Administrative secretary jobs in Pasadena, CaliforniaCreate job alerts

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Provide general administrative support, • Communicate with clients and witnesses, • Welcome clients into the office and evaluate their needs, • Prepare case-specific documents, including memoranda and briefs if requested, • Ensure that case-related documents are well organized and available for review, • Calendar all court appearances, case management deadlines, clients and other appointments, • Maintain and update documentation Qualifications, • Previous experience as a Legal Secretary or similar role is preferred, • Certification or diploma from High School or College graduation, • Valid California Drivers License, • Familiarity with legal procedures, medical treatments, terminology, and the court system, • Strong verbal and written communication skills, • Highly organized with document management experience, • Excellent research skills, • Comfortable Microsoft Office, Excel, Power Point, Teams, Adobe Acrobat and case management software, • Ability to multitask and work well under pressure, • Spanish, Russian speaking is preferred

Job Description Position Summary: The Administrative Secretary provides comprehensive administrative and clerical support to the Director of Clinical Services and the broader department, ensuring efficient daily operations and coordination of departmental activities. Key Responsibilities • Perform a range of administrative tasks, including document preparation, filing, data entry, and telephone coverage., • Manage scheduling and logistics for departmental meetings, trainings, POS’ and special events., • Assist with the preparation and submission of check requests, billing forms, and expense reports using systems such as Concur., • Support onboarding workflows for new consultants and maintain organized documentation., • Take and distribute meeting minutes; track follow-up assignments and action items., • Create and format visual materials using Canva and other tools for departmental communications or presentations., • Provide backup assistance to the department’s Secretary, including responding to clinical service requests and general departmental support., • Coordinate calendars and meetings for the Director, consultants, and departmental staff. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work flexible hours and maintain all information and activities of the office with a high level of confidentiality. Minimum typing speed of 30 wpm. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or four years of related experience and/or training including public contact; or equivalent combination of education and experience.

Job Description HERS Advisors have partnered with a large, full-service law firm who are looking for a seasoned Litigation Secretary to work in their West Los Angeles, California office (hybrid). The Litigation Secretary will provide support to firm's managing partner, executive director, and general counsel. Requirements for Litigation Secretary: • High school diploma or equivalent, • 5+ years' litigation experience in a law firm setting is required, • Requires knowledge of e-filing in the state and federal courts, calendaring, trial preparation, table of authorities and table of contents, • Knowledge of Microsoft Word and Outlook required. Excel and PowerPoint a plus, • Knowledge of document management systems such as iManage a plus

Job Description LEGAL SECRETARY I - - CENTURY CITY, CA - ONSITE SUMMARY Knight Law Group, LLP, is a California litigation firm—and a leader in the practice of Lemon Law. We have a reputation for aggressively representing the interests of our clients—consumers who have unknowingly purchased defective vehicles. Our firm takes pride in vigorously representing our clients and holding automakers to account. We are seeking a Legal Secretary to work out of our Century City, CA, office. This is an ONSITE role, working five days per week in our beautiful headquarters office. The ideal candidate will be responsible for performing clerical duties using legal terminology, procedures, and documents. My duties include but are not limited to, supporting attorneys by managing Outlook calendars, preparing files, arranging preparation sessions with clients, and performing other administrative tasks. The Legal Secretary will be able to work autonomously and efficiently to ensure the timely completion of work. ESSENTIAL DUTIES & RESPONSIBILITIES • Carry out administrative duties such as filing, typing, copying, scanning, etc., • Handle sensitive information in a confidential manner, • Reply to email, telephone, and face-to-face inquiries, • Assist in resolving any administrative problems, • Cover the reception desk as required, • Maintain polite and professional communication via phone, e-mail, and mail, • Perform data entry in a variety of programs, • At least two years experience supporting 1-3 attorneys, • Bilingual in English and Spanish preferred., • Minimum High School diploma needed; 4-year degree preferred, • Proficiency in Microsoft Office Suite, including Adobe, Outlook, Word, and Excel, • Ability and willingness to learn to use firm technology, • Ability to handle heavy workloads and excellent time management skills, • Attention to detail is of paramount importance, • Must possess excellent communication skills, verbal and written, as well as excellent active listening skills, • Strong organizational and time management skills, • Ability to multitask, prioritize, think critically, and work under pressure with confidential material, • Operate standard office equipment WHY APPLY TO THIS POST: Knight Law is a firm that protects the consumer and goes after big corporations that knowingly sell defective products. If you want to be a part of an organization that helps people get what they deserve, this could be a great fit for you. We work hard, but this is a great place to work with smart people who like to have fun—everything from Halloween contests to fun company outings at places like Top Golf. We provide two weekly meals (breakfast on one day and lunch on another). Our attractive and competitive compensation package includes: • HMO/PPO Medical Plans, • PPO Dental, • Vision Insurance, • STD & LTD plans, • Basic Life Insurance, • 401(k), • 529 Plan, • Employee parking, • Pet Insurance for your furry friends, • Extended and comprehensive training, • Monthly birthday celebrations

