-day office operations. The ideal candidate will have 2–3 years of administrative experience, the ability to handle general secretarial duties independently, and a strong aptitude for supporting additional administrative tasks as needed. Bilingual proficiency in English and Mandarin is required; fluency in French is a plus. 我们是一家总部位于纽约的高端珠宝公司,现诚聘一位经验丰富、注重细节的行政秘书,负责为公司总裁提供全面支持,并管理日常办公室事务。理想的候选人应具备2-3年的行政经验,能够独立处理日常秘书工作,并能根据需要支持其他行政任务。必须具备英语与普通话双语能力;法语流利者优先。 Key Responsibilities / 主要职责: * Provide comprehensive support to the company president, including attending various activities, events, and meetings with the president, and ensuring all engagements run smoothly. 为公司总裁提供全面支持,包括陪同总裁参加各类活动、会议和重要场合,并确保所有事务顺利进行。 * Maintain accurate and organized records of the president’s instructions, decisions, and correspondence, ensuring timely follow-up and execution. 详细且有序地记录总裁的指示、决策及往来事务,确保及时跟进和执行。 * Handle general secretarial duties such as managing schedules, coordinating meetings, and liaising with internal teams and external contacts, while working closely with the president to ensure operational efficiency. 处理日常秘书事务,如管理日程、协调会议,以及与内部团队和外部联系人的沟通协作,同时与总裁紧密配合以确保办公室高效运作。 * Provide administrative and operational support to the Marketing Department to ensure smooth daily operations. 为市场部提供行政及运营支持,确保日常工作顺利进行。 * Collaborate with the marketing team to support event execution and align initiatives that generate leads. 与市场团队紧密合作,支持活动执行并推动潜在客户开发计划。 * Assist in developing and implementing sales strategies aimed at driving sustainable growth among high-net-worth clients. 协助制定并实施销售策略,促进高净值客户的可持续增长。 * Deliver exceptional customer service and support clients throughout the customized jewelry process. 为客户在定制珠宝全过程中提供卓越的客户服务及支持。 * Support additional administrative tasks as needed, including supplies procurement, shipping and deliveries, office maintenance, and vendor coordination. 根据需要协助处理其他行政事务,包括办公用品采购、货物寄送与收发、办公室维护以及供应商协调。 Qualifications / 任职要求: * Bachelor’s degree or higher. 本科及以上学历。 * 2–3 years of administrative experience, preferably with prior experience as a secretary. 2–3 年行政工作经验,优先考虑具有秘书工作经验者。 * Bilingual proficiency in English and Mandarin is required; fluency in French is a plus. 必须具备英语与普通话双语能力;法语流利者优先。 * Excellent communication and relationship-building skills, along with a strong customer service attitude. 具备出色的沟通和人际关系建立能力,以及强烈的客户服务意识。 * Exceptional attention to detail, accuracy, and ability to work independently. 注重细节,准确度高,并具备独立完成任务的能力。 * Flexibility to adapt to changing priorities and willingness to travel as needed. 能够灵活应对工作优先级变化,并愿意根据需要出差。 * Prior experience or knowledge of the jewelry industry is highly preferred. 拥有珠宝行业的工作经验或相关知识者优先。 * Must be legally authorized to work in the United States without employer sponsorship. 必须具备在美国为任何雇主合法工作的资格,且无需雇主提供签证。 * This position requires in-office work from Monday to Friday; remote work is not available. 该职位要求周一至周五在办公室工作;不提供远程办公。

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Experience with Quickbooks

Job Description Job Opening: Secretary for Ecommerce Website We are currently seeking an organized and detail-oriented individual to fill a secretarial position for our ecommerce website. The ideal candidate will be proficient in computer programs such as Microsoft Excel and Office, and eager to learn how to navigate our backend systems. Responsibilities include: • Secretarial duties (sorting files and documents), • Writing checks, • Charging credit cards, • Keeping financial records and books Please email your resume to We look forward to hearing from you! Company DescriptionWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandiseWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandise

Job Description Day-to-Day: Insight Global is supporting one of our clients located in Great Neck, NY. They are seeking a reliable, organized Secretary/Office Manager to support daily office operations and assist with program services. This individual will work closely with a small internal team and will report directly to the team lead. This role will be responsible for general administrative functions, ensuring smooth workflow across the program, assisting with scheduling and documentation, and maintaining a courteous, professional environment. Strong multitasking skills, dependability, and focus during working hours are essential. Responsibilities include, but are not limited to: • Provide daily administrative and clerical support to the office, • Manage scheduling, documentation, and participant-related tasks, • Maintain organized records and support overall office workflow, • Interface professionally with participants, staff, and external contacts, • Utilize computer systems for communication, scheduling, and documentation, • Assist leadership with operational needs as they arise Desired Skills & Experience: • Fluency in English, • Strong computer and administrative skills, • Excellent organizational and multitasking abilities, • Professional, dependable, and courteous demeanor Pluses: • Medical office experience is a plus, • Farsi language skills are a strong plus

Job Description Title: Legal Administrative Specialist (National Law Firm) Company: Nationally Recognized Law Firm Location: Garden City, NY (On-site) Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k) Overview for Legal Administrative Specialist: A nationally recognized law firm is seeking an experienced Legal Administrative Specialist to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training. This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams. Key Responsibilities for Legal Administrative Specialist: • Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners., • Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development., • Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm., • Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools., • Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems., • Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards., • Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives., • Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements., • Provide support on special projects, system rollouts, and firm initiatives as assigned. Qualifications for Legal Administrative Specialist: • 5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional., • Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook., • Experience training or mentoring others on software, systems, or administrative processes strongly preferred., • Exceptional attention to detail and ability to maintain confidentiality., • Strong written, verbal, and interpersonal communication skills., • Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment., • Collaborative mindset with a service-oriented approach to firmwide support

Job Description We are seeking a Chief Legal Officer to become a part of our team! You will draw up legal documents and advise clients on legal transactions. Responsibilities: • Represent clients in court or before government agencies, • Prepare and draft legal documents on behalf of clients, • Advise clients on business and legal transactions, • Negotiate settlements for legal disputes, • Comply with all legal standards and regulations, • Previous experience in securities law and SEC reporting, corporate law , M&A transactions and having served as a corp secretary., • Familiarity with various legal documents, • Strong analytical and problem solving skills, • Ability to build rapport with coll and stakeholders, • Excellent written and verbal communication skills

Job DescriptionOverview We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional administrative support. This role is essential in ensuring the smooth operation of our office, facilitating communication, and managing various administrative tasks. Responsibilities • Executive Support, • Manage the CEO’s calendar, schedule meetings, and coordinate appointments., • Prepare agendas, take minutes, and follow up on action items for internal and external meetings., • Organize domestic and international travel arrangements, including flights, accommodations, and itineraries., • Communication Management, • Draft, review, and manage high-level correspondence, emails, memos, and reports., • Act as a liaison between the CEO and internal/external stakeholders., • Screen and prioritize incoming communications and inquiries., • Confidentiality and Discretion, • Handle sensitive information with a high degree of integrity and confidentiality., • Maintain strict discretion in all matters related to executive leadership and corporate affairs., • Administrative Coordination, • Maintain and organize important company documents, files, and records., • Assist in the preparation and coordination of board meetings, reports, and presentations., • Manage expense reports, invoices, and other financial documentation for the CEO., • Office and Project Support, • Coordinate with other departments for projects, follow-ups, and execution of executive decisions., • Support the CEO in strategic initiatives, research, and project tracking., • Qualifications, • Proven organizational skills with the ability to manage multiple tasks simultaneously., • Strong phone etiquette and interpersonal skills to communicate effectively with clients and colleagues., • Experience in office management practices is preferred., • Familiarity with DocuSign or similar electronic signature platforms is a plus., • Ability to plan events efficiently while managing budgets and timelines., • Proficient in proofreading to ensure high-quality documentation., • Previous experience in customer service roles is advantageous., • Demonstrated capability in providing executive administrative support in a fast-paced environment., • Strong computer literacy, including proficiency in Microsoft Office Suite or equivalent software.Skills, • Proven experience as an Executive Secretary, Executive Assistant, or similar role in the jewelry industry. We invite qualified candidates who are eager to contribute to our dynamic team while enhancing their administrative skills within a supportive environment., • In-depth knowledge of gemstones, diamonds, and fine and fashion jewelry., • Proficiency in Outlook Calendar for effective scheduling and calendar management., • Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint)., • Excellent organizational skills with a keen attention to detail., • Ability to type efficiently while maintaining accuracy in documentation., • Strong clerical skills with experience in managing files and records systematically., • Proven ability to handle confidential information with discretion., • Effective communication skills both written and verbal to interact professionally with staff at all levels., • High level of professionalism.

