Administrative secretary jobs in Camden, New JerseyCreate job alerts

Job Description The School Secretary of Overbrook School for the Blind exudes a passion for the school, its students, and its employees. This position will report directly to the head of their respective department. The Mission of Overbrook School for the Blind (OSB) is to develop and deliver education that enhances the options available for persons with visual impairments, including those with additional challenges so that they have the greatest opportunity to experience active and fulfilling lives. Organizational Description: Overbrook School for the Blind serves students who are blind or visually impaired with or without additional disabilities (such as intellectual disability, cerebral palsy, hearing impairment, sensory issues, and including those who require specialized medical care) receive a customized, individualized education based on state educational standards. OSB is more than a school, it is a community where students, families, and staff support one another and come together to build a bright future. Job Functions: The Administrative Assistant provides comprehensive administrative support to the department, ensuring efficient daily operations and high-quality service delivery. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities with professionalism and discretion. • Provide administrative support as directed by the supervisor, including clerical and project-based tasks., • Maintain staff timecards and submit to Human Resources on time and accurately., • Maintain organized and accurate filing systems for documents, forms, and correspondence., • Handle routine office tasks such as photocopying, scanning, and faxing documents., • Monitor and respond to voicemail and email communications daily, following up as needed., • Draft and distribute professional correspondence to parents, staff, school districts, and other stakeholders; maintain copies of all outgoing communications., • Track referrals and admissions in a centralized database; investigate and resolve any discrepancies in records., • Prepare and send acceptance letters in a timely and accurate manner., • Record, format, and distribute meeting minutes for program and admissions meetings., • Coordinate the mailing of new student enrollment packets and required school forms to parents., • Maintain up-to-date student enrollment records and update rosters as needed., • Schedule and reserve meeting spaces using Google Calendar., • Answer incoming phone calls, direct callers appropriately, and provide assistance or follow-up when needed., • Coordinate travel arrangements, including booking transportation, accommodations, and managing petty cash as required., • Enter and retrieve data in PowerSchool; generate student-related reports upon request., • Access student information in eSPED and retrieve therapy and other student reports as necessary., • Utilize and maintain proficiency in software including PowerSchool, eSPED, Microsoft Word, Excel, PowerPoint, and Google Workspace (Docs, Forms, Sheets, etc.)., • High school diploma or equivalent required; some college coursework (2–4 years) preferred., • In lieu of post-secondary education, relevant experience as an administrative assistant, executive secretary, or similar role may be considered., • Proficiency in Windows and Microsoft Office Suite, including Word (mail merge), Excel (spreadsheets, charts, graphs), and Outlook, • Experience using Google Workspace (Docs, Forms, Sheets, etc.)., • Familiarity with student information systems such as PowerSchool and special education software such as eSPED or other IEP management platforms., • Skilled in operating standard office equipment (copiers, scanners, fax machines, multi-line phones, etc.)., • Lifting: Must be able to lift 50-lbs minimum, with assistance. Participate in 2-person lifts. OSB offers a competitive salary and benefits package reflective of the applicant’s training and experience, including liberal financial support for the pursuit of advanced degrees. Applications from members of communities traditionally under-represented in school administrative positions are invited. Overbrook School for the Blind Equal Employment Opportunity Statement: Overbrook School for the Blind (OSB) has, and will continue to follow, a policy of recruiting, employing and promoting individuals best qualified for any position by reason of education, training, and experience without regard to race, color, ancestry, genetic information, familial or marital status, domestic or sexual violence victimization, ethnicity, religion, age, sex (including pregnancy, childbirth or a related medical condition), sexual orientation, gender identity, national origin, or non-job-related disability or the use of a guide or support animal because of blindness, deafness or physical disability. OSB shall not discriminate against an individual who has exercised his/her rights against discrimination in accordance with applicable federal, state, or local laws. Overbrook School for the Blind offers a competitive salary and benefits package reflective of the applicant’s training and experience. Powered by JazzHR 39wdVS62FD

