Administrative secretary jobs in East Orange, New JerseyCreate job alerts

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Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job DescriptionA trucking company secretary is responsible for managing administrative tasks within the trucking operations, including handling driver paperwork, scheduling deliveries, maintaining vehicle records, answering phone calls, filing documents, coordinating with dispatchers, and ensuring compliance with DOT regulations, all while providing essential office support to the transportation team. Key responsibilities may include: • Driver Management:, • Processing driver logs and hours of service records to ensure DOT compliance., • Maintaining driver files with personal information, licenses, medical certificates, and performance evaluations., • Scheduling driver shifts and assigning trucks to deliveries., • Communicating important information to drivers via phone, email, or text., • Dispatching Support:, • Assisting dispatchers with load assignments, route planning, and tracking shipments., • Updating delivery schedules and notifying customers of any changes., • Coordinating with third-party logistics providers., • Administrative Tasks:, • Answering phone calls and directing inquiries to appropriate personnel., • Managing incoming and outgoing mail, including invoices and bills of lading., • Filing important documents and maintaining accurate records., • Creating and updating spreadsheets for tracking deliveries and driver performance., • Compliance Management:, • Monitoring DOT regulations and ensuring company adherence to standards., • Preparing necessary paperwork for inspections and audits., • Reporting any compliance issues to the appropriate authorities., • Customer Service:, • Responding to customer inquiries regarding shipment status and delivery details., • Resolving customer complaints and coordinating with relevant departments. Required Skills: • Strong organizational and time management skills to handle multiple tasks efficiently., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data entry and report generation., • Excellent communication skills, both verbal and written, to interact with drivers, dispatchers, and customers., • Attention to detail to ensure accuracy in paperwork and compliance with regulations., • Ability to work under pressure and meet deadlines. Relevant Experience: • Prior administrative experience in a transportation or logistics industry is preferred., • Knowledge of DOT regulations and trucking industry standards is beneficial.

Applicant must meet all qualifications for Band III titles identified in the Administrative Testing Series Bulletin issued on October 22, 2008.

Job Description • Experience as an Administrative Assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task, • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Description We are a family-run litigation law firm, practicing in New Jersey for over sixty years, in need of a friendly, positive, responsible and self-motivated individual to join our office as a secretary. The role requires experience in litigation, and competent skills in clerical tasks, calendar organization, and client relations. We are located in the Legal Center, attached to Newark Penn Station, easily accessible by public transportation. Our office hours are from 9 to 5, Monday through Friday, and the candidate will be responsible for the following: • Managing, maintaining and being fully responsible for the law office's calendar and scheduling., • Assisting attorneys with case preparation, including drafting legal documents, correspondence, and pleadings., • Answering our office telephone in a professional, pleasant manner., • Managing and organizing case files, ensuring all documents are accurate and up-to-date., • Coordinating and communicating with clients, courts, and other parties involved in legal proceedings., • Ensuring proper noticing of clients for all court dates and exam appointments., • Monitoring deadlines to ensure all are met. Qualifications: • Minimum of 2-3 years of experience as a legal assistant., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team. Schedule: Monday to Friday, 9 to 5, in-office.

Legal - Paralegal -Land Use - Roseland, NJ to $110,000K Expanding Roseland NJ law firm seeks addition to staff.Busy Real Estate department seeks to hire a Land Use Paralegal with 5 years background/experience in accredited NJ law firm.Candidates should be experienced re-development and PILOT.Active

Description: A client of TGC is seeking multiple experienced Plaintiff Personal Injury Paralegals on a direct hire basis.These roles offer the opportunity to work on a wide range of personal injury cases in a collaborative, growing law firm environment with direct client interaction Paralegal – Pl

Legal/Paralegal - Real Estate- Roseland, NJ to $85k Top NJ Firm! Well established, mid-sized Roseland, NJ firm seeks capable Paralegal/Legal Assistant to assist with RESIDENTIAL/COMMERCIAL real estate closings as well as other tasks relating to legal assistance.Knowledge of Land Use is helpful but n

Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. This

Legal Assistant/Calendar Coordinator- Entry Level- Clifton NJ to $40,000 Active and busy Litigation Firm seeks Calendar Coordinator.This is an ideal start for a recent college grad seeking a career in law.Firm will train eager beginner who takes initiative and wants to learn.Duties will include but

This individual will provide front-desk reception and administrative support throughout the office while working closely with the sales team and marketing manager.

Legal - Paralegal -Land Use - Roseland, NJ to $110,000K Expanding Roseland NJ law firm seeks addition to staff.Busy Real Estate department seeks to hire a Land Use Paralegal with 5 years background/experience in accredited NJ law firm.Candidates should be experienced re-development and PILOT.Active

Exciting opportunity to join a top law firm as an immigration paralegal.Hybrid work schedule and strong opportunities for career growth.Assist attorneys in preparing and filing immigration petitions, applications, and supporting documents for employment-based and humanitarian immigration cases (e.Co

We are currently seeking an experienced.Commercial Real Estate Paralegal.This role is ideal for a detail-oriented professional with comprehensive knowledge of commercial real estate transactions.The successful candidate will support attorneys on a broad range of matters including acquisitions, sales

Hybrid work schedule in Florham park, NJ.Exciting opportunity to join a top global law firm as an immigration paralegal.Assist attorneys in preparing and filing immigration petitions, applications, and supporting documents for employment-based and humanitarian immigration cases (e.Conduct legal rese

Legal/Paralegal - Real Estate- Roseland, NJ to $85k Top NJ Firm! Well established, mid-sized Roseland, NJ firm seeks capable Paralegal/Legal Assistant to assist with RESIDENTIAL/COMMERCIAL real estate closings as well as other tasks relating to legal assistance.Knowledge of Land Use is helpful but n

Description: A client of TGC is seeking multiple experienced Plaintiff Personal Injury Paralegals on a direct hire basis.These roles offer the opportunity to work on a wide range of personal injury cases in a collaborative, growing law firm environment with direct client interaction Paralegal – Pl

This individual will provide front-desk reception and administrative support throughout the office while working closely with the sales team and marketing manager.

