Administrative secretary jobs in Merrick, New YorkCreate job alerts

Provide administrative support to two or more lawyers Answer and initiate phone calls, take notes/messages and redirect calls when appropriate Proven experience as legal secretary Knowledge of MS Office and ability to work with legal technology Working knowledge of litigation management software sys

Job Description We are a small firm that assists our clients with the college financial aid application process. We are seeking a Secretary/Receptionist to play a key role in supporting a small team of 1-5 people by managing front desk operations and ensuring smooth communication and organization within the office environment. Responsibilities • Manage front desk and serve as the primary point of contact, • Schedule appointments and maintain calendars, • Welcome and assist visitors and customers, • Handle incoming calls and direct them appropriately, • Perform data entry, scanning, and maintaining accurate records, • File and organize important documents Required Qualifications • 3+ years of experience in administrative support Preferred Qualifications • Strong customer service skills, • Excellent communication abilities, • Organized and detail-oriented, • Effective time management, • Adept at multitasking, • Basic data entry proficiency, • Professional telephone etiquette, • Problem-solving capabilities

Medical Secretary - Garden City. We have an exciting opportunity to join our team as a Medical Secretary - Garden City. In this role, the successful candidate The Medical Secretary performs administrative and clerical tasks to support daily practice operations.

Administrative, secretarial, advanced clerical, and programmatic support functions in support of assigned department; relieves department head of administrative work and providing assistance in resolving operational and administrative problems. Secretary III/Administrative Secretary - Pediatrics - M

Job Description Administrative Assistant Queens-Long Island Renal Institute, located on the lobby level of the renowned Parker Jewish Institute for Healthcare and Rehabilitation in New Hyde Park, New York, is seeking a Per Diem Administrative Assistant, skilled in administrative support and a strong health care background to join our team of professionals. QLIRI provides state-of-the-art in-center hemodialysis treatment for kidney disease patients. Our experienced interdisciplinary team of nephrologists and renal nurses offer chronic dialysis services in a comfortable and modern setting. Located on the Queens-Nassau boarder, Queens-Long Island Renal Institute has a longstanding reputation for the finest quality of care, state-of-the-art technology and uncompromised dignity. Position Overview: The Administrative Assistant provides administrative support to the dialysis center by welcoming and assisting patients, residents, staff and visitors, setting up appointments, answering calls, and other administrative tasks pertaining to the operations of Queens-Long Island Renal Institute. Position Requirements: • High School Diploma, • Prior experience working in a secretary or support role in a health care environment, • Knowledgeable of medical terminology, • Proficient in Microsoft Office including Word, Excel and Outlook, • Excellent communication skills; able to communicate pleasantly and effectively with patients, residents, staff and visitors This position offers a competitive rate of pay and a flexible, three day-a-week schedule, supported by an excellent benefit package including health insurance, 401(k) for qualifying employees, paid time off, free parking and more. Qualified applicants are encouraged to apply immediately. Job Posted by ApplicantPro

Job DescriptionAdministrative Secretary Facility: Parkview Care and Rehabilitation Center Position: Administrative Secretary Location: Massapequa, NY Shift: Full Time | 8:30 AM – 4:30 PM Salary: $17.95 per hour Job Summary Parkview Care and Rehabilitation Center is seeking a reliable, organized, and professional Administrative Secretary to support the day-to-day administrative operations of our skilled nursing facility. This position provides essential clerical and administrative support to facility leadership and various departments while helping maintain a professional, welcoming, and efficient environment for residents, families, visitors, and staff. Key Responsibilities Provide administrative and clerical support to facility leadership and departments. Answer and direct phone calls in a professional and courteous manner. Greet residents, families, visitors, and staff and assist with general inquiries. Prepare, organize, and maintain documents, records, reports, and correspondence. Perform data entry and basic computer-related administrative tasks. Assist with scheduling, filing, copying, scanning, and other office duties. Maintain organized and accurate administrative files. Communicate effectively with staff, residents, families, and visitors. Assist with special projects and other administrative duties as assigned. Maintain confidentiality and handle sensitive information appropriately. Requirements High school diploma or equivalent. Basic computer skills and proficiency with Microsoft Office. Strong organizational and communication skills. Excellent attention to detail and accuracy. Professional, dependable, and courteous demeanor. Ability to multitask and prioritize responsibilities in a busy healthcare environment. Strong interpersonal and customer service skills. Prior healthcare or skilled nursing facility experience is preferred but not required. Benefits Comprehensive Medical & Dental Coverage Generous Paid Time Off (PTO) 401(k) Retirement Plan Employee Recognition Program Supportive, team-oriented work environment Company perks and employee discounts Join Our Team If you are organized, dependable, and enjoy making a difference in a healthcare environment, we encourage you to apply and become part of the Parkview Care and Rehabilitation Center team. Apply today and take the next step in your career with us!

