Administrative secretary jobs in Elizabeth, New JerseyCreate job alerts

Company Description Hynes Law Group is committed to providing personalized and professional legal services to clients in a range of practice areas. Located in Cranford, NJ, the firm is dedicated to fostering a supportive and collaborative work environment. With a focus on efficiency and excellence, Hynes Law Group is well-regarded for its attention to detail and client-centered approach. Our team takes pride in delivering high-quality legal support tailored to each client's unique needs. Role Description This part-time, on-site Legal Secretary/Assistant position is based in Cranford, NJ. Responsibilities include drafting and preparing legal documents, managing clerical tasks, performing administrative duties to support attorneys, and maintaining effective communication with clients and team members. The role also involves organizing case files and scheduling appointments to ensure smooth office operations. Qualifications • Knowledge of legal processes, law, and experience in legal assistants or support roles, • Proficiency in Legal Document Preparation, including drafting, formatting, and reviewing legal documents, • Strong Clerical Skills, such as filing, document organization, and scheduling, • Excellent Communication skills, both written and verbal, • Ability to manage tasks independently and maintain confidentiality, • Proficiency with legal office software and tools is a plus, • Experience in a law firm or legal environment is highly preferred This is a part-time employment opportunity (20hr per week), with the potential of it becoming full-time down the line. Anticipated hourly pay is $20/hour. Applications without a cover letter will not be considered. Please upload your cover letter along with your resume. You can also apply by sending an email to jesse@hyneselderlaw.com.

