Administrative secretary jobs in Union City, New Jersey - Page 2Create job alerts

Job Description Be the Heart of Our Bronx Dental Practice - Dental Office Receptionist Opportunity! Are you a customer service superstar with a passion for helping people feel welcome and cared for? Do you thrive in a fast-paced, patient-centered environment? If so, we invite you to join Concerned Dental Care of the Bronx, where exceptional patient experiences start at the front desk! Our state-of-the-art practice provides comprehensive dental services for patients of all ages, and we are looking for a friendly, organized, and detail-oriented Dental Office Receptionist to join our dedicated team. If you have strong communication skills, a warm demeanor, and the ability to multitask, this is the perfect opportunity for you! Why Join Concerned Dental Care of the Bronx? • Competitive Pay: $18-20/hour based on experience, • Comprehensive Benefits Package: Medical, vision, dental, 401K with match, life insurance, and disability, • Paid Time Off: 3 weeks PTO + 8 paid holidays, • Growth & Development: Opportunities to advance within our growing network, • Modern & Professional Work Environment: Work with a skilled, supportive team in a high-tech dental office Location: Concerned Dental Care of the Bronx: 55 Mosholu Parkway North, Bronx, NY 10467 Schedule: Monday - Friday: 8AM - 5PM *no weekends Your Role as a Dental Office Receptionist As the first point of contact for our patients, you will: • Create a welcoming and professional atmosphere for all patients and visitors, • Manage phone calls efficiently - answering inquiries, scheduling appointments, and directing calls, • Check patients in and out smoothly, ensuring all paperwork and records are accurate, • Verify insurance benefits and process payments with confidence and accuracy, • Organize and maintain patient records while upholding privacy and compliance standards, • Handle administrative tasks, including data entry, mail sorting, and document management, • Support the clinical team by maintaining effective communication and coordination What We’re Looking For • Minimum of one year of dental office experience (Required), • Previous front desk or administrative experience (Preferred), • Strong attention to detail and ability to multi-task in a busy setting, • Excellent communication and customer service skills, • Proficiency in computer systems and data entry, • Positive, team-oriented mindset with a passion for patient care Be the Friendly Face of Our Practice - Apply Today! At Concerned Dental Care of the Bronx, we know that a great front desk team sets the tone for the entire patient experience. Join us and be a part of a supportive, patient-focused practice where you can grow your career while making a difference in people’s lives every day! Concerned Dental Care of the Bronx is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job DescriptionDescription: The Floating Hospital Foundation is seeking a savvy candidate to join its organization as the Administrative Assistant of its fundraising Foundation. The Foundation is a relatively new entity for the Hospital, which is focused on major fundraising from a variety of sources to carry out the Hospital’s mission, offering essential care to those in need. Experience working a busy desk for multiple stakeholders is a must, and experience in sales/fundraising is a plus. The successful candidate selected for this role will work out of the Foundation’s Manhattan offices, located at 950 Third Avenue, visiting other sites as needed. Founded in 1866, The Floating Hospital, is one of the last remaining charity hospitals in New York City. Our commitment is the same as it was 159 years ago: unrestricted healthcare to all who walk through our doors, regardless of identity, insurance status, or the ability to pay. We welcome individuals of all ages, from infants, school-age children (5+), youth and adults. The Floating Hospital is a Federally Qualified Health Center and the largest provider to homeless families living in family shelters and domestic violence safe houses throughout all five boroughs. Helping those less fortunate matters. Uprooted families with few resources rely on The Floating Hospital for more than healthcare, including clothes, food, and even hygiene products and diapers. You will be joining a small team helping the most forgotten and hidden segments of society. Essential Functions: • Enters data on the CRM functions for fundraising and communications (currently SALSA) including maintaining accurate donor files, data entry, quick data pulls, data clean-up, troubleshooting database issues, etc. Reconciles reports with bookkeeper periodically and in preparation for quarterly treasurer’s report., • Processes donations and prepares acknowledgement/Thank You letters. Maintains tracking documents for fundraising initiatives., • Manages Outlook and other calendars for Foundation staff., • Conducts in-depth donor prospect research on individuals, prospective Foundation board members, corporations, and in-kind donors; other research as needed., • Works with the Director, Special Events, on project-related items such as events, mailings, etc., • Schedules meetings with donors, board members and other funding partners, as well as for board meeting preparation and follow-up. Conducts board meetings via Zoom, organizes refreshments when required, writes minutes and works with board secretary to present to approval to the board. Maintains board member’s give/get reports., • Provides excellent customer service and problem solving for Foundation staff, Foundation Board members, donors and volunteers., • Supports Foundation board and committee members to ensure they have information and materials needed to fulfill their duties., • Ensures volunteers are accurately coded as such in CRM, manage communication flow to volunteers, coordinates events and drives with the Health Education team. Is present and on site for events involving volunteers including on evenings and weekends., • Supports foundation board member’s individual fundraising initiatives where appropriate., • Edit/proofreads, and occasionally drafts correspondence including, but not limited to, appeals, acknowledgement and stewardship letters, and corporate and in-kind donation gift proposals, and, as needed, materials for funders., • Updates organizational information on third-party charity evaluators such as Candid/GuideStar., • Supports cross-functional foundation and hospital activities when related to fundraising. Requirements: High school diploma or equivalent with at least two years of experience working as an Administrative Assistant. Prior experience working with a CRM (SALSA, Salesforce, Raiser’s Edge) required. Must be extremely well organized and proficient with Microsoft Office 365 (Outlook, Excel, Word); must be able to successfully schedule events and meetings and manage multiple calendars.

