Human Resources Admin / Receptionist (Entry Level!)
6 days ago
Tenafly
Job Description Human Resources Admin / Receptionist | Temp-to-Hire Tenafly, NJ area | Fully on-site Monday - Friday | 8am to 5pm Our client is seeking an entry-level HR graduate or Junior HR professional for an HR Admin / Receptionist role on a temp-to-hire basis. MUST be polished and professional with outstanding interpersonal skills. Should also be tech-savvy and proficient with Microsoft Excel. Bachelor's degree is required, preferably in Human Resources or a related discipline. Human Resources Responsibilities: • Handle purchase orders for department expenses, training programs, supplies, and vendor services., • Review and process invoices, ensuring proper approvals and timely submission for payment., • Partner with Accounting and Finance teams to support budget tracking, expense coding, and reporting., • Monitor departmental expenditures and assist with budget reconciliation activities., • Communicate with vendors regarding billing discrepancies and outstanding invoices., • Maintain employee files, records, and HR documentation while ensuring confidentiality and compliance with company policies., • Support administrative aspects of company vehicle and asset programs., • Coordinate employee training initiatives, including scheduling, attendance tracking, materials preparation, and follow-up communications., • Assist with employee engagement programs, company events, wellness initiatives, and team-building activities., • Support onboarding and offboarding processes by preparing documentation, coordinating logistics, and assisting with employee transitions., • Generate and maintain HR reports, spreadsheets, trackers, and department records., • Handle confidential employee and business information with discretion and professionalism. Reception Responsibilities: • Welcome visitors, clients, and guests while maintaining a professional and friendly front office environment., • Direct visitors to the appropriate employee, department, or meeting space., • Manage visitor registration procedures, including maintaining visitor logs and issuing guest badges., • Maintain a clean, organized, and professional reception and lobby area., • Answer, screen, and route incoming calls through a multi-line phone system., • Receive, sort, and distribute incoming mail, packages, and deliveries., • Coordinate outgoing shipments and courier services as needed., • Assist with conference room scheduling and ensure office and reception supplies remain stocked.