Trabajos administrative secretary en Miami, FloridaCrear alertas

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Competitive salary, • Dental insurance, • Free food & snacks, • Health insurance, • Paid time off, • Profit sharing, • Training & development, • Competitive salary commensurate with experience., • Comprehensive benefits package., • Paid time off and holidays. Responsibilities • Schedule and manage physician appointments, conferences, and other professional commitments., • Organize, maintain, and update patient medical records in compliance with HIPAA guidelines., • Draft, edit, and manage correspondence, reports, and office documents., • Monitor and respond to professional emails in a timely and organized manner., • Answer and direct incoming phone calls related to administrative and scheduling matters., • Assist with the preparation of invoices, forms, and reports as needed., • Track deadlines, follow up on pending items, and maintain office calendars., • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Previous office experience desired, • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic health record (EHR) systems., • Excellent written and verbal communication skills., • Strong organizational skills and attention to detail., • Ability to handle multiple priorities and meet deadlines.

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm's global Am law client is seeking a Litigation Legal Assistant. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our client's Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary This position provides high-level secretarial and administrative support to three or more attorneys. Assist attorneys in preparing litigation cases from onset through post-trial; Document production and management, data mining, research; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; may enter time; assist with document production including creation and editing of various legal forms, correspondence and documents. Candidate should also be flexible to work overtime as needed. Key Responsibilities • Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required, • Sorts, reads and annotates incoming mail and documents as required., • Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.), • Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders, • Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings, • Establishes and maintains filing and records, in both hard copy and electronic formats., • Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results, • Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools, • Performs and oversees proof reading of briefs and other legal documents, • Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff, • Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Qualifications Skills & Competencies • Proficiency with rules for court document filings, • Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence, • Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs, • Strong attention to detail, organizational skills and ability to manage time effectively, • Excellent interpersonal skills, communication skills and the ability to collaborate well in a team, • Position also requires the ability to work under pressure to meet strict deadlines. Education & Prior Experience • Bachelor’s Degree or equivalent experience preferred, • Minimum 5 years of experience as a legal secretary/assistant, working in a business law practice in the firm's Litigation department, • Experience with iManage preferred Technology • Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing, • Exceptional computer skills with the ability to learn new software applications quickly

LEGAL SUPPORT SPECIALIST – COMMERCIAL REAL ESTATE MIAMI, FL | ON SITE UP TO $95K + BENEFITS A confidential, globally recognized law firm is seeking an experienced Legal Support Specialist to join its Commercial Real Estate team in Miami. This is a fantastic opportunity to join a highly collaborative, team-oriented group known for its strong culture, social environment, and supportive dynamic. This role will support a fast-paced, energetic, and highly demanding female attorney, and requires someone who is sharp, proactive, and extremely organized. The ideal candidate is career-focused within a Legal Assistant/Legal Secretary track (not looking to transition into a paralegal role) and brings strong commercial real estate experience. Position Overview This role provides high-level administrative and legal support within the Commercial Real Estate practice. Responsibilities include managing day-to-day workflow, supporting complex real estate transactions, coordinating closings, and handling administrative operations for assigned attorneys. The position requires a candidate who thrives in a deadline-driven environment and can effectively manage multiple priorities. Key Responsibilities • Draft, edit, and proofread legal documents including correspondence, memoranda, and closing documents, • Assist with preparation of closing statements, disbursements, binders, and title policies, • Coordinate real estate transactions, including title matters, lien searches, and electronic recordings, • Manage attorney calendars, schedule meetings, and coordinate travel arrangements, • Handle client communication and assist with client-specific requests, including billing requirements, • Maintain and organize legal files in both electronic and hard copy formats, • Track and manage document execution and delivery, • Open new matters, draft engagement letters, and process expenses and reimbursements, • Collaborate with paralegals and other support staff to ensure seamless workflow, • 7+ years of experience as a Legal Assistant or Legal Secretary within a commercial real estate practice at a mid-to-large law firm, • Strong experience supporting real estate transactions and closings, • Proficiency in Microsoft Office Suite and document management systems (iManage preferred), • Experience with title coordination tools such as Simplifile is a plus, • Bilingual (English/Spanish) preferred, • Exceptional organizational skills, attention to detail, and ability to multitask, • Strong communication skills and a proactive, team-oriented mindset, • Ability to work independently and handle a high-volume workload under tight deadlines

