Administrative secretary jobs in Union City, New JerseyCreate job alerts

Job Description Our client is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values. What You Will Do: This position will sit in their New York office and currently offers a hybrid work opportunity. The Executive Assistant's role is to provide full and diversified administrative support of a responsible nature to the Managing Partner, assigned firm personnel, including assigned Partners, Associates in section and practice group, and other key management personnel (i.e., supervisor(s)), utilizing broad and comprehensive experience, skills and knowledge in organizational policies, procedures, and practices. The Executive Assistant performs the most complex administrative and billing activities which may be highly confidential and sensitive. This role is responsible for the billing cycle for the Managing Partner, including prebill review and edits; generate and send final bills; and comply with firm and client requirements and deadlines. This role also serves as a facilitator who may coordinate deadlines, analyze information, follow up on or request information from others to communicate supervisors' instructions or to satisfy ongoing needs of supervisor(s), assist with project coordination and completion, and assist and relieve attorneys and other legal personnel of administrative and clerical work by performing essential duties and responsibilities which include the following: Essential Job Requirements: • General administrative duties, including but not limited to, entering attorneys’ time; preparing and submitting attorney expense reports; opening new client matter accounts (conflict checks, intakes, retainer letter and file opening); answering telephones for attorneys as well as others in the section in a professional manner, taking messages and forwarding calls to appropriate parties; processing incoming/outgoing mail; knowledge of office equipment such as printers, facsimile machines, photocopying machines and pdf scanners; organizing and maintaining electronic and paper client files and keeping filing up-to-date; retrieving existing files through RIO and closing out and sending files off-site; providing coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits; learning/maintaining knowledge of attorneys' practice and client/matter history; relieving attorneys of administrative tasks., • Manage attorneys' calendars., • Responsible for assigned Partners’ billing, from prebill generation to sending and collection of invoices., • With attorneys' permission, manage attorneys' emails (review/delegate/file)., • Assist in projects and project management for attorneys and/or supervisor(s)., • Handle delegated sensitive and emergent emails and calls from clients, court personnel and other contacts of assigned attorneys and responsibility for follow-up; exercise judgment in responding to unique and urgent situations., • Assist attorneys in managing their competing priorities by proactively assuming responsibility for items that can be delegated and rescheduling attorneys' commitments to be more effective., • Anticipate what attorneys will want and follow up to ensure that they are completely satisfied., • Escalate unfamiliar issues rapidly and anticipate/resolve potential problems., • Assist section or practice group in assuring timely completion of assigned projects as needed., • Participate in firm training opportunities; participate in training of other employees and staff members to promote cross-training of all employees, assist colleagues in learning new skills/tasks to integrate them into the team., • Seek out opportunities to continuously improve skill set at a more advanced level to broaden scope of role., • Proactively anticipate attorney needs and ensure follow-through to deliver a high level of satisfaction and support., • Draft complex correspondence and documents and anticipate attorneys' need for same., • Marketing-related responsibilities (which may include coordination and distribution of collateral materials for client seminars; coordinating/ assisting with marketing projects between supervisor(s), clients and the Marketing Department and event planning)., • Encourage others to accept change and use it to derive organizational and personal benefit., • A minimum of 8 years Senior Legal Secretary experience within a law firm., • Demonstrate excellent organizational skills and strong attention to detail., • Provide outstanding client service by possessing and utilizing excellent telephone and interpersonal skills with legal staff, peers, and administrators, as well as the firm's clients and external contacts., • Demonstrate judgment in scheduling of attorneys' time., • Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information., • Demonstrate ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines, by resourcefulness, anticipating needs, prioritizing responsibilities, anticipating calendar conflicts and proactively managing schedule changes., • Balance multiple priorities by considering risk, importance, urgency, organizational dynamics and other related factors., • Work independently on complex assignments, but able to work in a team environment as well., • Expert Time, Aderant or Elite Billing experience; advanced knowledge of legal billing processes and procedures., • Accurate typing skills of a minimum of 55 wpm, along with strong word processing skills utilizing Microsoft 365, Outlook 2010, Excel, Intapp Open, Chrome River, PowerPoint, docketing software, and client relationship management software., • Assist and advise more junior peers in handling of emergency or urgent calls and assignments from legal staff, the firm's clients, or external contacts (e.g., court personnel, prosecutors, etc.). Schedule: Full-time, Monday – Friday, 10:00 AM – 6:00 PM Amount of Travel Required: 0 The expected salary range for candidates meeting the requirements of this position is $90,000 to $100,000. The range provided is the salary that our client in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Their benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

We are seeking a dynamic and experienced Legal Secretary to join our high-performing team. As a Legal Secretary, you will play a pivotal role in supporting our legal team by managing administrative tasks, preparing legal documents, and providing expert litigation support. The ideal candidate for the

Mount Sinai - 147-149 East 26th Street [Medical Office / Unit Clerk] As a Secretary at Mount Sinai, you'll: Coordinate administrative tasks and manage schedules for healthcare professionals; Organize patient records and ensure confidentiality in compliance with regulations; Facilitate communication

The Medical Secretary performs a variety of secretarial and administrative duties for the assigned physicians, section chiefs or chairman relating to the organization and management of the department.

Job Description We are seeking an Executive Personal Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Responsibilities: • Handle administrative needs of Executive, • Arrange conference calls and meetings, • Plan work-related travel details, • Receive visitors, • Train and supervise lower-level clerical staff, • Previous experience as an executive secretary, administrative assistant, or in other related fields like hospitality, • Strong organizational skills, • Ability to prioritize and multitask, • Strong attention to detail, • Should live in Manhattan

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Serves as Deputy to the Legal Department’s Executive Vice President and General Counsel. Advises on corporate transactions and initiatives. Drafts and advises on legislation and policy. Manages and supervises legal and corporate secretary staff. Assist General Counsel with the administration of the Legal Department. WORK PERFORMED: • Counsel ESD officers and staff on law, litigation, policy formulation, legislation and administration, and specific project-related matters., • Handle special projects and initiatives, and miscellaneous matters as determined by the Executive Vice President and General Counsel, including document drafting and negotiations., • Oversee subsidiary and affiliated entity matters as directed by the General Counsel, including those of the New York Job Development Authority and the Department of Economic Development., • Coordinate with staff, counsel and management of UDC’s sister agencies, authorities and the Executive Chamber., • Supervise and assist outside counsel and other consultants on litigation, environmental and project-related matters., • Supervise the work of the legal staff, including senior counsel, corporate secretaries, legal assistants and administrative assistants; train new members of the department., • Promote effective and efficient interaction among interdisciplinary team members for the origination, approval, closing and ongoing management of projects., • Draft and review legislation and regulations., • Oversee legal aspects of Corporation procurements MINIMUM REQUIREMENTS: Education Level required: J. D. or LLB from accredited law school; admission to New York State Bar. Relevant experience required: Minimum of ten years’ experience; in-house, law firm (corporate), and/or prior governmental experience (economic development) desirable. Knowledge required: General knowledge of law and legal concepts, corporate law, real estate development and public finance.

