Administrative secretary jobs in Plainview, New YorkCreate job alerts

Pay: $60,000.00 - $75,000.00 per year Why This Is a Great Opportunity • Join an established law firm where your work makes a real difference in supporting attorneys and delivering exceptional client service., • Enjoy a dynamic legal environment with exposure to interesting litigation matters and a variety of responsibilities., • Work closely with experienced attorneys who value professionalism, organization, and teamwork., • Take ownership of meaningful responsibilities while continuing to develop your legal knowledge and skills., • Become an important part of a collaborative, client-focused team where your contributions are valued., • Build a rewarding long-term career in a professional legal environment. Location: Melville, NY. This is a fully on-site opportunity, ideal for someone who enjoys working directly with attorneys and being part of a collaborative office environment. Annual compensation ranges from $60,000 to $75,000, depending on experience. Note: Candidates must have at least 1+ year of legal support experience working in a law firm. Previous litigation support experience is strongly preferred. We welcome organized, motivated legal professionals who are eager to contribute and grow. About Us Confidential Employer. We are an established law firm dedicated to providing high-quality legal representation and personalized service to our clients. Our attorneys handle a variety of legal matters, with a strong focus on litigation, practical problem-solving, and achieving successful outcomes.We believe that exceptional legal support is essential to our success, and we're looking for a talented Legal Secretary to become an important part of our team. Job Description • Provide essential administrative and legal support to attorneys handling litigation and other legal matters., • Prepare, format, proofread, and organize legal documents, correspondence, pleadings, and case materials., • Assist with maintaining case files, organizing records, and keeping important documents accessible and accurate., • Coordinate attorney calendars, meetings, court dates, and important deadlines., • Support litigation workflows, including document preparation, electronic filing, and case coordination., • Communicate professionally with clients, courts, attorneys, and other parties as needed., • Help ensure daily legal operations run efficiently while maintaining confidentiality and attention to detail. Qualifications • 1+ year of legal support experience working in a law firm is required., • Previous experience supporting litigation attorneys or handling litigation-related documents is strongly preferred., • Strong organizational, communication, and multitasking abilities., • Excellent attention to detail and professional written communication skills., • Comfort working with legal documents, deadlines, and confidential information., • Proficiency with Microsoft Office and general office technology., • Ability to work independently while contributing to a team-oriented environment. Why You Will Love Working Here You'll have the opportunity to become a trusted member of a professional legal team where your work truly matters. We value individuals who take initiative, enjoy helping others succeed, and bring a positive attitude to their work.If you're looking for a legal secretary position where you can strengthen your litigation experience, build meaningful professional relationships, and contribute to a respected legal practice, we'd love to hear from you! JPC-2502 Benefits: • Health insurance, • Paid time off, • Vision insurance

Company Description McNamee Walker PLLC is a New York-based general liability defense firm representing clients from case inception through trial. The firm handles a broad range of matters, including general liability, personal injury, and wrongful death claims. Its practice emphasizes the defense of complex cases involving medical malpractice, veterinary malpractice, construction accidents, product liability, premises liability, and transportation accidents. Team members work closely with experienced litigators in a fast-paced, detail-oriented environment serving diverse clients across these practice areas. Role Description The Legal Secretary will provide comprehensive administrative and legal support to attorneys in an on-site, full-time role based in Melville, NY. Day-to-day responsibilities include preparing, formatting, and proofreading legal documents, correspondence, and court filings, as well as managing case files and maintaining organized electronic and physical records. The role involves scheduling and maintaining attorney calendars, coordinating meetings, hearings, and deadlines, and assisting with diary management to ensure timely follow-up on all matters. The Legal Secretary will also handle clerical tasks such as answering phones, processing mail, managing document production, and liaising with courts, clients, and vendors. The position requires consistent attention to detail, discretion in handling confidential information, and the ability to support multiple attorneys in a litigation-focused practice. Qualifications • Strong foundation in law-related support functions, including familiarity with litigation processes and legal terminology., • Proficiency in legal document preparation, including drafting, formatting, and filing pleadings and motion papers., • Experience supporting attorneys or legal assistants in a law firm or legal department setting., • Solid clerical skills, including typing, document management, filing, and use of office productivity software., • Effective diary management skills, including calendar coordination, scheduling, and tracking deadlines., • Excellent written and verbal communication skills, with strong attention to detail and accuracy., • Ability to manage multiple priorities, work independently, and collaborate in a team-oriented environment., • Prior experience in insurance defense, personal injury, or medical malpractice litigation is a plus., • High school diploma or equivalent required; associate degree, paralegal certificate, or relevant legal training preferred., • Commitment to professional ethics, confidentiality, and respectful, inclusive workplace interactions.