Job Description A dynamic real estate firm specializing in residential rentals and property management is seeking an experienced Office Manager to oversee daily administrative operations and support the management team. Known for their strong presence in the New York City market, they work closely with landlords, agents, and tenants to ensure smooth leasing processes and well-maintained properties. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Responsibilities include supervising support staff, ensuring accurate invoicing and lease agreement reviews, and maintaining direct communication with agents, landlords, and tenants. Responsibilities: • Administrative Oversight: Supervise office staff, including a secretary, ensuring tasks such as invoicing and advertisement postings are completed accurately and timely., • Lease Management: Review lease agreements for accuracy, coordinate tenant communications, and oversee the application process to ensure compliance with company policies., • Agent Coordination: Maintain direct communication with real estate agents and landlords, providing support and ensuring alignment with company objectives., • Marketing Support: Ensure property advertisements are effectively placed and updated across various platforms, collaborating with agents to gather necessary information and photographs., • Process Improvement: Identify and implement improvements in office procedures to enhance efficiency and service quality.Qualifications:, • Bachelor’s degree in Business Administration, Real Estate, or a related field preferred., • Minimum of 2–3 years of experience in office management, preferably within the real estate industry., • Proficient in Microsoft Office Suite and familiar with real estate management software., • Strong interpersonal and communication skills, with the ability to interact effectively with team members, clients, and external partners., • Detail-oriented with excellent organizational and multitasking abilities.

Job Description We are seeking a highly organized, polished, and proactive Office Secretary / Executive Administrative Assistant to serve as the operational backbone of our office and provide direct support to the Principal. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being involved in real estate projects, hotel operations, and executive-level coordination. You will be a central point of contact across internal teams and external partners, helping ensure projects, communications, and daily operations run smoothly and professionally. Key Responsibilities • Manage executive calendars, scheduling, correspondence, and daily office operations, • Serve as a liaison between ownership, attorneys, architects, engineers, contractors, vendors, and municipal offices, • Prepare and organize documents, reports, contracts, and project materials, • Track project deadlines, follow-ups, and deliverables across real estate and hospitality initiatives, • Coordinate meetings, take notes, and prepare summaries and action items, • Handle travel arrangements, expense tracking, and basic bookkeeping support, • Maintain digital and physical filing systems and internal databases, • Support hotel and hospitality operations with vendor coordination, guest communications, and administrative tasks, • Assist with research, due diligence, and outreach for development, investment, and community initiatives, • Provide high-level administrative and operational support to the Principal as needed Qualifications • 3+ years of experience in an administrative, executive assistant, office manager, or secretary role, • Strong written and verbal communication skills, • Excellent organizational skills and attention to detail, • Professional demeanor and ability to interact with senior-level stakeholders, • Proficiency with Microsoft Office and/or Google Workspace, • Ability to multitask, prioritize, and work independently in a dynamic environment, • Experience in real estate, hospitality, legal, or construction environments is a strong plus What We Offer • Competitive salary based on experience, • Long-term growth opportunity within a multi-entity business platform, • Exposure to real estate development, hotel operations, and executive leadership, • Professional, high-standard work environment Company DescriptionAureum Shores Industries is a privately held, diversified investment and development firm serving as the family office and strategic holding company for a growing portfolio of real estate, hospitality, renewable energy, and intellectual property ventures across the Northeast and beyond. Founded on a long-term, value-driven approach, Aureum Shores focuses on identifying underutilized assets and transforming them into high-performing, community-oriented developments. Our portfolio spans full-service hotels, mixed-use and residential projects, waterfront retail and café concepts, convenience and urban market brands, farmland and land-banking initiatives, and large-scale renewable energy and battery storage projects. We operate at the intersection of entrepreneurship, legal and financial strategy, and design-forward development, working closely with municipal leaders, lenders, architects, engineers, and industry partners to deliver projects that are both commercially successful and socially impactful. At Aureum Shores Industries, we value precision, initiative, and forward thinking. Our team is composed of professionals who thrive in fast-moving, high-responsibility environments and take pride in building institutions—not just projects. We offer exposure to complex transactions, real-world development, and leadership-level decision-making, making our firm an ideal home for individuals seeking meaningful growth, long-term career development, and the opportunity to help shape the next generation of real estate and hospitality enterprises.Aureum Shores Industries is a privately held, diversified investment and development firm serving as the family office and strategic holding company for a growing portfolio of real estate, hospitality, renewable energy, and intellectual property ventures across the Northeast and beyond.\r\n\r\nFounded on a long-term, value-driven approach, Aureum Shores focuses on identifying underutilized assets and transforming them into high-performing, community-oriented developments. Our portfolio spans full-service hotels, mixed-use and residential projects, waterfront retail and café concepts, convenience and urban market brands, farmland and land-banking initiatives, and large-scale renewable energy and battery storage projects.\r\n\r\nWe operate at the intersection of entrepreneurship, legal and financial strategy, and design-forward development, working closely with municipal leaders, lenders, architects, engineers, and industry partners to deliver projects that are both commercially successful and socially impactful.\r\n\r\nAt Aureum Shores Industries, we value precision, initiative, and forward thinking. Our team is composed of professionals who thrive in fast-moving, high-responsibility environments and take pride in building institutions—not just projects. We offer exposure to complex transactions, real-world development, and leadership-level decision-making, making our firm an ideal home for individuals seeking meaningful growth, long-term career development, and the opportunity to help shape the next generation of real estate and hospitality enterprises.

Job Description Genova Burns LLC, a mid-sized law firm, is seeking an experienced Litigation Assistant for its Newark, NJ office. For more information about the firm, please visit us at our website, . Primary Responsibilities • Drafting and formatting briefs, pleadings, correspondence and other legal documents, • Preparation of Table of Authorities and Table of Contents, • Preparation of and assistance with document productions, • Filing/e-filing of legal documents with state and federal courts, • Regularly and accurately proofreads all documents to ensure accuracy and completeness, • Updating and maintaining client files, • Electronic filing of all client-related documents, • Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, etc.), • Accurately enters, reviews and revises attorney time, • Possesses a strong understanding and abides by the policies and procedures of the firm, • Maintains an exceptional customer service attitude and demeanor at all times, • Flexible and willing to pitch in wherever needed, • Demonstrates a positive attitude, • Adapts well to fluctuations in workload and changes in responsibilities, • Maintains a professional demeanor in high-stress situations, • Presents written and verbal communications that are concise and accurate, • Knowledge of document management systems, preferably iManage, • Advanced knowledge of Microsoft Word, Outlook PowerPoint, Excel and Acrobat Adobe, • Team player, • Minimum of five years of experience as a legal secretary required