The Divisional Creative Arts Leader & Administrative Assistant will teach at 2-3 corps per week as assigned by the Divisional Music & Creative Arts Director, will work on Administrative Duties 1-2 days per week, and will soldier at a corps to be approved by the Program Secretary. Administrative Assi

The Legal Administrative Assistant will provide a wide range of hands-on and virtual administrative support to attorneys and paralegals working in our New York office. Legal Administrative Assistant. Minimum of two years of corporate legal secretary or legal administrative assistant experience.

Legal Secretary - Commercial Direct Placement - Greenburg Traurig. CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. Minimum 10 years of experience in a law firm as a Litigation legal secret

The Corporate Secretary reports to the Special Advisor for Corporate Governance and Audit. Direct professional and administrative staff in several fast-paced extremely deadline-driven departments within the Office of the Corporate Secretary ensuring compliance with all applicable laws, rules and int

The Litigation Secretary provides complex and specialized administrative support to assigned attorneys and paralegals. This role requires strong organizational skills, attention to detail, and the ability to work in a fast?paced legal environment. Organize and maintain legal files, ensuring complian

The Medical Secretary performs a variety of secretarial and administrative duties for the assigned physicians, section chiefs or chairman relating to the organization and management of the department. A day in the life of a Medical Secretary at Hackensack Meridian Health includes:.

Direct professional and administrative staff in several fast-paced extremely deadline-driven departments within the Office of the Corporate Secretary ensuring compliance with all applicable laws, rules and internal policies: Calendar and Documents Unit and Board Logistics Unit. NYCHA provides benefi

Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting.

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Work at Home Data Entry Clerk - Part Time. At this jo

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. Work From Home Data Entry Clerk. We welcome you to apply if you are the sort of person tha

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. Work at Home Data Entry Clerk - Part Time. This is a

Job Description Job Title: Legal Secretary (Finance and Transactions) Location: New York, NY 10019 Salary/Payrate: $80K-$95K annually and AWESOME benefits!!! Work Environment: Hybrid (2 days WFH) Term: Permanent / Fulltime Bachelor’s degree required: Preferred Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-CB1 This position provides support to attorneys and paralegals resulting in a high level of client service; document processing and editing; editing complicated financial transaction documents; managing travel arrangements; processing of new business intake; preparing and submitting attorney expenses; inputting attorney time entries; preparing intricate client billing along with managing billing timeline; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. As a Legal Secretary, your duties will include but not be limited to: • Prepare and revise, format and finalize a wide variety of legal documents, • Accurately enter attorney time into timekeeping system to meet daily/weekly deadlines, • Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies, • Interact on a daily basis with departments within the Firm to facilitate highest possible legal support, • Prepare and submit expense reports, • Work closely with Accounting Department staff to prepare client billings and receivables to meet client billing format and reporting requirements, • Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like), • Answer, screen and place phone calls to clients and other business associates and respond to client inquiries, • Open, review and route mail as directed, • Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Qualifications & Required Experience: • Knowledge of corporate transactional and closing processes, • Advanced knowledge in formatting briefs, pleadings and other litigation documents, • Knowledge of e-filings, New York and Federal Court procedures, • Knowledge of legal terminology, • Excellent written and verbal communication skills, • Ability to deal courteously and effectively with others, • Ability to read, interpret and follow instructions, • Ability to work core business hours with flexibility for overtime, as required, • Personable, professional, detailed-oriented and a problem solver, • Able to prioritize tasks in a high-pressure environment, • Strong organizational skills combined with the ability to work independently and be resourceful with problem solving, • Bachelor’s degree preferred, • Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys required., • Position also requires the ability to work under pressure to meet strict deadlines, • Knowledge of Finance & Transactions preferred

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing is seeking a Corporate Legal Assistant/Legal Secretary for its client's New York office.We are looking to hire at least 8 legal secretaries with varying levels of experience (anywhere from 2-10+). We are not looking for paralegals, EAs, office managers, etc. We prefer candidates with strong corporate experience (or a combination supporting corporate/litigation practice groups) – although we’ll consider litigation-specific legal secretaries, we want to be clear that this role will be highly administrative with repetitive tasks, etc. Hours: 9:30-5:30 (35 hours per week) *Please note: the preferred hours for are up above, however, we are open to considering candidates seeking a schedule of 9-5 (we are not interested in candidates looking to start at as early as 8 or 8:30, must be available to stay until 5 or later). Please ensure that you are aware of the attendance requirement for this role. If a role has remote work flexibility, the minimum number of days in-office per week is noted below.All positions are full-time and require five days in the office. This position offers the privilege of flexibility, with a minimum of four days in the office per week. Regular, reliable attendance is expected and required. Additional hours may be required during periods of heavy workload. Flexibility is required in the daily work schedule to accommodate lawyers and general Firm requirements. In addition, for this position, ideally candidates are able to start 100% onsite for initial training/onboarding purposes (approximately the first 90 days). Non-Exempt: eligible for overtime (though not expected to be significant) Start Date: ASAP Target salary range (information on job description): $63,000 - $123,000 located in New York Highlight: The NY office is scaling up with new partners joining the firm (in various practice group areas). This means we are in need of additional support resources. We are looking for strong, goal-oriented individuals who are eager to add value and contribute to the success of our firm. Ideal candidate: *Beyond traditional administrative support responsibilities, candidates need to be effective at building and maintaining relationships *Highly responsive and communicative *Energetic, hardworking, resourceful, proactive *Able to work in a fast-paced environment *Quick learner, highly organized, able to anticipate needs, outside of the box type of thinker Highly preferred: *Previous law firm experience (small, medium, or large-sized firms), or some sort of professional services industry experience Selling points: *Direct communication and engagement with partners, clients, and leadership at all levels *Highly respectful and collegial office environment *Internal opportunities for growth and advancement *Security, stability Interview process: *Two rounds of interviews (likely onsite, will confirm in our request) *The first round interview will include a skill assessment. Details are included below. Please review this information and ensure that anyone working directly with your candidate is aware of these details and provides information to your candidate if they are selected to interview during the noted round. Our client's recruiting process will include a skill assessment as part of the first round interview, and will consist of typing, proofreading, filing, Word, Excel, PowerPoint, and Outlook. The candidate will have 90 minutes to complete the assessment and it will be administered remotely. The assessment link will be sent to you via email and must be completed in one session utilizing a laptop or desktop computer. The assessment is generally scheduled to be completed before the interview, and we will provide a due date based on your candidate's availability. After your candidate receives the assessment link, the assessment can be completed at any time before or on the due date.