Job description Overview We are seeking a dedicated and organized Bilingual Legal Secretary (SPANISH/ENGLISH) to provide comprehensive administrative and secretarial support to our attorneys. Qualifications Proven experience as a Legal Secretary or in a similar administrative role within a law firm

Job Description Full service Long Island law firm located in Uniondale's prestigious Omni building seeks F/T Secretary to work directly with senior staff in the Firm's Litigation Department. Proficiency with Microsoft Office and with state and federal court electronic filing (ECF) necessary. Responsibilities will include document preparation, client liaison, administrative and secretarial support to a team of attorneys, managing appointment calendars, phones, scheduling and coordinating meetings. Must be prompt, detail oriented and possess strong communication skills. Attractive benefits package available. Salary commensurate with experience. Please upload your resume and cover letter with salary requirement. (No emails or phone calls accepted).

Job Description POSITION: Legal Administrative Assistant (2 Positions Available) Company: National Law Firm Location: Mineola, NY (On-site) Compensation: Base salary up to $92,000, paid overtime, bonus eligibility, comprehensive benefits, and 401(k). Position Overview A prestigious law firm has two Legal Administrative Assistant opportunities available, including one supporting a Trust & Estates practice. The firm is seeking experienced professionals to provide comprehensive support to its attorneys and legal team. These positions are ideal for individuals who excel in a deadline-driven environment, enjoy managing complex calendars, coordinating client communications, and supporting active legal matters. The successful candidates will play a key role in keeping attorneys organized, maintaining strong client relationships, preparing legal documents, and ensuring matters move efficiently from start to finish. Key Responsibilities • Provide comprehensive administrative support to attorneys while managing multiple active legal matters., • Draft, revise, and finalize correspondence, legal documents, pleadings, discovery materials, estate planning documents, and other documentation as applicable., • Manage complex attorney calendars by coordinating client meetings, conference calls, court appearances, depositions, mediations, and internal meetings., • Monitor deadlines, maintain attorney schedules, and track assignments to ensure matters progress efficiently., • Serve as a primary point of contact for clients, maintaining professional relationships and providing timely communication and follow-up., • Open, organize, and maintain electronic and physical client files while ensuring records remain accurate and up to date., • Coordinate travel arrangements, expense reports, time entry, and other administrative projects while communicating with clients, court personnel, vendors, and legal staff., • Handle a high volume of communications across email, phone, and other platforms while managing changing priorities in a fast-paced environment. Qualifications • At least 5 years of experience as a Legal Administrative Assistant, Legal Secretary, Executive Legal Assistant, or in a comparable law firm support role., • Experience supporting attorneys in a law firm environment; Trust & Estates experience is required for one of the available positions., • Strong proficiency in Microsoft Office, including Word, Outlook, Excel, and PowerPoint., • Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities., • Experience managing complex attorney calendars, scheduling meetings, and coordinating multiple deadlines., • Strong written and verbal communication skills with a professional, client-service-oriented approach., • Exceptional attention to detail, discretion, and the ability to handle confidential information with sound judgment., • Ability to work independently while collaborating effectively with attorneys, clients, paralegals, and other members of the legal support team.