Job Description POSITION DESCRIPTION Position: Associate Director Department: Office of Vocations Reports To: Director of Priestly Vocations Classification: Exempt General Description The Associate Director will work in collaboration with the Vocation Director in creating and implementing the objectives of the Vocations Office and managing the administration for men in the Propaedeutic Stage. Vocations • Coordinate the application processes established by the Archdiocese for the admission of candidates to the seminary and provide support to the Seminary Admissions Board, • Handle initial screening of inquirers, • Assist Vocations Director in development and management of discernment programs including all aspects of Vocations Pathways, • Manage staff of full- and part-time employees working to promote a culture of vocations Propaedeutic Stage • Assist in the transition process as men enter into the Propaedeutic Stage; oversee the application into a Propaedeutic House, • Act as a liaison between the Archdiocese of Newark and their assigned seminary for men in the Propaedeutic Stage, ensure their full participation in all Communio events, retreats, and trips, • With the Vocations Director, coordinate summer assignments and evaluations for college men and for those who are completing their Propaedeutic Stage, • Manage/oversee the application process for propaedeutic men entering both college seminary and major seminary As an administrator, the Associate Director exercises discretion and independent judgment. The Associate Director recognizes this office serves on behalf of the Archbishop and in collaboration with other offices of the Archdiocese and the Seminary. Specific Duties/Responsibilities: Vocations The following specific responsibilities are representative of duties required in this position regarding the Vocations aspect of the position. They may be unilaterally but reasonably changed based on the working environment and ministerial needs. • Oversee administration of the Office of Priestly Vocations and manage office employees and event volunteers, • Events and Communications Coordinator—coordinates major events, handles diocesan communication, creates and supervises outreach through social media, newsletters, and journal ads, • Administrative Assistant for Outreach (part-time and bilingual), • Administrative Assistant for Office support (part-time), • Volunteers and stipend associates at summer camp (Quo Vadis), • Support the Vocation Director in developing and managing discernment programs, • Maintain and enhance programs and events to foster collaborative relations with parishes, schools, and institutions within the Archdiocese of Newark to promote Vocations. These include but are not limited to: Called by Name, Quo Vadis Camp, Cathedral Server Corp, Cardinal’s Essay Contest, seminarian visits to parishes and schools, vocation director presentations at parishes and schools, • Oversee and manage financial operations of the Office:, • Approve purchases and expenses, • Review monthly statements from Archdiocesan accounting department, • Prepare an annual budget for Office of Priestly Vocations for Archdiocesan approval, • Assist the Vocation Director in negotiating contracts and service agreements with vendors and contracted professionals, • Create opportunities for inter-seminary fraternity (Communio) at convocations, milestone events, and social gatherings, • Manage seminary applications and admissions process, • Complete intake forms for inquirers, maintain database of their information, prepare summaries for Vocation Director, • Ensure that the protocol and processes as defined by the Archdiocese and Church documents are being followed in a timely, accurate, and confidential manner, • Coordinate with the necessary offices, contracted professional services, and designated officials, including psychologists and background screening firms, for evaluation of candidates, • Serve as Secretary of the Archdiocesan Seminary Admissions Board, • Prepare all application materials and documents for Vocations Board Meetings, • Record minutes and issue meeting summaries, • Report to the Archbishop’s Office and provide drafted acceptance letters to the Cardinal, • Maintain contact with all members and coordinate meeting dates/times, • Provide access to Church and Archdiocesan guidelines for seminary acceptance to the admissions board, • Oversee outreach efforts of the office including social media and website management, marketing/informational campaigns, and newsletters, • Maintain relationship and contact with the National Conference of Diocesan Vocation Directors (NCDVD), attend conventions and workshops as required, • Administer the summer assignment for Newark college seminarians—planning, monitoring and evaluating the assignment., • Other duties and special projects as assigned Specific Duties/Responsibilities: Propaedeutic Stage The following specific responsibilities are representative of duties required in this position regarding the administration of the Propaedeutic Stage. They may be unilaterally but reasonably changed based on the working environment and ministerial needs. • Supervise the coordination of the application to the Propaedeutic House or Seminary that accepted applicants will be attending., • Act as a liaison between the Archdiocese of Newark and the Propaedeutic House or Seminary, • Ensure that men in the Propaedeutic Stage are included in all Communio events including but not limited to: Seminarian poster, ICS/Newark pilgrimages, Chrism Mass, Ordination, annual convocation, • Communicate regularly with administration of Propaedeutic Seminary so they are aware of RCAN requirements for our men, • Administer the summer assignment for Propaedeutic Men including planning and evaluations by both the supervising pastor and the man, • Coordinate transition of men from propaedeutic stage to either college or major seminary, managing all paperwork from the men to the admissions office of Seton Hall and the rector’s office of their assigned seminary, • Coordinate mission trip and pilgrim trip as developed by the Vocations Director, • Prepare an annual budget for the Propaedeutic Stage for Archdiocesan approval, • Other duties as assigned. Qualifications/Skills • Fidelity to the teaching of the Catholic Magisterium; commitment to a regular prayer life and regular participation in the sacramental and liturgical life of the Church., • Commitment to representing the Catholic Church and the Archdiocese of Newark in a professional manner at all times, • Respect and love for the Catholic Priesthood, • Mature, positive individual with a vision for mission and ministry, • Must be a person of strong character who can be trusted to maintain and protect the confidentiality of sensitive information of those presenting themselves as potential candidates as well as the evaluations of seminarian candidates., • Dynamic interpersonal and management skills, • Financial management and knowledge of budgeting processes; demonstrated ability to work within or under budgets, • Proficiency in Microsoft Office including Excel, SharePoint, and Teams, • Computer literacy with ability and willingness to learn various software applications used in the Vocations Office and Archdiocese of Newark, • Ability to be a self-starter, demonstrate an ability to be solutions oriented; demonstrated ability to successfully manage multiple projects simultaneously, • Knowledge of and commitment to ongoing learning of Church teaching, especially relating to the Diocesan Priesthood, • Ability to organize and staff projects as assigned Education and/or Experience (Preferred) • Bachelor's degree in theology, religious studies, or business-related field, master's degree preferred, • Experience in program management within Church, parish, or Catholic schools, • Three or more years’ experience in family faith, youth, young adult, campus ministry, or Catholic schools Physical Demands The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Rev. 04/2026 Monday - Friday, 8:45 AM - 4:45 PM. This position will be located in South Orange, NJ 35 hours weekly, BENEFITS: A) Health Insurance B) Dental Insurance C) Life Insurance D) Pension E) Disability and F) Voluntary 403b Plan.