Job Description Position Purpose: The Clerk III provides administrative and operational support to the Finance Department by maintaining financial records and assisting in the preparation and review of weekly and monthly financial reports. This role supports departmental operations through expense tracking, basic financial analysis, and ensuring accurate documentation. The position also performs a variety of administrative and clerical duties, including organizing financial records, responding to internal requests, and supporting established accounting procedures and organizational policies. POSITION REQUIREMENTS / QUALIFICATIONS: Education/Experience: High School Graduate or GED required. Must have Secretarial skills. At least two (2)years work experience in an Office Environment or Secretary position Knowledge of finance and accounting principles, Intermediate to Advanced Microsoft Office Suite knowledge, analytical skill sets, attention to detail . . Knowledge of E.HR systems preferred. Licensure / Certification: Maintain current CPR certification from the American Heart Association. Skills / Ability: Dictation skills; (must be able to take and translate minutes at meetings), computer skills, interpersonal skills. Must be able to type 40 WPM. Ability to deal/communicate efficiently, effectively and courteously with a wide variety of individuals. Ability to work independently and strong-organizational skills. Strong computer based skills are a must. Ability to work as a team and independently Intermediate to Advanced knowledge of Office Bilingual preferred. POSITION RESPONSIBLITIES (THIS IS A NON-EXEMPT POSITION): Administrative Responsibilities * Manages and uploads content to the department’s SharePoint page to ensure information is accurate and up to date. * Coordinates and schedules teleconference and virtual meetings for the department. * Maintains and organizes departmental records, files, and documentation in accordance with established procedures. * Provides administrative support for templating and documentation activities for the Patient Service Department. * Assists in the development and preparation of departmental presentations and supporting materials. * Maintains and organizes departmental email folders to support efficient communication and record management. * Collects, coordinates, and compiles weekly and monthly reports as requested by management. * Prepares meeting agendas, coordinates meeting logistics, records meeting minutes, and distributes finalized minutes within five working days. * Assists with preparing, assembling, and distributing materials for departmental meetings and presentations. * Establishes and maintains positive working relationships with internal clients and staff. * Supports effective departmental communication by following the appropriate chain of command for reporting issues and updates. * Performs other administrative duties and special projects as assigned. Equal Employment Opportunity We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees.

The Secretary (Office Automation) serves as the secretary to one of the Chief Nurses and carries out and coordinates all the clerical and day-to-day administrative support activities which are typically required to accomplish the work of the organization.

The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department.

The person in this position is expected to perform administrative support and/or technical assistance to a Vocational Rehabilitation (VR) unit and its customers.Assists VR Supervisor with tracking and monitoring Unit attendance and leave.Assists VR Supervisor in organizing, coordinating and prioriti

The Nursing Department has an exciting opportunity for a Part-Time Unit Secretary (U) position. The Unit Secretary (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations.

The person in this position is expected to perform administrative support and/or technical assistance to a Vocational Rehabilitation (VR) unit and its customers.Assists VR Supervisor with tracking and monitoring Unit attendance and leave.Assists VR Supervisor in organizing, coordinating and prioriti

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!.

The Nursing Department has an exciting opportunity for a Full-Time Unit Secretary (U) position. The Unit Secretary (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations.

Excellent Operating Entry Level. Data entry agents come from all various backgrounds including, data entry, telemarketing, customer support, sales, clerical, secretary, administrative assistant, receptionist, call facility, part-time, retail. As a Team Member, you will certainly be doing numerous wo