Job Description We are a small firm that assists our clients with the college financial aid application process. We are seeking a Secretary/Receptionist to play a key role in supporting a small team of 1-5 people by managing front desk operations and ensuring smooth communication and organization within the office environment. Responsibilities • Manage front desk and serve as the primary point of contact, • Schedule appointments and maintain calendars, • Welcome and assist visitors and customers, • Handle incoming calls and direct them appropriately, • Perform data entry, scanning, and maintaining accurate records, • File and organize important documents Required Qualifications • 3+ years of experience in administrative support Preferred Qualifications • Strong customer service skills, • Excellent communication abilities, • Organized and detail-oriented, • Effective time management, • Adept at multitasking, • Basic data entry proficiency, • Professional telephone etiquette, • Problem-solving capabilities

Medical Office Support Huntington, NY Temporary NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as a Per Diem Secretary I - Intake/Scheduler - Huntington. In this role, the successful candidate will perform a variety of front-end administrative tasks to support practice operations including greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed. Job Responsibilities: • Schedules appointments for visits, treatments, and procedures. Reviews appointment confirmation responses and manages waitlists. Communicates to patients on upcoming scheduled visits, including instructions, preparation, and forms,, • Obtains authorizations for services as needed. Answers calls and takes messages. Addresses questions or routes messages to appropriate contact in a clear and timely manner. Handles faxes and mail., • Prepares standard letters and forms as needed., • Demonstrates knowledge of the organization's patient experience expectations and Service Standards and incorporates them in to the performance of duties., • Supports patient access activities (i.e. greets patients, collects information, answers questions, requests for assistance are directed to proper individual, etc.)., • Answers phones and screens incoming calls. Provides information, take messages, or redirects calls to the appropriate person., • Maintains cooperative and professional relationships with physicians, nurses, and office staff., • Exercises skill in prioritizing assignments in order to complete work in a timely manner when there are changes in workload, assignments, pressures of deadlines, competitive requirements, and/or a heavy workload., • Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages., • Participates in training staff in registration and office policies and responsibilities., • May assist, provide guidance and/or train less senior staff., • Reviews all assigned in-basket messages and patient emails before routing to the appropriate provider which includes staff messages, appointment notifications, etc., • Provides patients with non-clinical instructions for any upcoming appointments/procedures., • Promotes the use and sign-up of MyChart., • Follows scanning guidelines and best practices for importing outside documents- results, records, forms, etc., • Reviews the waitlist periodically and ensures patients are being called and offered appointments., • Responsible for rescheduling patients when physicians are out or blocking their schedules., • Organizes and distributes mail and faxes., • Has a general knowledge of the practice/physician specialty including conditions and treatments and scheduling scripts., • Manages the physician's calendars including creating and sending calendar invites., • Releases medical records in accordance of HIPAA and FGP ROI procedures., • Documents disclosures in Epic and fulfills requests within a 10 day timeframe., • Processes incoming and outgoing documents via paper and electronic records., • Scans, uploads and forwards appropriate information within EPIC., • Completes forms legibly and accurately. Forwards areas requiring clinical information to LPN, RN or Licensed Provider., • Secures appropriate signatures and forwards documents/forms to correct destination., • Follows up with the physician on any outstanding messages related to patient care., • Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff., • Maintains confidentiality on matters to which they are privileged. Refers all questions/queries related to medical diagnosis or treatment to RN/provider. Refers Surgical and Infusion scheduling to Senior Medical Secretary., • Prepares routine memoranda letters, labels, routine manuscripts, correspondence and other documents as needed., • Reviews work for accuracy and completeness. Receives prescription refill requests, locates requested prescription in EMR, and tasks RN, LPN, or Provider to evaluate, set up and/or process for renewal., • Communicates with pharmacies and patients to clarify prescription questions and/or concerns, related to patient demographic, insurance, and status information. Refers questions related to prescription information to RN/LPN/Provider., • Initiates and follows-up on pre-authorizations and appeals and arranges peer-to-peer communication when require. Responsible for Patient, Referral and Authorization work queues., • Obtains and documents referrals received in EPIC., • Collaborates with other NYU Langone sites to ensure seamless continuation of care., • Remains current on latest best practices, policies and protocols (including workflow updates, FOCUS trainings, and job-related tasks)., • Maintains cleanliness of both personal and patient space, including waiting areas and restocks supplies as needed., • Communicates with patients, providing all scheduling instructions, clarification, updates on status or changes and answering related questions for any upcoming appointments/procedures. Communicate with patients regarding status of referrals and/or authorization., • Assists with the completion of special projects, reports and activities. Ensures requested and related information is accurate and complete. Brings any problems or questions to supervisor attention. Patient Experience and Access: • Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter. Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off), • Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging. Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate., • Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.), • Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote positive patient experience., • Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles., • Performs other related duties as needed by providers and supervisor. Minimum Qualifications: To qualify you must have a High School Diploma. Excellent organizational, interpersonal and verbal and written communications skills and strong customer service orientation required. Basic knowledge of word processing, spreadsheet, database and Internet applications required. Light, accurate keyboarding skills required. Ability to complete multiple tasks efficiently and thrive in a team work environment which pursues a positive patient care experience. Preferred Qualifications: Intermediate knowledge of computer-based scheduling and appointment programs strongly preferred. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone HospitalLong Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone HospitalLong Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require