Job DescriptionSecretary II Company Overview: Old Dominion Strategies LLC is a government management consulting firm focused on delivering demonstrable, measurable results for government clients. Public sector challenges for our federal and state clients require vision, leadership, experience, agility, and accountability. Our team of subject matter experts possesses decades of federal and military experience, and we are laser-focused on making success possible for our clients. Today, our expertise includes portfolio and program management; federal financial management, including financial management transformation; enterprise risk management and audit solutions; performance management, including GPRA and GPRAMA; acquisition and contract management support; and crisis/communication management. Job Summary: The Secretary II provides independent administrative and clerical support in a federal law enforcement and compliance environment. This role screens calls and visitors, manages incoming and outgoing correspondence, maintains office files and records, prepares meeting minutes, and drafts routine documentation such as memos and reports. The Secretary II also supports program operations by collecting, entering, and analyzing data in multiple electronic systems, conducting automated searches and queries, and consolidating information into standard reporting formats. Additional duties include serving as the office supply and records custodian, coordinating travel, supporting payroll processing and timekeeping functions, maintaining databases, and assisting with special reporting and compliance tracking, including training and certification monitoring. Hourly Rate: $21.98-22.98 an hour + H&W $5.09 an hour Location: Work is to be completed on-site at 520 Walnut Street, Philadelphia, PA 19106. Responsibilities/Duties: • Independently perform administrative and clerical support functions, rectify problems and serve as liaison to answer routine non-technical questions., • Review and distribute incoming and outgoing mail and correspondence., • Screen all telephone calls and visitor requests, answering many procedural questions with personal knowledge of program activities, and coordinate to determine the appropriate staff members for handling technical inquiries., • Assemble forms, label folders, organize and maintain office files, records, manuals, handbooks and other materials., • Attend meetings, prepare minutes, and follow up on action items with appropriate staff members., • Maintain automated systems of program-specific data to track items such as project milestones, the status of programs and workloads, progress reports, funding accomplishments, compliance strategies, etc., • Independently complete special research requests., • Collect and analysis program information, enter data into a variety of electronic information systems, search for related information, and retrieve all relevant data; extract and review a considerable volume of information to arrive at an end product; and consolidate the information into standard reporting formats., • Conduct unique queries of considerable difficulty extracting data from a broad range of law enforcement, compliance, and/or inspection computer systems., • Conduct numerous automated systems searches to collect information and forward data to higher-level agents or specialists., • Contact stakeholders to obtain additional information., • Perform copy reproduction services for the work unit assembling and distributing finished products., • Type and prepare correspondence such as memos, performance reports., • Other clerical and administrative duties as assigned., • Serve as a records and office supply custodian., • Maintain regional inventory records and prepare the bi-annual inventory report., • Maintains control accountability of records and records keeping systems for the region., • Validates missing reports lists., • Ships received reports to designated offices., • Packages and prepares previous year’s paperwork for shipment to long term storage., • Monitors stock of office supplies and forms and prepares orders for government approval as necessary., • Coordination of Federal employee travel., • Payroll POC (Note: There will be web-based on-the-job training for the FPS payroll system. No accounting degree or experience is required.), • Receive/audit district personnel bi-weekly timecards., • Input required data for payroll processing., • Verify data entry accuracy., • Notify appropriate personnel that timecards are ready for approval., • Provide payroll reports to the appropriate personnel and regional office as needed., • Complete quarterly audits for approval., • Maintain payroll records., • Serve as back up for regional timekeepers., • Handle payroll system questions and employee requests (e.g. password reset)., • Special Reports Coordinator (I.E, Workload, Prohibited Items, Duty Roster, Weekly Arrest Reporting)., • Maintain list, enter information and distribute information as necessary., • Serves as the GSA Fleet POC., • Notify employees of preventative maintenance requirements., • Review monthly mileage and update the tracking system to address any discrepancies., • Collect, Review, and Submit Home to Work sheets from regional employees., • Serves as the POC for the district alarm accounts., • Maintains databases as necessary., • Consolidate and submit reports., • Track milestones and brief the area commander upon completion., • Assist FPS with Protective Security Officer (PSO) program., • Monitors the completion of required training., • Monitors certifications for compliance and completion., • Maintains training and certification databases and files., • Using the financial management system, the awardee will prepare request for services., • Prepare and maintain contract guard post exhibits., • Track contract expiration dates., • Assist COR with contract change request, tallying PSO hours, maintaining a database of reported contractor issues, and contract close-outs., • Develop cost estimates for additional guard service and annual contract guard service., • Prepare funding documents for signature, processing, and closeouts., • Track fund availability using a declining balance method.Qualifications:, • Ability to effectively communicate in English, both orally and in writing., • Must be proficient in various types of IT resources such as Microsoft Office Suite products. In addition, the contractor must be adapted into the operation and utilization of contemporary office equipment/machines (i.e. copier, fax machine, scanner, etc.), • Working knowledge of various Government regulations and directives is highly desired., • Must be a U.S. citizen and able to obtain and maintain a DHS suitability determination and HSPD-12 PIV card.Education/Certifications:, • A minimum of a high school diploma is required., • A minimum of one (1) years’ experience performing secretarial and administrative duties is required., • Two (2) years of experience performing clerical and administrative duties is desired., • At least one (1) year of experience gained through employment with a contractor supporting a DHS component, in particular experience gained through working with FPS, is desired.Benefits and Perks:, • Medical / Vision and Dental Plans, • Holiday and Personal Time Off Pay, • 401K plan, • Life Insurance, • Education and Training Assistance Program (discussed during the onboarding process), • Incentive Plans and Referral Bonuses, • Employee Assistance ProgramsOld Dominion Strategies is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Powered by JazzHR c4IZdGAxPB

