Administrative secretary jobs in Mount Vernon, New YorkCreate job alerts

Responsibilities • Provide administrative and legal support to attorneys handling commercial real estate and business transactions., • Draft, edit, proofread, and finalize contracts, leases, closing documents, financing documents, and other legal materials., • Assist with real estate closings by coordinating checklists, signatures, due diligence, and post-closing documents., • Communicate with clients, lenders, title companies, municipalities, and other transaction stakeholders., • Support real estate acquisitions, leasing, development, financing, construction, and related corporate matters., • Help manage land use, zoning, environmental, and municipal approval processes., • Organize and maintain client files, transaction records, and closing documents., • Manage calendars, deadlines, meetings, travel arrangements, and administrative tasks., • Process billing, expense reports, engagement letters, conflict checks, and matter administration., • Prepare electronic closing binders and perform document management tasks., • Maintain professionalism, confidentiality, and excellent client service. Requirement • s5+ years of legal assistant, legal secretary, or similar law firm experience, preferably in commercial real estate or transactional law, • .Paralegal certificate and/or bachelor’s degree preferred, • .Experience supporting attorneys in a mid-sized or large law firm, • .Knowledge of commercial real estate transactions, development, leasing, financing, and closings, • .Experience working with lenders, title companies, municipalities, consultants, and other third parties, • .Strong drafting, proofreading, organizational, and multitasking skills, • .Proficiency in Microsoft Office, PDF tools, document management systems, and legal workflow software, • .Familiarity with New York real estate practice preferred; Connecticut experience is a plus, • .Excellent communication skills, attention to detail, discretion, and ability to work independently .

Job Description About the Role: The Medical Secretary plays a crucial role in ensuring the smooth operation of the healthcare facility by providing comprehensive administrative support to the Medical Physicians This position is responsible for managing provider's schedule, coordinating meetings, and handling correspondence, which directly impacts the efficiency of the healthcare services provided. The Secretary will also be tasked with maintaining confidential patient records and ensuring compliance with healthcare regulations, thereby contributing to the overall quality of care. By facilitating communication between the provider and other staff members, patients, and external stakeholders, the Secretary helps to foster a collaborative work environment. Ultimately, this role is essential in enabling the providers to focus on strategic decision-making and patient care initiatives. Minimum Qualifications: • High school diploma or equivalent; associate's or bachelor's degree in a related field preferred., • Proven experience as a secretary or administrative assistant, preferably in a healthcare setting., • Strong organizational skills and attention to detail. Preferred Qualifications: • Experience with medical terminology and healthcare regulations., • Proficiency electronic health record systems such as EPIC and ATHENA, • Ability to handle sensitive information with discretion. Responsibilities: • Answer heavy volume of incoming calls., • Respond to and document all messages received., • Clear all messages before end of workday., • Schedule patient appointments as appropriate., • Discuss patient responsibility upon appointment arrival, co-pays, deductibles, etc., • Respond to questions from patients and other third-party individuals (e.g. attorneys, case managers, etc)., • Confirm new patient and IME appointments twenty-four (24) hours before scheduled appointment., • Document all add-on requests., • Prepare documentation as requested by a physician, including, but not limited to:, • Third party forms (e.g. disability, FMLA, return to school, etc.), • IME reports and other correspondence., • Direct patients, as appropriate., • Maintain physician office schedules and time off schedules, notifying appropriate parties (administration, clinical, etc) of all changes in the physician schedule., • Process incoming mail for assigned physician(s)., • Advise requesting attorneys of cost for narrative reports and other special services:, • Bill the fees for these special services, • Track payment and completion of special reports., • Follow all written protocols and procedures of the practice., • Demonstrate courtesy and helpfulness toward patients and their families., • Team player is a key for this role., • Work as a team member within the patient services department and all other departments., • Must be able to recognize and respond appropriately to urgent/emergent situations., • Establish and maintain effective working relationships., • Effectively cope with typical job stress., • Document work processes as required., • Other duties as assigned.

