Office manager jobs in Mount Vernon, New YorkCrear alertas

Job DescriptionBenefits: • 401(k), • Opportunity for advancement, • Paid time off, • Bonus based on performance, • Competitive salary The ideal candidate will have a minimum of five (5) years' experience in a traditional office environment with proven experience using QuickBooks Online. The candidate must possess the ability to think and act independently with strong problem solving, analytical and negotiating skills, as well as proven skills in prioritizing and managing multiple situations simultaneously. Additionally, the candidate must demonstrate outstanding communication skills, and a proven record of client followup. Key Responsibilities Financial reporting to including budgets, balance sheets, reconciliations, job costing and aging reports required at various frequencies. Collections to include rigorous oversight of accounts receivables. Manage and process accounts receivable (AR) and payable (AP), including entering and verifying all client invoices, vendor bills, and project purchase orders using QuickBooks Online and Jobber Payroll administration to include expense tracking for employee reimbursement and chargeback accuracy to clients. Oversee vendor relationships ensuring best rates and payment terms are met Stay up to date with best practices and legal requirements related to finance and operations. Review, negotiate and manage insurance policies, including health, auto, workers comp, property Administer employee benefit programs in coordination with brokerage firms, ADP or internal Maintain financial records in paper and cloud-based file systems Receive calls or emails from clients or staff and coordinate to proper individuals for resolution Calendar management of field tech staff, in coordination with Field Service Manager Oversee maintenance and upkeep of the office environment Manage office supplies and vendor relationships for service such as security, cleaning and repairs Knowledge, Skills, and Abilities Extensive understanding of QuickBooks Online (minimum 3 years) Proficient use of Microsoft Office 365. This includes Word, Excel, Outlook and Teams with demonstrated proficiency in Excel. Adobe Pro including converting other types of documents into pdf, compiling pdf documents; paginating and searching pdf documents. Effective oral and written communication skills. Ability to work effectively in a fast-paced environment with changing priorities, while maintaining professionalism and strong rapport with all team members. Consistently maintains a professional demeanor, appearance, and work environment Knowledge of Jobber dispatching / billing software a plus This is a permanent full-time benefited position. Standard days and hours of work are Monday through Friday on site in Mt. Vernon (Fleetwood) NY. 10am to 6pm. This is not a remote position. Please note this job description is not designed to represent a comprehensive listing of activities, duties or responsibilities that are required. About Us Digital Media Systems, Inc. is a leading provider of audio-visual solutions for the motion picture industry. We have represented the high-profile interests of Hollywood film studios, postproduction, and cinema exhibition facilities, as well as industry defining product manufacturers. Our goal is to provide superior products, technologies, support, and services to the entertainment industry in an efficient and comprehensive manor.

Tutor Perini Company, is seeking a Project Manager - Job Order Contracting to join our Mount Vernon, NY office.

Tutor Perini Company, is seeking an Assistant Project Manager - JOC to join our Mount Vernon, NY office.

Tutor Perini Company, is seeking a HVAC Project Manager for our Mount Vernon, NY office as well as NYC Metro area project sites. We're the only contractors in the market that self-perform HVAC, plumbing, sprinkler, and specialty general construction in both the public and private sectors. As a HVAC

Job DescriptionGrow Your Career with Yost & Campbell! Yost & Campbell Heating, Cooling & Generators has been a trusted name in comfort since 1939 — and we’re still growing! When you join our team, you’re not just taking a job — you’re joining a company that values integrity, teamwork, and professional growth. We believe in supporting our employees with strong leadership, a positive work environment, and opportunities to advance within the HVAC, Plumbing and Generator industry. If you take pride in keeping things organized, enjoy working with people, and want to be part of a company that genuinely cares about both customers and employees, this is the role for you. What You’ll Do As our Installation Coordinator, you’ll be the key link between homeowners, field technicians, and our installation department — ensuring every HVAC and generator project runs smoothly from start to finish. You will: * Coordinate all aspects of HVAC and generator installations * Serve as the main point of contact for customers, setting expectations and providing updates * Set up and manage installation jobs using ServiceTitan * Create and process quotes accurately in ServiceTitan * Schedule installation dates and communicate with the Installation Manager and Permitting Coordinator * Assist with submitting required applications, permits, and rebates (NYC DOB, Con Edison, etc.) * Ensure equipment is ordered and ready prior to installation * Follow up after installations to confirm customer satisfaction and complete 1-year service memberships What We’re Looking For * 3+ years of experience in project coordination, scheduling, or customer service (HVAC experience a plus) * Experience with ServiceTitan or similar CRM/scheduling software preferred * Excellent communication and multitasking skills * Detail-oriented with strong follow-through * A team player who thrives in a fast-paced environment * Reliable transportation to our Mount Vernon, NY office (or plan to relocate after starting work) Why You’ll Love Working Here * Competitive hourly pay ($24–$28/hour) * Full benefits package: * Health, Dental, and Vision Insurance * Life Insurance * 401(k) Plan with 4% match * Paid Time Off * Consistent Monday–Friday schedule * Supportive, family-oriented work culture * Opportunities to grow with one of the region’s most respected HVAC and generator companies About Yost & Campbell For over 80 years, Yost & Campbell Heating, Cooling & Generators has built its reputation on reliability, craftsmanship, and care. We’re proud to serve our customers — and equally proud to invest in our people. Join a company that values your skills, respects your time, and celebrates your success. Ready to take the next step in your career? Apply today and help us continue our tradition of excellence at Yost & Campbell!