Legal Assistant/Calendar Coordinator- Entry Level- Clifton NJ to $40,000 Active and busy Litigation Firm seeks Calendar Coordinator.This is an ideal start for a recent college grad seeking a career in law.Firm will train eager beginner who takes initiative and wants to learn.Duties will include but

Exciting opportunity to join a top law firm as an immigration paralegal.Hybrid work schedule and strong opportunities for career growth.Assist attorneys in preparing and filing immigration petitions, applications, and supporting documents for employment-based and humanitarian immigration cases (e.Co

Location: Emergency Medicine Associates.Department: ER Physician-Medical Group.The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.The compensation offered to the candidate selected for the position will depend on several factors, including the candi

Hybrid work schedule in Florham park, NJ.Exciting opportunity to join a top global law firm as an immigration paralegal.Assist attorneys in preparing and filing immigration petitions, applications, and supporting documents for employment-based and humanitarian immigration cases (e.Conduct legal rese

Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. This

We are currently seeking an experienced.Commercial Real Estate Paralegal.This role is ideal for a detail-oriented professional with comprehensive knowledge of commercial real estate transactions.The successful candidate will support attorneys on a broad range of matters including acquisitions, sales

Medical Assistant/Receptionist.ADP is hiring a Medical Assistant/Receptionist.In this position you will assist the physician/nurse practitioner/nursing staff in the Health & Wellness Center with the examination or treatment of patients and handle front desk receptionist responsibilities.At ADP we ar

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential admini

The Executive Assistant provides administrative support exclusively for the President of Pantone. Review and approve team members expense reports on behalf of the President, as well as purchasing orders, holiday approval requests and other administrative approvals to ensure compliance with company p

Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. This

Job Description: Pay Range: $38.Manage a high-volume calendar and complex scheduling in partnership with other Executive Assistants.Coordinate meetings involving all stages of planning including logistics, vendors and materials (whether in person or virtually), and various other events for multiple

This role oversees administrative staff, record maintenance, and overall organizational needs to promote efficiency and compliance. Supervise and coach Administrative Assistant team; set goals, conduct performance reviews, and oversee hiring/training. Supervises: Administrative Assistants (3).

Provides administrative and clerical support when necessary.

The Administrative Assistant will perform a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Knowledge of clerical and administrative procedures and systems such as filing and record keeping. Law Enforcement Administra

Work at Home Data Entry Clerk - Part Time.We are looking for people who are motivated to participate in paid research across the country and local areas.Join This Work from Home USA Market Research Panel Today.You have two options when it comes to paid research: you can either take part in person or

The Administrative Assistant performs various administrative and office support activities for the office.

This role also provides administrative support in the absence of the supervisor to maintain smooth front desk operations. Provides administrative and operational support during the supervisor's absence.

The main responsibility of the Customer Service Receptionist is to welcome patients and visitors, guide them to the appropriate location using the visitor check-in system when needed, and offer assistance in the absence of the supervisor.Greet and welcome patients and visitors upon arrival.Direct in

The Administrative Assistant must be professional, polite, and attentive while also being accurate. The Administrative Assistant should always be prepared and responsive, willing to meet each challenge directly, must be comfortable with computers, general office tasks, and excel at both verbal and w

Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. Office administrative duties such as preparing email and written correspondence.

This unique position requires strong administrative abilities, outstanding customer service, and proficiencies in logistics.

The Administrative Assistant will perform a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Law Enforcement Administrative Assistant. The Administrative Assistant will perform data entry, maintain various database sys

Minimum 2 years administrative experience or equivalent combinations training and related experience. Tutor Perini Corporation is seeking an Administrative Assistant to join our project site at Newark International Airport. As an Administrative Assistant at Tutor Perini Corp.

Functions as administrative support to the Director. Performs administrative and clerical functions for Site Director and department, exhibiting good organizational and time management skills, which contribute to the management and efficient operation of the department.

New Jersey Bariatric Center is seeking a friendly and professional Patient service/Call Center Representative to join our team.In this role, you will take inbound and outbound calls, communicate with customers to identify their needs and provide helpful solutions that ensure they have a great custom

Functions as administrative support to the Patient Care Unit working with the Patient Care Director. Performs administrative and clerical functions for Patient Care Director, Site Director and Patient Care Unit, exhibiting good organizational and time management skills, which contribute to the manag

Pharma Job Category: Administrative.

Beyond traditional administrative duties, this position entails delivering impactful analysis, reporting, and tracking of critical security events and activities, with the flexibility to adapt to varying time zones as needed.

Are you an experienced administrative professional with a knack for timekeeping, scheduling, and payroll systems? We're hiring immediately for a Principal Time Management Coordinator to support a high-volume maintenance and facilities team in Newark, New Jersey. Provide cross-coverage for clerical s