Unit Secretary, Intermed Child Adol Psych Req : 0000245422 Category: Clerical / Administrative Status: Part-Time Shift: Day Facility: Trinitas Regional Medical Center Department: Intermed Child Adol Psy Pay Range: $18.90 per hour Location: 655 E. Jersey Street, Elizabeth, NJ 07206 Job Title: Unit Secretary Location: NEW POINT CAMPUS Department Name: Intermed Child Adol Psy Req : 0000245422 Status: Hourly Shift: Day Pay Range: $18.90 - $18.90 per hour Pay Transparency: The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey. The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience. Job Overview: Attend nursing station and perform clerical duties, reception duties, and requisition supplies, equipment and services as directed. Qualifications: Required: High school diploma or equivalent Ability to perform all competencies of the position is required for employment in the position Preferred: Previous experience in a hospital or doctor's office setting preferred Knowledge of medical terminology preferred Scheduling Requirements: Shift-7:00am-3:00pm Monday-Friday with every other weekend and holiday Part Time-Day Essential Functions: Creates and promotes an environment conducive to teamwork and performance improvement Attends meetings and departmental programs as requested Participates in inter and intra departmental activities Participates actively in meetings and projects to improve quality of service Participates in problem solving and supports initiation of changes that enhance patient care/unit function as requested Demonstrates flexibility of assignments Contributes to a culture of excellence by demonstrating self-motivation, adaptability, and reliability Utilizes the computer, printer, fax machine, and other supplies in a manner that achieves high productivity, cost effectiveness, and waste reduction Processes patient charges appropriate to the unit Assists with the maintenance and care of equipment and supplies. Initiates maintenance requisitions for the necessary repairs on the unit Promotes a compassionate, supportive, and therapeutic environment for the patients, families, and co-workers Arranges follow-up appointments as ordered by the physician Calls other units for readiness of bed prior to patient transfer Arranges transportation of patient to other health care facilities in collaboration with the Charge Nurse / Nurse Manager Ensures that all necessary paperwork is completed and transferred with the patient Demonstrates the ability to use the clinical information system with minimal assistance Demonstrates knowledge of the hospital's accepted abbreviations and medical terminology Accurately transcribes orders from the physician order form to the Clinical Information System Files computerized printouts of transcribed orders for RN verification Signs off orders upon completion of all transcriptions. Notifies the Registered Nurse to verify the accuracy of all transcriptions Assures that all physician orders for medication have been faxed to the pharmacy Identifies STAT orders as a priority and transcribes immediately Notifies Registered Nurse of STAT orders Calls consultations as per physician's orders if not done so already by the physician. Maintains knowledge of the use of forms and paper requisitions in case of computer downtime. Files admission, discharge, and transfer medical records in correct sequence Performs the clerical activities associated with the admission, discharge, and transfer of patients, including copying medical records when the Medical Records Department is closed. Ensures that all forms in patient's medical record are labeled with the correct patient identification. Review discharge patient records for completeness and communicates deficiencies to Charge Nurse/Nurse Manager Acts as a resource person for computer order entry Prepares patient charts using all necessary forms Files diagnostic results and patient record reports on a timely basis, removing duplicate copies Condenses patient records according to the medical record policy and procedure Places completed discharge chart in appropriate area for messenger pick-up Adds new forms and additional sheets to patient medical records as needed. Communicates all messages received in the absence of requested personnel Makes necessary entries in the computer/written logs per unit specifications Performs other duties as requested Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Benefits and Perks: At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees' physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to: Paid Time Off including Vacation, Holidays, and Sick Time Retirement Plans Medical and Prescription Drug Insurance Dental and Vision Insurance Disability and Life Insurance Paid Parental Leave Tuition Reimbursement Student Loan Planning Support Flexible Spending Accounts Wellness Programs Voluntary Benefits (e.g., Pet Insurance) Community and Volunteer Opportunities Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizonand more! Choosing RWJBarnabas Health! RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education. RWJBarnabas Health is an Equal Opportunity Employer

Rutgers, The State University of New Jersey is seeking a Secretary I for the Crisis Receiving Stabilization Center (CRSC) within Rutgers University Behavioral Health Care. The primary purpose of the Secretary I is to provide high-level secretarial and administrative services for the Crisis Receiving

Executive Secretary/Confidential.The Superintendent invites qualified and interested persons to apply for the position of Executive Secretary/Confidential.Under the direction of the Superintendent, the Confidential Secretary completes a variety of secretarial and administrative tasks.Five (5) years

School Secretary K-8 Charter School. Are you an organized, dependable professional looking for a school secretary job in New Jersey? Join Focused Staffing Group, where we don't just fill positions we transform lives. We're seeking a dedicated School Secretary / Administrative Assistant to support

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Earn at Home by Taking Polls - Data Entry Clerk - Cus

Backgrounds of existing data entry clerks Data entry clerks come from all different backgrounds including data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. We offer a fl

Administrative Secretary II-12 months.