Job Description Job Title: Administrative Assistant Supervisor Job Title: Principal Employment Status: Full-time; 10-Month FLSA Status: Salary The management services offered to our family of charter schools, allows us to collectively become a change agent and national leader in urban education as evidenced by student awareness of self, high academic achievement, positive school culture and community transformation wherever we serve. Essential Functions The Administrative Assistant is responsible for organizing, coordinating, scheduling, and performing office functions. The Administrative Assistant will serve as assistant to the principal and coordinate communications between administrators, site personnel, parents, students, and the general public. Duties/ Responsibilities: • Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities related to the administration of diverse programs and operations., • Prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established timelines., • Serve as secretary and provide administrative assistance to the principal., • Schedule and arrange appointments, meetings, and conferences; independently compose letters, memoranda and bulletins as directed; take and transcribe dictation as required., • Coordinate the Principal's office, acting as receptionist, and contact and reference source for staff, students, parents, and the public., • Perform public relations and communications services for the principal., • Provide information over the phone or in personal contacts with parents, students, or school personnel as appropriate., • Route calls to appropriate personnel as necessary; coordinate and maintain the school calendar of events., • High School Diploma; bachelor’s degree preferred., • Two years of clerical or secretarial experience (preferably in a school setting), • Must have PowerSchool experience Ability to: • Ability to effectively communicate., • Ability to multi-task and prioritize responsibilities., • Perform office, secretarial and clerical work to assist the principal with a variety of administrative tasks., • Learn, interpret, apply and explain school policies, rules and objectives., • Understand and perform duties within scope of authority., • Establish and implement revised office procedures as needed and according to established guidelines., • Understand and interpret rules and written direction and apply to specific situations., • Compose correspondence independently., • Perform duties effectively with many demands on time and constant interruptions., • Type at an acceptable rate of speed., • Establish and maintain effective working relationships with others., • Operate a variety of office machines including computer equipment., • Meet schedules and timelines., • Plan and organize work., • Maintain records and prepare reports., • Work confidentially with discretion., • Add, subtract, multiply and divide quickly and accurately. While performing the duties of this job, school staff may be required to: • Speak, stand, talk, walk, see, hear and, sometimes, to sit., • Occasionally required to stoop, kneel, crouch, or crawl., • Occasionally lift and/or move up to 50 pounds., • Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to read small print.