The Unit Secretary - PRN (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

Job DescriptionNow Hiring: Corporate Legal Secretary | Miami, FL Are you an experienced Corporate Legal Secretary ready to take the next step in your career with a highly respected and well-established law firm in Miami? This is an exciting opportunity to join a dynamic Corporate Practice Group where professionalism, collaboration, and long-term growth are valued every day. What You’ll Do As a key support member of the Corporate Practice Group, you will provide essential legal and administrative assistance to attorneys handling sophisticated corporate matters, including transactions, governance, mergers & acquisitions, financings, and compliance. Responsibilities include: • Drafting, editing, formatting, and proofreading corporate legal documents, including contracts, formation documents, resolutions, governance materials, M&A agreements, financing documentation, and client correspondence, • Preparing and managing transaction support materials such as closing binders, signature pages, corporate records, entity files, certificates, and filings, • Assisting with regulatory and compliance-related filings and maintaining corporate records, • Organizing and maintaining electronic and physical client files, including version control and record-keeping, • Managing attorney calendars, coordinating meetings, and handling travel and scheduling logistics, • Supporting billing, time entry, expense reports, and general administrative functions, • Acting as a liaison between attorneys, clients, and external parties to ensure timely and professional communication, • Several years of experience as a Legal Secretary or Legal Assistant within a corporate law practice or law firm environment, • Strong familiarity with corporate legal terminology and transactional work (entity formation, governance, M&A, financings), • Proficiency in Microsoft Word, Excel, and Outlook; experience with document management systems is a plus, • Exceptional proofreading skills and strong attention to detail, • Excellent organizational skills with the ability to manage multiple deadlines in a fast-paced setting, • Professionalism, discretion, and the ability to handle confidential information, • Medical, Dental, and Vision coverage, • 401(k) retirement plan #Apr_2026_150

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Corporate & Litigation Legal Assistant for its client's Miami office. Legal Secretary – Corporate & Litigation Miami, FL (Hybrid: 3 days in-office / 2 remote) Compensation: $70,000 – $90,000 + overtime eligibility We are currently seeking an experienced Legal Secretary to join our client's Miami office in a high-priority capacity. This role will support a team of attorneys across corporate matters, with significant exposure to litigation work in a fast-paced, professional environment. Responsibilities • Provide comprehensive administrative support to 5 attorneys and 1 paralegal, • Offer executive-level support to the CEO when present in the office, • Manage complex calendars, scheduling, and communications, • Prepare, revise, and format legal documents and correspondence, • Assist with filings and litigation-related tasks, • Coordinate meetings, travel arrangements, and client interactions, • Minimum 3–5 years of legal secretary experience, • Current experience supporting a corporate legal practice, with litigation exposure required, • Demonstrated professionalism and ability to interact with senior leadership, • Stable work history with strong tenure, • Highly organized with excellent attention to detail, • Strong interpersonal and communication skills, • Adaptable, receptive to feedback, and eager to grow professionally, • Hybrid schedule (3 days in-office / 2 remote), • Phone screen, • 30-minute in-office interview, • 60-minute video interview with attorneys

NO EXPERIENCE REQUIRED – PAID TRAINING PROVIDED – JOB SECURITY The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different positions available. The job openings range in starting salary from $26.47 to $43.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security. The Postal Service is the largest government related agency in terms of employees, currently employing nearly 1 million people. There are retail locations, mail distribution centers and Postal hubs within the Postal Service's operations. The Postal Service is currently hiring and there are MANY different positions available. The Postal Service has excellent and challenging employment opportunities. Postal Service employment includes great pay, good working conditions, career advancement, and job security that can lead to a lifetime career. To qualify for employment, you must be 18 years of age or older, have a high school diploma or a GED (NO college required) and be a U.S. citizen (or have a Green card). Postal Service operations are wide ranging from Mail Processing, handling and sorting mail to sales and marketing teams that work with commercial customers. Postal facilities process a large volume of mail. Mail Processor is one of the most important jobs of the Postal Service. Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. There are specific individuals that are responsible for shipping and receiving mail. The Postal Service currently employs nearly 1 Million people. There are many employment opportunities with the Postal Service from entry level to management. Certain career fields exist in most or all of its departments. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description.

The Secretary performs a variety of clerical and administrative work, to include responding to general inquiries and questions, in order to ensure efficient and effective operations of the department. The University of Miami - UHealth has an exciting opportunity for a Secretary.

The UHT - Emergency Department has an exciting opportunity for a Per Diem Unit Secretary - Specialty (U) position. The Unit Secretary - Specialty (U) provides support to an assigned specialty unit by maintaining and updating patients' records and performing administrative activities in compliance wi

Apply Now ADMINISTRATIVE SECRETARY - 48004926 Date: Apr 8, 2026. Secretary, Administrative, SEC, Insurance.

The UHT - Emergency Department has an exciting opportunity for a Per Diem Unit Secretary - Specialty (U) position. The Unit Secretary - Specialty (U) provides support to an assigned specialty unit by maintaining and updating patients’ records and performing administrative activities in compliance

The Nursing Department has an exciting opportunity for a Part-Time Unit Secretary (U) position. The Unit Secretary (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations.

The Unit Secretary - PRN (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations.