Job DescriptionDirect Counsel is representing an Am Law 100 firm seeking a Legal Secretary to join its New York office. Position Overview The firm is seeking an experienced full-time Legal Secretary to support attorneys in its Real Estate Financial Services practice group. This is a hybrid position, with four days in the office and one day remote. The ideal candidate will possess strong real estate law experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities and Requirements * Minimum of 5 years of experience in real estate law; experience in tax law or real estate finance is highly desirable. * Prepare, proofread, and finalize real estate documents, closing binders, and related materials. * Record and file real estate documents with various state agencies and offices. * Manage files, open new matters, and ensure all relevant documentation is properly maintained and organized. * Support attorneys with administrative and transactional tasks, demonstrating strong initiative and attention to detail. * Coordinate and track continuing legal education (CLE) requirements for attorneys. * Anticipate needs, identify potential issues, and propose solutions proactively. * Prioritize and complete multiple tasks with precision and efficiency under tight deadlines. * Exhibit strong communication skills and professionalism when interacting with attorneys, clients, and colleagues. * Handle confidential and sensitive information with discretion. * Demonstrate exceptional proofreading, document preparation, and typing skills. Technical Skills * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Experience with the following systems preferred: * Chrome River (expense management) * InTapp (time and billing, new matter intake) * iManage (document management system). Qualifications * Ability to work independently as well as collaboratively in a team setting. * Strong organizational and problem-solving skills, with meticulous attention to detail. * Proven ability to thrive in a fast-paced environment and meet strict deadlines. * Demonstrated professionalism and strong work ethic. Compensation and Benefits * Salary Range: $80,000 – $95,000 (commensurate with experience). * Hybrid Schedule: Four days in-office, one day remote. * Benefits include: paid time off, medical, dental, and vision insurance, life and disability coverage, 401(k), employee assistance program, and commuter benefits (varies by location).

Job Description Job Title: Litigation Legal Secretary (Insurance Defense) Location: New York, NY 10022 Salary/Payrate: $70K-$95K annually and AWESOME benefits!!! Work Environment: Hybrid (2 of days WFH AFTER initial training period) Term: Permanent / Fulltime Bachelor’s degree required: Yes / No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-KG1 The Legal Secretary performs complex and specialized secretarial and administrative duties related to the specific work and function of the attorneys to whom assigned. Keeps professional office environment organized and provides excellent client/customer service. Duties and Responsibilities: • Prepares, edits and files documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area., • Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents., • Updates and maintains databases that include e-mail lists, iCreate info and client matter lists., • Reads, distributes and electronically files incoming mail for assigned attorneys., • Opens new files, checks conflicts of interest, maintains client and general files., • Conducts periodic review of files for possible closure/off-site storage., • Greets clients and visitors. Maintains professional appearance and demeanor., • Maintains good public relations and customer service with clients., • Maintains confidentiality of attorney-client relationship., • Establishes and maintains calendar and deadline reminder systems., • Records court dates, deposition dates, etc. Works with attorneys, secretaries and docketing personnel to ensure accuracy of calendar., • Schedules appointments and makes business travel arrangements., • Communicates with other administrative support by apprising of deadlines, attorney travel plans, etc., • Other related duties and special projects as assigned. Qualifications and Prior Experience: • Minimum of five plus years of legal litigation secretarial experience is required, preference is given to those with experience in Insurance Defense. Applicants without this experience will not be considered., • High organizational skills are required., • Knowledge of or ability to learn office procedures, rules and regulations. Knowledge and competency of computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint and Adobe. Knowledge of State and Federal court rules (including e-filing) and local rules where applicable, pertaining to litigation requirements and practices., • Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine law office documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize and prioritize numerous tasks and complete them under time constraints; solve problems and work well within a team environment; periodically incur overtime in order to perform the essential duties of the position., • Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff., • Current hybrid schedule requires the ability to come into the Manhattan-based office at least 3 times per week.

Minimum of 3 years of experience as a legal secretary supporting multiple attorneys. We are seeking an experienced legal secretary to provide high-level administrative and litigation support to a team of trial attorneys in New York City handling complex, high-stakes commercial cases.

Job DescriptionJob Description Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion. Job Summary The Legal Secretary is accountable for providing professional and administrative support to assigned attorneys. Job Responsibilities • Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person., • Responsible for substantive edits and preparation of client bills., • Maintains calendar of meetings, appointments, business travel, and special events., • Coordinates meetings, conferences or special events. Gathers and prepares related materials for distribution in advance., • Composes and formats legal documents, reports, and presentation materials. Proofs same for accuracy, spelling, punctuation and grammar., • Collects, enters and edits time for client billing purposes., • Coordinates domestic and international travel. Prepares, submits, and tracks travel and expense reimbursements., • Prepares firm communications, correspondence, and presentations in collaboration with firm’s Marketing Department or other resources., • Receives and screens telephone calls consistent with office policy and individual preferences. Refers matters to other staff and resources as appropriate., • Opens, sorts and distributes mail in compliance with office policy and individual preferences., • Assists firm leadership, practice group leaders and/or business managers with administrative or operational tasks as necessary., • Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information., • Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate., • Assists attorneys or staff with team support as needed., • Performs other duties based upon the unique practice of assigned attorneys.Qualifications Knowledge, Skills and Abilities • Demonstrated ability to consistently provide a high level of quality client service to both internal and external clients., • Demonstrated ability to follow directions and work effectively both independently and with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts., • Demonstrated proficiency in the use of MS Office to produce high-quality, written communications such as memos, spreadsheets, presentations, and standard legal documents., • Must possess a thorough command of the English language including excellent spelling, grammar and punctuation skills., • Demonstrated ability to communicate clearly and effectively, both orally and in writing., • Ability to perform both routine and non-routine tasks with attention to detail and efficiency., • Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload. Must possess an aptitude to coordinate a variety of initiatives., • Ability to apply technical knowledge or guidance, analyze and interpret data from several sources and solve problems by applying precedent or extrapolating from previous experience., • Ability to exercise sound judgment and discretion in handling and maintaining confidential information and data. Requires demonstrated poise, tact and diplomacy., • Ability to represent the firm with honesty, integrity, and professionalism, consistently acting in an ethical manner., • Working knowledge of legal terminology and procedures., • General knowledge of documents, business processes, operation of standard office equipment and software., • Ability to accurately type 80 words per minute., • Ability to work overtime hours as requested. The position requires a High School Diploma or GED. AA/BA/BS degree or equivalent specialized training a plus. Bi-lingual speaking skills also a plus. Experience The position requires seven (7) years of administrative experience. Additional Information Crowell & Moring LLP offers a competitive compensation and comprehensive benefits package. Our benefits include healthcare, vision, dental, retirement, and all-purpose leave and progressive options such as back up childcare, wellness programs, cultural events and social activities. We take great pride in our positive, friendly culture that rewards hard work and success, at the same time recognizing the importance of family and community service. Our Firm is committed to fair and equitable compensation practice in accordance with applicable laws. The salary range for this position is $85,000-$120,000. Additional compensation may include a discretionary bonus. The salary for this position may vary based on location, market data, an applicant’s skills and prior experience, certain degrees and certifications, and other factors. EOE m/f/d/v Crowell & Moring LLP participates in the E-Verify program.

