Administrative secretary jobs in Miami, FloridaCreate job alerts

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Bonus based on performance, • Competitive salary, • Dental insurance, • Free food & snacks, • Health insurance, • Paid time off, • Profit sharing, • Training & development, • Competitive salary commensurate with experience., • Comprehensive benefits package., • Paid time off and holidays. Responsibilities • Schedule and manage physician appointments, conferences, and other professional commitments., • Organize, maintain, and update patient medical records in compliance with HIPAA guidelines., • Draft, edit, and manage correspondence, reports, and office documents., • Monitor and respond to professional emails in a timely and organized manner., • Answer and direct incoming phone calls related to administrative and scheduling matters., • Assist with the preparation of invoices, forms, and reports as needed., • Track deadlines, follow up on pending items, and maintain office calendars., • Strong customer service skills, • Excellent organizational skills, • Attention to detail, • Previous office experience desired, • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with electronic health record (EHR) systems., • Excellent written and verbal communication skills., • Strong organizational skills and attention to detail., • Ability to handle multiple priorities and meet deadlines.

Job Description Branch Office Manager #4167 Lawyer Regulation | Miami Minimum starting salary $64,469.63 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: Manages office workflow and assignments in coordination with attorneys. Provides a variety of high level administrative and secretarial services to the Chief Branch Discipline Counsel. Provides legal secretary support to Chief Branch Discipline Counsel and bar counsel. Manages and supervises office staff. Assists with budget preparation. Required minimum education: Bachelor's Degree (proof of degree required at interview). Additional progressively responsible administrative/secretarial and or office management experience may substitute for the degree on a year-for-year basis. Required minimum professional work experience: Two (2) years of progressively responsible administrative/secretarial experience and two (2) years of office management/supervisory experience. Supervises the following positions: Legal Secretary (4) Administrative Support 1 (2) Essential Duties and Responsibilities: • Hires and supervises support staff (secretaries, receptionist, administrative support) and provides administrative support to Chief Branch Discipline Counsel and bar counsel. Prepares and conducts annual evaluations for all support staff. Schedule's routine office maintenance such as carpet cleaning and submits maintenance requests to the Landlord, • Performs legal secretary duties to Chief Branch Discipline Counsel and bar counsel., • Processes weekly expense reports, invoices, travel requests, and investigator time reports., • Oversees office supplies, furniture, and equipment; reviews incoming mail and opens new cases in CAMFI., • Assists in preparing branch office budget., • Provides technical support to the office and as needed, to Practicing with Professionalism seminars., • Administrator for branch's internet research databases., • Ensures timely and appropriate responses to public records requests. Acts as Custodian of Records for branch office., • Provides backup support for the legal secretary and administrative support positions as needed., • Other duties as assigned. Knowledge: • Administrative principles and procedures, • Office management procedures and practices, • Sound fiscal practices, • Budget preparation, • Lotus Notes or similar database, • Adobe Acrobat, • Correct spelling, punctuation and grammar usage, • Basic arithmetic, • Basic knowledge of computers, printers, facsimile machines, copiers, scanners, and postage meter Skills: • Correspondence and report writing, • Office management, • Supervisory techniques, • MS Office, • Prioritizing, planning, organizing and coordinating work assignments Abilities: • Implement and evaluate administrative procedures and policies, • Interpret TFB policies and procedures, • Communicate effectively and professionally, both verbally and in writing, • Type letters, memoranda and pleadings in correct format, • Create ADA compliant forms and documents using Adobe, • Establish and maintain effective working relationships with others, • Demonstrate initiative in group projects and individual settings, • Tactfully manage difficult situations, • Operate well under pressure and in a team atmosphere, • Consistently provide excellent customer service, • Manage and supervise others, • Manage an office, • Use discretion and independent judgment, • Learn The Rules Regulating The Florida Bar, • Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Exempt position. This position is in an in-office position, located in Miami, Florida and is not a remote position.