Job Description Position Overview: Reporting directly to the Chief Development Officer (CDO), the Senior Associate, Board Relations and Development supports the advancement of organizational priorities by providing critical operational and administrative support, enabling the CDO to dedicate more time to strategic priorities and business development initiatives to achieve ambitious fundraising goals. The ideal individual will have exceptional judgment in a diversity of situations, with strong written and verbal communication, executive administrative, organizational skills, and the ability to maintain a realistic balance among multiple, time-sensitive, priorities. This individual should be able to hold information in confidence and behave with tact and grace; the strongest candidates will demonstrate an ability to build internal relationships to ensure that the work is aligned effectively across teams and seamlessly lead through influence to ensure objectives are met. This individual is critical to ensuring that workflows involving the office of the CDO come together in an efficient and timely way that ensures successful outcomes while building positive organizational culture and trust amongst colleagues and teams. The role collaborates closely with the Rainforest Alliance (RA) Board of Directors, Board Committees, and the Executive Office (EO) on all board-related matters to plan and schedule meetings; request, organize, and prepare materials; ensure Board governance and compliance to policies and processes; provide effective communication, event coordination, and meeting management; and supervise logistical tasks. This role plays a crucial role in facilitating collaboration between the organization's Board and the various departments or teams within the organization. This position ensures that the Board's decisions, guidance, and initiatives are conveyed to relevant internal stakeholders while also providing the Board with insights, updates, and feedback from RA leadership. Travel will be required for Board meetings and RA events. Key Responsibilities: Board Relations (50%) • In collaboration with the CDO, Chief Strategy Officer, and Corporate Secretary, coordinate Board meetings; includes working with stakeholders to create agendas, scheduling, driving preparation of required materials, distributing and maintaining materials, and providing logistical support., • Regularly communicate key updates, strategic initiatives, financial information, and decisions made by the Board to appropriate departments, teams, and stakeholders within the organization. Ensure accurate and timely distribution of relevant materials., • Maintain accurate records of Board meetings, decisions, and actions; prepare meeting minutes, resolutions, and other relevant documentation as needed to ensure transparency and accountability., • Assist in the onboarding and orientation of new Board members, providing them with necessary background information, context, and resources to quickly integrate into their roles., • In coordination with the Board Chair and Executive Office, facilitate goal setting and assessments of the full Board collectively, members individually, Committees, Board officers, and alignment with Annual Plan., • Draft Board updates on behalf of CDO in coordination with relevant colleagues and develop Board outreach materials., • In close collaboration with relevant team members, ensure that Board-related digital platforms (e.g., Confluence, SharePoint, LiveBinders) remain up-to-date and effective. Support information sharing and governance processes., • Develop and maintain a knowledge management system for Board-related materials, ensuring accessibility, institutional continuity, and documentation of Board Members information, Board History, key decisions and lessons learned., • Handle sensitive and confidential information with the utmost discretion and professionalism, adhering to ethical and legal standards., • Provide comprehensive administrative support to the Chief Development Officer., • Build, be responsible for and drive the CDO’s calendar, including ensuring sufficient preparation for meetings., • Draft, proofread, and prepare correspondence, reports, and presentations to include talking points for internal and external stakeholders., • Support CDO priorities through high-level technical writing, creating PowerPoint presentations, drafting talking points, conducting research, and other tasks., • Assist CDO with internal and external meetings, including preparation of meeting strategy and briefing documents, agendas, taking and transcribing meeting notes, intake on call reports and follow-up activities, videoconferencing and in-person venue needs., • Introduce and maintain project management tools as needed to keep CDO’s key priorities clear, organized, and on track., • Ensure excellent communication, transparency, alignment, and partnership across the organization’s teams on behalf of CDO., • Facilitate timely and efficient information flow to the CDO, including compilation of meeting agendas, management of deadlines, scheduling of meeting debriefs and circulation of notes for critical meetings., • Handle CDO’s travel itineraries, including researching and booking flights, trains, rental cars, accommodations, ground transportation, and other logistics., • Handle expense reports and reimbursements, tracking expenses and file reports in compliance with RA policies., • Support the management and maintenance of Salesforce records with activities, call reports, meeting notes, event attendance, and/or gift notes, including scanning and attaching all relevant documents to the constituent record., • Provide surge capacity for special projects and initiatives as needed., • Other duties as