Job Description About the Job Assist Chief Compliance Officer, North America (CCO), with the design, implementation, oversight, and enforcement of policies and practices to ensure corporate compliance with regulatory requirements relevant to pharmaceutical manufacturers in the United States and Canada. The Senior Manager, Compliance reports directly to the CCO. Job Responsibilities Note: These statements are not intended to be an exhaustive list of all responsibilities and duties. • Maintain all compliance files in an organized manner., • Serve as custodian of compliance files., • Provide administrative and other day-to-day support to CCO., • With input from CCO, maintain master tracker of ongoing work-flows, Corrective and Preventive Actions (CAPAs) and follow-up with appropriate individuals as needed., • Assist in drafting/reviewing/revising relevant compliance/business policies and standard operating procedures (SOPs), • Assist CCO in organizing, developing agenda and designing presentations for Compliance Committee Meetings., • Serve as Secretary at Compliance Committee Meetings., • Assist with auditing, monitoring and enforcement of Compliance efforts, including assisting with risk assessments, review of emails and other documents, etc., • Research, adopt and leverage innovative technology to identify and mitigate compliance risks, • Develop, assign, coordinate and track status of compliance-related training., • Follow-up with individuals who failed to attend trainings in a timely manner., • Coordinate and ensure exclusion and debarment checks are performed on a regular basis., • Track Compliance Department monthly spend., • Reconcile monthly spend with budget., • Assist CCO with compliance investigations and CAPAs. This may include maintaining notes, requesting and reviewing files, drafting reports, and participating in interviews., • Maintain understanding of laws and regulations, enforcement actions and evolving practices relevant to pharmaceutical compliance and works with CCO to make updates to Compliance program as appropriate., • Gather information and conduct research relative to compliance issues., • Research and analyze statutes, regulations and other legal resources., • Work with cross-functional stakeholders to collect, analyze and submit required information and data for transparency reporting., • Ensure that training and updates are provided to members of relevant functions. Qualifications Education • Bachelor’s degree required, preferably in legal or accounting, • Prior pharmaceutical compliance experience required., • Strong moral compass and exhibits high standard of personal integrity., • Experience providing corporate training is preferred., • Experience in building and implementing key components of an effective compliance program, including written standards, training, auditing and monitoring and investigations, is preferred., • Must be organized and have a strong attention to detail., • Must be able to work well under pressure, meet short deadlines, and shift priorities seamlessly., • Must be able to work independently., • Must have a strong work ethic., • The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties., • The noise level in the work environment is typical of that of an office, • Incumbent may encounter frequent interruptions throughout the workday. Salary Range - $135,000 – 160,000 The compensation range provided reflects the expected base compensation only and does not include potential bonuses, incentive plans, or benefits. An individual’s final compensation offer will be based on a variety of factors, including but not limited to education level, relevant experience, training, and geographic location. Benefits include: • Paid time off, • 401k plus company match, • Company paid health benefits, • Dental, • Vision, • Onsite access to company gym, • Paid Employee Referral Program, • EAP – Employee Assistance Program, • Accident Insurance, • Critical Illness Insurance, • Short-Term Disability, • Life and AD & D Insurance, • Whole Life Insurance, • Pet Insurance and so much more! About the Company Glenmark is a global leader in the development and commercialization of generic drugs of the highest quality and value. We help to improve people’s lives every day by helping to reduce their healthcare costs while delivering high-quality medicines. Established in 2003 as a North American subsidiary of Glenmark Pharmaceuticals, we launched our first generic product in January 2005 and quickly emerged as one of the leading generic organizations in the United States. Today we have a diverse business. As a global leader in generics, we are leveraging our industry expertise and success to fuel extensive research to expand development in specialty branded products innovative products that are intended to have a major impact on how people live. This job description is to serve as a guide. It is intended to be flexible and will continue to evolve over time with business needs and demands and may be updated periodically and at the Company’s discretion. Nothing in this position description changes or is intended to change the employment at-will relationship with the Company. Employment at-will means that an employee or the Company may terminate the employment relationship at any time, for any reason or no reason at all, with or without notice. Glenmark Pharmaceuticals is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Position Summary The Corporate / Entertainment Legal Assistant provides high-level administrative and legal support to attorneys in a fast-paced law firm environment. This role is responsible for managing attorney calendars, supporting client communications, preparing and formatting legal documents, coordinating filings and signatures, and assisting with contract and matter management. The ideal candidate is detail-oriented, highly organized, and comfortable juggling multiple priorities while maintaining professionalism and discretion. Key Responsibilities Administrative & Practice Support • Provide daily administrative support to attorneys, including calendar management, scheduling, travel coordination, and meeting preparation., • Manage incoming calls and emails; route messages and respond to routine inquiries professionally., • Coordinate internal and external meetings with clients, agents, managers, studios, production companies, and outside counsel., • Prepare expense reports, reimbursements, and attorney administrative requests. Document Preparation & Management • Draft, revise, proofread, and format legal documents, correspondence, and basic agreements from templates and attorney markups., • Create and maintain organized electronic and physical filing systems for matters, clients, and contracts., • Manage execution workflows, including preparing signature packets and coordinating electronic signatures (e.g., DocuSign, Adobe Sign)., • Ensure fully executed agreements are properly saved and distributed to the appropriate parties. Corporate / Transactional Support • Assist with entity formation and corporate maintenance documentation, including organizing corporate records and signature pages., • Support attorneys with transaction closing materials, checklists, and compilation of final deal binders., • Coordinate with clients and third parties to obtain required documents for closings and corporate compliance. Entertainment / Business Affairs Support • Assist with preparation, tracking, and organization of entertainment agreements (as directed), including:, • Option/purchase agreements, • Talent agreements, • Producer and production services agreements, • Licensing agreements, • NDAs and releases, • Sponsorship and brand agreements, • Track key contract dates and deadlines (option periods, renewal dates, delivery requirements, etc.)., • Help maintain contract logs, deal trackers, and status reports for attorneys and clients. Client Service & Professionalism • Maintain a high level of discretion when handling confidential legal and business matters., • Provide consistent, polished client service and support attorneys in maintaining strong client relationships., • Communicate clearly and professionally with clients, staff, and external contacts. Required Qualifications • High school diploma or equivalent required; college coursework or degree preferred., • 5+ years of experience as a legal assistant/secretary in a law firm or comparable professional services environment., • Strong proficiency with Microsoft Office (Outlook, Word, Excel) and PDF tools (Adobe Acrobat)., • Excellent written communication, grammar, and document formatting skills., • Strong organizational skills and attention to detail., • Ability to manage multiple attorneys, competing deadlines, and shifting priorities., • Professional demeanor and strong client service skills., • Ability to maintain confidentiality and exercise discretion.

Job Title: Legal Secretary Location: New York, NY Responsibilities: • Provide administrative support to attorneys and legal staff., • Prepare, format, proofread, and e-file legal documents., • Manage attorney calendars, schedule court appearances, depositions, and client meetings. Qualifications: • 1+ years of experience as a Legal Secretary (law firm experience preferred)., • Strong proficiency in Microsoft Office (Word, Outlook, Excel)., • Excellent written and verbal communication skills. Salary and Other Compensation: • The annual salary for this position is between $60,000-$70,000 annually, plus bonus. Factors which may affect pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate. The Company offers the following benefits for this position, subject to applicable eligibility requirements: • Medical insurance, • Dental insurance, • Vision insurance, • 401(k)

※ Please apply by emailing directly to us (see below). Thank you. Location: One World Trade Center, NY 285 Fulton Street, New York, NY 10007 Employment Type: Full-Time, in-person Application Deadline: Until the position is filled ※ Please apply by emailing directly to us (see below). Thank you About SJKP, LLP SJKP, LLP is a New York-based practice dedicated to providing high-quality legal services across corporate law, commercial litigation, real estate, and immigration matters. Our attorneys bring extensive experience from both domestic and international legal markets, enabling us to deliver practical and strategic solutions tailored to the needs of our diverse clientele. With a client base spanning individuals, start-ups, and multinational companies, SJKP takes pride in offering personalized legal representation with global reach. Our team is equipped to assist clients in navigating cross-border transactions, complex disputes, and regulatory compliance, ensuring that legal challenges are met with precision and foresight. Building on our foundation in New York, SJKP is committed to expanding its network of international partnerships and enhancing its capacity to serve clients operating in both the United States and abroad. To learn more about our firm, please visit our website at Job Overview This position serves as the first point of contact for clients, taking primary responsibility for client intake and ensuring that all client information is communicated to attorneys accurately and professionally. Beyond reception duties, the Legal Secretary will manage scheduling, support daily office operations and assist with the use of legal case management systems. The ideal candidate will demonstrate exceptional client service skills, strong communication abilities, and a high level of professionalism, contributing to enhanced client experience and the overall success of the legal team. If you are seeking exceptional growth opportunities with SJKP, please apply by sending your resume, cover letter, expected salary and work authorization/visa status and earliest start date to . Only shortlisted candidates will be contacted. Key Responsibilities 1. Reception & Front Office • Greet and assist clients and visitors; support clients in completing intake forms., • Handle phone calls and manage online inquiries., • Maintain a professional and welcoming office environment for all clients. 2. Client Intake & Communication • Serve as the primary point of contact for new and existing clients., • Gather essential client information and case details via phone or online channels and relay them accurately to attorneys., • Provide a professional client experience through clear and courteous communication. 3. Scheduling & Calendar Coordination • Manage client consultation appointments and maintain attorney schedules., • Prepare and update consultation calendars and related reports. 4. Case Intake & System Support • Enter, update, and organize client information, consultation notes, and case records in legal case management systems (e.g., Clio)., • Assist with administrative tasks such as preparing daily logs and summary reports., • Maintain accurate client data. 5. Office Administration • Handle mail processing, document preparation, filing, scanning, copying, and general administrative tasks., • Maintain an organized and professional office environment. Required Qualifications • Associate’s degree or higher., • At least 1 year of customer service or client-facing work experience. Preferred Qualifications • Degree in law, secretarial studies, communications, or a related field., • Excellent communication and interpersonal skills with a strong client service mindset., • Experience with client intake and/or legal case management systems (Clio preferred)., • Prior work or internship experience in a law firm or legal environment., • Strong writing and document-preparation skills., • Multilingual ability is highly preferred. What We Offer • Competitive salary and comprehensive benefits package., • Opportunities for professional and career development., • Engagement in global legal projects to enhance international expertise., • Salary information: $36,000~, • (Adjustments based on skills, experience, and performance.), • ※ Please indicate your desired salary in the application email. How to Apply: Please send your resume, cover letter, expected salary, work authorization/visa status and earliest start date to . For the email subject line, please include “NY Legal Secretary (LinkedIn) – [Your Name].” Only shortlisted candidates will be contacted.