Job Description Appellate law firm seeks an experienced Legal Secretary who will be responsible for a variety of administrative, clerical and legal duties, and will be an integral part of the legal team. Monday-Friday 9:00am-5:00pm $65,000-$75,000/year + Benefits Responsibilities: • Prepare appellate briefs and documents for filing in the state and federal appellate and supreme courts. This includes marking authorities in briefs using Word, hyperlinking citations and creating bookmarks using Adobe Acrobat Pro DC., • General law office responsibilities include sorting mail, copying, scanning, answering phones and transferring calls, reading and responding to e-mails, case calendaring of due dates in Outlook and attorneys’ calendars, calls with the trial, appellate and supreme courts. Requirements: • HS Diploma or GED, • Experience in a law office working on litigation or appellate matters, • Experience with electronic filing using TrueFiling or similar software, • Proficient in MS Office and Adobe Acrobat We know how daunting the job search can be, so we offer a quick and easy hiring process without extra hoops to jump through. Our structured interview process allows us to get a sense of what qualities you bring to the table, and how those correlate with our current opening. Once we receive your resume, one of our team members will reach out to you to schedule a Zoom interview at your convenience. We look forward to working with you! Company DescriptionCrossroads Staffing is a nationwide talent solutions firm that specializes in matching the right job with the right candidate fast! We offer temp, contract, temp to hire and direct hire opportunities within various industries, our specialties being in the Administrative, Information Technology, Human Resources, Accounting, Customer Service, Manufacturing and Legal fields. We know how daunting the job search can be, so we offer a quick and easy hiring process without extra hoops to jump through. Our structured interview process allows us to get a sense of what qualities you bring to the table, and how those correlate with our current openings. We're here to represent you and help you on the path towards finding your next career opportunity. All you have to do is apply!Crossroads Staffing is a nationwide talent solutions firm that specializes in matching the right job with the right candidate fast! We offer temp, contract, temp to hire and direct hire opportunities within various industries, our specialties being in the Administrative, Information Technology, Human Resources, Accounting, Customer Service, Manufacturing and Legal fields. \r\n\r\nWe know how daunting the job search can be, so we offer a quick and easy hiring process without extra hoops to jump through. Our structured interview process allows us to get a sense of what qualities you bring to the table, and how those correlate with our current openings. We're here to represent you and help you on the path towards finding your next career opportunity. All you have to do is apply!

Job Description Job Title: Litigation Legal Secretary Location: Los Angeles, 90067 Salary/Payrate: $95K-$110K annually and AWESOME benefits!!! Work Environment: Hybrid (4 days in office/1 remote) Term: Permanent Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-SD1 Overview: Our client, an esteemed international law firm, seeks an experienced Litigation Legal Secretary to provide high-level administrative and legal support to attorneys across various levels. This role involves a wide range of responsibilities from managing calendars and documents to facilitating billing, client communications, and business development efforts. Key Responsibilities: • Deliver administrative support: screen calls, manage emails, coordinate calendars, maintain records, and prepare expense reports., • Draft and revise legal documents, engagement letters, and client/matter forms with precision and attention to detail., • Handle document edits, redlines, PDF conversions, and quality checks., • Coordinate client billing in partnership with accounting; track matters and billing activity., • Manage attorney inboxes (with access), organize messages, and prioritize tasks., • Arrange complex travel, including visa support, and process vendor payments., • Support client service initiatives and business development efforts, including CRM data entry and list maintenance., • Troubleshoot tech issues and liaise with IT as needed; ensure systems function smoothly., • Oversee delegated tasks to internal departments and verify completion., • Occasionally assist with attorneys’ personal administrative needs., • Step in for general office tasks (printing, scanning, couriering) as necessary. Skills & Qualifications: • Proficient in MS Office Suite (Word, Outlook, Excel, PowerPoint); adaptable to new systems., • Strong communication, multitasking, and organizational abilities., • Keen attention to detail and ability to manage shifting priorities in a fast-paced setting., • High degree of professionalism, discretion, and client service mindset., • Ability to work independently and collaboratively., • Physical capability for regular office tasks (e.g., sitting, lifting up to 10 lbs)., • Flexibility to adjust schedule based on workload demands. Requirements: • High school diploma or equivalent required., • Minimum of 5 years’ administrative/legal support experience or equivalent.

Job Description Foley Mansfield is a national law firm with more than 110 attorneys in offices from coast to coast. We seek an experienced Legal Administrative Assistant to join our Southern California team. The ideal candidate will have a minimum of 5 years of legal assistant experience, with a background in Products Liability and/or General Liability Litigation. This position allows for a hybrid schedule: 3 days work from home/2 days in office. Of course you may choose to work in the office more often. Responsibilities: • Managing Office and Attorney Calendars:, • Review attorney calendar weekly and send reminders regarding upcoming deadlines, • Ensure all deadlines are met, • Create and send calendar invites as requested, • Document Management and Drafting:, • Prepare shells for various documents; finalize documents before filing, • Keep accurate and up-to-date records; help maintain case files, • E-Filing:, • File legal documents electronically with courts and other external bodies, • Ensure compliance with all filing requirements, • Approximately 90% state court filings; 10% federal or appellate filings, • Expense and Bar/CLE Management:, • Submit attorney expenses in a timely manner, • Maintain attorney bar admissions, CLE credits, and various professional association memberships, • Meeting and Trial Preparation:, • Assist in preparing materials for depositions, hearings, trials, and other meetings, • Minimum of 5 years legal assistant or legal secretary experience, • Extensive knowledge of state court rules, • Proficient in Microsoft Suite applications, • Experience using macros and styles to format Word documents, including Tables of Contents and Tables of Authorities, • Proficient in using a document management system, • Ability to think critically and independently tackle new challenges, • Excellent organizational and multitasking skills All qualified candidates are encouraged to submit your resume and salary requirements for consideration. Foley & Mansfield believes that diversity and inclusion among our employees, staff, applicants and candidates is critical to our success as a national firm, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Foley & Mansfield is an equal opportunity employer and provides an environment of mutual respect where equal employment opportunities are available to all applicants and candidates without regard to any characteristic protected by applicable state and federal laws. Foley & Mansfield PLLP participates in the federal government's E-Verify program. We provide the Social Security Administration and, if applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Job Description Join Mission Community Hospital as a Unit Secretary, working Monday through Friday from 7:00pm to 3:30am. In this vital role, you will provide administrative and secretarial support to healthcare staff, ensuring efficient unit operations during the evening hours. Your attention to detail and communication skills will help maintain smooth workflows and excellent patient care standards. Responsibilities • Answer and direct incoming calls to appropriate staff and departments, • Maintain and update patient records and unit logs accurately, • Coordinate patient admissions, discharges, and transfers with clinical staff, • Schedule appointments and tests as needed, • Prepare and distribute memos, reports, and correspondence, • Manage office inventory and order supplies when necessary, • Assist nursing staff with clerical tasks and communication during the night shift, • Ensure confidential information is handled in compliance with HIPAA regulationsRequirements, • High school diploma or equivalent; additional certification in medical administration preferred, • Proven experience as a secretary or administrative assistant, preferably in a healthcare setting, • Proficient with Microsoft Office Suite and electronic health record (EHR) systems, • Excellent organizational and multitasking skills, • Strong interpersonal and communication skills, • Ability to work independently and as part of a team during evening/night shifts, • Knowledge of medical terminology is a plusBenefits, • Competitive hourly pay ranging from $18.00 to $22.00, • Health, dental, and vision insurance, • Paid time off and holiday pay, • Retirement savings plan options, • Professional development and training opportunities