Job Description About the Role: The Medical Secretary specializing in Worker's Compensation plays a critical role in supporting healthcare providers and injured employees by managing all administrative aspects related to worker's compensation cases. This position ensures accurate and timely documentation, communication, and coordination between medical staff, insurance companies, employers, and patients. The role demands meticulous attention to detail to handle sensitive medical and legal information while maintaining compliance with relevant regulations. The Medical Secretary will facilitate the smooth processing of claims, appointments, and medical records to support effective treatment and reimbursement processes. Ultimately, this position contributes to the efficient operation of the worker's compensation program, enhancing patient care and organizational workflow. Minimum Qualifications: • High school diploma or equivalent required; associate degree or certification in medical administration preferred., • Proven experience as a medical secretary or administrative assistant in a healthcare setting., • Familiarity with worker's compensation processes, medical terminology, and insurance documentation., • Proficiency in electronic health record (EHR) systems and standard office software (e.g., Microsoft Office)., • Strong organizational skills and the ability to manage multiple tasks with attention to detail. Preferred Qualifications: • Certification in Medical Administration or Medical Billing and Coding., • Experience working specifically with worker's compensation claims and insurance providers., • Knowledge of state and federal regulations related to worker's compensation and healthcare privacy laws., • Excellent interpersonal and communication skills to interact with diverse stakeholders., • Ability to use specialized software for claims management and billing. Responsibilities: • Manage and organize worker's compensation case files, including medical records, claim forms, and correspondence., • Serve as the primary point of contact for patients, insurance adjusters, employers, and healthcare providers regarding worker's compensation matters., • Schedule and coordinate appointments, examinations, and follow-ups related to worker's compensation cases., • Prepare, review, and submit documentation required for claims processing and insurance reimbursement., • Maintain compliance with HIPAA and other regulatory requirements concerning patient confidentiality and data security., • Assist in billing and coding processes specific to worker's compensation claims., • Communicate effectively to resolve discrepancies or issues related to claims and medical documentation., • Support healthcare providers by managing correspondence and facilitating timely information exchange. Skills: The required skills enable the Medical Secretary to efficiently manage complex documentation and communication workflows essential for worker's compensation cases. Proficiency in EHR systems and office software supports accurate data entry, scheduling, and record keeping, which are critical for timely claims processing. Knowledge of medical terminology and insurance procedures allows the secretary to interpret and prepare necessary documentation correctly. Preferred skills such as certification and familiarity with regulatory requirements enhance the ability to ensure compliance and reduce errors. Strong communication and organizational skills facilitate effective coordination among patients, healthcare providers, and insurance entities, ensuring smooth case management and positive outcomes.

When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. Mount Si

Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. We welcome you to apply if you are the sort of person that is self-motivated and comfortab

Front Desk-Main Office School Administrative Assistant/h2pPreston High School is seeking a highly organized, professional, and welcoming Front Desk Secretary to serve as the first point of contact for students, families, faculty, and visitors.

The General Counsel's Office (GCO) in the New York County District Attorney's Office (DANY) has an immediate opening for a General Counsel's Office Secretary. In this position, the Office Secretary is responsible for providing secretarial and administrative support to the unit.

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. We are looking for people nationwide to participate i

Mount Sinai - 341 Central Park Avenue - Responsibilities: Answers telephone, screens callers, relay messages and greets visitors.