Position Description Position Title: Disciplinary & International Matches Administrator Division: Football Reports to: Disciplinary & International Matches Supervisor Supports: Football Competitions Position based in: Miami, Guatemala or Jamaica COMPANY INFORMATION: We are The Confederation of North, Central America and Caribbean Association Football, one of six continental confederations of FIFA. Concacaf serves as the governing body of football in this part of the world. It is composed of 41 national associations united by the passion for football, from Canada in the north to Guyana, Suriname and French Guiana in the south. Concacaf is committed to develop, promote, and manage football throughout the region. POSITION PURPOSE: The Administrator Disciplinary & International Approvals will support the Concacaf Disciplinary Department and the International Matches Approval process in the Concacaf region. This role will assist in sending important communications and correspondence to Concacaf’s stakeholders. ESSENTIAL FUNCTIONS: • Support the Football Competitions division in all administrative matters before, during and after each competition – drafting circulars, letters, appointments, policies, and other communications to the match officials, Member Associations, clubs, and FIFA, • Lead the development of departmental policies and oversee the implementation of the competitions planner, • Coordinate and execute the distribution of circulars and official communications for the football competitions division, • Liaise with internal departments to facilitate the delivery of appointment letters, • Maintain the football competitions division calendar up to date, • Assist in the development, standardization, and implementation of various event tools (such as Asana, Connect Team, Concacaf Portal, Microsoft Teams, Smartsheet, Formstack, and COMET), procurement processes, and any departmental needs. Additionally, support day-to-day administration, projects, and staff requirements, • Support and coordinate disciplinary matters before, during and after each competition – circulars, letters, proceedings, and communications to the participating teams/clubs and FIFA, • Serve as secretary to the Disciplinary and Appeal Committees during competitions. Including coordination of appointments for the Disciplinary and Appeal Committee Members per competition, • Assist in the preparation of disciplinary investigations and cases to be addressed by the Disciplinary Committee. This process requires gathering all evidence for cases, translation of documents and drafting final decisions taken by the Concacaf Disciplinary and Appeal Committees such as: reprimands, warnings, fines, and any other additional sanctions, • Keep track of pending/outstanding suspensions including regional and FIFA competitions, • Communicate and update the finance department with list of fines imposed to Federations/Clubs and deadlines to collect payments, • Support the International Matches approval process and assist and support the Finance Department with levies collection, • Maintain project schedules and administrative procedures up to date, • Collaborate on various projects involving other departments as required and facilitate cross departmental communication SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY: The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that s/he can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. • Bachelor’s degree ideally in sports management, • Ideal candidate will have a minimum of 2 years of experience in similar positions., • Strong knowledge of the sport and the overall soccer landscape in the Concacaf region, • High level of integrity and discretion in handling confidential information is critical and professionalism in dealing with others both inside and outside of the confederation is a must, • Self-motivated, self-directed, proactive, and strong work ethic, • Superior organization and project management skills, • Detail-oriented with the ability to multi-task, ability to prioritize workflow and meet deadlines with minimal supervision, • Ability to deliver high quality work and execute under pressure/deadlines, • Strong interpersonal skills and the ability to effectively communicate, both written and verbally, • Ideal candidate is bi-lingual (English and French or Spanish). Dutch is a plus, • Expert proficiency in Microsoft Office (especially Excel, Word, and PowerPoint), Adobe, Microsoft Project and/or other project management software a plus, • Candidate must have the flexibility to travel nationally and internationally for the performance of his/her duties. Approximate travel requirement: 20% Due to the cyclical nature of the sports and entertainment industry, the employee may be required to work varying schedules, including game nights, to reflect the business needs of the company. This job description in no way implies that the duties listed here are the only ones the employee can be required to perform. The employee is expected to perform other tasks, duties and training as dictated by their supervisor. Concacaf provides comprehensive benefits offerings to all full-time employees. Our benefits are competitive according to the market. Concacaf is an equal opportunity employer, and we welcome applications from all backgrounds regardless of race, color, religion, sex, ancestry, age, marital status, sexual orientation, gender identity, disability or any other classification protected by law. If you are interested in applying for this position, please send an updated CV to All applicants must be legally authorized to work in the United States, Guatemala, or Jamaica and will be required to submit proof of such eligibility.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Legal Assistant/Legal Secretary for its client's Miami office. Ideal candidates will have experience supporting corporate lawyers/partners (versus Litigation professionals) – if you have Litigation experience, that would be nice, however, this individual needs to be comfortable with highly repetitive administrative tasks (and we prefer individuals with extensive experience supporting professionals in corporate practice area groups). We’re open in regards to years of experience (though 3-5 years in a legal secretary type role – including Legal Assistant, Paralegals would be preferred). Estimated target salary range: *$61,000 - $92,000. Interview process: *Two rounds of interviews (first round will likely be virtual and last 50 minutes; second round will likely last 30-60 minutes and take place onsite in our client's Miami office); details are still TBD and we will specify in our request. *The first round interview will include a skill assessment. Skill assessment: *Our recruiting process will include a skill assessment as part of the first round interview, and will consist of typing, proofreading, filing, Word, Excel, PowerPoint, and Outlook. You will have 90 minutes to complete the assessment and it will be administered remotely. *The assessment link will be sent to the candidate via email and must be completed in one session utilizing a laptop or desktop computer. The assessment is generally scheduled to be completed before the interview, and we will provide a due date based on your candidate's availability. After your candidate receives the assessment link, the assessment can be completed at any time before or on the due date.