Job Description We are seeking a detail oriented Legal Secretary to support two or more attorneys in an insurance defense firm. The Legal Secretary must provide a high level of comprehensive administrative /clerical support, and must adhere to timeliness and accuracy of all related work. Primary Responsibilities: • E-Filings and serving court documents (both State and Federal), • Handling calendaring and court-related deadlines including discovery deadlines, hearings, appearances, depositions, motions, expert discovery deadlines and expert depositions, • Knowledgeable of all discovery deadlines and cut-off dates, law and motion cut-off dates, expert discovery deadlines and cut-off dates, and time requirements pertaining to the various methods of service, • Drafting correspondence, memoranda, and other legal documents (i.e., pleadings, written discovery, discovery shells) submitting same for review, revising, redlining, comparing, proofreading, assembling, photocopying, and distributing final material as necessary, • Client contact, contact with witnesses and opposing counsel, • Handling document production and organization. Organizing records, documents, correspondence, and files into a manageable format., • Subpoenaing medical records, films, and billings from treating providers and proactively monitoring the status of receipt of said records, • Scheduling meetings and proceedings as needed, including but not limited to depositions, court hearings, etc.,, • Making copies of documents for service; preparing envelopes and/or labels for said service., • Thorough understanding and experience in court filing procedures, guidelines, and e-filing requirements as well as the ability to look up local rules of court (both State and Federal), • Ability to think and act independently and with minimal supervision, • Prior experience in an insurance defense law firm, • Excellent organizational skills, • Strong attention to detail and ability to meet deadlines, • Flexibility, • Outstanding time-management and typing skills, • Ability to multitask

Job DescriptionLegal Support Specialist (Legal Secretary)Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor’s Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Introduction: We are a dynamic business, corporate, intellectual property, and internet law firm located West Los Angeles (Westwood), handling both litigation and transactional matters. Our firm prides itself on a collaborative culture, excellence in service, and a commitment to responsiveness and client success. We are currently seeking a Legal Secretary / Legal Assistant with a passion for both litigation and transactional work to join our team. This role is pivotal in ensuring efficient operations and supporting our attorneys in delivering high-quality legal services. Position Overview: • Job Title: Legal Secretary / Legal Assistant - Litigation and Transactions, • Department: Legal, • Reports To: Assigned attorneys and partners Litigation Support: • Prepare, organize, and file all court documents and pleadings, adhering to strict deadlines and compliance with federal and state court rules., • Assist in trial preparation by managing witness and exhibit lists, creating trial binders, and coordinating logistics., • Manage case calendars, including tracking all critical deadlines to ensure compliance with discovery, pre-trial and trial schedules., • Draft, review, and edit a variety of legal documents, including contracts, agreements, and corporate filings., • Conduct comprehensive legal research and due diligence for various transactions and corporate matters., • Schedule and coordinate appointments, meetings, and conference calls for attorneys., • Manage and distribute calendar for weekly calendar meetings., • Serve as a liaison between clients, court personnel, and other professionals, ensuring clear and professional communication., • Education: High school diploma required; a paralegal certificate or college degree is preferred., • Experience: A minimum of 2 years of experience as a legal secretary or assistant, with a proven track record in litigation and/or transactional work. Experience with State and Federal court filings., • We offer a competitive salary commensurate with experience. Our comprehensive benefits package includes health insurance, paid time off, 401k plan with matching benefits, and continuing education opportunities.Company DescriptionCohen Business Law Group, apc: Navigating Complexity with Precision and Integrity Located in the bustling heart of West Los Angeles, Cohen Business Law Group is a preeminent law firm specializing in business, corporate, intellectual property, and internet law. With a robust focus on both litigation and transactional matters, our firm stands at the forefront of legal innovation, offering comprehensive solutions to the complex challenges faced by businesses in today’s digital age. At Cohen Business Law Group, we understand that the legal landscape is ever-evolving. Our team is comprised of adept attorneys and legal professionals who are not only masters in their respective fields but are also committed to continuous learning and adaptation. This dynamic approach allows us to provide cutting-edge advice and strategies that are tailored to our clients' unique needs and objectives. Expertise That Empowers Our expertise spans a wide range of practice areas, including but not limited to: Business and Corporate Law: From formation to dissolution, we guide our clients through every stage of their business lifecycle, offering strategic counsel on matters such as mergers and acquisitions, corporate governance, compliance, and finance. Intellectual Property: We protect and maximize the value of our clients' intellectual assets through trademark and copyright protection, licensing agreements, and litigation. Internet Law: In the digital realm, we navigate issues related to privacy, data security, e-commerce, and online copyright and trademark infringement, ensuring our clients stay ahead in the digital marketplace. Litigation and Dispute Resolution: Our litigation team is equipped to handle a broad spectrum of disputes, from commercial litigation and intellectual property conflicts to corporate disputes and internet law challenges. A Culture of Collaboration and Excellence Cohen Business Law Group prides itself on a culture of collaboration, where each matter is approached with a collective expertise ensuring comprehensive perspectives and solutions. Our commitment to excellence in service is matched by our dedication to responsiveness, ensuring our clients receive timely and effective legal counsel driven by a constant commitment to integrity. Commitment to Client Success Our ultimate aim is to ensure our clients' success and protect their interests in an ever-changing legal and business environment. We achieve this by developing close, trusting relationships with our clients, understanding their business inside out, and providing legal services that are not only reactive but also proactive. Join Us in Westwood For businesses seeking legal counsel that is as innovative as it is reliable, Cohen Business Law Group, apc in Westwood (UCLA Adjacent), offers a partnership that navigates complexity with precision and integrity. Discover how our expertise can empower your business’s growth and legal health.Cohen Business Law Group, apc: Navigating Complexity with Precision and Integrity\r\n\r\nLocated in the bustling heart of West Los Angeles, Cohen Business Law Group is a preeminent law firm specializing in business, corporate, intellectual property, and internet law. With a robust focus on both litigation and transactional matters, our firm stands at the forefront of legal innovation, offering comprehensive solutions to the complex challenges faced by businesses in today’s digital age.\r\n\r\nAt Cohen Business Law Group, we understand that the legal landscape is ever-evolving. Our team is comprised of adept attorneys and legal professionals who are not only masters in their respective fields but are also committed to continuous learning and adaptation. This dynamic approach allows us to provide cutting-edge advice and strategies that are tailored to our clients' unique needs and objectives.\r\n\r\nExpertise That Empowers\r\n\r\nOur expertise spans a wide range of practice areas, including but not limited to:\r\n\r\n Business and Corporate Law: From formation to dissolution, we guide our clients through every stage of their business lifecycle, offering strategic counsel on matters such as mergers and acquisitions, corporate governance, compliance, and finance.\r\n\r\n Intellectual Property: We protect and maximize the value of our clients' intellectual assets through trademark and copyright protection, licensing agreements, and litigation.\r\n\r\n Internet Law: In the digital realm, we navigate issues related to privacy, data security, e-commerce, and online copyright and trademark infringement, ensuring our clients stay ahead in the digital marketplace.\r\n\r\n Litigation and Dispute Resolution: Our litigation team is equipped to handle a broad spectrum of disputes, from commercial litigation and intellectual property conflicts to corporate disputes and internet law challenges.\r\n\r\nA Culture of Collaboration and Excellence\r\n\r\nCohen Business Law Group prides itself on a culture of collaboration, where each matter is approached with a collective expertise ensuring comprehensive perspectives and solutions. Our commitment to excellence in service is matched by our dedication to responsiveness, ensuring our clients receive timely and effective legal counsel driven by a constant commitment to integrity. \r\n\r\nCommitment to Client Success\r\n\r\nOur ultimate aim is to ensure our clients' success and protect their interests in an ever-changing legal and business environment. We achieve this by developing close, trusting relationships with our clients, understanding their business inside out, and providing legal services that are not only reactive but also proactive.\r\n\r\nJoin Us in Westwood\r\n\r\nFor businesses seeking legal counsel that is as innovative as it is reliable, Cohen Business Law Group, apc in Westwood (UCLA Adjacent), offers a partnership that navigates complexity with precision and integrity. Discover how our expertise can empower your business’s growth and legal health.