Job Description Job Opportunity: Experienced Legal Secretary/Paralegal in a high profile Trial Attorney's Law Firm We're seeking a dedicated and detail-oriented individual to join our team and contribute to our success in handling complex legal cases. Position: Legal Secretary/Paralegal Location: Philadelphia, PA Responsibilities: * Provide administrative support to attorneys specializing in civil litigation and personal injury. * Draft, prepare, and e-file legal documents, related to discovery, pleadings, motions, trial, and post-trial phases of litigation. * Manage attorney calendars, including scheduling, appointments, and court dates. * File and organize case materials and maintain electronic and physical filing systems. * Coordinate and communicate with clients, court personnel, and other law firms. * Perform other administrative tasks as needed to ensure the smooth operation of the office. Requirements: * At least 5 years proven experience as a Legal Secretary/Paralegal in a Trial Attorney's law firm. * Must be able to work with dictation and online court e-filing systems. * Strong organizational and multitasking skills with high attention to detail. * Excellent communication and interpersonal abilities. * Proficient in using legal software and Microsoft Office Suite. * Ability to work both independently and as part of a team in a fast-paced environment. Preferred Qualifications: * Certification or college diploma. * Prior experience working directly with trial attorneys. Salary commensurate with experience. Join our team and become an integral part of a successful and impactful law firm specializing in complex trial law. If you're ready to take on new challenges and contribute your expertise to a dynamic legal environment, we'd love to hear from you. To apply, please send your resume and cover letter to or apply directly through LinkedIn. We are an equal opportunity employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

The Senior Medical Secretary provides administrative and secretarial support to assigned physicians/personnel in a medical department. The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including conferences, projects, and meetings both internally

Senior Medical Secretary/ Administrative Assistant. The Senior Medical Secretary provides administrative and secretarial support to assigned physicians/personnel in a medical department. The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including

Legal Administrative Assistant (Legal Secretary). We are actively searching for an experienced Legal Administrative Assistant to join our team in our Philadelphia, Pennsylvania office. Our legal administrative assistants play a vital role on our case teams and are respected for their ideas and contr

The Senior Medical Secretary provides administrative and secretarial support to assigned physicians/personnel in a medical department. The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including conferences, projects, and meetings both internally

Carry out administrative, analytical, and other assignments as requested by the General Secretary and/or the Deputy General Secretary. POSITION DESCRIPTION/strong/ppstrongTITLE: /strong CFO (Associate General Secretary (AGS) Finance)/ppstrongJOB CATEGORY: /strong Exempt (Salary)/ppstrongSTATUS: /str

The Pennsylvania Human Relations Commission is looking for an Executive Secretary 2 to serve as the Special Assistant to the Executive Director. As a Special Assistant, you will be providing senior-level administrative, coordination, and support to the Executive Director.

The Senior Medical Secretary provides administrative and secretarial support to assigned physicians/personnel in a medical department.The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including conferences, projects, and meetings both internally a

The Senior Medical Secretary provides administrative and secretarial support to assigned physicians/personnel in a medical department. The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including conferences, projects, and meetings both internally

The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including co Medical, Secretary, Hospital, University, Healthcare. The Senior Medical Secretary provides administrative and secretarial support to assigned physicians/personnel in a medical departm

The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including co Administrative Assistant, Medical, Cancer, Secretary, Administrative, Assistant, Healthcare. The Senior Medical Secretary provides administrative and secretarial support to assigned ph

The Senior Medical Secretary provides administrative and secretarial support to assigned physicians/personnel in a medical department. The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including conferences, projects, and meetings both internally

Position: Senior Medical Secretary/ Administrative Assistant Hours: 8:45am-5pm Location: Fox Chase Cancer Center This position will provide administrative support to the Chief of GI Oncology, as well as other GI faculty. The Senior Medical Secretary provides administrative and secretarial support