Job Description Legal Secretary/Legal Support Specialist • Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters., • Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, applications, documents, presentations, or other practice specific documents., • Coordinates, prepares and files application materials to local government bodies, zoning boards and planning commissions, • Prepares and e-files pleadings and exhibits with courts., • Prepares zoning lists and coordinate mailings to residents, • Helps create and maintain tracking tools for status of assignments and deadlines and provide updates upon request., • Provides status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed., • Communicates with municipal office staff, third party consultants, and clients to request information and coordinate project details., • Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements)., • Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters., • Provides support with billing activities, including proofreading invoices and assisting with billing., • Coordinates with firm travel agency to book travel arrangements., • Prepares and submits expense reports and reimbursement requests accurately and timely., • Organizes and maintains electronic and paper legal files in accordance with designated filing standards., • Strong attention to detail, organizational, and time‐management skills., • Proficiency with rules for court document filings., • Responsive and professional, with a focus on providing excellent client service., • The ideal candidate will have 8+ years of real estate land use ore litigation experience; law firm experience is preferred., • Knowledge of laws, legal codes, or agency rules of assigned practice group/dept. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, • Perm, • Large law firm experience preferred, • Garden City Long Island, • $48 - $55, • Immediate Consideration, please send resumes to lweinberg@phaxis.com

The ideal candidate will have some past experience as an administrative assistant at an investment firm or related financial services firm. Provide comprehensive administrative support including managing calendars, scheduling, travel arrangements, and household logistics. Assist with errands, corres

Experience as a legal secretary or paralegal.

We believe that exceptional legal support is essential to our success, and we're looking for a talented Legal Secretary to become an important part of our team. Provide essential administrative and legal support to attorneys handling litigation and other legal matters. If you're looking for a legal

Great opportunity for a seasoned Legal Secretary/Executive Assistant to work with, and learn from, a top Litigation Partner at a prestigious law firm on Long Island . Top Nassau County law firm is seeking an experienced Legal Secretary to support their sophisticated commercial litigation practice

The Legal Secretary will provide comprehensive administrative and legal support to attorneys in an on-site, full-time role based in Melville, NY. The Legal Secretary will also handle clerical tasks such as answering phones, processing mail, managing document production, and liaising with courts, cli

This role requires a professional demeanor, strong communication skills, and the ability to manage a variety of administrative responsibilities in a fast-paced environment. Assist with administrative tasks such as assembling folders and handling paperwork. Previous experience in a receptionist, secr

Minimum of 10 years of progressively responsible administrative and leadership experience, with responsibilities of comparable scope and complexity.

We are seeking an Executive Assistant to provide executive-level support to the CEO of an established media-only ad agency specializing in the pharmaceutical and life sciences vertical.This position will report directly to the CEO and collaborate closely with the management team.All team members sha

Wein Law Firm is a boutique commercial litigation and judgment-enforcement firm in Cedarhurst, NY.We run a high-volume operation with strong systems and heavy automation, so the office can move fast without chaos.We are seeking a full-time, on-site Executive Assistant and Operations Manager to serve

Managing the CEO’s calendar, appointments, meetings, and daily schedule• Coordinating travel arrangements, reservations, and itineraries• Handling correspondence, calls, follow-ups, and administrative tasks• Assisting with personal errands and day-to-day requests• Coordinating with employe

The Executive Assistant provides high-level administrative and operational support to multiple senior executives. Provide high-level administrative support, including maintaining executive calendars, scheduling and prioritizing meetings, and resolving schedule conflicts. Occasionally attend meetings

Legal Secretary Responsibilities:. Legal Secretary Qualification:.

Applicant must be friendly, energetic, highly organized, and dependable with excellent customer service, computer and administrative skills.

Coordinating filings with courts and administrative agencies.

Provide specialized administrative support to multiple attorneys in the Corporate & Securities Department and assist with overflow work from other departments as needed.