The Legal Secretary will provide comprehensive administrative and legal support to attorneys in an on-site, full-time role based in Melville, NY. Experience supporting attorneys or legal assistants in a law firm or legal department setting. High school diploma or equivalent required; associate degre

Administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned department; relieves department head of administrative work and providing assistance in resolving operational and administrative problems. Secretary III/Administrative Secretary - Pediatrics - M

Administrative/Office Support Huntington, NY Full-Time/Regular NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as a Secretary I Intake/Scheduler, FGP - Huntington. In this role, the successful candidate The Faculty Group Practice Sec I will perform a variety of front-end administrative tasks to support practice operations including greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed. Job Responsibilities: • Schedules appointments for visits, treatments, and procedures. Reviews appointment confirmation responses and manages waitlists. Communicates to patients on upcoming scheduled visits, including instructions, preparation, and forms,, • Obtains authorizations for services as needed. Answers calls and takes messages. Addresses questions or routes messages to appropriate contact in a clear and timely manner. Handles faxes and mail., • Prepares standard letters and forms as needed., • Administrative Physician and Practice Support, • Demonstrates knowledge of the organization's patient experience expectations and Service Standards and incorporates them in to the performance of duties., • Supports patient access activities (i.e. greets patients, collects information, answers questions, requests for assistance are directed to proper individual, etc.)., • Answers phones and screens incoming calls. Provides information, take messages, or redirects calls to the appropriate person., • Maintains cooperative and professional relationships with physicians, nurses, and office staff., • Exercises skill in prioritizing assignments in order to complete work in a timely manner when there are changes in workload, assignments, pressures of deadlines, competitive requirements, and/or a heavy workload., • Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages., • Participates in training staff in registration and office policies and responsibilities., • May assist, provide guidance and/or train less senior staff., • Reviews all assigned in-basket messages and patient emails before routing to the appropriate provider which includes staff messages, appointment notifications, etc., • Provides patients with non-clinical instructions for any upcoming appointments/procedures., • Promotes the use and sign-up of MyChart., • Follows scanning guidelines and best practices for importing outside documents- results, records, forms, etc., • Reviews the waitlist periodically and ensures patients are being called and offered appointments., • Responsible for rescheduling patients when physicians are out or blocking their schedules., • Organizes and distributes mail and faxes., • Has a general knowledge of the practice/physician specialty including conditions and treatments and scheduling scripts., • Manages the physician's calendars including creating and sending calendar invites., • Releases medical records in accordance of HIPAA and FGP ROI procedures., • Documents disclosures in Epic and fulfills requests within a 10 day timeframe., • Processes incoming and outgoing documents via paper and electronic records., • Scans, uploads and forwards appropriate information within EPIC., • Completes forms legibly and accurately. Forwards areas requiring clinical information to LPN, RN or Licensed Provider., • Secures appropriate signatures and forwards documents/forms to correct destination., • Follows up with the physician on any outstanding messages related to patient care., • Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff., • Maintains confidentiality on matters to which they are privileged. Refers all questions/queries related to medical diagnosis or treatment to RN/provider. Refers Surgical and Infusion scheduling to Senior Medical Secretary., • Prepares routine memoranda letters, labels, routine manuscripts, correspondence and other documents as needed., • Reviews work for accuracy and completeness. Receives prescription refill requests, locates requested prescription in EMR, and tasks RN, LPN, or Provider to evaluate, set up and/or process for renewal., • Communicates with pharmacies and patients to clarify prescription questions and/or concerns, related to patient demographic, insurance, and status information. Refers questions related to prescription information to RN/LPN/Provider., • Initiates and follows-up on pre-authorizations and appeals and arranges peer-to-peer communication when require. Responsible for Patient, Referral and Authorization work queues., • Obtains and documents referrals received in EPIC., • Collaborates with other NYU Langone sites to ensure seamless continuation of care., • Remains current on latest best practices, policies and protocols (including workflow updates, FOCUS trainings, and job-related tasks)., • Maintains cleanliness of both personal and patient space, including waiting areas and restocks supplies as needed., • Communicates with patients, providing all scheduling instructions, clarification, updates on status or changes and answering related questions for any upcoming appointments/procedures. Communicate with patients regarding status of referrals and/or authorization., • Assists with the completion of special projects, reports and activities. Ensures requested and related information is accurate and complete. Brings any problems or questions to supervisor attention. Patient Experience and Access • Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter. Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off), • Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging. Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate., • Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.), • Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote positive patient experience., • Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles., • Performs other related duties as needed by providers and supervisor. Minimum Qualifications: To qualify you must have a High School Diploma. Excellent organizational, interpersonal and verbal and written communications skills and strong customer service orientation required. Basic knowledge of word processing, spreadsheet, database and Internet applications required. Light, accurate keyboarding skills required. Ability to complete multiple tasks efficiently and thrive in a team work environment which pursues a positive patient care experience. Preferred Qualifications: Intermediate knowledge of computer-based scheduling and appointment programs strongly preferred. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone HospitalLong Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus

Job Description Pay: $25.00 - $28.00 per hour Job description: Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment. Position Summary: We are seeking an experienced and organized Admin Assistant to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows. Key Responsibilities: Phone Management: Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries. Scheduling Assistance: Help manage calendars and coordinate meetings for staff and management. Administrative Tasks: Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed. Support Administrative tasks in HR, Business Development, and Finance. Communication Coordination: Ensure timely and accurate communication between departments and external stakeholders. Other Duties: Take on additional administrative responsibilities as assigned to support the smooth operation of the office. Qualifications: Proven experience as an office assistant, secretary, or similar administrative role. Strong organizational skills and the ability to multitask effectively in a fast-paced environment. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Digital Design and Marketing Experience is preferred. Familiarity with Microsoft Outlook, Word, Excel, Power Point, Canva, and Adobe Tools. Location: Huntington Station, NY Employment Type Full-Time Minimum Experience Hourly Payment Structure $25-$28hr based on experience Job Type: Full-time

We have an exciting opportunity to join our team as a Secretary I - Intake/ Scheduler - West Babylon. In this role, the successful candidate will perform a variety of front-end administrative tasks to support practice operations including greeting pa Secretary, Scheduler, Intake, Patient Access, Phy

Job DescriptionAdministrative Secretary Facility: Parkview Care and Rehabilitation Center Position: Administrative Secretary Location: Massapequa, NY Shift: Full Time | 8:30 AM – 4:30 PM Salary: $17.95 per hour Job Summary Parkview Care and Rehabilitation Center is seeking a reliable, organized, and professional Administrative Secretary to support the day-to-day administrative operations of our skilled nursing facility. This position provides essential clerical and administrative support to facility leadership and various departments while helping maintain a professional, welcoming, and efficient environment for residents, families, visitors, and staff. Key Responsibilities Provide administrative and clerical support to facility leadership and departments. Answer and direct phone calls in a professional and courteous manner. Greet residents, families, visitors, and staff and assist with general inquiries. Prepare, organize, and maintain documents, records, reports, and correspondence. Perform data entry and basic computer-related administrative tasks. Assist with scheduling, filing, copying, scanning, and other office duties. Maintain organized and accurate administrative files. Communicate effectively with staff, residents, families, and visitors. Assist with special projects and other administrative duties as assigned. Maintain confidentiality and handle sensitive information appropriately. Requirements High school diploma or equivalent. Basic computer skills and proficiency with Microsoft Office. Strong organizational and communication skills. Excellent attention to detail and accuracy. Professional, dependable, and courteous demeanor. Ability to multitask and prioritize responsibilities in a busy healthcare environment. Strong interpersonal and customer service skills. Prior healthcare or skilled nursing facility experience is preferred but not required. Benefits Comprehensive Medical & Dental Coverage Generous Paid Time Off (PTO) 401(k) Retirement Plan Employee Recognition Program Supportive, team-oriented work environment Company perks and employee discounts Join Our Team If you are organized, dependable, and enjoy making a difference in a healthcare environment, we encourage you to apply and become part of the Parkview Care and Rehabilitation Center team. Apply today and take the next step in your career with us!