Job DescriptionCompany Description A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer • Impact - The work you do here matters to millions., • Growth - Philadelphia is growing, why not grow with it?, • Diversity & Inclusion - Find a career in a place where everyone belongs. The FJD Family Division consists of the Juvenile and the Domestic Relations Branch. The Domestic Relationship Branch has varied responsibilities in responding to complaints and petitions that can be broadly categorized under: Child and Spousal Support, Divorce, Child Custody, and Domestic Violence. The Juvenile Branch processes cases involving juvenile delinquency where minors have been accused of crimes; dependency cases arising from allegations of neglect or abuse; truancy petitions and those alleging incorrigibility; and adoptions. Several means are used to provide services to youth and their families. Job Description Position Summary We are hiring a Judicial Secretary to serve as a personal staff secretary to a member of the judiciary in the Family Court Division of the First Judicial District of Pennsylvania. An important aspect of the work involves either taking dictation and transcribing from notes or transcribing from voice recordings onto a personal computer. Work assignments may vary based on an individual’s divisional assignment. The Judicial Secretary is a confidential employee and serves at the discretion and pleasure of the judge. In order to apply and be considered for this position, please visit to complete an application and upload a resume. Essential Functions The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned. • Takes and transcribes legal dictation., • Types and arranges legal documents such as opinions, memoranda of law in prescribed format; copies and verifies citations and quotations., • Maintains docket of legal cases in process, • Sets up and maintains legal case files., • Notifies interested parties of record of time and place of pretrial conferences, negotiations, or discussions., • Interviews callers, schedules/cancels appointments for judge, maintains calendar., • Answers routine telephone inquiries; receives, opens, reviews, and distributes mail; composes routine replies to correspondence. Competencies, Knowledge, Skills and Abilities • Strong computer skills and ability to learn applicable software., • Knowledge of the form and content of legal forms and documents., • Knowledge of legal terminology and spelling., • Ability to effectively communicate the English language both orally and in writing., • Ability to make arithmetic computations, knowledge of punctuation and grammar., • Knowledge of standard office practices and procedures., • Knowledge of legal bibliography and methods of citing., • Ability to type from rough draft or clear copy at the rate of 50 words per minute., • Ability to secure and copy docket entries., • Ability to independently compose replies to routine correspondence. In order to apply and be considered for this position, please visit to complete an application and upload a resume. Work-Life Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania. In order to apply and be considered for this position, please visit to complete an application and upload a resume. Qualifications • High school diploma or equivalent., • Three years of legal secretarial experience., • Equivalent combinations of acceptable training and experience providing the characteristics required to perform the essential functions of the class may substitute, with a minimum of three years of administrative secretarial experience., • Strong organization and communication skills are a requirement., • Successful completion of a criminal background investigation., • Ability to perform the essential functions of the position., • Must work in person (not remote). Additional Information In order to apply and be considered for this position, please visit to complete an application and upload a resume. Salary: $46,236 Discover the Perks of Being a City of Philadelphia Employee: • Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more., • Parental Benefits: The City offers its employees 8 weeks of paid parental leave., • We offer Comprehensive health coverage for employees and their eligible dependents., • Our wellness program offers eligibility into the discounted medical plan, • Employees receive paid vacation, sick leave, and holidays, • Generous retirement savings options are available, • Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to . For more information, go to: Human Relations Website:

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Flexible Scheduling, • Competitive Compensation Job SummaryWe are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attornies, providing support and ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and carry out a variety of administrative duties. The ideal candidate is hardworking and detail-oriented. Responsibilities • Provide general administrative support, • Communicate with clients and witnesses, • Welcome clients into the office and evaluate their needs, • Prepare case-specific documents, including memoranda and briefs, • Ensure that case-related documents are well organized and available for review, • Attend court sessions and record important information, • Previous experience as a Legal Secretary or similar role is preferred, • Certification or diploma as a Legal Secretary is preferred, • Familiarity with legal procedures, terminology, and the court system, • Strong verbal and written communication skills, • Highly organized with document management experience, • Excellent research skills, • Comfortable Microsoft Office and case management software, • Ability to multitask and work well under pressure