Job Description We’re seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You’ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you’re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Compensation: $20 hourly Responsibilities: • Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly, • Perform legal research, as needed, with help from attorneys and paralegals, • Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events, • Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines, • Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a neededQualifications:, • Organizational skills and communication skills are necessary for this position, • 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant, • Able to meet demanding deadlines in a fast-paced environment, • Candidates should be able to type at least 50 words per minute, • Associate’s degree, or some college is preferred; high school diploma or equivalent is necessary, • Must speak Spanish fluentlyAbout Company At Willis Injury Law, LLC, our priority is fighting for the rights of individuals who have suffered due to the negligence of others. Our founder, attorney Michael Todd Willis, has over 25 years of experience in hard-fought litigation and advocating for personal injury victims. We understand the physical, emotional, and financial turmoil that an injury can bring, and we’re here to help the injured get the justice and compensation they deserve.

Job DescriptionLegal Support Specialist (Legal Secretary)Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor’s Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 35 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service. Our New York City office is growing and actively seeking a Legal Secretary interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism. Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development. The salary range of $63k - $68k is commensurate with experience. OPPORTUNITY | Legal Secretary Litchfield Cavo has 23 offices nationwide, and our New York office is growing. Our busy insurance defense practice attorneys seek a well-rounded, highly-motivated, experienced civil defense litigation Legal Secretary with at least five to seven years of experience to support our insurance litigation defense practice. This is an exceptional opportunity to handle a variety of legal and administrative responsibilities with a forward-thinking firm in an expanding office. SKILLS and ABILITIES The following are representative of the knowledge, skill or ability the candidate must possess or demonstrate to succeed under the direction of the partner(s): · demonstrated knowledge of electronic filing requirements of state and federal courts in NY; · experience supporting attorneys who produce a large-volume of work; · ability to consistently produce and deliver quality work products; · demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment; · organize, prioritize and implement tasks with strong attention to detail; · work proactively, independently and as part of a team; · remain self-directed, self-motivated and work effectively under tight time constraints; · provide clear written and verbal communications; · maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed; · demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance or Adobe Pro); demonstrated efficiency navigating the internet; · iManage document management experience a plus; · knowledge of client billing activities, i.e., billing submission and appeals; · normal admin duties such as opening files, keeping files in order, travel arrangements, expense reports, etc. · familiar with keeping attorney’s calendar, docketing court dates, etc. To apply, please email your resume or apply through link. Our Firm provides a current technology, ongoing training, experienced support staff and full-time IT and marketing departments. Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Data entry clerks come from all various backgrounds including, data entry, outbound telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call center, part-time. This is a great way for you to make extra income at home as data entry clerk. If you are th

Our prestigious national law firm has an immediate opportunity for an experienced Legal Secretary with strong administrative skills to join our New York office and involves performing administrative functions in support of lawyers and consultants.

Here is what you can expect when you join our Village as an Administrative Assistant:. Medical secretary or secretarial certification is preferred-as is at least 1 year in a related administrative position in a medical setting. Be the "face" of one of our outpatient or hospital facilities-and use yo

Here is what you can expect when you join our Village as an Administrative Assistant:. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. Medical secretary or secretarial certification is preferred-

We are seeking a Full-Time Legal Secretary/Administrative Assistant to support three partners in our Corporate/Latin American Department.

Job Title: Legal Administrative Assistant (Corporate Legal Secretary) Location: New York, NY (On-site, 5 days/week) Pay Rate: $25+/hour Employment Type: Temp-to-Hire Start Date: ASAP Key Responsibilities: Document Production & Management: + Format and heavily markup corporate and real est

This is a position within Keller Executive Search and not with one of its clients.Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant.In t

Administrative Secretary DEPARTMENT: Administrative LOCATION: Priscilla Gardner Main Library REPORTS TO: Director (and Assistant Director) CIVIL SERVICE JOB TITLE: Administrative Secretary STARTING SALARY RANGE: $58,196 - $73,646 per year FULL-TIME/PART-TIME: Full-Time WORKWEEK: 9:00 a.

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. We welcome you to apply if you are the sort of person that is self-motivated and comfortab