Job Description Full service Long Island law firm located in Uniondale's prestigious Omni building seeks F/T Secretary to work directly with senior staff in the Firm's Litigation Department. Proficiency with Microsoft Office and with state and federal court electronic filing (ECF) necessary. Responsibilities will include document preparation, client liaison, administrative and secretarial support to a team of attorneys, managing appointment calendars, phones, scheduling and coordinating meetings. Must be prompt, detail oriented and possess strong communication skills. Attractive benefits package available. Salary commensurate with experience. Please upload your resume and cover letter with salary requirement. (No emails or phone calls accepted).

Job Description POSITION: Legal Administrative Assistant (2 Positions Available) Company: National Law Firm Location: Mineola, NY (On-site) Compensation: Base salary up to $92,000, paid overtime, bonus eligibility, comprehensive benefits, and 401(k). Position Overview A prestigious law firm has two Legal Administrative Assistant opportunities available, including one supporting a Trust & Estates practice. The firm is seeking experienced professionals to provide comprehensive support to its attorneys and legal team. These positions are ideal for individuals who excel in a deadline-driven environment, enjoy managing complex calendars, coordinating client communications, and supporting active legal matters. The successful candidates will play a key role in keeping attorneys organized, maintaining strong client relationships, preparing legal documents, and ensuring matters move efficiently from start to finish. Key Responsibilities • Provide comprehensive administrative support to attorneys while managing multiple active legal matters., • Draft, revise, and finalize correspondence, legal documents, pleadings, discovery materials, estate planning documents, and other documentation as applicable., • Manage complex attorney calendars by coordinating client meetings, conference calls, court appearances, depositions, mediations, and internal meetings., • Monitor deadlines, maintain attorney schedules, and track assignments to ensure matters progress efficiently., • Serve as a primary point of contact for clients, maintaining professional relationships and providing timely communication and follow-up., • Open, organize, and maintain electronic and physical client files while ensuring records remain accurate and up to date., • Coordinate travel arrangements, expense reports, time entry, and other administrative projects while communicating with clients, court personnel, vendors, and legal staff., • Handle a high volume of communications across email, phone, and other platforms while managing changing priorities in a fast-paced environment. Qualifications • At least 5 years of experience as a Legal Administrative Assistant, Legal Secretary, Executive Legal Assistant, or in a comparable law firm support role., • Experience supporting attorneys in a law firm environment; Trust & Estates experience is required for one of the available positions., • Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint., • Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities., • Experience managing complex attorney calendars, scheduling meetings, and coordinating multiple deadlines., • Strong written and verbal communication skills with a professional, client-service-oriented approach., • Exceptional attention to detail, discretion, and the ability to handle confidential information with sound judgment., • Ability to work independently while collaborating effectively with attorneys, clients, paralegals, and other members of the legal support team.

Our Team is helping a great Law Firm find a Legal Assistant (Litigation).Must have experience as a Legal Assistant.Must have litigation experience.

HR & Payroll Administrative Assistant. A well-established company in the construction and infrastructure industry in Garden City, NY, is seeking a detail-oriented HR & Payroll Administrative Assistant for an immediate temporary opportunity. This position will provide essential administrative support

You'd be involved in overseeing daily administrative functions; human resources; events and meetings; coordinate w/ IT and accounting departments; and be the face of the firm for its employees.

Legal Secretary Responsibilities:. Legal Secretary Qualification:.

A busy and well-established Long Island law firm is seeking an experienced Personal Injury Paralegal to join its team.The ideal candidate will have at least three years of personal injury experience and be capable of managing a high-volume caseload in a fast-paced environment.This position is fully

Manage general administrative tasks: filing, photocopying, scanning, faxing, and handling incoming/outgoing mail and express packages. The Executive Assistant provides high-level administrative and operational support to multiple senior executives. Provide high-level administrative support, includin

Provide specialized administrative support to multiple attorneys in the Corporate & Securities Department and assist with overflow work from other departments as needed.