Job Description Baldante & Rubenstein, P.C. is a prominent personal injury law firm that handles a wide range of personal injury litigation in both Pennsylvania and New Jersey, with a headquarters in Rittenhouse Square, Philadelphia, PA. Our firm is seeking an independent, hard-working, and detail-oriented Legal Assistant to join our dynamic team and assist in all areas of personal injury litigation from intake through Trial. This practice team is fast paced with a high volume of cases. This is a full-time position in our Center City office offering a hybrid remote schedule. Key Responsibilities: • Be the primary point of contact for a busy and voluminous personal injury practice;, • Ideal candidate must be meticulous, well-organized, and be able to hit the ground running;, • Administrative functions such as drafting correspondence, creating and maintaining client files and pleadings, answering calls and responding to emails, scheduling appointments, and managing attorney calendars;, • At least 3-5 years’ experience as a Legal Assistant/Secretary preferred;, • Experience in filing (and e-filing) documents in Federal and State Courts in both New Jersey and Pennsylvania;, • Strong organizational skills with the ability to manage multiple tasks and deadlines;, • Detail-oriented with strong organizational, written, and oral communication skills as well as strong proofreading and attention to detail skills, with the ability to work both independently and collaboratively in a fast-paced voluminous personal injury practice;, • Ability to anticipate the needs of clients and other team members and work proactively to achieve team goals;, • Ability to work independently with minimal supervision;, • Proficiency in Microsoft Word, Excel, Outlook, Adobe, and general office technology;, • Excellent written and verbal communication skills;, • Prior experience in a law firm and/or related professional environment;, • Familiarity with legal documents and litigation processes; Professional office environment located on Rittenhouse Square in Center City, Philadelphia. This position offers a hybrid work arrangement combining in-office collaboration with remote work flexibility. The successful candidate will be expected to be in the Philadelphia office 3-4 days per week while being afforded the flexibility to work remotely 1-2 days per week. The successful candidate should also be able to maintain professional communication and productivity standards regardless of work location. Company DescriptionOur attorneys share a common philosophy that combines both tenacity and compassion: aggressive enough to be unwavering in the face of obstacles, yet tempered by the realization that behind every legal concept and principle lies a person courageously fighting adversity with grace and fortitude. Although Baldante & Rubenstein can boast of multiple million dollar verdicts and settlements, many of which are the largest such awards ever achieved in their respective disciplines or venues, our attorneys are most proud of the opportunity they’ve had to help clients weather tremendous hardships. It is our privilege to make certain that people in need can continue their lives with dignity, unencumbered by financial distress. We’ve had the good fortune to be associated with clients who have displayed remarkable eloquence under catastrophic circumstances. The positive imprint we can make on their lives is a source of motivation and the cornerstone upon which our success is based.Our attorneys share a common philosophy that combines both tenacity and compassion: aggressive enough to be unwavering in the face of obstacles, yet tempered by the realization that behind every legal concept and principle lies a person courageously fighting adversity with grace and fortitude.\r\n\r\nAlthough Baldante & Rubenstein can boast of multiple million dollar verdicts and settlements, many of which are the largest such awards ever achieved in their respective disciplines or venues, our attorneys are most proud of the opportunity they’ve had to help clients weather tremendous hardships.\r\n\r\nIt is our privilege to make certain that people in need can continue their lives with dignity, unencumbered by financial distress. We’ve had the good fortune to be associated with clients who have displayed remarkable eloquence under catastrophic circumstances. The positive imprint we can make on their lives is a source of motivation and the cornerstone upon which our success is based.

Job DescriptionLegal Support Specialist (Legal Secretary)Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor’s Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Senior Medical Secretary acts as a liaison for all administrative activities of assigned personnel including conferences, projects, and meetings both internally and externally. The Senior Medical Secretary provides administrative and secretarial support to assigned physicians/personnel in a medi