Job Description Located in the heart of Canoga Park, CA, Monaco Motors is seeking a dynamic and organized Secretary - Office Manager to join our administrative team full-time. With a competitive pay of $60,000/year (hourly base + commission) and bi-weekly bonuses based on performance, this is your chance to step into a pivotal administrative role! We also offer our team a Christmas bonus plan every year where we pay $100 for each year you've worked at Monaco Motors! You'll work onsite, Monday through Friday, from 8:00 AM to 5:00 PM. This consistent, predictable schedule ensures a healthy work-life balance while still enjoying the excitement of a fast-moving office environment. YOUR DAY-TO-DAY AS OUR SECRETARY - OFFICE MANAGER As a Secretary - Office Manager, you will step into a role filled with variety and purpose. You will juggle up to five phone lines with ease, ensuring every caller feels heard and supported. Your responsibilities will include managing payroll, processing bills, sorting mail, and maintaining a well-organized filing system. From the moment the office opens, you will create a welcoming atmosphere for clients and staff, ensuring that daily operations run seamlessly. . Here's what we need from you: • Strong interpersonal and communication skills, • Clean driving record, • Passion for helping people WHY CHOOSE US? Since 1991, our automotive repair shop has been providing customers with honest, top-rate services for their German vehicles. There's no job our skilled team can't handle, and they'll do whatever it takes to get our customers' cars safely back on the road. When it comes to friendly, high-quality repairs, nobody beats Monaco Motors! As a small business, every employee makes a huge impact on our success. Our passion for German vehicles, respectful company culture, and cool-headed owner encourage team members to build long-term careers here! The excellent pay and bonuses don't hurt either. Join us today so you can finally love where you work! If you're ready to step into this important administrative role and help us continue its legacy of excellence, we'd love to meet you! Start our 3-minute, mobile-friendly initial application today and take the first step toward your new career with us. Must have the ability to pass a background check and drug screening test. Job Posted by ApplicantPro

Job DescriptionWho We Are • Wound and Burn Centers of America is the World’s Leading Provider of Wound Healing Services. We are specialized in Complex Wound Healing, Burn Injuries, Hyperbaric Oxygen Therapy, Scar Treatment and Aesthetics., • This is an exceptional opportunity to join a growing global brand at our beautiful headquarters located in the heart of Los Angeles, at Cedars-Sinai Medical Office Towers. Job Summary, • We are seeking a Medical Secretary to join our team and perform a variety of administrative, clerical and creative duties in an ambulatory setting.Responsibilities, • Schedule patient appointments, • Obtain and verify patient insurance authorizations, • Prepare and clean treatment rooms and equipment, • Answer phone calls, scan/fax documentation, and maintain excellent medical and correspondence records, • Assist with social media marketing efforts and content creation Qualifications, • High School Diploma or High School Equivalency (GED) is required, • Preference will be given to candidates interested in a long-term employment, • Excellent communication skills (verbal and written), • Excellent customer service, interpersonal, and organizational skills, • Computer literate (PC and Mac), • Punctual, • Professional appearance, conduct and work-ethics, • Energetic and upbeat, • We want our patients to walk away feeling that their interaction with YOU was the best part of their visit! All it takes is a genuine desire to help those in need!