Minimum 2 Years Proven experience as an Office manager, Front Office Manager or Administrative Assistant. Come join one of the "Top 10 Emerging Groups to Watch", as voted by Group Dentistry Now! We are looking for an Office manager to organize and coordinate administration duties and office procedur

Supervises registration and clerical staff, patient reception and manages all daily office functions to maintain efficient and effective office and program operations. Responsible for verification and reporting of Medicaid/insurance eligibility and reporting changes to staff and business office. Res

Experienced dental office manager (3-5+ years) with a focus on practice growth in a multi-specialty group setting. Facilitate Managerial Procedures. Looking for a GREAT office opportunity?.

Administrative assistant / officer position available for Business Development.

A nonprofit organization in Fort Lee, NJ is seeking an experienced Office Manager to oversee office operations and provide administrative support. The ideal candidate will have over 7 years of experience in office management, excellent communication skills, and a strong proficiency in Microsoft and

HR function by keeping personnel records up to date, arranging interviews and so on.

Orthopedic Casting Service Manager. Working knowledge of basic office computer systems.

Medical Practice / Office Manager / Bilingual Spanish - Bronx, Ny. We are seeking a dynamic and bilingual Office Manager to provide professional leadership and manage the daily operations of a chiropractic practice. The ideal candidate will be a proficient people manager with experience in medical p

Outsourced Chief Investment Office (OCIO) Group. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries. Outsourced Chief Investment Office ("OCIO") group partners with Morgan Stanley Financial Advisors across all

HR function by keeping personnel records up to date, arranging interviews and so on.

Working knowledge of MS Office, including Word, Outlook, and Excel required.

HR function by keeping personnel records up to date, arranging interviews and so on.

The office is on the Lower East Side. The role is hybrid-remote and in-office depending on the needs that week. Research, hire, obtain quotes and supervise contractors and vendors for home or office repairs.

Administrative assistant / officer position available for Business Development.

Administrative Assistant (Remote Position).Part-Time: $18–$24 per hour.Full-Time: $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.This role requires st

HR function by keeping personnel records up to date, arranging interviews and so on.

Remote – Accepting applicants across the United States.Full-Time: $24 – $32 per hour (based on experience).Part-Time: $18 – $25 per hour.We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coo

Administrative assistant / officer position available for Business Development.

Remote – Accepting applicants across the United States.Full-Time: $24 – $32 per hour (based on experience).Part-Time: $18 – $25 per hour.We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coo

Administrative assistant / officer position available for Business Development.

Remote – Accepting applicants across the United States.Full-Time: $24 – $32 per hour (based on experience).Part-Time: $18 – $25 per hour.We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coo

Administrative assistant / officer position available for Business Development.

Administrative Assistant (Remote Position).Part-Time: $18–$24 per hour.Full-Time: $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.This role requires st

HR function by keeping personnel records up to date, arranging interviews and so on.

Administrative Assistant (Remote Position).Part-Time: $18–$24 per hour.Full-Time: $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.This role requires st

Administrative assistant / officer position available for Business Development.

Administrative Assistant (Remote Position).Part-Time: $18–$24 per hour.Full-Time: $20–$28 per hour.We are seeking a dependable and well-organized Remote Administrative Assistant to support daily tasks, scheduling, communication, and general administrative operations.This role requires st

Administrative assistant / officer position available for Business Development.

Remote – Accepting applicants across the United States.Full-Time: $24 – $32 per hour (based on experience).Part-Time: $18 – $25 per hour.We are seeking a highly organized, proactive, and dependable Remote Executive Personal Assistant to support daily administrative and personal coo

HR function by keeping personnel records up to date, arranging interviews and so on.

Brookdale Senior Living - 1786 Union St [Medical Office Assistant] As a Receptionist at Brookdale Senior Living, you'll: Greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff; Sort, deliver and

Administrative assistant / officer position available for Business Development.

Yale New Haven Health - JobID: 84499 [Medical Office Assistant] As a Medical Receptionist at Yale New Haven Health, you'll: Coordinate patient care and physician activity; Maintain appointment schedule template (alterations, deletions, additions); Communicate schedule changes to the appropriate staf

Administrative assistant / officer position available for Business Development.

Yale New Haven Health - JobID: 83461 [Medical Office Assistant] As a Medical Receptionist at Yale New Haven Health, you'll: Coordinate patient care and physician activity; Maintain appointment schedule template (alterations, deletions, additions); Communicate schedule changes to the appropriate staf

Administrative assistant / officer position available for Business Development.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Administrative assistant / officer position available for Business Development.

Northwell Health - 600 Northern Blvd [Medical Office Assistant] As a Receptionist at Northwell Health, you'll: Perform a variety of duties relative to admission, discharge and/or transfer of patients; Perform a variety of clerical duties required to maintain accurate charts; Perform a variety of cle

We are looking for an Assistant Project Manager with 2+ years experience working in the High-end Residential market in New York City.

They focus on commercial and institutional clients/projects (think high-end office space or healthcare office projects, etc. The office is based in Midtown Manhattan, and you would be based there day-to-day. The role is mostly office-based with some visits to site, if you need.

Role: Project Manager / Estimator (Commercial Construction). We are seeking for a Project Manager/Estimator to oversee projects from preconstruction through closeout while maintaining strong client relationships and financial performance. Microsoft Project & Office proficiency.

Assistant Project Manager (APM).