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Experience with Quickbooks

Job Description Executive Office Secretary & Scheduling Coordinator Overview We are seeking an experienced, highly organized, and proactive Executive Office Secretary & Scheduling Coordinator to manage the critical administrative and logistical functions across four key operational areas: Manhattan, Midtown, Brooklyn, and Northern New Jersey (Bergen & Hudson Counties). This role is essential for maintaining efficient field operations and ensuring exceptional customer experience in a fast-paced, high-stakes environment. The ideal candidate will have a minimum of three (3) years of prior experience in the pest control industry and must excel at multitasking, client communication, and complex scheduling. This role reports directly to the owners, Lisbeth and Luis. Key Responsibilities Scheduling and Dispatch Coordination (Core Function) • Centralized Scheduling Oversight: Serve as the primary point of contact for all inbound scheduling and dispatching across the four represented service areas (Manhattan, Midtown, Brooklyn, Bergen/Hudson Counties)., • Technician Coordination: Proactively manage the daily and weekly appointment calendars for a team of field Pest Control Technicians, optimizing routes and scheduling to maximize efficiency and minimize travel time in dense urban and suburban areas., • Emergency Response: Field and prioritize urgent/emergency calls and dispatch the nearest available technician while communicating clear expectations to the client., • Appointment Setting: Coordinate initial service appointments, follow-up visits, and preventative maintenance schedules, ensuring all appointments are confirmed with the client. Client and Administrative Support • High-Volume Call Management: Answer and manage a high volume of incoming calls, addressing client inquiries, resolving basic service questions, and providing reassurance in situations involving sensitive pests (like bed bugs)., • CRM/Database Management: Maintain and update the customer relationship management (CRM) system with accurate, detailed notes on client communication, service history, and payments to ensure proper credit for sales and services., • Owner Support: Provide direct administrative support to owners Lisbeth and Luis, including managing specific communications and running operational reports as requested., • Office Supply Management: Order and manage essential office supplies and internal documentation for the central administrative functions. Financial and Follow-Up Duties • Payment Processing: Process client payments taken over the phone or submitted by technicians in the field, ensuring seamless and accurate financial transactions., • Receipt Issuance: Promptly issue electronic or hard copy receipts for all services rendered., • Follow-Up Management: ( Customers contact us after 30 days of treatment ) Required Qualifications and Skills • Experience: Minimum of 3 years of dedicated administrative, scheduling, or dispatch experience within the Pest Control Industry (experience with bed bug scheduling is highly desirable)., • Geographical Knowledge: Proven familiarity with the geographical logistics, traffic patterns, and unique building structures of Manhattan, Midtown, Brooklyn, Bergen County (NJ), and Hudson County (NJ)., • Multitasking & Prioritization: Exceptional ability to manage multiple competing tasks, prioritize emergency situations, and maintain calm under pressure., • Communication: Excellent verbal and written communication skills with a professional and empathetic phone demeanor, critical for handling stressed or sensitive client calls., • Technical Proficiency: Proficiency in modern office software (e.g., Microsoft Office Suite), • Accountability: Proven comfort and ability to support the scheduling needs of all four entities while reporting to the primary owners. Company DescriptionOur goal is to ensure the complete satisfaction of every customer we contact with knowledgeable and friendly service at competitive rates. Our hope is that you’ll feel confident in our ability to meet all your expectations and know that you are always our number one priority. Our NYC & NJ Pest Control branches take pride in satisfying your needs. Please feel free to contact us should you need any type of pest control services.Our goal is to ensure the complete satisfaction of every customer we contact with knowledgeable and friendly service at competitive rates. Our hope is that you’ll feel confident in our ability to meet all your expectations and know that you are always our number one priority. Our NYC & NJ Pest Control branches take pride in satisfying your needs. Please feel free to contact us should you need any type of pest control services.

Job Description Job Opening: Secretary for Ecommerce Website We are currently seeking an organized and detail-oriented individual to fill a secretarial position for our ecommerce website. The ideal candidate will be proficient in computer programs such as Microsoft Excel and Office, and eager to learn how to navigate our backend systems. Responsibilities include: • Secretarial duties (sorting files and documents), • Writing checks, • Charging credit cards, • Keeping financial records and books Please email your resume to We look forward to hearing from you! Company DescriptionWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandiseWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandise

Job DescriptionBenefits: • Employee discounts, • Paid time off Cosulich Interiors & Antiques, a family-run business specializing in unique vintage and contemporary Italian furnishings, lighting, and dcor, is seeking a Full-Time Assistant to the Principal Director. This role supports daily business operations and ensures a seamless luxury experience for our clients, including interior designers, decorators, and private collectors. As a key member of our showroom team, you will help manage client relationships, coordinate logistics, and support the Principal Director in all aspects of business operations. We seek a proactive, organized, and personable individual with a passion for design, exceptional communication skills, and the ability to multitask in a fast-paced environment. Key Responsibilities Manage client communications via email and phone, including order follow-ups, shipment updates, and service inquiries. Handle client transactions, maintain accurate order records, and coordinate with shippers for quotes, bookings, and delivery schedules. Provide post-sale support, resolve client issues in collaboration with management, and ensure an exceptional customer experience. Maintain and update the CRM system, inventory sheets, and delivery documentation. Prepare daily and weekly reports for management and ensure all open tasks are tracked to completion. Support administrative operations, including ordering office supplies, recording expenses, and assisting with showroom events. Research and liaise with service providers as needed. Engage with new and existing trade members, follow up on leads, and request client reviews to strengthen relationships. Qualifications & Skills High school diploma or GED required; degree preferred. Experience in a high-end furniture, lighting, or design showroom, highly desirable. Strong organizational and multitasking skills with keen attention to detail. Professional, articulate communicator with a client-first attitude. Knowledge of basic accounting (percentages, discounts, taxes). Familiarity with Mac software suite (Mail, Pages, Numbers), Chrome, Safari, and WhatsApp. Comfortable working in an open-layout luxury retail environment. Demonstrated ability to follow processes, prioritize tasks, and meet deadlines. Prior experience as a personal assistant, executive secretary, or office manager is a plus. Passion for interior design and Italian craftsmanship is strongly valued. Why Join Us Be part of a small, dynamic, and creative team where your input directly impacts the business. Work daily with luxury Italian furnishings and custom contemporary designs celebrated worldwide. Gain hands-on experience across customer service, logistics, and showroom management. Enjoy a supportive and collaborative environment built on professionalism, integrity, and passion for design. About Us Cosulich Interiors & Antiques curates artistic Italian design, vintage and modern, through furniture, lighting, and art. Our showroom showcases the excellence of Italian craftsmanship and personalized service that defines our brand. We value dedication, attention to detail, and an enthusiasm for design that matches our commitment to exceeding customer expectations. Website: cosulichinteriors.com

Job DescriptionBenefits: • 401(k) matching, • Bonus based on performance, • Careers Advancement Opportunities, • Competitive Compensation Responsibilities • Provide general administrative support, • Communicate with clients and witnesses, • Welcome clients into the office and evaluate their needs, • Prepare case-specific documents, including memoranda and briefs, • Ensure that case-related documents are well organized and available for review, • Attend court sessions and record important information, • Maintain and update documentationQualifications, • Must be fluent in Spanish, • Strong verbal and written communication skills, • Highly organized with document management experience, • Excellent research skills, • Comfortable Microsoft Office and case management software, • Ability to multitask and work well under pressure