Job DescriptionBenefits/Perks • Careers Advancement Opportunities - Grow within the Firm., • Competitive Compensation, • 401(k) with employer match*, • onsite parking provided, • paid holidaysJob SummaryWe are seeking a detailed oriented and self motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attorneys and department Supervisor. You will communicate with clients, compile case materials, data entry, scan and enter mail into case management system, disburse mail to Legal Assistants, and and carry out other administrative duties. The ideal candidate is hardworking and detail-oriented. Qualifications • Previous experience as a Workers Compensation Legal Secretary or similar role is preferred, • Familiarity with Workers Compensation terminology, and the court system, • Strong verbal and written communication skills, • Highly organized with document management experience, • Comfortable Microsoft Office and case management software, • Ability to multitask and work well under pressure, • Experience with MerusCase Case Management is a plus.

Job Description A real estate law firm is seeking a Litigation Secretary to join their team. This is a contract-to-hire opportunity supporting a dynamic litigation practice with responsibilities across secretarial, legal research, and administrative functions. The position will be primarily onsite in Encino, with the flexibility of one remote day per week. Responsibilities • E-filing with state and federal courts., • Maintain attorney calendars, schedule deadlines, and coordinate hearings and meetings (experience with MyCase or similar systems preferred)., • Support a 3 to 1 desk., • Draft, prepare, and format pleadings, motions, oppositions, briefs, and other legal documents., • Create templates and standard forms based on attorney guidance., • Assist with both litigation and transactional matters as needed., • Prior experience as a Litigation Secretary (paralegal experience a plus, but role is secretary-focused)., • Proficiency in e-filing and case management software (MyCase preferred, other systems welcome)., • Strong knowledge of court filing procedures, calendaring, and litigation processes., • Ability to manage multiple priorities, work under tight deadlines, and adapt in a fast-paced environment.

Job Description We are seeking a skilled and experienced Legal Secretary to join our team. The Legal Secretary will provide administrative support to our legal team and assist with various tasks related, but not limited to: • Filing complaints, motions such as MSJs etc. in state and federal courts, • Preparing Proof of Service and serving opposing counsel, • Calendaring all statutory deadlines and updating calendar with changing statutory deadlines, • Calendaring events such as hearings, depositions etc., • Prepare shells and master caption templates, • Collect and record costs per case, • Have a strong knowledge of One Legal filing software, • Have a strong knowledge of Essential Forms, • Have a strong knowledge of MS and Adobe, • Strong background in project management, • Be a proactive problem solver, • Experience working with experts and handling expert file, • Not afraid to pick up the phone and call courts, custodian of records, police department etc., opposing counsel to obtain necessary information to advance client’s interest, • Experience with Bates Stamping documents, • Experience preparing pre-trial documents and trial binders such as evidence binders, • Experience ensuring witnesses show up to testify for trial, • Fun, great humor, and willing to take ownership of work, • Willing to learn and grow in fast pace moving environment

Job DescriptionWork Schedule: This hybrid position requires 4 days per week in the office. . Location: Los, Angeles, CA Position Overview: Tucker Ellis LLP is seeking an experienced Litigation Legal Secretary to join our Los Angeles office. This person will need to have prior litigation secretarial experience in a law firm environment and possess strong organizational and communication skills. This role requires a team player who is flexible, detail-oriented, and able to support multiple attorneys in a fast-paced legal environment. Key Responsibilities: * Prepare court filings for state, federal, and appellate courts, including electronic and traditional filings. * Proofread and edit legal documents with attention to detail and grammar accuracy. * Create tables of authorities and contents for legal documents. * Schedule and coordinate depositions, court appearances, and attorney meetings. * Maintain attorney calendars and handle travel arrangements. * Open new files, conduct conflict of interest checks, and maintain client files. * Prepare and process bills, submit expenses, and assist with special projects as needed. * Work closely with administrative support staff and contribute to firm-wide team objectives. Required Skills: * Strong knowledge of California and Federal court rules and procedures. * Minimum of three years of litigation legal secretary/ assistant experience in a law firm * Proficiency in ECF filings, File & ServeXpress, and other court filing procedures. * Advanced Word skills, including creating tables, bookmarking, and styling documents. * Strong proofreading and editing abilities, with a focus on accuracy and grammar. * Ability to work in a fast-paced, high-volume environment. * Excellent interpersonal skills and the ability to maintain effective working relationships with attorneys and co-workers. Salary Range: $80,000 - $100,000 per year, depending on experience and qualifications. Actual compensation will be negotiable based on factors including experience and skill set. Tucker Ellis LLP is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We celebrate diversity and are dedicated to fostering an inclusive workplace for all. Non-Solicitation Statement Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices will become the property of Tucker Ellis LLP, and no placement fees will be paid.

Job Description As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: • Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents., • File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys., • Verify all attachments, exhibits and enclosures are included with transmittal letters/memos., • Proofread documents and check for appropriate formatting, spelling and grammar., • Maintain good public relations with clients., • Review all incoming mail, distribute to teams as needed and upload to the DMS., • Prepare documents and packages for mail, messenger and overnight delivery., • Prepare expense reports, manage vendor invoices, mailings, and request checks as needed., • Enter attorney time. Send time entry reminders., • Process client billing. Assist with review and edit of bills as necessary., • Schedule appointment and make arrangements for meetings, conferences and travel., • Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed., • Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services)., • Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys., • A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus)., • Strong proofreading skills, attention to detail and solid grammar/spelling skills., • High degree of proficiency with Microsoft programs (Word, Outlook, Excel)., • Legal citation and legal terminology expertise., • Familiarity with iManage, Compulaw or similar technology., • The ability to organize, prioritize and meet the demands off multiple attorney assignments., • Flexibility to work overtime occasionally., • Good attendance and punctuality.