The following position will be available:.Competitive benefits package including sick leave, vacation days, personal days, health insurance, dental/vision insurance.Applicants interested in this position, click on the link below:.

Assist department with inventory needs.Maintains and updates multiple and complicated records and databases.Create and maintain ID in keycard system.Respond to inquiries and research matters in order to obtain the requested information.Contacts persons and agencies outside of the district to obtain

Commercial Litigation Legal Secretary. Minimum of 10 years' litigation legal secretarial experience, preferably in a law firm. Perform day-to-day administrative and legal secretarial tasks in support of litigation attorneys.

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. We are looking for people nationwide to participate i

We're currently looking for individuals across the country to take part in online paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

No administrative assistant experience required.

Join Our Team As a Clinical Assistant!.Covers departments in Big Flats, Owego, Southport, Waverly.Performs duties of a clinical and clerical nature.Maintains records and applies knowledge and skills to run a full functioning office for one or more Providers in Clinic.Assists professional staff by pe

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Performs complex administrative duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files,

Certification as a Medical Receptionist or Medical Administrative Assistant. The role requires effective communication with patients, healthcare providers, and administrative staff to facilitate seamless coordination of care. Assist with administrative tasks such as filing, faxing, and data entry to

Performs diversified secretarial duties supporting management and/or a physician.Performs diversified secretarial duties including, but not limited to:.Typing various forms of correspondence.Scheduling appointments, meetings, etc.Transmitting various documents using computer, mail, and/or fax.Mainta

Receptionist - State Farm Agent Team Member.As a Receptionist - State Farm Agent Team Member with Larissa Buerano - State Farm Agent, you will generate the kind of exceptional client experiences that reinforce the growth of a successful insurance agency.Your attention to detail, customer service ski

Richmond Valley Veterinary Practice is seeking experienced Veterinary Receptionist (Customer Service Representative) to join our incredible team.We are a busy small animal practice located in the Tottenville section of Staten Island.This is an easy commute from New Jersey as we are 5 minutes from th

Handle administrative tasks such as filing, faxing, and managing correspondence.

Looking for a friendly, organized receptionist to handle phone calls, welcome visitors, and assist with basic office duties.Excellent multilingual communication skills in English and Spanish, reliability, and multitasking ability.

The Central Jersey Medical Center is a Federally Qualified Health Center located in Perth Amboy, Carteret and Newark, NJ.We are currently looking to hire a full time Registration Clerk.Hours may vary and include evenings and Saturdays.Additional hours for training and coverage may be offered.Locatio

Psychiatrist's Office Office Assistant.A psychiatrist's office is seeking a part-time office assistant.The ideal candidate would have great organizational skills with the ability to multi-task and be efficient.He/She must have excellent customer service skills and be friendly.Scheduling patient appo

Bargaining Unit: ASU - Administrative Services Unit (CSEA).

This part-time contract role will focus on maintaining daily administrative and student service operations, ensuring continuity while internal staff participate in project-related initiatives. Provide day-to-day administrative support to the academic advising team. Identify and escalate administrati

Join Our Team as a Work-From-Home Data Entry Research Panelist! Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, customer

Jersey City Dental Center is looking for a friendly Front Office Assistant to join our team and maintain the smooth functionality of our busy practice! We pride ourselves on providing our community with comfortable, pain-free dental care using state-of-the-art technology and modern techniques.If you

The Office Administrator will engage in various administrative tasks pertinent to program execution and contract requirements including completing data entry in electronic data record system, assisting with student payroll, distributing incentives and paychecks where appropriate, maintaining, and di

Administrative Assistant/h2pThe Administrative Assistant will work with AUSAs, paralegals, administrative staff, and other personnel to support pending projects and initiatives within the USAO-DNJs. Organizational skills are critical given the high volume of documents, data, and other materials the