The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opportunity for a Unit Secretary for the Inpatient Unit in Miami, Florida. The Unit Secretary provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm's global Am Law client is seeking a Corporate Legal Assistant. Join our client's Corporate Team as a Legal Support Specialist located in their Miami office. We are seeking a highly organized and results-driven professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate excels at multitasking with minimal supervision while maintaining professionalism and confidentiality. Strong communication skills, attention to detail, and a proactive mindset are essential for success in this role. If you take initiative, anticipate needs, and provide strategic solutions, we invite you to join their team. This role will be based in their Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary The Legal Support Specialist serves as a key point of contact for both internal and external clients, acting as a liaison between attorneys and clients. This role involves managing legal documents, maintaining case files, coordinating attorney schedules, and assisting with billing and administrative tasks. Candidates should be flexible to work overtime as needed. Key Responsibilities * Document Preparation & Management: Drafts, edits, proofreads, and organizes legal documents and correspondence. * File Organization: Maintains and manages legal files, ensuring accuracy and accessibility. * Billing & Time Entry: Processes attorney time entries, manages billing, and assists with collections. * Scheduling & Travel Coordination: Maintains busy calendars, schedules appointments, arranges complex travel plans, and processes related expenses. * Client & Attorney Support: Serves as a liaison between attorneys and clients, assisting in client relationship management. * Administrative Duties: Manages attorneys' emails and calls, processes expense reimbursements, and performs other office responsibilities as needed. Qualifications Skills & Competencies * Highly organized, detail-oriented, and able to multitask in a fast-paced environment. * Strong communication skills, both written and verbal. * Fluency in English and Spanish, including the ability to read and write business and legal documents in both languages; Portuguese is a plus. * Proactive and self-motivated, with the ability to work independently and collaboratively. * Exceptional client service skills with a professional and polished demeanor. * Ability to work under pressure and meet strict deadlines. * Flexibility to work overtime as needed. Education & Prior Experience * Minimum of five years of experience as an administrative or executive assistant in a professional environment, preferably in a law firm. * At least two years of legal secretary experience at a mid-to-large law firm. * Experience in a fast-paced, executive-level work environment is highly desirable. * Bachelor’s degree or equivalent experience preferred. Technology * Proficiency with Windows-based software and Microsoft Word, PowerPoint, Excel, and Outlook. * Experience with iManage and/or Filesite is a plus.

Job Description Legal Assistant - Commercial Litigation Prestigious National Law Firm in Downtown Miami is looking to hire an experienced Legal Assistant to ensure the smooth running of the attorney’s practice and effective case management. Wonderful opportunity to join a great Team! 6+ years minimum of Commercial Litigation and Federal E-Filing/PACER experience required. Legal Assistant Litigation Job Duties: • Provide administrative support to lawyer and enhance office effectiveness, • Prepare, review and draft standard correspondence and other legal documents, • Monitor deadlines and juggle calendars, • Maintain attorney calendars, including coordination of depositions, hearings, and appointments, • Read and sort incoming mail, as well as profile scanned mail, faxes, hand-deliveries, and outgoing mail, • Open files, request conflict of interest checks and prepare new matter reports/retainer letters, • 6+ years proven working experience as legal assistant or legal secretary in commercial litigation, • Attention to detail, exceptional organizational skills, and the ability to communicate effectively, both orally and written, • Experience with E-filing in State and Federal Court, • Knowledge of Local, State and Federal Court Systems, • Legal Assistant Commercial Litigation, • Legal Assistant Business Litigation, • Legal Secretary Commercial Litigation, • Paralegal Business Litigation Ref 16538 #ZR Legal Search Solutions is a specialized staffing agency that focuses on the legal industry. If you're looking for your next great position, please review our other jobs here.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm's global Am law client is seeking a Litigation Legal Assistant. Join our client's Litigation Team as a Legal Support Specialist located in their Miami office. We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team. This role will be based in our client's Miami office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. Position Summary This position provides high-level secretarial and administrative support to three or more attorneys. Assist attorneys in preparing litigation cases from onset through post-trial; Document production and management, data mining, research; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; may enter time; assist with document production including creation and editing of various legal forms, correspondence and documents. Candidate should also be flexible to work overtime as needed. Key Responsibilities * Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required * Sorts, reads and annotates incoming mail and documents as required. * Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.) * Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders * Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings * Establishes and maintains filing and records, in both hard copy and electronic formats. * Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results * Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools * Performs and oversees proof reading of briefs and other legal documents * Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff * Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Qualifications Skills & Competencies * Proficiency with rules for court document filings * Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence * Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs * Strong attention to detail, organizational skills and ability to manage time effectively * Excellent interpersonal skills, communication skills and the ability to collaborate well in a team * Position also requires the ability to work under pressure to meet strict deadlines. Education & Prior Experience * Bachelor’s Degree or equivalent experience preferred * Minimum 5 years of experience as a legal secretary/assistant, working in a business law practice in the firm's Litigation department * Experience with iManage preferred Technology * Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing * Exceptional computer skills with the ability to learn new software applications quickly