Job Description The Litigation Assistant provides and coordinates complex and specialized administrative and secretarial support requiring in-depth knowledge of legal practice processes. This position supports a team of attorneys. The Litigation Assistant also provides support to other secretaries and attorneys when the need arises for assistance or coverage. The position acts as an internal and external liaison for attorneys and clients while managing administrative functions. ESSENTIAL FUNCTIONS Manage physical and electronic files, including processing, updating, locating, and reviewing documents from various software platforms, such as data uploading, keyword searching, and other tasks defined by the team. Draft shells for pleadings, discovery, motions, declarations, and proposed orders. Demonstrate the ability to generate table of contents and authorities. Prepare and file pleadings correspondence, including e-file of state and federal documents. Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions. Create deposition binders, mediation binders, hearing binders, and trial binders. Organize case files, including correspondence, pleadings, and discovery motions, ensuring quality control. Coordinate multiple office functions, including calendaring, scheduling court reporters, depositions, mediations, and arbitrations. Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as requested. Proofread and redline documents, correspondence, and memoranda to ensure accuracy, including grammar, spelling, punctuation, and syntax. Prepare reports, tables, and Excel documents as needed for assignments. Prioritize, coordinate, and manage legal work assignments using available firm support, such as file clerks, copy services, new business intake, and finance. Provide support to assigned attorneys throughout the day, proactively suggesting efficiencies or process improvements. Input and edit attorney time entries using the firms software and confirm appropriate client and matter association. Collaborate with the Billing Department to coordinate client bills, including preparing, reviewing, and editing proformas and compiling appropriate documentation for inclusion with the final invoice to clients. Other duties as assigned. QUALIFICATIONS 4+ years of relevant experience as a legal secretary and 3 + years in litigation preferred. Bachelors degree preferred. Proficient in Microsoft Office Word, Outlook, and Excel records management software and general office equipment. Knowledge of iManage, ProLaw, or related software is desired. Proficient knowledge of various related filing requirements with state and federal entities. Excellent communication skills verbal and written are required. Strong organizational skills and attention to detail, with the ability to organize, prioritize, and complete simultaneous assignments with minimal supervision. Ability to establish effective working relationships throughout the Firm. Ability to type with speed and accuracy. Ability to maintain confidentiality. Must be able to pass a background check. PHYSICAL REQUIREMENTS While performing the duties of this job, the employee regularly requires using hands or fingers, handling or feeling, and reaching with hands and arms. The employee frequently must sit for prolonged periods at a desk and work on a computer. The employee is occasionally required to stoop, kneel, crouch, talk, or hear. The employee must be able to lift to 15 pounds. This job requires close vision, distance vision, and the ability to adjust focus. WORKING CONDITIONS This job is primarily in an indoor office environment with varying noise levels. There may be different degrees of temperature. The employee may be interrupted from time to time. WHAT WE OFFER OUR EMPLOYEES 401(k) plan Health, Dental, and Vision Aflac Employer paid life and accidental death & dismemberment benefit up to $25,000. Holiday Pay Vacation, Sick Time, and 2 Floating Holidays Full-Time at 37.5 hours per week (7.5 hours/day) Company Events Administrative Week, Halloween, Holiday Party, Monthly Birthday and Anniversaries Celebrations and much more.

Job Description Our busy civil defense firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating efficiently. You’ll assist with the preparation of legal documents, preparation of discovery responses and interact with clients. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you. Compensation: $30 to $35 per hour Responsibilities: • Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, taking dictation, responding to emails, and reminding the team of upcoming deadlines, • Help with creating a variety of litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents when necessary, • Use daily time records to properly process client billing with support from the accounting department, • Undertake other duties as needed to ensure the firm operates efficiently, • Perform legal research, as needed, with help from attorneys and paralegalsQualifications:, • Proficient with MS Office products, • Some college is preferred; high school diploma or equivalent is required, • 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant, • Must be able to type at least 50 WPM, • Able to meet demanding deadlines in a fast-paced environmentAbout Company Friedenthal, Heffernan & Brown, LLP is managed by experienced and talented trial lawyers. We practice defense sided civil litigation.

Job Title: Legal Secretary – In-House Legal Department Location: Los Angeles, CA Job Type: Full-Time About the Role: We are looking for a highly organized and detail-oriented Legal Secretary to join our in-house legal team. This position plays a key administrative role, supporting attorneys with day-to-day operations including document preparation, scheduling, filing, and communication management. The ideal candidate is dependable, discreet, and well-organized. Key Responsibilities: • Prepare, proofread, and format legal correspondence, contracts, and internal documents, • Manage calendars, schedule meetings, and coordinate logistics for legal team activities, • Maintain and organize legal files, both electronically and in physical form, • Track litigation and contract deadlines, filings, and legal responses, and ensure timely follow-up, • Coordinate discovery requests., • Assist with processing and routing legal documents for review, approval, and signature, • Communicate professionally with internal departments and external parties, including vendors and legal representatives, • Support attorneys in compiling materials for meetings, presentations, and filings, • Handle routine administrative tasks such as billing support, expense tracking, and mail processing, • Assist in maintaining confidentiality protocols and ensuring compliance with internal procedures Qualifications: • High school diploma required; Associate’s degree or legal secretary certification preferred, • 2+ years of administrative experience in a legal or corporate environment, • Proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), • Experience using document management and e-signature platforms (e.g., DocuSign, SharePoint), • Strong grammar, spelling, and document formatting skills, • Excellent organizational and multitasking abilities, • High level of discretion and ability to handle confidential information, • Strong communication and interpersonal skills Preferred Qualifications: • Prior experience supporting a legal department or corporate counsel team, • Familiarity with basic legal terminology and contract organization Experience in a retail, operations, or fast-paced corporate environment