assigned. Qualifications: • Bachelor’s degree with 5-7 years of development experience, preferably providing executive and board-level support in a nonprofit setting. Global/international organization experience is a plus., • Demonstrated experience in a high-volume scheduling environment, strongly preferred., • Demonstrated experience in coordinating successful events and travel logistics, preferably if prior experience was supporting board-level events., • Astute attention to detail, demonstrated initiative, reliability, organization, and professional demeanor., • Track record of follow-up and follow-through; high degree of reliability., • Very organized, self-disciplined, have attention to detail and professional demeanor., • High degree of confidentiality, sound judgment, ability to think on your feet and problem solve while maintaining composure., • Articulate and concise verbal and written communication skills, including active listening and emotional intelligence., • Ability to organize and plan, engage proactively, and take initiative., • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and donor management software (e.g., Salesforce, Raiser’s Edge, or similar). Other Skills and Competencies: • Strong interpersonal abilities to build and maintain positive relationships with Board members, executives, and colleagues., • Attention-to-detail for accurate and compliant record-keeping, meeting coordination, and information dissemination., • Ability to balance competing priorities and meet deadlines with minimal supervision., • Highly discrete and able to be trusted with confidential information relating to the organization and its staff., • Demonstrates professionalism, initiative, creativity, discipline, and commitment., • Excellent calendar management skills, with a proactive ability to handle a conflict-free calendar with appropriate prioritization of appointments., • Communicates clearly and respectfully across all levels of the organization., • Resolves conflicts constructively and diplomatically., • Promotes collaboration and fosters a positive team environment., • Flexible and proactive. Job Level: 4 Salary: For USA based candidates only: * National Salary range (Excluding NY and DC) - $53,029- $75,755 * New York Salary Range - $63,044- $90,006 * Washington DC Salary Range - $60,983- $87,118 Deadline: 07 November 2025 Notes: Only candidates authorized to work in the US will be considered. If you have any questions about the job vacancy, please contact the HR department: The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.

Job Description Status: Full-Time Compensation: $25.00-$28.00/hour Schedule: Monday – Friday, 35 hours/week Location: Queens, NY Queens Community House (QCH) provides networks of programs for children, youth, and, older adults throughout the diverse population of Queens. Our mission is to provide individuals and families with the tools to enrich their lives and build healthy, inclusive communities. We welcome amazing individuals who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change lives. Position Overview: We are seeking a skilled Administrative Assistant to provide high-level support to senior management and ensure smooth day-to-day office operations. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, multi-site environment while managing multiple priorities and confidential information. Key Responsibilities: • Provide direct administrative support to senior managers, directors, and executive staff, maintaining confidentiality and professionalism at all times., • Manage phone calls, schedule appointments, coordinate calendars, and plan meetings., • Prepare, review, and generate reports and presentations to support decision-making and operations., • Track and update project timelines, deliverables, and follow-ups to support effective project management., • Draft and review communications, including emails, memos, and informational materials., • Review and optimize office policies and procedures, including documentation and filing systems., • Meet and assist visitors, providing a professional and welcoming environment., • Monitor and update outgoing communications, including flyers and brochures in designated areas., • Respond promptly to inquiries and ensure seamless coordination of office and operational needs., • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint) and advanced Excel skills for reporting and data tracking., • Experience preparing and analyzing reports to support operational and strategic goals., • Strong project management abilities with the capacity to track deadlines, coordinate tasks, and drive completion of initiatives., • Demonstrated experience working directly with executive leaders and senior management., • Excellent verbal and written communication skills with a professional demeanor., • Strong organizational, problem-solving, and time management skills; ability to work independently and prioritize multiple demands., • Familiarity with office equipment such as printers and copiers. Medical, dental, and vision insurance. * Life insurance and Flexible Spending Accounts (FSA). * Paid Family Leave, with QCH supplementing NYS Paid Family Leave benefits to ensure full pay during approved leave. * 403(b) Retirement Plan. * Generous paid time off. * Paid federal holidays. * Ongoing professional development, training, and networking opportunities. Commitment to Diversity and Inclusion: Queens Community House is an Equal Opportunity Employer and welcomes candidates from all backgrounds. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected category under federal, state, or local law. QCH is a Drug-Free Workplace. We are a mission-driven, passion-led organization committed to enriching the lives of the communities we serve.