Title: EA / Legal Administrative Assistant (National Law Firm) Company: Nationally recognized Law Firm Location: Garden City, NY Comp: Base salary to 90k, Paid Overtime, Full Benefits, Bonus, 401K, etc Summary for EA / Legal Administrative Assistant Join a collaborative, fast-paced team environment at a highly respected national law firm. We are seeking an experienced and detail oriented EA / Legal Administrative Assistant to support attorneys and play a key role in the firm’s daily operations. This is an excellent opportunity for a legal professional who values professionalism, teamwork, stability, and long-term growth. Key Responsibilities for EA / Legal Administrative Assistant • Provide comprehensive gatekeeping, administrative, and document support to attorneys, ensuring efficient daily operations and seamless workflow management across matters and client engagements., • Assist attorneys in overseeing and facilitating day-to-day activities by proactively managing schedules, priorities, and deadlines in a fast-paced legal environment., • Prepare, type, edit, and proofread a wide range of legal documents, correspondence, and filings, ensuring accuracy, consistency, and compliance with firm and court standards., • Coordinate complex administrative functions, including travel arrangements, calendaring court deadlines, deposition scheduling, meeting coordination, and ongoing client service support., • Manage attorneys’ private telephone lines by screening calls, relaying messages, and providing appropriate information with a high level of professionalism and discretion., • Process expense reports, manage time entry, and support attorneys with billing-related administrative tasks., • Bachelor’s degree preferred, • 5+ years of experience as a legal secretary, executive assistant, or paralegal within a law firm environment, • Proven ability to prioritize competing demands, maintain confidentiality, and exercise sound judgment under pressure, • Excellent written, verbal, and interpersonal communication skills, • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), • Ability to work productively and collaboratively with attorneys and staff at all levels

Position Summary The Special Assistant to the Senior Vice President of Human Resources plays a critical role in driving the transformation and continuous improvement of Human Resources services. This position supports strategic project management, process improvement initiatives, governance activities, and executive-level coordination. Serving as a key member of the senior management team, the Special Assistant partners with HR Business Partners, HR leadership, and cross-functional stakeholders to advance organizational priorities, improve operational effectiveness, and ensure accountability across HR initiatives. Essential Duties and Responsibilities Key Responsibilities • Proactively manage the SVP of HR’s complex calendar, anticipating priorities, resolving conflicts, and aligning schedules with strategic objectives, • Maintain forward-looking awareness of deadlines, deliverables, and competing priorities in a fast-paced healthcare environment, • Act as a strategic business partner to the SVP of HR by preparing, reviewing, and refining executive-level presentations, reports, and materials, • Serve as a trusted gatekeeper and liaison, exercising sound judgment in high-level internal and external interactions, • Represent the Senior Vice President of Human Resources in meetings and forums as assigned., • Manage agendas, attendance, materials, and logistics for HR Council, Recruitment Council, HR Governance meetings, and other major forums, including coordination of Webex participation., • Manage HR Governance agendas, materials, follow-ups, and facilitate meetings., • Coordinate executive coverage in the absence of the Senior Executive Secretary., • Participate in developing, establishing, implementing, and recommending HR policies, practices, methods, procedures, and programs to improve operations., • Assist with HR projects including, but not limited to, accretions, departmental reorganizations, and job description standardization., • Facilitate the review and approval of Managerial Annual Leave Buyout requests in collaboration with the SVP of HR and Payroll., • Prepare and issue one-year anniversary messages to new employees., • Compile and distribute information to and from Chief Human Resources Officers and HR Directors., • Identify and lead strategic process improvement initiatives in collaboration with key stakeholders., • Serve as Project Manager for major HR initiatives, tracking progress and maintaining project trackers., • Compile, analyze, and prepare metrics, dashboards, and project outcomes for executive presentation., • Ensure timely completion of reports and required documentation., • Support and communicate updates related to HR Governance, HR & Payroll Governance, and related initiatives., • Participate in the development of standard work, workflows, visual management tools, and best practices., • Track draft HR policies and procedures through development and approval stages., • Research background and best practices to support policy and procedure development. Education • Bachelor’s degree in Business, Human Resources, or a related field required, • Minimum of 5 years’ experience supporting senior executive leadership within a healthcare environment, • Senior-level experience as a Special Assistant, Executive Partner, Business Manager, or equivalent (not a traditional administrative role), • Exceptional organizational, communication, and time-management skills with the ability to manage competing priorities, • Highly professional, polished, and confident presence in executive, stakeholder, and cross-functional settings, • Demonstrated ability to operate strategically, anticipate needs, and influence outcomes, • Strong project management and organizational skills, • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Visio), • Ability to manage multiple priorities, meet deadlines, and work independently, • Excellent communication, presentation, and stakeholder engagement skills, • General office equipment, including computer, scanner, printer, and copier Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

This is a fully onsite role in Long Island, New York Start Date: ASAP Location: fully onsite in East Meadow, Long Island City, NY Schedule: Monday - Friday | 8:30am - 5:00pm Duration: Temp-to-Perm Compensation: $70,000 - $75,000 depending on experience, plus benefits Our client, a top national defense litigation firm, is hiring a Legal Secretary to support their Long Island team. This associate will be responsible for multi-attorney support and calendar management, preparing court filings, performing legal research, and retrieving medical records. Candidates must have 2+ years of relevant legal support experience (including e-filing and Westlaw legal research experience) and exceptional communication and organizational skills. Prior experience with medical malpractice defense or insurance defense is strongly preferred. RESPONSIBILITIES: • Provide day-to-day administrative and legal support to litigation attorneys, • Prepare, format, proofread, redact, and organize legal documents and exhibits, • E-file documents in state and federal courts and ensure compliance with court rules and filing procedures, • Maintain organized electronic and physical case files throughout the litigation lifecycle, • Open and manage new matters; assist with ongoing case documentation, • Manage attorney calendars, schedule depositions, hearings, meetings, and conferences, • Coordinate with court personnel, clients, vendors, and third parties as needed, • Assist with billing, including processing invoices, vendor bills, and check requests, • Retrieve court decisions and filings through legal research and docketing platforms, • Support document management using firm file-management systems and shared drives QUALIFICATIONS: • Bachelor's Degree preferred, • 2–3 years of litigation support or legal administrative experience required, preferably working with civil defense teams, • Experience in a medical malpractice defense or insurance defense setting preferred, • Working knowledge of state and federal court procedures and e-filing systems, • Familiarity with legal document management platforms (e.g., iManage or similar), • Experience using legal research and court-access tools (e.g., PACER, Westlaw or similar), • Strong proficiency in Microsoft Office (Word, Outlook, Excel), • Excellent organizational skills with strong attention to detail, • Ability to multitask, prioritize deadlines, and work independently in a fast-paced environment, • Strong written and verbal communication skills, • Notary Public a plus, but not required City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation. By submitting your resume to City Staffing, you are agreeing to receive text messages about employment opportunities. Reply with STOP to stop receiving messages. Message & Data rates may apply.