A West Los Angeles law firm is seeking a Litigation Secretary to join their team. The Litigation Secretary will provide comprehensive administrative and legal support to multiple attorneys in a fast-paced environment. This Litigation Secretary role requires 5 years of litigation experience, calendaring, and e-filing. Firm offers competitive salary, full benefits package, and hybrid on-site/hybrid work location. Litigation Secretary Duties, Responsibilities & Qualifications: • Prepare and revise correspondence, pleadings, discovery submissions, and exhibits for agency, state, and federal matters., • Assist with preparation of administrative filings, • Experience using Complulaw is preffered, • Proficiency in document management systems (NetDocs or similar), Microsoft Word and Outlook; familiarity with billing and expense software (InTapp, Concur) is a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Description Location: Woodland Hills, Los Angeles, CA Job Type: Full-Time (On-Site, No Remote) Our established boutique law firm in Woodland Hills, specializing in insurance defense, personal injury, and general civil litigation, has an immediate opening for a motivated Legal Secretary to join our dynamic team. Responsibilities: * Provide administrative support to 2–3 attorneys, including managing calendars, scheduling appointments, court appearances, and depositions. * Draft, proofread, and file legal documents such as pleadings, motions, discovery responses, deposition notices, and other court filings. * Handle state and federal court filings, including e-filing, ensuring compliance with California court rules. * Assist with discovery, scheduling depositions, drafting deposition notices, law and motion, and comprehensive trial preparation, including assembling exhibits and coordinating logistics. * Communicate professionally with clients, courts, and opposing counsel via phone, email, and written correspondence. * Organize and maintain case files with accuracy and accessibility. * Perform additional administrative tasks to support firm operations. Qualifications: * Minimum 3–5 years of experience as a legal secretary in insurance defense, personal injury, or general civil litigation required. * Strong knowledge of legal terminology, court procedures, and document preparation. * Proven experience with state and federal court filing, e-filing, calendaring, discovery, law and motion, and trial preparation. * Excellent oral and written communication skills with strong academic credentials. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software (e.g., case management systems like Clio). * Motivated self-starter with exceptional organizational skills, attention to detail, and ability to manage a busy desk for multiple attorneys. * Team player capable of thriving in a fast-paced environment. * Knowledge of California court rules and procedures is a plus. Benefits: * Competitive salary commensurate with experience. * Health, dental, and vision insurance. * Paid time off and holidays. * Supportive and collaborative work environment. Company DescriptionMorgenstern Law Group boasts an experienced team of attorneys with excellent credentials and a wealth of diverse experience, and who are complemented by a highly skilled support staff and state-of-the-art, computerized case management system. At Morgenstern Law Group, we do not believe that simply doing a "good job" is sufficient. We believe in developing close and supportive relationships with our clients and we are committed to helping them find ways for their businesses to thrive, not merely survive. In contrast to a "one-size-fits-all" approach, Morgenstern Law Group believes in adapting to the ever-changing needs of our clientele. This customized approach has resonated with our clients, some of whom have been with the firm for more than 30 years.Morgenstern Law Group boasts an experienced team of attorneys with excellent credentials and a wealth of diverse experience, and who are complemented by a highly skilled support staff and state-of-the-art, computerized case management system.\r\n\r\nAt Morgenstern Law Group, we do not believe that simply doing a "good job" is sufficient. We believe in developing close and supportive relationships with our clients and we are committed to helping them find ways for their businesses to thrive, not merely survive. In contrast to a "one-size-fits-all" approach, Morgenstern Law Group believes in adapting to the ever-changing needs of our clientele. This customized approach has resonated with our clients, some of whom have been with the firm for more than 30 years.

Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support. The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed. Duties and Responsibilities: • Maintain and update electronic case files, adhering to protocols for efficient searching and tracking., • Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials., • Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion., • Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding., • Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency., • Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials. Required Experience: • Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures., • Commercial Litigation experience preferred but not required., • Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook)., • Familiarity with billing and expense reporting software is a strong plus. Comprehensive benefits, generous PTO, and flexible work schedules offered. Compensation: $90,000 - $110,000 based on experience. If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Litigation Secretary Location: Los Angeles (Century City), CA Pay Rate and Benefits: $90,000 to $115,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. Position Type: Full-time, Hybrid (3 Days Onsite), Direct Hire LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Los Angeles (Century City), CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment. Responsibilities: • Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters., • Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence., • Maintain and organize case files, documents, and records., • Manage court deadlines and assist in calculating pre-trial dates., • Coordinate and schedule meetings, depositions, and court appearances., • Conduct legal research and gather relevant information from various sources., • Assist with court filings, including e-filing in state and federal courts., • Prepare and handle document production and discovery requests., • Assist with trial preparation, including organizing exhibits and trial binders. Qualifications: • Minimum of 5 years of prior experience as a civil litigation secretary, supporting litigators in civil defense., • Strong knowledge of civil litigation procedures., • Proficiency in court deadlines and calculating pre-trial dates accurately., • Experience with court filings, including e-filing in state and federal courts., • Excellent organizational skills and the ability to manage multiple tasks efficiently., • Strong attention to detail and accuracy in document preparation., • Effective written and verbal communication skills., • High level of professionalism, integrity, and discretion. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ___ The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Job Description We are seeking an Office Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Process daily sales and billing, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionWe believe that everyone should have access to top-quality home health care products. That's why we offer fast and free shipping, so customers can count on us to get all your home health care products quickly and conveniently. We pride ourselves on our exceptional customer service, and we are always available to answer any questions. We are passionate about helping customers achieve their health goals and providing the tools needed to support health and wellness. Joining our team is commiting to our vision to help thousands of customer across the country achieve their health goals.We believe that everyone should have access to top-quality home health care products. That's why we offer fast and free shipping, so customers can count on us to get all your home health care products quickly and conveniently. We pride ourselves on our exceptional customer service, and we are always available to answer any questions.\r\n\r\nWe are passionate about helping customers achieve their health goals and providing the tools needed to support health and wellness. Joining our team is commiting to our vision to help thousands of customer across the country achieve their health goals.

Large, top-tier law firm in Century City is seeking to hire a Hybrid Legal Secretary experienced in Corporate, Transactions, and Finance to support its dynamic corporate practice. Position works 3 days in office and 2 days at home. Firm seeks candidates with at least 4 to 8 years of corporate experience for a full-time, direct hire opportunity. Legal Secretary will be responsible for facilitating and assisting with sophisticated closings, preparing closing binders, document preparation, redlining, proofreading, court filings, coordinating meetings, managing calendars, travel arrangements, and other administrative duties. Candidates must be proficient with Microsoft Word, Excel, PowerPoint and Outlook; redlining; and document management systems. Depending on skills and experience, salary range is $70-100k+. Firm offers excellent benefits. For prompt confidential consideration, please submit MS Word version of resume.