Job Description Location: New York, NY Schedule: Monday–Friday, 9:30 AM to 5:30 PM A highly regarded law office in New York City is seeking an experienced Legal Secretary to join its administrative support team. This role is essential to ensuring seamless daily operations for a group of attorneys and legal professionals. The ideal candidate will bring a client-focused mindset, strong organizational skills, and a proactive approach to legal administrative support in a fast-paced environment. Responsibilities: • Draft, format, and revise legal correspondence, filings, and other documents with a high level of accuracy, • Support attorneys with the intake of new matters, including conflict checks and the preparation of required forms and documentation, • Track and enter attorney billable hours daily using firm timekeeping software, • Maintain up-to-date client files both electronically and in print, in accordance with firm protocols, • Coordinate with internal departments and legal teams to ensure efficient administrative and legal support, • Prepare expense reimbursements and related documentation for submission, • Collaborate with the billing department to process monthly invoices and track receivables based on client-specific requirements, • Organize domestic and international travel, including booking accommodations, transportation, and preparing detailed itineraries, • Arrange internal and external meetings, including scheduling, room bookings, and hospitality needs, • Serve as a communication liaison by handling phone calls, emails, and client inquiries with professionalism and discretion, • Strong legal document formatting with pleadings, motions, and briefs, • Proficiency in e-filing systems and familiarity with procedures in both New York State and Federal Courts, • Excellent verbal and written communication skills, • Demonstrated professionalism and ability to interact with clients and colleagues with discretion and tact, • Ability to handle sensitive information with confidentiality, • Strong time management and multitasking capabilities, particularly under tight deadlines, • Technologically savvy, with experience in document management systems (such as iManage) and Microsoft Office Suite, • Proven ability to work independently and collaboratively within a team environment, • Bachelor’s degree strongly preferred, • At least 4 years of experience in a legal secretarial or legal administrative assistant role within a law firm setting, • Exposure to or experience supporting attorneys in Securities Litigation or Enforcement matters is a plus, • Familiarity with Bankruptcy Litigation procedures is desirableCompany DescriptionThe Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. What the role entails: TKD is seeking a skilled and experienced Legal Secretary to join our International French Practice. This role is ideal for a proactive professional who thrives in a fast-paced environment and is committed to delivering high-quality legal administrative support. The successful candidate will provide personable, high-touch assistance to attorneys and clients, contributing to a collaborative and professional workplace culture. Essential responsibilities include: • Provide administrative support to multiple attorneys, including:, • Word processing, filing, billing, invoice review, and time entry, • Answering phones and managing daily mail, • Scheduling meetings, conference rooms, and travel arrangements, • Submitting expenses and maintaining calendars, • Faxing and document management, • Proofreading and formatting legal documents, • CRM work, and other business development research, • Foster strong relationships with attorneys, clients, colleagues, and guests, • A minimum of three (3) years of recent experience as a legal secretary, executive assistant, or administrative professional in a legal setting, • High school Diploma or equivalent required, • Fluency in French ( Spoken and written ) is required, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and legal document management systems, • Exceptional verbal and written communication skills, including proofreading, • Highly organized, detail-oriented, and dependable, • Positive attitude with a team-oriented mindset, • Strong analytical and problem-solving abilities, • Ability to manage multiple tasks and prioritize effectively, • Comfortable working with diverse clients and stakeholders, • Discreet and professional in handling confidential matters What you'll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Job Description Job 18625: Legal Secretary Established mid-sized law firm is hiring a Legal Secretary to join its midtown Manhattan team. The ideal candidate is an efficient and versatile professional with: • 10+ years of legal administrative/secretarial experience, • Microsoft Office Suite proficiency, required, • Elite 3E and iManage proficiency, a plus, • The ability to support multiple attorneys at once and prioritize workload, • Excellent attention to detail and communication skills The Legal Secretary will: • Handle administrative tasks including meeting preparations, calendar management, answering phones and greeting visitors, • Open new matters, • Document preparation and management, • Handle client billing and attorney time entries, • Assist with additional tasks, as needed Additional information: • Salary: $90K - $95K (non-exempt) commensurate with experience + benefits including healthcare, dental, vision, short-term and long-term disability, life insurance, PTO, 401K and more, • Monday – Friday, 9:30 AM – 5:30 PM, • Hybrid schedule: 4 days/week in office, 1 day/week remote after probationary period Nadine Bocelli & Company, Inc. – New York Legal Staffing, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship, religion, creed, gender, gender identity, sex, sexual orientation, marital status, age, disability, medical condition, height, weight, military status or any other characteristic protected by federal, state, or local law. Company DescriptionDedicated, Experienced, and Committed to Providing Timely Legal Staffing Services to Law Firms and Corporate Legal Departments Serving the New York, New Jersey and Connecticut area. Our quality of service and expertise in the legal field is the key to your success when utilizing our legal staffing services to find the best legal jobs in today's employment market and to advance in your legal career. We take the initiative to quickly match your unique skills, employment needs, and circumstances to a legal placement you can thrive in. There is absolutely no cost to the candidate at any time. Our job listings assist attorneys, office managers, paralegals, legal assistants, legal secretaries and legal job seekers. Let our legal recruiters help you find your ideal legal career opportunity in a fast, efficient, professional and reliable manner. Contact Information: NADINE BOCELLI & COMPANY, INC. - NEW YORK LEGAL STAFFING, INC. Looking for work? Looking to Hire? Legal Staffing Is Our #1 Specialty!!! Better Business Bureau Accredited A+ Rating 45 Rockefeller Plaza 20th Floor New York, NY 10111 All candidates applying to our U.S. legal job openings must be authorized to work in the United States. Reviews Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc. Find your next job. Search for New York Tri-State legal career listings: New York Legal Staffing Jobs Women-Owned Business NYCDedicated, Experienced, and Committed to Providing Timely Legal Staffing Services to Law Firms and Corporate Legal Departments Serving the New York, New Jersey and Connecticut area.\r\n\r\nOur quality of service and expertise in the legal field is the key to your success when utilizing our legal staffing services to find the best legal jobs in today's employment market and to advance in your legal career. We take the initiative to quickly match your unique skills, employment needs, and circumstances to a legal placement you can thrive in. There is absolutely no cost to the candidate at any time. Our job listings assist attorneys, office managers, paralegals, legal assistants, legal secretaries and legal job seekers. Let our legal recruiters help you find your ideal legal career opportunity in a fast, efficient, professional and reliable manner.\r\n\r\nContact Information:\r\nNADINE BOCELLI & COMPANY, INC. - NEW YORK LEGAL STAFFING, INC. \r\nLooking for work? Looking to Hire? Legal Staffing Is Our #1 Specialty!!!\r\nBetter Business Bureau Accredited A+ Rating \r\n45 Rockefeller Plaza\r\n20th Floor\r\nNew York, NY 10111\r\n\r\nAll candidates applying to our U.S. legal job openings must be authorized to work in the United States.\r\n\r\nReviews Nadine Bocelli & Company, Inc. - New York Legal Staffing, Inc. \r\n your next job. Search for New York Tri-State legal career listings:\r\nNew York Legal Staffing Jobs \r\n Business NYC