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

Mail Processors sort mail and handle the mail, so that it can be moved to the next destination. Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better under

Job Description Legal Secretary - Commercial Real Estate Prestigious Regional Law Firm is seeking an experienced Legal Assistant with 5 or more years of Real Estate Law experience to join their Team! Legal Assistant - Job Description: • Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional., • Answer telephone and routine questions from clients and staff members and/or route calls to appropriate lawyer or staff member., • Assist with managing lawyer’s calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc., • Schedule domestic and foreign travel through firm travel system, including flights, hotels and/or car rentals., • Track, organize, and process reimbursements, invoices, and check requests., • Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly., • Opens, prioritizes and distributes mail. Coordinates mailings, deliveries, copying and courthouse filings where appropriate, • Enter and manage work requests from lawyers in the workflow tool and complete according to provided deadline(s)., • Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help Desk, word processing, accounting, billing, and records., • Operates independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner., • Minimum of 5 years of legal assistant in commercial real estate., • Proficiency in MS Word, Excel, Outlook, and Adobe., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Strong time management skills and ability to coordinate and manage assignments for multiple attorneys., • Excellent written and verbal communication skills., • Real Estate Paralegal, • Legal Assistant Real Estate, • Paralegal Residential Real Estate, • Paralegal Commercial Real Estate, • Legal Assistant Commercial Real Estate, • Corporate Legal Assistant Ref 16148 #ZR Legal Search Solutions is a specialized staffing firm that focuses on the legal industry. If you're looking for your next great position, please review our other open jobs at or click here.

Fields such as Mail Processor, administrative, general office, accountant, administrative assistant, auditor, bookkeeper, office assistant, secretary, staff assistant, typist, etc. To allow a better understanding of the Postal Service Mail Processor position, the following is a brief description. Ma

The Unit Secretary performs a variety of clerical and administrative duties, including responding to general inquiries and questions, in order to ensure the efficient and effective operation of the department. The Stem Cell Transplant Unit has an exciting opportunity for a Full-Time Unit Secretary.

Salvation Army - [Administrative Assistant / Secretary] As a Receptionist at Salvation Army, you'll: Answer phone, return calls, and transfer calls; Greet those who walk through door; Guide people where they need to go; Forward calls, take messages, and refer to correct internal departments; Write a

Job Description Job Title: Legal Administrative Assistant Location: Miami FL 33133 Salary/Payrate: $65K-$75K annually or contract hourly rate (W2 / 1099), bonus and AWESOME benefits!!! Work Environment: 100% Onsite Term: Permanent / Fulltime Bachelor’s degree required: No Referral Fee: AMS will pay $500 should the person you refer gets hired JOB DESCRIPTION #LI-MG1 Primary Responsibilities • Completes a broad variety of administrative tasks, including managing an active and changing calendar of appointments; arranging travel plans; completing expense reports; and composing and preparing correspondence., • Organizes meetings, including scheduling, sending reminders, and organizes catering when necessary., • Ensures background information for meetings are ready, including reviewing legal calendar for accuracy and upcoming deadlines., • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures., • Handles incoming calls in a courteous, efficient manner., • Handles expense reconciliation and reimbursement., • Prepares correspondence, pleadings and other legal documents., • Proofreads documents to ensure accuracy and completeness prior to distribution or filing., • Files legal documents in state and federal courts., • Updates and maintains files in a timely manner., • Prioritizes and executes assigned tasks quickly and accurately, in an organized and detailed oriented manner., • Prepares for trial by assisting attorneys and paralegals., • Additional duties as required. Personal Attributes • Understands and abides by the policies and procedures of the firm, • Flexible and willing to assist wherever needed., • Demonstrates a positive attitude and is approachable., • Adapts well to fluctuations in workload and changes in responsibilities., • Able to work effectively in stressful situations with a demanding workload., • Presents written communications that are concise and accurate., • Exhibits confident and professional verbal and written communication skills., • Answers questions clearly and thoroughly., • Is a problem solver. Skills and Abilities • Lexis Nexis, Pacer, ECF (Electronic Court Filing), TrialWorks or other comparable document management system, Microsoft Office (Word, Outlook, PowerPoint, Excel), and DropBox., • PC skills; ability to use phone system, copier, scanner, fax, and printer., • Transcription preferred or willingness to learn. Minimum Qualifications • High school diploma required (College degree is preferred, but not required)., • 3+ years of solid fast-paced executive assistant and litigation secretary experience., • Computer proficiency, especially with MS Office (Word, Outlook, Excel, and PowerPoint).