Job Description Pacific Palisades, CA Secretary/Front Desk Associate Moore Moadeb & Associates, Inc. Moore Moadeb is hiring a full-time Secretary to join its Pacific Palisades team. Boutique CPA accounting office in Pacific Palisades, CA Seeking a polished, energetic Secretary, organized and logical, to work with the public in an administrative capacity. The ideal candidate will be friendly yet professional, maintain composure under pressure, has excellent judgment and ability to prioritize, and must have outstanding phone manner. Duties: • Multitasking and prioritizing evolving responsibilities, • Manage reception of clients, • Juggle incoming and outgoing phone calls in a bright and professional manner, • Oversee Managing Partner’s e-mail inbox and calendar, print documents, • Schedule meetings, • Bill clients, track invoices, and collect payments, • Draft letters, • Compile and mail correspondence, • High volume of filing and recordkeeping, with scanning, copying, database upkeep, • Office tasks such as printer maintenance, scheduling service calls, ordering supplies, sorting mail, • Handle sensitive information with discretion Qualifications: • Minimum one year’s experience in an office, including internship experience, • Prior CPA office experience preferred, not required Position Type: Full-Time/Regular position Compensation: Commensurate with experience, comprehensive benefits package including two weeks paid vacation which increases with tenure Salary: $55,000 - $60,000 to start Benefits: • 401(k), • Health Insurance, • Paid Sick Leave, • Paid Vacation, • Paid Holidays, • Bonus Pay Application Instructions / Public Contact Information

Well respected midsized California firm seeking experienced legal secretary for Los Angeles office. Competitive salary, hybrid schedule, excellent bonuses, 100% comprehensive firm paid benefits, PTO, and 401k with company match. This Jobot Job is hosted by: Ken Clarke Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $80,000 - $90,000 per year A bit about us: A midsized California law firm has an open position for experienced litigation legal secretary to join their Los Angeles offices. Our client has multiple office locations across California and specializes in defending businesses and individuals in complex general liability, professional liability, labor and employment, class actions and insurance defense claims. We are seeking candidates with 5 years of recent civil defense experience. The incoming legal secretary will join a busy civil litigation support to a collaborative team of partners, senior attorneys, and associates in ongoing and pending litigation and trial matters. Core job responsibilities include: • Editing and finalizing legal documents, letters, and reports, • Calendaring via Outlook, • Filing with state and federal courts (including e-filing), • General administrative duties such as answering phones, preparing expense reports, travel arrangements, and managing attorneys' schedules, • Manage work for multiple cases and multiple attorneys, • Preparing TOAs and TOCs in Word Why join us? • Reputable California Firm Recognized as Top Place to Work!, • Competitive Base Compensation & Bonus Structure, • Collaborative Team of Paralegals and Legal Assistants, • Hybrid Work Schedule, • Respectful Culture with Opportunities to Grow, • 100% Firm Paid Medical, Dental, and Vision Benefits, • Merit-Based Bonuses Job Details We are seeking candidates with at least 4 years of recent civil defense experience. Minimum requirements include: • Comprehensive understanding of state and federal court filing protocols and e-filing platforms, • Demonstrated ability to create and format Tables of Authorities and Tables of Contents in Word, • Extensive experience drafting litigation documents including Motions for Summary Judgment, discovery materials, pleadings, and judicial council forms., • Experience with specialized legal platforms preferred (iManage, Coyote Analytics, Westlaw, PACER), • Superior multitasking abilities and project management skills, • Meticulous attention to detail and efficiency in execution, • Eagerness to expand skill set and embrace additional responsibilities Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Litigation Secretary in Los Angeles This Jobot Job is hosted by: Alizen Rodriguez Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $85,000 - $102,000 per year A bit about us: We are a mid-sized law firm with offices throughout California, offering comprehensive legal services to a diverse clientele that includes businesses, nonprofits, and individuals. Our attorneys are recognized for their deep expertise across a variety of practice areas including litigation, corporate, employment, intellectual property, real estate, and more. We pride ourselves on fostering a collaborative and inclusive workplace culture where every team member’s contributions are valued. Our firm also maintains a strong commitment to community involvement and professional development, creating an environment where both careers and relationships thrive. Why join us? • Work alongside a dynamic and respected legal team in a supportive, professional environment., • Enjoy a hybrid work schedule after an initial 90-day period (4 days onsite / 1 day remote)., • Be part of a firm that values diversity, equity, and inclusion at every level., • Competitive salary range of $85,000 – $102,000, depending on experience., • Opportunity to support high-caliber litigation attorneys in a fast-paced and rewarding practice. Job Details Key Responsibilities • Manage and coordinate attorney calendars, meetings, depositions, and travel., • Prepare, revise, and finalize legal documents with a high degree of accuracy and timeliness., • Electronically file documents with federal and state courts, adhering to applicable rules and deadlines., • Schedule and liaise with external vendors such as court reporters, couriers, and expert witnesses., • Organize and maintain both physical and electronic case files and monitor important litigation deadlines., • Handle general administrative duties including time entry, billing, and expense reporting., • Submit conflict checks and new client matter forms., • Provide coverage and support for other team members as needed., • Minimum of 5 years of litigation secretary or legal assistant experience in a law firm setting., • Solid understanding of state and federal court filing procedures, including e-filing systems., • Advanced proficiency with Microsoft Office Suite and familiarity with legal document management systems., • Strong communication and organizational skills with meticulous attention to detail., • Demonstrated reliability and punctuality with a track record of self-motivation and independent work., • Proven ability to support multiple attorneys, including partners., • High level of professionalism and a client-centered approach to work. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Job Description We are seeking an Office Secretary with bilingual speaking (Spanish/ English) skill to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionArc City is a general contractor company.Arc City is a general contractor company.