Office manager jobs in Philadelphia, PACreate job alerts

Status: Full-Time, Exempt, Hybrid **Location:**Philadelphia, PA Application Deadline: November 29, 2024 For consideration, please attach your Cover Letter and Resume to the online application in addition to answering the Application Questions. Summary of Principal Responsibilities: To work closely and collaboratively with regional management and central office leadership to ensure the accuracy and integrity of the AFSC’s financial results and associated reports. The Regional Controller actively participates in financial and operational: a) reporting, b) operational research and analysis, and c) grant submissions and post-award reporting and compliance; and d) developing and analyzing capital and operating budgets. Essential Functions/Responsibilities: The key responsibilities of the Regional Controller include the following: 1. Serve as Finance’s primary point of contact for regions and central office units, providing day-to-day financial oversight and support and responding to inquiries and requests. 2. Develop an understanding of regional operations and the impact of financial activities on programs. Assist regional and central office staff in their understanding and analysis of financial information. 3. Work directly with financial and operational report users to review and analyze reports against budgeted amounts to ensure financial and operational accountability. 4. Work with the regions and the central office units to provide financial and operational research and analysis services. Create, maintain and update standard report formats and generate ad hoc reports as necessary and appropriate. 5. Actively participate in the annual budget and budget revision processes. Collaborate with regional and central office staff to monitor financial results against budget and identifying, explaining and resolving variances. 6. Actively participate in the annual budget and budget revision processes. Collaborate with regional and central office staff to monitor financial results against budget and identifying, explaining and resolving variances. 7. Process general ledger entries for US regions and central office units; provide general ledger support to international regions. This includes (but is not limited to) expense allocations, cost distributions, transfers, adjustments, and revenue recognition. 8. This position is also responsible for supporting the Senior Finance Controller in conducting key activities such as Month- End and Quarter -End close, Fixed Assets, Account Reconciliation and Audits. 9. Reconcile regional balance sheet accounts. Identify problems and take appropriate action for resolution. 10. Maintain accurate and up to date currency exchange information. 11. Special projects as assigned by supervisor, including providing backup coverage for the regional controller when required. Mimimum Qualifications Education: Bachelor’s degree in accounting of financial management or equivalent in experience. Experience: At least five years of experience in a computer-based business environment with accounting, financial analysis, grants management and reporting responsibilities. Experience working with annual operating budgets of $6 million or greater involving high volumes of finance and accounting transactions with allocations across multiple programs or projects. Previous controller/assistant controller, and international non-profit experience a plus. Other Required Skils and Adbilities: 1. Demonstrated working knowledge of Microsoft Excel including pivot tables and advanced formulas and intermediate skills in word-processing required. Working knowledge using Microsoft Dynamics BC365 or equivalent experience with multi-user accounting software preferred. Experience with Microsoft Access or other database programs considered a plus. 2. Experienced with financial and operating data analysis, report design, and the presentation of quantitative information, including account reconciliation and budget to actual comparisons 3. Ability to effectively communicate quantitative information verbally and in writing to audiences with varying levels of financial sophistication. 4. Ability to work independently and virtually with minimal supervision, to multi- task and to work collaboratively and cooperatively, as a member of a Must be organized and able to set priorities to ensure timely completion of responsibilities. Able to work in a high-traffic area with frequent interruptions. Willing to work on various tasks as assigned. 5. Able to work a flexible schedule as Ability to work overtime in peak periods required. 6. Commitment to Quaker values and testimonies. Understanding of and compatibility with the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual. 7. Understanding of and commitment to the principles, concerns, and considerations, of AFSC regarding issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities. Demonstrated ability to work and communicate with diverse staff. Compensation: Finance Salary Family – Financial Coordinator II - ( $60,000-$77,740 ), Exempt. Comprehensive medical and hospitalization plan; term life, accident and salary continuation insurances, defined benefit pension plan, plus fringe benefits; participation in unemployment and worker’s compensation and social security. The American Friends Service Committee is an Affirmative Action/Equal Opportunity Employer. Qualified persons are encouraged to apply regardless of their religious affiliation, race, age, sex, gender identity, sexual orientation or disability. AFSC maintains a deep commitment to a mandate of care for our staff and communities, and strongly recommends vaccination for COVID-19; as well as adherence to social distancing, masking, and office occupancy protocols. AFSC’s Central Office and some of its offices in the U.S. are unionized workplaces. This position is represented. The American Friends Service Committee is a smoke-free workplace.

Construction Superintendent DCH Contractors LLC is a family owned and operated business servicing multi disciplined construction projects in the Philadelphia PA region. The company specializes in high rise residential renovations, boutique commercial interiors and custom carpentry projects. DCH Contractors was established in 2003 by David C. Horlacher bringing with him over 40 years of urban construction experiences. Job Overview: Leads, directs and coordinates the work of subcontractors and/or DCH Contractors trade labor. The Superintendent is responsible for ensuring safety, schedule delivery, quality of work performed and adherence to budget of the project. The Superintendent has supervisory responsibility for Assistant Superintendents, Field Engineers and Trade Labor. Essential Duties & Responsibilities* - Oversee and making decisions related to the performance of work related to scheduling, delivery, logistics, quality control and trade employee staffing levels. - Oversee work among assigned trades to promote a coordinated project operations. Resolving local area problems regarding procedures, precedence, design clarifications, adequate labor and equipment schedule and all other appropriate matters. - Manage the overall site safety program as required and ensuring subcontractor compliance with DCH Contractors standards and all applicable safety codes and regulations - Create schedules and determine sequencing of work. Develop and implement recovery strategies to maintain project schedule. - Communicate with owners and architects/engineers in connection with field issues. Investigate and resolve such issues. - Manage the billing process as it relates to Work in Place and overseeing the monthly estimate of work completed, material invoices, payrolls, and subcontractor payment applications. - Manage the work to ensure that it is installed in compliance with and conforms to the approved contract documents. Qualifications: Minimum of six years of related field experience. Knowledge of building construction, means and methods, scheduling and cost control procedures, general contract, general conditions, subcontract documents, drawings and specifications, including Microsoft Office Suite proficiency. Ability to read understand and interpret contract documents, drawings specifications, scope of work and project schedule. Demonstrated leadership and interpersonal skills. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performance of the duties will occasionally require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires the use of hands and fingers, handle or feel objects, tools or controls, sit, talk and hear (bells, whistles, etc.), climb, balance, stoop, kneel, crouch, or crawl. Employee must occasionally lift and/or move up to 50 lbs. Work Environment: the work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodations maybe may to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works on site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud. - May perform other duties as assigned. DCH contractors is an equal opportunity employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.

This is a part-time remote role for an Appointment Setter at Maxim Healthcare Services. The Appointment Setter will be responsible for setting appointments, scheduling, lead generation, effective communication, and providing excellent customer service on a day-to-day basis. Qualifications • Setting Appointments and Appointment Scheduling skills • Lead Generation and Communication skills • Customer Service skills • Strong organizational and time management skills • Ability to work independently and remotely • Previous experience in a similar role is a plus • High school diploma or equivalent