Job Description Transitional Services for New York, Inc., (TSINY) not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs. TSINY is looking for a Administrative Assistant for our Facilities department in Queens, NY location. Salary: $46,000 annually, $25.27/hr.; Full-Time Driver's License Required Benefits/PTO/ Vacation Position Summary To provide administrative and clerical support to staff in Facilities Operations and Development. Essential Functions • Provide general administrative and clerical support to the staff in Facilities Operations and Development., • Review maintenance, repair and supply invoices at properties designated by the Divisional Director of Facilities Operations and Development and determine what percentage of each invoice is a building expense and what percentage is a program expense based on criteria provided by staff., • Review New York City records for unpaid bills and violations at properties designated by the Divisional Director of Facilities Operations and Development., • Keep a log of all utility bills and New York City charges at properties designated by the Divisional Director of Facilities Operations and Development, and on a monthly basis, transmit this information to designated members of the staff., • Keep a log of New York City and New York State registrations that are due annually and inform staff two months before the next annual registration is due., • Establish and maintain computer files of information related to the above functions., • Perform other administrative and clerical tasks and duties that are assigned by a member of the staff in Facilities Operations and Development., • Be able to sit and stand as needed, with or without reasonable accommodation., • May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation., • Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation., • During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan., • Attend job and Agency training as required to maintain compliance and ensure continued professional development., • Perform other related duties as required. Experience/Education/Skills/Abilities • A Bachelor’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the US Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and one year of relevant experience., • Or, an Associate degree or 60 semester credits from an accredited college and three (3) years of progressively responsible relevant experience., • Prior office/administration experience and strong organizational skills are required., • Excellent oral and written communication skills are required., • Strong interpersonal skills are required., • Ability to work well under pressure while juggling multiple tasks simultaneously., • Ability to prioritize with minimal supervision and work independently, as well as function as a member of a team., • Proficiency in technology, including web-based applications and MS Office applications, such as Excel and Word. TSINY is an equal opportunity employer that is committed to a policy of nondiscrimination in accordance with Title VII of the Civil Rights Act, as well as the New York State Human Rights Law. TSINY prohibits discrimination against any employee or applicant for employment on the basis of race, creed, color, national origin, sex, gender, age, disability, marital status, sexual orientation, citizenship status, veteran status or other protected group status as provided by law in all employment decisions.

The Administrative Secretary provides front office and administrative support to ensure smooth daily operations and a positive experience for patients, visitors, and staff. Support the healthcare team with additional administrative tasks as assigned. The Secretary will be a part of the Electrophysio

No administrative assistant experience required.

Join Our Team As a Clinical Assistant!.Covers departments in Big Flats, Owego, Southport, Waverly.Performs duties of a clinical and clerical nature.Maintains records and applies knowledge and skills to run a full functioning office for one or more Providers in Clinic.Assists professional staff by pe

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

A healthcare institution in New Jersey is seeking a Medical Assistant to join its Practice Management team.This role involves performing essential medical procedures, scheduling patients, and maintaining confidentiality.The ideal candidate is a high school graduate and a graduate from an accredited

We are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO).The ideal candidate will have prior experience as an executive assistant, and the ability to manage multiple priorities in a fast-paced, high-pressure environment.This role requires fluency in

Provide support to Office Manager and clinic administrative staff.

The SONYC Office Assistant will report to the SONYC Program Director and work closely with SONYC staff (including group leaders, school teachers and other staff) to support the SONYC after school program at a middle school in the Bronx serving 100 students.Primary responsibilities include supporting

Bargaining Unit: ASU - Administrative Services Unit (CSEA).

Back Office Accounts Receivable Assistant.We are looking for a Back Office Accounts Receivable Assistant to manage daily AR functions across assigned client accounts, including invoicing, payment application, Hilldun management, pro forma tracking, credit card processing, aging follow-up, and collec

We're currently looking for individuals across the country to take part in online paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Join Our Team as a Work-From-Home Data Entry Research Panelist! Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, customer

Scerbo Physical Therapy & Sports Rehabilitation is a full-service orthopedic and sports rehabilitation clinic.The practice employs the latest technology and evidence-based research to help patients achieve their goals.The office administrator should assure provision of office functions such as: pati

Job Summary: Under the direction of a clinical practice coordinator and/or EHPN office manager, clinical office assistants perform routine administrative and clinical tasks. Typical administrative duties of a clinical office assistant include answering phones, greeting patients, updating patient med

The Unit Secretary performs duties appropriate to the area of clinical practice. The Unit Secretary performs duties appropriate to the area of clinical practice.

As an Administrative Assistant 1 you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:. Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement Statewide (NY HELP