Job Description Be the Heart of Our Bronx Dental Practice - Dental Office Receptionist Opportunity! Are you a customer service superstar with a passion for helping people feel welcome and cared for? Do you thrive in a fast-paced, patient-centered environment? If so, we invite you to join Concerned Dental Care of the Bronx, where exceptional patient experiences start at the front desk! Our state-of-the-art practice provides comprehensive dental services for patients of all ages, and we are looking for a friendly, organized, and detail-oriented Dental Office Receptionist to join our dedicated team. If you have strong communication skills, a warm demeanor, and the ability to multitask, this is the perfect opportunity for you! Why Join Concerned Dental Care of the Bronx? • Competitive Pay: $18-20/hour based on experience, • Comprehensive Benefits Package: Medical, vision, dental, 401K with match, life insurance, and disability, • Paid Time Off: 3 weeks PTO + 8 paid holidays, • Growth & Development: Opportunities to advance within our growing network, • Modern & Professional Work Environment: Work with a skilled, supportive team in a high-tech dental office Location: Concerned Dental Care of the Bronx: 55 Mosholu Parkway North, Bronx, NY 10467 Schedule: Monday - Friday: 8AM - 5PM *no weekends Your Role as a Dental Office Receptionist As the first point of contact for our patients, you will: • Create a welcoming and professional atmosphere for all patients and visitors, • Manage phone calls efficiently - answering inquiries, scheduling appointments, and directing calls, • Check patients in and out smoothly, ensuring all paperwork and records are accurate, • Verify insurance benefits and process payments with confidence and accuracy, • Organize and maintain patient records while upholding privacy and compliance standards, • Handle administrative tasks, including data entry, mail sorting, and document management, • Support the clinical team by maintaining effective communication and coordination What We’re Looking For • Minimum of one year of dental office experience (Required), • Previous front desk or administrative experience (Preferred), • Strong attention to detail and ability to multi-task in a busy setting, • Excellent communication and customer service skills, • Proficiency in computer systems and data entry, • Positive, team-oriented mindset with a passion for patient care Be the Friendly Face of Our Practice - Apply Today! At Concerned Dental Care of the Bronx, we know that a great front desk team sets the tone for the entire patient experience. Join us and be a part of a supportive, patient-focused practice where you can grow your career while making a difference in people’s lives every day! Concerned Dental Care of the Bronx is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job DescriptionDescription: Job Title: HR Administrative Assistant Supervisor: Senior Director of Human Resources/ Secretary to the Board Job Status: Part-Time, Non-Exempt Job Hours: 25-29 hours per week Location: Midtown Manhattan, On-Site Compensation: $23-$25 per hour About Encore: Known widely as Broadways longest running act of loving care, Encore’s mission is to improve the quality of life for older New Yorkers so they are not just surviving, but thriving. Through a robust array of programming, Encore takes a “no wrong door approach” to ensure Seniors are able to age in place comfortably for as long as possible. Encore is recognized as one of the most respected and trusted nonprofit organizations providing services for older New Yorkers in New York’s City. Encore is on the cutting edge in the human service field and is a staunch advocate not only for older New Yorkers, but also for the essential human service employees who serve as the City’s safety net. Do not miss this chance to work for a mission-oriented organization, which centers employees as its number one resource. Position Summary: The HR Administrative Assistant provides high-level administrative and operational support to the Senior Director of Human Resources / Secretary to the Board and the Executive Director. This role is responsible for coordinating day-to-day HR and executive tasks, supporting internal communications, and ensuring smooth documentation, scheduling, and organizational flow. The position requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Benefits: This position is a part-time position with benefits that include paid time off (vacation, sick days and earned floating holidays) flexible spending account, dependent care, and transit benefits. Requirements: • Manage calendars, schedule meetings, and coordinate travel arrangements for the Executive Team and the Board;, • Prepare correspondence, reports, meeting agendas, and presentation materials., • Maintenance of all employee files, both paper and electronic, related to events, such as hiring, terminations, leaves, transfers, or promotions in files as well as similar records using the utmost confidentiality;, • Maintain additional files and documents related to executive and HR functions;, • Assist with HR-related compliance such as maintaining equal employment opportunity records and personnel audits;, • Support logistics and materials preparation for leadership meetings, board meetings, and HR initiatives;, • Assist in onboarding and offboarding processes, including scheduling orientations, preparing new hire paperwork, scheduling exit interviews and conducting follow-ups., • Process background and reference checks and process hiring-related paperwork for all New Hires;, • Maintain and update employee records and personnel files, ensuring compliance with legal and organizational standards., • Track staff certifications, training completions, and policy acknowledgments;, • Assist with HR compliance documentation, including I-9s, background checks, and required postings;, • Track and maintain logs related to employee leaves, benefits enrollments, and performance reviews;, • Assist with benefits enrollments, qualifying events and terminations, monthly check processing for medical, dental, FSA, Dependent Care, Transit and 403B management;, • Prepare and maintenance of orientation packets for new hires, trainings and other supporting materials;, • Support organizational surveys, evaluations, and data collection efforts;, • Other HR-related duties as assigned. Qualifications: • High school diploma or equivalent required; associate’s or bachelor’s degree preferred;, • 2–3 years of administrative or HR support experience, preferably in a nonprofit setting;, • Demonstrated ability to handle confidential and sensitive information with discretion;, • Strong written, verbal, and interpersonal communication skills;, • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with HRIS systems (e.g., Paylocity) is a plus;, • Strong organizational and time-management skills;, • Bilingual (English/Spanish) preferred;, • Must have Administrative efficiency and attention to detail;, • Demonstrated discretion and professionalism;, • Strong calendar and task management;, • Ability to Adapt in a high paced work environment;, • Respect for high level confidentiality and organizational values

Job DescriptionDescriptionOverview The Administrative Assistant will provide administrative support to the Vice President of Branch Programs and Services. The incumbent will be responsible for calendar management, including scheduling meetings in collaboration with other Administrative Assistants and Coordinators across the library. Also, the incumbent will work very closely with the Vice President as well as the Directors and Associate Directors on special projects and other ad hoc projects. Some expectations for this role are that within 1 month, this person will: • Meet and greet to build relationships with members of the Branch Programs and Services Department as well as other Administrative Assistants and Coordinators across the Library, • Begin training to use G-suite office: Gmail, Google Docs, Calendar, Spreadsheet, Forms, Presentation, and Workday., • Built and worked in partnership with other administrative assistants and coordinators across the library, • Trained in and familiar with using database or project management software used at the library, • Have completed training in the following areas: utilizing the calendar management in the office suites as well as composing documents, • Trained in managing purchasing and reimbursement transactions, generating expense reports, and other financial transactions, • Acclimated and familiar with the Lair and understand the nature of the department including the mission and purpose., • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling, • Draft and distribute general e-mails to mass groups regarding departmental updates, guidelines and other pertinent information, • Coordinate the collection, compilation and distribution of various reports, forms and other documents, • Develop and maintain a robust user-friendly paperless filing system, • Serve as the recording secretary at various meetings, • Execute special ad hoc projects as needed, • Communicate and correspond clearly and efficiently with internal and external colleagues, • Assist in monitoring department budgets and expenses, • Manage purchasing, reimbursement, expense reports and other financial transactions for the VP’s office, • Minimum of 2 years experience working as an administrative assistant or related position (preferably in a public library, cultural organization, or non profit organization), • Impeccable written and oral communication skills, • Excellent research writing, editing and proofreading skills, • Strong time management skills with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail to meet deadlines in a high pressure environment with minimal supervision, • Must be flexible, proactive, resourceful and efficient with a high degree of professionalism and discretion, • Handle sensitive information with care and judgment More...Core Values All team members are expected and encouraged to embody the NYPL Core Values: • Be Helpful to patrons and colleagues, • Be Resourceful in solving problems, • Be Curious in all aspects of your work, • Be Welcoming and InclusiveWork Environment, • Office setting, • Public library setting, • OutdoorsPhysical Duties, • Limited physical effort is required Union/Non Union Non-Union FLSA Status Non-Exempt Schedule • Schedule 9 am to 5 pm, Monday through Friday, some evenings and weekends as required