Title: Legal Administrative Specialist (National Law Firm) Company: Nationally Recognized Law Firm Location: Garden City, NY (On-site) Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k) Overview for Legal Administrative Specialist: A nationally recognized law firm is seeking an experienced Legal Administrative Specialist to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training. This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams. Key Responsibilities for Legal Administrative Specialist: • Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners., • Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development., • Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm., • Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools., • Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems., • Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards., • Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives., • Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements., • Provide support on special projects, system rollouts, and firm initiatives as assigned. Qualifications for Legal Administrative Specialist: • 5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional., • Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook., • Experience training or mentoring others on software, systems, or administrative processes strongly preferred., • Exceptional attention to detail and ability to maintain confidentiality., • Strong written, verbal, and interpersonal communication skills., • Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment., • Collaborative mindset with a service-oriented approach to firmwide support

Job Title: Corporate Litigation Legal Assistant Location: Manhattan Salary: $90,000 - $110,000 Am Law 100–caliber law firm | Confidential search A nationally recognized, full-service law firm is seeking an experienced Corporate Litigation Legal Assistant to support a high-performing litigation practice. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, sophisticated legal environment. Key Responsibilities • Provide comprehensive administrative and litigation support to attorneys in complex corporate and commercial litigation matters, • Prepare, format, proofread, and file legal documents (including pleadings, motions, briefs, and discovery) in state and federal courts, • Manage electronic and physical case files, calendars, deadlines, and docketing, • Coordinate filings, service of process, and court appearances, • Assist with trial preparation, exhibits, and hearing materials, • Handle time entry, billing, expense reports, and other administrative tasks as needed, • Communicate professionally with clients, courts, opposing counsel, and internal teams Qualifications • Prior experience as a litigation legal assistant or legal secretary in a law firm environment, • Strong knowledge of court rules, filing procedures, and litigation terminology, • Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems, • Excellent organizational skills and attention to detail, • Ability to manage multiple priorities, meet deadlines, and work independently, • Professional demeanor and strong written and verbal communication skills If this role aligns with your experience or if you’re interested in learning about other opportunities, please reach out directly: 📧 📞 (862) 407 6027

Job DescriptionA leading provider of mold detection and environmental services based in Brooklyn, NY is seeking a detail-oriented and organized Administrative Secretary to join their team. The ideal candidate will be a strong multitasker with excellent communication skills, capable of managing schedules, invoicing, and fostering smooth interactions between landlords, field workers, and supervisors.Responsibilities: • Scheduling & Coordination:, • Coordinate and finalize schedules for field workers and supervisors to ensure timely service delivery., • Communicate effectively with landlords to arrange appointments and provide updates., • Act as a liaison between field workers, supervisors, and landlords to resolve scheduling conflicts and provide support., • Administrative Support:, • Prepare and send proposals to clients, ensuring accuracy and timely delivery., • Manage light QuickBooks Online tasks, including creating and sending invoices., • Maintain accurate records of appointments, invoices, and correspondence., • Communication & Customer Service:, • Handle incoming calls and emails, providing professional and courteous assistance to clients, landlords, and team members., • Address client inquiries regarding scheduling, services, or billing with a focus on problem-solving and client satisfaction., • Office Organization:, • Keep the office organized by managing files, supplies, and ensuring smooth day-to-day operations., • Assist with other administrative tasks as needed to support the team.Qualifications:, • Proven experience in a secretarial, administrative, or coordination role, preferably in a service-oriented industry., • Must be a notary public or open to obtaining certification (reimbursement provided by the company)., • Experience with QuickBooks Online preferred., • Strong multitasking abilities and attention to detail., • Excellent verbal and written communication skills., • Ability to interact professionally with landlords, clients, and team members., • Familiarity with mold detection or environmental services is a plus but not required.

Job Description The Future Runs on Bitfarms As demand for AI and high-performance computing (HPC) accelerates, Bitfarms is building the infrastructure to meet the moment. Our US expansion and global operations are laying the foundation for scalable, energy-optimized compute designed to support next generation workloads and long-term growth. Who We Are Bitfarms (NASDAQ/TSX: BITF) is a global energy and compute infrastructure company that develops, owns, and operates high-performance data centers. With data centers across North and South America, we manage every stage of development from securing energy, producing power, and designing facilities to running world class operations. This vertically integrated approach allows us to innovate faster, operate more efficiently, and deliver infrastructure that can scale with the future of compute. Why Join Our Team At Bitfarms, voted a Great Place to Work, you will be part of a team shaping the next generation of digital infrastructure. We are at the intersection of energy and technology, two industries undergoing massive transformation. Here, your work will have real impact, powering advanced workloads that are driving AI, machine learning, and the digital economy forward. We value people who are curious, collaborative, and committed to building solutions that last. With offices in New York City, Pittsburgh, Montreal and Buenos Aires, Bitfarms offers the chance to grow your career while helping power AI and shape the future of high-performance computing. What You Can Expect at Bitfarms • A fast-moving environment where innovation and execution go hand in hand., • Opportunities to work on cutting edge projects in HPC, AI, and energy infrastructure., • A collaborative, cross border team that thrives on solving complex challenges. What We Offer • Competitive salary and bonus opportunities along with career advancement, • Top tier group insurance plan with employer cost sharing, • Group retirement savings with employer contribution, • Employee referral program, • Telemedicine & employee assistance program (EAP) Compensation: Expected Salary: $210,000 - $280,000 USD Big opportunity to participate in short and long-term incentive programs, which include a performance bonus and/or equity. What You Can Expect from This Role The Corporate Secretary is a senior governance and administrative executive responsible for the effective operation of Bitfarms' Board of Directors, corporate governance framework, and public company compliance obligations across NASDAQ and TSX. Based in the New York office, this role serves as a central control point for board process, governance execution, and regulatory coordination, ensuring the Company meets its obligations as a dual-listed public issuer while supporting efficient, high-quality decision-making at the Board and executive levels. This is a hands-on, operational leadership role with direct exposure to the Board, CEO, SLT, investors, and regulators, reporting directly to the General Counsel. Key Responsibilities Corporate Secretary Responsibilities Board & Executive Governance (Primary Accountability) • Serve as Corporate Secretary to Bitfarms and designated subsidiaries., • Own the end-to-end execution of Board and committee meetings (Board, Audit, Compensation, Governance), including:, • Annual calendars and forward agendas., • Materials coordination with SLT and external advisors., • Drafting, reviewing, and finalizing minutes, resolutions, and written consents., • Tracking actions, decisions, and follow-ups., • Act as a trusted governance advisor to the Chair, committee chairs, CEO, and General Counsel., • Lead corporate governance and disclosure support related to:, • Proxy statements (U.S. and Canada)., • Annual and special meetings of shareholders., • Governance sections of Form 10-K, 20-F (if applicable), 6-K, AIF, and MD&A., • Ensure compliance with:, • NASDAQ listing rules., • TSX corporate governance requirements.SEC disclosure and governance obligations. Governance Framework & Policy Ownership • Own and maintain Bitfarms' governance architecture, including:, • Articles/bylaws., • Board and committee charters., • Corporate governance guidelines., • Delegation of authority framework., • Lead annual board and committee evaluations, director onboarding, and continuing education., • Support governance execution for:, • M&A, financings, restructurings, and capital markets activity., • Equity issuances, shareholder approvals, and strategic initiatives, • Operate as a senior partner to the Company executive team., • Manage external advisors on governance matters, including outside counsel, proxy advisors, and governance consultants., • Serve as a key governance interface with shareholders and proxy advisory firms when required. What We Are Looking For • 10+ years of experience in corporate governance, securities law, or corporate secretarial roles within a public company environment., • Direct experience supporting Boards of Directors of NASDAQ-listed companies; TSX or dual-listed experience strongly preferred., • Deep working knowledge of:, • SEC disclosure and governance requirements., • NASDAQ and TSX listing standards., • Highly operational, detail-driven, and execution-focused, with strong business judgment., • Exceptional written and verbal communication skills; confident interacting with directors, executives, and external stakeholders., • Operates with C-level judgment, discretion, and accountability., • Expected to anticipate issues, not just respond to them, and to raise governance risks proactively. More Details • Work schedule: Monday-Friday, New York City office, 4 days on-site, 1 WFH NYC$210,000—$280,000 USD