Hyundai Dealership - JobID: 200-103332 [Administrative Assistant / Secretary] As a Receptionist/Cashier at Hyundai, you'll: Assist with answering customer inquiries and problems by routing customer to the appropriate contact and/or department; Administer Customer Satisfaction Index questions to cust

Job Description The Joint Chiropractic is looking for an administrative assistant to join our team in our Midtown Miami office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: • Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed., • Coordinate Plans and Packages- Set up patient accounts and follow doctor recommendations when helping a patient continue their care. Patient education on what we offer is a big part of the job., • Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible while being HIPPA compliant, • Liaise with visitors - Act as point person for office guests. You are the first interaction our patients have, so you are the face of the clinic., • Communicate policies and procedures - Know and keep the Joint Standard brand, learn the processes, rules and regulations of the company. Requirements: • High school diploma, • 1-2 years experience as an administrative assistant, secretary or receptionist preferred, • Strong organizational, communication, and time-management skills, • Proven ability to work in a fast-paced environment, • Positive, high-energy attitude, • Resourcefulness, creativity, and problem-solving skill set, • Familiarity with office equipment (i.e. printers, fax machines, projectors), • Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About The Joint Chiropractic - Established by A doctor of chiropractic in 1999 with the goal to transform chiropractic care by making it more convenient, friendly and affordable. The Joint Chiropractic organization is dedicated to improving the quality of life through routine and affordable chiropractic care. Our employees enjoy a work culture that promotes trust, integrity, excellence, respect and accountability. The Joint benefits include free chiropractic care during employment with the company and professional development and growth. The opportunity for commission and bonuses. Employees can also take advantage of a more casual dress code, free parking, corporate discounts for friends and family. Powered by JazzHR Fp8jucz7S4

Job Description What you’ll be doing: We are looking for a responsible part-time Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs and managing our company’s general administrative activities. A day in your life might include… • Answer and direct phone calls, • Organize and schedule appointments, • Write and distribute email, correspondence memos, letters, faxes, scanning and forms, • Develop and maintain a filing system, • Update and maintain office policies and procedures, • Order office supplies and research new deals and suppliers, • Maintain contact lists, • Book travel arrangements, • Provide general support to visitors, • Act as the point of contact for internal and external clients, • A smile and positive attitude!, • A welcome collaboration! Teamwork makes the dream work & at El Car Wash we depend heavily on our team to work together. Being a true Team player is a must!, • The ability to work four hours a day Monday through Friday, • Proven experience as an Administrative Assistant, • Knowledge of office management systems and procedures, • Working knowledge of office equipment, like printers and fax machines, • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), • Excellent time management skills and the ability to prioritize work, • Attention to detail and problem-solving skills, • Excellent written and verbal communication skills, • Strong organizational skills with the ability to multi-task Founded in 2011 and proudly headquartered in Miami, El Car Wash is Florida’s #1 express car wash and we’re just getting started. At EL, we’re not just washing cars. We’re transforming the car wash experience. With state-of-the-art technology, eco-friendly practices, and an unmatched customer experience, El Car Wash is setting a whole new standard. Our unlimited wash programs, customer-first amenities, and innovative services make us a destination, not just a stop. At El Car Wash, our people drive our success. We’re passionate about creating a fantastic work environment, empowering neurodivergent individuals, supporting our Veterans, and giving back to the communities we call home. From partnerships with the Florida Panthers and Detroit Lions, to collaborations with Baptist Health, AdventHealth, and Zoo Miami, we’re committed to making a difference- both on and off the road. Join a team that's fast-growing, community-driven, and committed to excellence. Your career is about to shine! El Car Wash is an equal opportunity employer

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