Job Description Status: Full-Time Compensation: $25.00-$28.00/hour Schedule: Monday – Friday, 35 hours/week Location: Queens, NY Queens Community House (QCH) provides networks of programs for children, youth, and, older adults throughout the diverse population of Queens. Our mission is to provide individuals and families with the tools to enrich their lives and build healthy, inclusive communities. We welcome amazing individuals who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change lives. Position Overview: We are seeking a skilled Administrative Assistant to provide high-level support to senior management and ensure smooth day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, multi-site environment while managing multiple priorities and confidential information. Key Responsibilities: • Provide direct administrative support to senior managers, directors, and executive staff, maintaining confidentiality and professionalism at all times., • Manage phone calls, schedule appointments, coordinate calendars, and plan meetings., • Prepare, review, and generate reports and presentations to support decision-making and operations., • Track and update project timelines, deliverables, and follow-ups to support effective project management., • Draft and review communications, including emails, memos, and informational materials., • Review and optimize office policies and procedures, including documentation and filing systems., • Meet and assist visitors, providing a professional and welcoming environment., • Monitor and update outgoing communications, including flyers and brochures in designated areas., • Respond promptly to inquiries and ensure seamless coordination of office and operational needs., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint) and advanced Excel skills for reporting and data tracking., • Experience preparing and analyzing reports to support operational and strategic goals., • Strong project management abilities with the capacity to track deadlines, coordinate tasks, and drive completion of initiatives., • Demonstrated experience working directly with executive leaders and senior management., • Excellent verbal and written communication skills with a professional demeanor., • Strong organizational, problem-solving, and time management skills; ability to work independently and prioritize multiple demands., • Familiarity with office equipment such as printers and copiers. Medical, dental, and vision insurance. * Life insurance and Flexible Spending Accounts (FSA). * Paid Family Leave, with QCH supplementing NYS Paid Family Leave benefits to ensure full pay during approved leave. * 403(b) Retirement Plan. * Generous paid time off. * Paid federal holidays. * Ongoing professional development, training, and networking opportunities. Commitment to Diversity and Inclusion: Queens Community House is an Equal Opportunity Employer and welcomes candidates from all backgrounds. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected category under federal, state, or local law. QCH is a Drug-Free Workplace. We are a mission-driven, passion-led organization committed to enriching the lives of the communities we serve.

Job DescriptionDescription: The Floating Hospital Foundation is seeking a savvy candidate to join its organization as the Administrative Assistant of its fundraising Foundation. The Foundation is a relatively new entity for the Hospital, which is focused on major fundraising from a variety of sources to carry out the Hospital’s mission, offering essential care to those in need. Experience working a busy desk for multiple stakeholders is a must, and experience in sales/fundraising is a plus. The successful candidate selected for this role will work out of the Foundation’s Manhattan offices, located at 950 Third Avenue, visiting other sites as needed. Founded in 1866, The Floating Hospital, is one of the last remaining charity hospitals in New York City. Our commitment is the same as it was 159 years ago: unrestricted healthcare to all who walk through our doors, regardless of identity, insurance status, or the ability to pay. We welcome individuals of all ages, from infants, school-age children (5+), youth and adults. The Floating Hospital is a Federally Qualified Health Center and the largest provider to homeless families living in family shelters and domestic violence safe houses throughout all five boroughs. Helping those less fortunate matters. Uprooted families with few resources rely on The Floating Hospital for more than healthcare, including clothes, food, and even hygiene products and diapers. You will be joining a small team helping the most forgotten and hidden segments of society. Essential Functions: • Enters data on the CRM functions for fundraising and communications (currently SALSA) including maintaining accurate donor files, data entry, quick data pulls, data clean-up, troubleshooting database issues, etc. Reconciles reports with bookkeeper periodically and in preparation for quarterly treasurer’s report., • Processes donations and prepares acknowledgement/Thank You letters. Maintains tracking documents for fundraising initiatives., • Manages Outlook and other calendars for Foundation staff., • Conducts in-depth donor prospect research on individuals, prospective Foundation board members, corporations, and in-kind donors; other research as needed., • Works with the Director, Special Events, on project-related items such as events, mailings, etc., • Schedules meetings with donors, board members and other funding partners, as well as for board meeting preparation and follow-up. Conducts board meetings via Zoom, organizes refreshments when required, writes minutes and works with board secretary to present to approval to the board. Maintains board member’s give/get reports., • Provides excellent customer service and problem solving for Foundation staff, Foundation Board members, donors and volunteers., • Supports Foundation board and committee members to ensure they have information and materials needed to fulfill their duties., • Ensures volunteers are accurately coded as such in CRM, manage communication flow to volunteers, coordinates events and drives with the Health Education team. Is present and on site for events involving volunteers including on evenings and weekends., • Supports foundation board member’s individual fundraising initiatives where appropriate., • Edit/proofreads, and occasionally drafts correspondence including, but not limited to, appeals, acknowledgement and stewardship letters, and corporate and in-kind donation gift proposals, and, as needed, materials for funders., • Updates organizational information on third-party charity evaluators such as Candid/GuideStar., • Supports cross-functional foundation and hospital activities when related to fundraising. Requirements: High school diploma or equivalent with at least two years of experience working as an Administrative Assistant. Prior experience working with a CRM (SALSA, Salesforce, Raiser’s Edge) required. Must be extremely well organized and proficient with Microsoft Office 365 (Outlook, Excel, Word); must be able to successfully schedule events and meetings and manage multiple calendars.