Job DescriptionSchool Secretary – K-8 Charter School Location: Plainfield, NJ (Nearby cities include Scotch Plains NJ 07076, South Plainfield NJ 07080, Westfield NJ 07090, Edison NJ 08817 and 08837, and Metuchen NJ 08840, offering convenient access for commuting candidates.) Employment Type: Full-Time Start Date: 2025–2026 School Year Compensation: $20 to $25 per hour Join Focused Staffing Group and Make a Lasting Impact in Education! Are you an organized, dependable professional looking for a school secretary job in New Jersey? Join Focused Staffing Group, where we don’t just fill positions — we transform lives. We’re seeking a dedicated School Secretary / Administrative Assistant to support a dynamic K–8 public charter school in Plainfield, NJ. In this full-time role, you’ll ensure smooth office operations, manage communication, and help create a welcoming environment for students, families, and staff. At Focused Staffing Group, we specialize in connecting passionate professionals with meaningful roles in education and behavioral health. If you’re eager to make a difference in your community and grow your career, we want to hear from you! Want to love what you do? Let's make it happen! Check out our candidates' success stories! Position Overview As the School Secretary, you’ll serve as the heartbeat of the school — keeping things running efficiently while supporting teachers, administrators, and students. This position is ideal for someone who is detail-oriented, proactive, and thrives in a fast-paced, people-centered environment. Key Responsibilities * Serve as the first point of contact for parents, students, and visitors — managing calls, emails, and in-person inquiries with professionalism. * Maintain attendance records, student files, and parent communications using the school’s information system. * Manage daily office operations — mail, supplies, forms, and scheduling. * Assist with school event coordination, including communication and setup for assemblies, parent meetings, and celebrations. * Support student enrollment and registration by collecting and organizing required documentation. * Help with meal program logistics (breakfast, lunch, and snacks). * Collaborate with teachers and staff to ensure the office operates smoothly and efficiently. * Perform additional administrative tasks as assigned by school leadership. Qualifications High school diploma or equivalent (college coursework preferred) Minimum 1 year of experience in an office, administrative, or school secretary role Strong computer skills (Microsoft Office, Google Workspace, data entry systems) Excellent verbal and written communication; bilingual (English/Spanish) a plus Highly organized, detail-oriented, and dependable Positive attitude with a professional and welcoming demeanor Ability to multitask and maintain confidentiality Must pass a criminal background check and TB screening Why Join Focused Staffing Group? Be part of a mission-driven organization connecting skilled professionals to schools that need them most. Enjoy competitive pay and benefits that recognize your hard work. Gain access to ongoing support and career development opportunities. Experience the fulfillment of helping students and families thrive every day. Join Focused Staffing Group — where your talents help build brighter futures, one student at a time.

Job Description Administrative Assistant-Part-Time Queens-Long Island Renal Institute, located on the lobby level of the renowned Parker Jewish Institute for Healthcare and Rehabilitation in New Hyde Park, New York, is seeking a Administrative Assistant, skilled in administrative support and a strong health care background to join our team of professionals. QLIRI provides state-of-the-art in-center hemodialysis treatment for kidney disease patients. Our experienced interdisciplinary team of nephrologists and renal nurses offer chronic dialysis services in a comfortable and modern setting. Located on the Queens-Nassau boarder, Queens-Long Island Renal Institute has a longstanding reputation for the finest quality of care, state-of-the-art technology and uncompromised dignity. Position Overview: The Administrative Assistant provides administrative support to the dialysis center by welcoming and assisting patients, residents, staff and visitors, setting up appointments, answering calls, and other administrative tasks pertaining to the operations of Queens-Long Island Renal Institute. Position Requirements: • High School Diploma, • Hours: 9AM-5PM, Mon/Wed/Fri, • Prior experience working in a secretary or support role in a health care environment, • Knowledgeable of medical terminology, • Proficient in Microsoft Office including Word, Excel and Outlook Job Posted by ApplicantPro

Job DescriptionDescriptionOverview The Administrative Assistant will provide administrative support to the Vice President of Branch Programs and Services. The incumbent will be responsible for calendar management, including scheduling meetings in collaboration with other Administrative Assistants and Coordinators across the library. Also, the incumbent will work very closely with the Vice President as well as the Directors and Associate Directors on special projects and other ad hoc projects. Some expectations for this role are that within 1 month, this person will: • Meet and greet to build relationships with members of the Branch Programs and Services Department as well as other Administrative Assistants and Coordinators across the Library, • Begin training to use G-suite office: Gmail, Google Docs, Calendar, Spreadsheet, Forms, Presentation, and Workday., • Built and worked in partnership with other administrative assistants and coordinators across the library, • Trained in and familiar with using database or project management software used at the library, • Have completed training in the following areas: utilizing the calendar management in the office suites as well as composing documents, • Trained in managing purchasing and reimbursement transactions, generating expense reports, and other financial transactions, • Acclimated and familiar with the Lair and understand the nature of the department including the mission and purpose., • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling, • Draft and distribute general e-mails to mass groups regarding departmental updates, guidelines and other pertinent information, • Coordinate the collection, compilation and distribution of various reports, forms and other documents, • Develop and maintain a robust user-friendly paperless filing system, • Serve as the recording secretary at various meetings, • Execute special ad hoc projects as needed, • Communicate and correspond clearly and efficiently with internal and external colleagues, • Assist in monitoring department budgets and expenses, • Manage purchasing, reimbursement, expense reports and other financial transactions for the VP’s office, • Minimum of 2 years experience working as an administrative assistant or related position (preferably in a public library, cultural organization, or non profit organization), • Impeccable written and oral communication skills, • Excellent research writing, editing and proofreading skills, • Strong time management skills with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail to meet deadlines in a high pressure environment with minimal supervision, • Must be flexible, proactive, resourceful and efficient with a high degree of professionalism and discretion, • Handle sensitive information with care and judgment More...Core Values All team members are expected and encouraged to embody the NYPL Core Values: • Be Helpful to patrons and colleagues, • Be Resourceful in solving problems, • Be Curious in all aspects of your work, • Be Welcoming and InclusiveWork Environment, • Office setting, • Public library setting, • OutdoorsPhysical Duties, • Limited physical effort is required Union/Non Union Non-Union FLSA Status Non-Exempt Schedule • Schedule 9 am to 5 pm, Monday through Friday, some evenings and weekends as required

Job DescriptionDescription: DASMEN is seeking a highly organized and professional Secretary to support our Headquarters team for a Multi-Family Housing business. This role will assist multiple departments at HQ and serve as a key point of contact for internal and external communications. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities: • Provide administrative and clerical support to HQ staff and leadership, • Answer and route phone calls, emails, and general inquiries professionally, • Schedule meetings, manage calendars, and coordinate appointments, • Maintain organized digital and physical filing systems, • Prepare correspondence, reports, and other administrative documents, • Assist with onboarding paperwork, invoices, and general office tasks, • Coordinate office supplies and maintain a professional office environment, • Support special projects and additional administrative needs as assignedRequirements: Qualifications: • Previous administrative or secretarial experience preferred, • Experience in multi-family housing, real estate, or property management is a plus, • Strong organizational and time-management skills, • Proficient in Microsoft Office (Outlook, Word, Excel), • Excellent written and verbal communication skills, • Ability to handle confidential information with discretion, • Reliable, professional, and team-oriented Why You Should Work for DASMEN: • Competitive salary & high bonus potential, • Medical, Dental, Vision Insurance, • Generous vacation and sick leave policy, • Extensive Paid Holidays, • Employee recognition and awards, • Free life insurance, • Short term disability, • Company-wide events, • A work family you can always rely on, • Reimbursement program for industry schooling, • Employee housing discount, • Awarded Best Places to Work by multiple organizations, • Associate referral bonus, • Paid maternal and paternal leave, • Ongoing training DMR123