Cona Law, PLLC is an award-winning and well-respected elder law and estate planning firm dedicated to serving the legal and financial needs of older adults and their families.We concentrate in legal matters such as asset protection planning, estate planning, Medicaid planning and applications, guard

Coordinating filings with courts and administrative agencies.

Administrative Assistant, Television Production. Our team works at a fast pace, and we're looking for a polished, personable administrative professional to keep things running smoothly both in the office and on show days. Administrative Assistant, Television Production.

General administrative support that keeps our team running smoothly. Client Services Administrative Assistant | Director of First Impressions. Client Services Administrative Assistant to join our team in Westbury.

Great opportunity for a seasoned Legal Secretary/Executive Assistant to work with, and learn from, a top Litigation Partner at a prestigious law firm on Long Island . Top Nassau County law firm is seeking an experienced Legal Secretary to support their sophisticated commercial litigation practice

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical.This position will report directly to the CEO and collaborate closely with the management team.All team members sha

Minimum of 10 years of progressively responsible administrative and leadership experience, with responsibilities of comparable scope and complexity.

Legal Assistant – Uniondale, New York.Founded in the 1970’s, we are a full-service law firm that focuses on civil litigation, banking and finance, insurance defense, construction, and energy (amongst others), with offices in six states and 75 attorneys.Full benefits: Medical, Dental, Vision.Work

We’re not hiring just any paralegal.We’re a small but mighty firm that takes our work seriously (without being uptight or stuffy).We thrive on a collaborative, high-performance environment — where reliability, accountability, and a good sense of humor are non-negotiable.We're looking for a Com

Real Estate investment and management company is hiring a Paralegal to join their Westchester County, NY office.The ideal candidate is an analytical and diligent professional with:.A Paralegal Studies degree, preferred.Retail leasing experience, strongly preferred.Microsoft Office Suite proficiency.

The role of 24 Seven’s HR Administrative Assistant is to assist and support the HR team with various administrative and HR functions.

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states.While our legal expertise sets us apart, it's our mindset that drives us forward.We bring a fresh

Prior experience as a legal secretary required.

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states.While our legal expertise sets us apart, it's our mindset that drives us forward.We bring a fresh

You will have the opportunity to do meaningful, substantive work rather than simply administrative support.

Defense Litigation Paralegal opportunity working directly with the Managing Partners of Litigation.It is an all-encompassing role with lots of exposure and visibility, the opportunity to get further exposure and trained on more sophisticated litigation work, and a very collegial/family oriented 9-5

The role involves managing cases, communicating with clients, preparing legal documents, and handling administrative tasks. Manage administrative tasks such as filing and data entry.

Meadowbrook Dentistry is a digital smile design clinic located in Plainview, Long Island, NY, specializing in cosmetic, restorative, and family dentistry.Our practice offers a range of services including veneers, Invisalign, and dental implants to help patients achieve healthy and beautiful smiles.W

Applicant must be friendly, energetic, highly organized, and dependable with excellent customer service, computer and administrative skills.

Provide administrative support to multiple attorneys in the Trusts & Estates department.

Chopra & Nocerino is a dedicated Personal Injury Law Firm serving clients across Long Island, Queens, Brooklyn, Manhattan, the Bronx, and Westchester County.Chopra & Nocerino ensures personalized attention and exceptional service for every case.We are committed to guiding clients through challenging

This role requires a professional demeanor, strong communication skills, and the ability to manage a variety of administrative responsibilities in a fast-paced environment. Assist with administrative tasks such as assembling folders and handling paperwork. Previous experience in a receptionist, secr

Previous experience in a receptionist, secretarial, or administrative role. This role requires a professional demeanor, strong communication skills, and the ability to manage a variety of administrative responsibilities in a fast-paced environment. Assist with administrative tasks such as assembling

Providing general administrative and reception support. Previous receptionist, call center, customer service, or administrative experience preferred.

Support administrative staff and attorneys with special projects and daily tasks as needed.

Why This Is a Great Opportunity.Join a respected, growing New York personal injury litigation team with multiple offices and a strong reputation for client advocacy.Take ownership of meaningful plaintiff-side personal injury cases from inception through trial preparation.Work closely with experience