Job DescriptionJoin a Leading Dental Organization & Transform Your Career! Affinity Dental Management, a premier dentist-run dental organization, provides comprehensive practice management and administrative support services to practices throughout the northeast United States. Our mission is to empower dental professionals, enhance patient care, and stay at the cutting edge of dental medicine. Our entire team is focused on providing cutting edge ideas, mentorship, training, and shared learning to dental professionals in a progressive and exciting industry. Our goal is to help our clients do what they love, which is focus on growing their practices and meeting the needs of their patients, while spending less time on business-related matters. Established in 1999, we are one of America's fastest-growing private company 5 years in a row. We have 45 practices across the northeast United States: NY, MA, CT, and VT. We offer exciting career options and professional growth opportunities in a collaborative, challenging work environment. If you excel in a fast-paced environment and are seeking a dental front desk opportunity in a forward thinking, growing niche, we invite you to learn more about our organization. Don't see an open Dental Receptionist role? Apply today and when we have an opportunity that aligns with your interest and background, we'll be in touch! Why Join Affinity Dental Management? • Competitive pay, • Health benefits package: medical + vision + dental + 401K + life ins. + disability, • Offered after 30 days, • Offered to full-time employees 30+ hours, • Paid time off: 3 weeks + 8 holidays, • Opportunities for growth & advancement Responsibilities: • Operate telephone system, answer, screen and forward calls, provide information, take messages and schedule appointments, • Greet visitors and callers, handle inquiries, and direct them to appropriate persons, • Learn and operate new office technologies as they are developed and implemented, • Use scripts effectively both over the phone and in person (as assigned), • File and maintain records, sort and distribute mail, and handle courier deliveries, • Input data into the computer, ensuring accuracy and efficiency, • Provide information about the practice, such as location of offices, employees within the organization, or services provided, • Transmit information or documents to patients using computer, mail, or facsimile machine, • Balance credit transactions and provide basic financial clerical support duties, • Present cases to patients and maintain professional demeanor Requirements: • High school diploma, • Accurate typing at 40 words per minute, • Minimum of one year of office experience in a dental practice, • Preferred two years of experience, • Knowledge of dental software (ie. Dentrix, Denticon) is preferred Interview Process: • 1 virtual/phone interview & 1 in-person interview Affinity Dental Management, as an equal opportunity employer committed to fostering a diverse and inclusive workforce, welcomes applications from qualified candidates of all backgrounds. We will assess all eligible applicants for employment without discrimination based on race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. Salary ranges are subject to vary based on location and individual qualifications; details specific to compensation will be disclosed during the recruitment process. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Job Description • Applicants MUST submit a cover letter with resume to be considered., • This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy., • Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: Assist the Corporate Secretary with respect to all aspects of Directors’ meetings for ESD and certain of its subsidiaries and/or affiliated entities such as the New York Job Development Authority. Coordinate with Department Heads and staff of all Departments concerning presentation of projects to Directors. WORK PERFORMED: • Establish and maintain annual schedules of all board meetings., • Coordinate the preparation of all materials for timely submission to Directors., • Ensure review and approval by all relevant Departments for legal sufficiency and editorial clarity., • Distribute and ensure posting of Directors’ materials., • Draft materials and resolutions relating to certain corporate and/or administrative matters for submission to and approval by Directors., • Maintain Corporate records., • Assist the Compliance Officer with compliance items involving Directors., • Provide reference/research information from corporate records for staff or outside inquiries., • Schedule Directors’ meetings for ESD and named subsidiaries/affiliates, and schedule Board Prep meetings and all committee meetings., • Review Omnibus Certificate and other ESD bond sale-related documentation for accuracy and provide numerous exhibits to Omnibus Certificate from ESD’s Corporate records., • Review and approve ESD Directors’ expense disbursements., • Ensure posting of all public notices for Board meetings, public hearings, and other legally required postings and/or notices. Education Level required: B.A. or B.S. or equivalent. Relevant experience required: Minimum of five years in a comparable and comparably responsible position. Knowledge required: Excellent verbal and written skills are required as are superior organizational abilities. Ability to work collegially and effectively in a team setting. Must have excellent capability to multi-task and perform responsibilities with tight deadlines while maintaining attention to detail. Experience with working with corporate boards and/or state or city government preferred. In-person presence required a minimum of 50%, or as needed at the discretion of the General Counsel.