Legal Assistant – Uniondale, New York.Founded in the 1970’s, we are a full-service law firm that focuses on civil litigation, banking and finance, insurance defense, construction, and energy (amongst others), with offices in six states and 75 attorneys.Full benefits: Medical, Dental, Vision.Work

Our Team is helping a great Law Firm find a Legal Assistant (Litigation).Must have experience as a Legal Assistant.Must have litigation experience.

Administrative Assistant, Television Production. Our team works at a fast pace, and we're looking for a polished, personable administrative professional to keep things running smoothly both in the office and on show days. Administrative Assistant, Television Production.

This role requires a professional demeanor, strong communication skills, and the ability to manage a variety of administrative responsibilities in a fast-paced environment. Assist with administrative tasks such as assembling folders and handling paperwork. Previous experience in a receptionist, secr

Help clients complete administrative requests. General administrative support that keeps our team running smoothly. Client Services Administrative Assistant | Director of First Impressions.

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple p

A well-established company in the construction and infrastructure industry in Garden City, NY, is seeking a detail-oriented HR & Payroll Administrative Assistant for an immediate temporary opportunity. This position will provide essential administrative support to the Human Resources and Payroll dep

The role of 24 Seven’s HR Administrative Assistant is to assist and support the HR team with various administrative and HR functions.

Support administrative staff and attorneys with special projects and daily tasks as needed.

The HR Administrative Assistant also handles confidential information with discretion and contributes to creating a positive work environment. Ultimately, this position supports the overall HR function by providing reliable administrative assistance that enables the department to focus on strategic

We’re not hiring just any paralegal.We’re a small but mighty firm that takes our work seriously (without being uptight or stuffy).We thrive on a collaborative, high-performance environment — where reliability, accountability, and a good sense of humor are non-negotiable.We're looking for a Com

Real Estate investment and management company is hiring a Paralegal to join their Westchester County, NY office.The ideal candidate is an analytical and diligent professional with:.A Paralegal Studies degree, preferred.Retail leasing experience, strongly preferred.Microsoft Office Suite proficiency.

You'd be involved in overseeing daily administrative functions; human resources; events and meetings; coordinate w/ IT and accounting departments; and be the face of the firm for its employees.

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states.While our legal expertise sets us apart, it's our mindset that drives us forward.We bring a fresh

Why This Is a Great Opportunity.Join a respected, growing New York personal injury litigation team with multiple offices and a strong reputation for client advocacy.Take ownership of meaningful plaintiff-side personal injury cases from inception through trial preparation.Work closely with experience

A busy and well-established Long Island law firm is seeking an experienced Personal Injury Paralegal to join its team.The ideal candidate will have at least three years of personal injury experience and be capable of managing a high-volume caseload in a fast-paced environment.This position is fully

Provide administrative support to multiple attorneys in the Trusts & Estates department.

Meadowbrook Dentistry is a digital smile design clinic located in Plainview, Long Island, NY, specializing in cosmetic, restorative, and family dentistry.Our practice offers a range of services including veneers, Invisalign, and dental implants to help patients achieve healthy and beautiful smiles.W

Chopra & Nocerino is a dedicated Personal Injury Law Firm serving clients across Long Island, Queens, Brooklyn, Manhattan, the Bronx, and Westchester County.Chopra & Nocerino ensures personalized attention and exceptional service for every case.We are committed to guiding clients through challenging

Bergen County Law Firm is expanding again, due to business growth, need to hire a Family Law Paralegal to support two Attorneys in cases like divorce, child custody, and adoption by drafting legal documents, organizing discovery, Case Information Statements, and managing client communications.Write

Defense Litigation Paralegal opportunity working directly with the Managing Partners of Litigation.It is an all-encompassing role with lots of exposure and visibility, the opportunity to get further exposure and trained on more sophisticated litigation work, and a very collegial/family oriented 9-5

You will have the opportunity to do meaningful, substantive work rather than simply administrative support.