Job Description Pay: $55,000.00 - $70,000.00 per year Why This Is a Great Opportunity • Join a well-established NYC plaintiff-side employment law team fighting for employees in high-impact discrimination, harassment, retaliation, and wrongful termination matters, • Get hands-on exposure to fast-moving litigation and a mission-driven practice (your work directly supports real people), • Clear runway for growth: this firm wants someone they can develop and promote over time, • Stable, full-time role with strong training and mentorship in a professional office setting Note: Must have 1 plus year of law firm experience AND 1 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job). About Our Client Our client is a respected New York plaintiff-side employment law firm with 20 plus years of experience advocating for employees in workplace discrimination, harassment, wrongful termination, and civil rights matters in state and federal courts. They are known for strong outcomes, a passionate team, and a people-first approach to litigation. Job Description • Manage busy attorney calendars, scheduling, and daily priorities (meetings, court dates, deadlines, reminders), • Coordinate calls, client meetings, and internal scheduling across multiple team members, • Support litigation administration: organize matter files, track deadlines, and help keep cases moving, • Prepare and proofread correspondence, emails, and basic documents, • Maintain professional communication with clients and outside parties (phone, email, in-person), • Assist with general office operations: intake support, scanning, filing, mail, and document organization, • 1 plus years of experience working in a law firm (any practice area is fine), • 1 plus years of executive assistant, legal assistant, legal secretary, or administrative support experience, • Strong calendar management skills (multiple calendars, shifting priorities, reminders, follow-up), • Highly organized, detail-oriented, and comfortable in a fast-paced environment, • Professional written and verbal communication skills, • Mission-driven work with a team that cares about impact and quality, • A role that feels important: you are not just admin, you help run the day-to-day, • Real mentorship and growth potential (this firm promotes from within when performance is strong) Job Type: Full-time Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Job DescriptionWe are seeking a EOF Administrative and Programming Assistant who will report directly to the Director of the Educational Opportunity Fund Program. The Assistant is responsible for fulfilling clerical, accounting, and EOF event planning duties in accordance with the Office of the Secretary of Higher Education/EOF Program regulations and guidelines and college policy. This is a part-time, hourly position. Examples of Duties: • Professionally greet all visitors as they enter the EOF Suite., • Maintain a log of all program expenditures, purchase requisitions, and supply inventory., • Maintain database of student profile, academic, and engagement data., • Complete various tasks associated with EOF event preparation., • Develop EOF Program promotional material for events and student recruitment., • Liaise with internal and external stakeholders as directed., • Contact students as needed on behalf of the EOF director., • Schedule group meetings with students, staff, and community stakeholders as directed., • Organize and maintain the EOF Program’s physical and virtual space., • Train, schedule, and delegate administrative and programming duties to part-time office staff., • Take minutes at staff and other college meetings as needed., • Minimum of one year of experience working as an administrative or technical assistant in an educational setting preferred., • Must be highly proficient with the Microsoft Office suite., • Experience managing a database is a plus., • Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team., • Must be sensitive to the needs of the student population of an urban area community college. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $16-$17. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Vision insurance We are seeking a dedicated and detail-oriented Executive Secretary to provide top-notch administrative and organizational support to our C-suite executives. The ideal candidate will have a proven track record of excellence, integrity, and professionalism, ensuring the seamless operation of executive tasks and responsibilities. If you are passionate about supporting leaders, thrive in a dynamic environment, and are willing to go above and beyond, we would love to hear from you! Key Responsibilities: • Act as the primary point of contact between executives and internal/external stakeholders., • Manage complex calendars, scheduling meetings, appointments, and travel arrangements., • Prepare, review, and manage correspondence, presentations, and reports with accuracy and confidentiality., • Anticipate executives' needs and proactively provide solutions., • Coordinate and organize executive events, meetings, and agendas., • Handle confidential information with utmost discretion and professionalism., • Ensure timely follow-up on action items and assist in prioritizing workload., • Support special projects and initiatives as required.Qualifications:, • Education: Bachelors degree preferred but not mandatory with relevant experience., • Experience:, • 2-5 years of experience as an Executive Secretary or in a similar role supporting C-suite executives., • Proven ability to manage multiple tasks and priorities effectively in a fast-paced environment., • Skills:, • Exceptional organizational and time-management skills., • Strong communication and interpersonal abilities., • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software., • High level of integrity, discretion, and emotional intelligence., • Ability to work independently while demonstrating a proactive and solution-oriented mindset.Why Join Us?, • Opportunity to work with industry leaders in a dynamic and innovative environment., • Competitive salary and benefits package., • Supportive and collaborative work culture., • Opportunities for personal and professional growth.

Heidell, Pittoni, Murphy & Bach, LLP with offices in New York City, Garden City White Plains, Albany and Shelton, CT, is currently seeking an entry-level legal secretary with a minimum of 1-3 years’ experience with a salary range of $60,000 to $65,000. This position will be located in our NYC office. Essential duties: • Provide secretarial support to assigned attorneys and provide back-up to other attorneys when needed., • Ability to handle pressure, interruptions and multiple projects with changing priorities and deadlines., • Must have experience with State and Federal e-filing and creating Tables of Authorities and Tables of Content., • Must have heavy dictation knowledge., • Proficient use of Microsoft Word, Outlook and MS Teams., • Perform administrative duties, including proofreading and editing all materials for extreme accuracy and clarity., • Knowledge of legal documents and terminology., • Excellent organizational skills with the ability to integrate into a fast-paced, • environment., • Excellent typing skills., • Strong written and verbal communication skills., • Able to grasp new concepts quickly., • Must be reliable.

Job DescriptionDescription: Outpatient Secretary Arms Acres is looking for a Secretary to join our outpatient team for our Clinic located in the Bronx, NY. In this role, you will provide administrative support to the outpatient staff including answering telephones, screening calls, and responding to requests from patients and staff as well as making and confirming appointments, schedules and coordinating special meetings. Shift- T-S from 10:30Am -7:00Pm. Requirements: Requirements: HSD or GED. 1-3 years clerical experience. Must be proficient in typing and have excellent communication and computer skills required. CPR is required within 6 months of hire. We offer competitive wages, benefits, and a pension plan in a supportive working environment. EOE AA M/F/Vet/Disability INDLP

Job Description Be the First Smile They See - Join Concerned Dental Care in Yonkers! Concerned Dental Care of Westchester, a proud affiliate of Affinity Dental Management, is seeking an enthusiastic and dedicated Front Desk Receptionist to join our state-of-the-art facility in Yonkers, NY. At Concerned Dental Care, we provide exceptional dental care with a focus on personalized patient experiences. If you’re passionate about delivering outstanding customer service and contributing to a collaborative and innovative environment, this opportunity is for you! Why Choose Concerned Dental Care? • Competitive Pay: $18-$20/hour, • Comprehensive Benefits:, • Medical, vision, dental, 401K, life insurance, and disability (eligible after 30 days), • Paid time off: 3 weeks + 8 holidays (for full-time team members), • Professional Growth: Opportunities for mentorship, Continuing Education (CE) courses, and career advancement, • Supportive Environment: Enjoy a close-knit team and flexible schedules *no late nights, • Prime Location: Easily accessible with onsite parking at our highly-rated Westchester facility About Concerned Dental Care of Westchester Nestled in Yonkers, NY, our 11-operatory office boasts a 4.9 Google rating from over 260 reviews. From same-day restorations to periodontal treatments and in-office teeth whitening, our dedicated team utilizes the latest technologies to provide stunning results and prioritize patient comfort. Our spacious reception area offers a relaxing environment with comfortable seating and curated literature for patients to enjoy. Our private treatment rooms, equipped with digital charting (Denticon) and state-of-the-art dental tools, reflect our commitment to quality care. Your Role as Front Desk Receptionist As the first point of contact, you'll ensure every patient feels welcomed and supported. Your responsibilities will include: • Managing the phone system: Answering, screening, and forwarding calls; taking messages; and scheduling appointments, • Welcoming patients: Greeting visitors, handling inquiries, and directing them as needed, • Administrative duties: Filing, maintaining records, sorting mail, courier deliveries, and data entry, • Financial coordination: Balancing credit transactions, handling basic clerical financial support, and presenting cases to patients, • Technology integration: Operating new office systems and utilizing scripts effectively What We're Looking For • Experience: 1–2 years of office or administrative experience (dental or medical office preferred), • Skills:, • Strong communication and interpersonal abilities, • Proficiency in typing (40+ words per minute), • Education: High school diploma or equivalent, • Customer-Focused Attitude: A commitment to delivering exceptional patient experiences Schedule • Monday-Thursday: 8AM-5PM, • Friday-Saturday: 8AM-3PM About Affinity Dental Management Affinity Dental Management is a leading provider-led organization with over 45 locations across the Northeast. We’re dedicated to empowering dental professionals by handling administrative tasks so they can focus on patient care. Ready to Make a Difference in Patient Care? Apply Today! Join Concerned Dental Care of Westchester, where your skills and enthusiasm will thrive in a cutting-edge, collaborative environment. Together, we’ll continue to deliver the exceptional dental experiences that our community trusts and values. Concerned Dental Care is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. Ready to make a positive impact on patient care? Apply today! {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job DescriptionJoin a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking a dental front desk opportunity in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Receptionist role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? • Competitive pay, • Health benefits package: medical + vision + dental + 401K + life ins. + disability, • Offered after 30 days, • Offered to full-time employees 30+ hours, • Paid time off: 3 weeks + 8 holidays, • Opportunities for growth & advancement Responsibilities: • Operate telephone system, answer, screen and forward calls, provide information, take messages and schedule appointments, • Greet visitors and callers, handle inquiries, and direct them to appropriate persons, • Learn and operate new office technologies as they are developed and implemented, • Use scripts effectively both over the phone and in person (as assigned), • File and maintain records, sort and distribute mail, and handle courier deliveries, • Input data into the computer, ensuring accuracy and efficiency, • Provide information about the practice, such as location of offices, employees within the organization, or services provided, • Transmit information or documents to patients using computer, mail, or facsimile machine, • Balance credit transactions and provide basic financial clerical support duties, • Present cases to patients and maintain professional demeanor Requirements: • High school diploma, • Accurate typing at 40 words per minute, • Minimum of one year of office experience in a dental practice, • Preferred two years of experience, • Knowledge of dental software (ie. Dentrix, Denticon) is preferred Interview Process: • 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

Hybrid Remote Legal Billing Role! This Jobot Job is hosted by: Sharon Brown Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $75,000 - $85,000 per year A bit about us: Our national legal firm is in search of a dynamic, detail-oriented, and experienced Legal Biller to join our Accounting and Finance team. This role is central to our operations and is responsible for managing all aspects of client billing. The successful candidate will be an integral part of our team, ensuring that our financial operations run smoothly and efficiently. This role requires a minimum of 3 years of experience in a similar position. Why join us? Hybrid remote role! Supportive team Discretionary bonus Health insurance Optional HSA 401K Great vacation and sick time package Job Details What You'll Do: 1. Managing the entire billing process, from time entry and expense review to client invoicing. 2. Utilizing Prebill Viewer to review and edit prebills in response to attorney and secretary requests. 3. Applying retainer funds as directed by the attorney. 4. Preparing, printing, and mailing invoices to clients. 5. Reviewing and verifying accuracy of billing and supporting documentation as required. 6. Researching and responding to inquiries regarding billing issues and problems. 7. Creating billing schedules and various other billing analyses as required. 8. Providing administrative support to lawyers on a day-to-day basis. 9. Ensuring that all transactions comply with company policies and procedures. 10. Collaborating with the accounting team to devise new strategies for revenue generation. Qualifications: 1. Bachelor's degree in Accounting, Finance, or related field or similar experience 2. A minimum of 3 years of experience as a Legal Biller or in a similar role. 3. Proficiency in Prebill Viewer or equivalent software. 4. Strong understanding of basic accounting principles, fair credit practices and collection regulations. 5. Proven ability to calculate, post, and manage accounting figures and financial records. 6. High degree of accuracy and attention to detail. 7. Excellent written and verbal communication skills. 8. Proficiency in MS Office, particularly MS Excel. 9. Strong problem-solving skills and ability to meet deadlines. 10. Ability to work independently and as part of a team. 11. Knowledge of legal terminology and principles. 12. Ability to handle and prioritize multiple tasks and meet all deadlines. If you are a seasoned Legal Biller with a passion for finance and a keen eye for detail, we would like to hear from you. This is a fantastic opportunity to join a dynamic team in a stable and growing company. We offer a competitive salary and benefits package, along with a positive work environment. Your expertise and dedication will be rewarded with opportunities for professional development and career growth. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Executive Secretary/Administrative Assistant.Location: NY On-site/Remote/Hybrid: Onsite Duration: 17+ Months Number of openings - 3 Interview Process: 1-2 Round Purpose To enhance the capacity of the client department in supporting newly arrived immigrant families, this proposal recommends hiring bi

Job DescriptionDescription: We are seeking a dedicated and organized Medical Secretary to join our healthcare team. This vital role ensures the smooth operation of our medical practice by providing administrative support, coordinating patient interactions, and maintaining accurate records. If you are detail-oriented, compassionate, and thrive in a fast-paced environment, we invite you to apply and become a key part of our healthcare community. Key Responsibilities: • Greet patients and visitors in a courteous and professional manner, • Schedule appointments and manage the provider’s calendar, • Handle incoming calls, emails, and correspondence efficiently, • Maintain and update patient records and medical files accurately, • Prepare and process billing, insurance claims, and payments, • Assist with patient check-in and check-out procedures, • Coordinate communication between patients, healthcare providers, and other staff, • Ensure compliance with healthcare regulations and confidentiality standards Join our team and contribute to providing exceptional patient care in a supportive and professional environment. We value growth, teamwork, and a commitment to excellence, offering opportunities for professional development and a rewarding career in healthcare administration. Requirements: Skills and Qualifications: • Proven experience as a medical secretary, receptionist, or administrative assistant in a healthcare setting, • Knowledge of medical terminology, billing procedures, and healthcare regulations, • Excellent organizational and multitasking skills, • Strong communication and interpersonal abilities, • Proficiency in medical management software and MS Office Suite, • Ability to maintain confidentiality and handle sensitive information with discretion, • High school diploma or equivalent; additional certification in medical administration is a plus

A day in the life of a Medical Secretary at Hackensack Meridian Health includes:. The Medical Secretary performs a variety of secretarial and administrative duties for the assigned physicians, section chiefs or chairman relating to the organization and management of the department. Enters inpatient

Job Description About the Role: The Medical Secretary plays a crucial role in ensuring the smooth operation of the healthcare facility by providing comprehensive administrative support to the Medical Physicians This position is responsible for managing provider's schedule, coordinating meetings, and handling correspondence, which directly impacts the efficiency of the healthcare services provided. The Secretary will also be tasked with maintaining confidential patient records and ensuring compliance with healthcare regulations, thereby contributing to the overall quality of care. By facilitating communication between the provider and other staff members, patients, and external stakeholders, the Secretary helps to foster a collaborative work environment. Ultimately, this role is essential in enabling the providers to focus on strategic decision-making and patient care initiatives. Minimum Qualifications: • High school diploma or equivalent; associate's or bachelor's degree in a related field preferred., • Proven experience as a secretary or administrative assistant, preferably in a healthcare setting., • Experience with medical terminology and healthcare regulations., • Proficiency electronic health record systems such as EPIC and ATHENA, • Answer heavy volume of incoming calls., • Respond to and document all messages received., • Clear all messages before end of workday., • Schedule patient appointments as appropriate., • Discuss patient responsibility upon appointment arrival, co-pays, deductibles, etc., • Respond to questions from patients and other third-party individuals (e.g. attorneys, case managers, etc)., • Confirm new patient and IME appointments twenty-four (24) hours before scheduled appointment., • Document all add-on requests., • Prepare documentation as requested by a physician, including, but not limited to:, • Third party forms (e.g. disability, FMLA, return to school, etc.), • IME reports and other correspondence., • Direct patients, as appropriate., • Maintain physician office schedules and time off schedules, notifying appropriate parties (administration, clinical, etc) of all changes in the physician schedule., • Process incoming mail for assigned physician(s)., • Advise requesting attorneys of cost for narrative reports and other special services:, • Bill the fees for these special services, • Track payment and completion of special reports., • Follow all written protocols and procedures of the practice., • Demonstrate courtesy and helpfulness toward patients and their families., • Team player is a key for this role., • Work as a team member within the patient services department and all other departments., • Must be able to recognize and respond appropriately to urgent/emergent situations., • Establish and maintain effective working relationships., • Effectively cope with typical job stress., • Document work processes as required., • Other duties as assigned.

Executive Secretary/Administrative Assistant.Location: NY On-site/Remote/Hybrid: Onsite Duration: 17+ Months Number of openings - 3 Interview Process: 1-2 Round Purpose To enhance the capacity of the client department in supporting newly arrived immigrant families, this proposal recommends hiring bi

The Administrative Secretary II performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance.Typically, services are provided for an assigned department, care center, nursing unit or one or more individuals.

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness.Our HomeBase Homelessn

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.Principal Duties And Responsibilities:.Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materia

The New York State Commission on Judicial Conduct is seeking a detail-oriented legal secretary to support attorneys, investigators, and administrative staff with document production, file management, and public-facing intake tasks.