Job DescriptionLegal Secretary – Corporate Law Firm (Miami Office) Miami, FL A prestigious corporate law firm located in the heart of Miami is seeking a highly experienced Legal Secretary to support a team of 3 to 4 attorneys. This is an exciting opportunity for a skilled legal professional with a background in mid-size or large law firm environments to bring their expertise to a fast-paced, high-performing team. Position Overview As a Legal Secretary, you will play a crucial role in the daily operations of the firm’s corporate law division. The ideal candidate will be a proactive, organized, and detail-oriented professional who thrives in a team-based environment and is adept at managing a wide array of legal administrative responsibilities. Key Responsibilities • Provide direct administrative and clerical support to 3–4 attorneys., • Draft, format, and proofread correspondence, legal documents, memos, and reports., • Prepare and file legal documents with federal and state courts and agencies., • Schedule meetings, maintain calendars, and coordinate travel arrangements., • Manage incoming calls, correspondence, and emails on behalf of attorneys., • Organize and maintain case files, both electronic and hard copy., • Perform time entry and billing duties using the firm’s billing software., • Assist with special projects and other administrative tasks as required. Qualifications • 3+ years of experience as a Legal Secretary, ideally in a large or mid-sized law firm., • Strong knowledge of corporate law procedures and terminology., • Proficiency with legal software systems (i.e., document management and billing systems)., • Exceptional written and verbal communication skills., • Highly organized, detail-oriented, and capable of multitasking under pressure., • Strong interpersonal skills and a collaborative mindset. Work Schedule • Start Time: 8:30 AM, • Hours: 37.5 per week (Monday–Friday), • Lunch: 1 hour Preferred Candidate Attributes • Professional demeanor with a high level of discretion., • Proven ability to support multiple attorneys with competing deadlines., • Experience handling confidential and sensitive information., • Demonstrates initiative, dependability, and a commitment to excellence. Compensation • Competitive salary based on experience, • Comprehensive benefits package (details provided upon interview) Apply today to join a reputable and professional corporate law firm offering a collaborative work environment and long-term career growth opportunities. #10.25_100

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.Ascension Global Staffing & Executive Search is seeking a Corporate & Tax Practice Assistant for its client's Miami office. Location: Miami, FL Schedule: Hybrid (3 days in-office, 2 days remote) About the Role We are seeking a highly organized and detail-oriented Practice Assistant to support our busy Tax and Corporate practice groups in our Miami office. While this role will provide some assistance to a Corporate Shareholder, the immediate priority is to provide high-level support to three Tax Associates. This is an excellent opportunity for a candidate with strong tax practice experience who thrives in a fast-paced, collaborative AmLaw environment. Key Responsibilities • Provide day-to-day administrative and practice support to attorneys in the Tax and Corporate groups., • Prepare, edit, and proofread legal documents, correspondence, and memoranda with a high degree of accuracy., • Manage attorney calendars, schedule meetings, and coordinate travel arrangements., • Maintain and organize client files, both electronic and physical, ensuring compliance with firm standards., • Assist with time entry, billing, expense reports, and related financial processes., • Coordinate with internal departments (finance, marketing, IT, HR) as needed to support practice operations., • Serve as the primary point of contact for client calls and inquiries, handling matters with discretion and professionalism., • Track deadlines, manage case/matter workflows, and ensure timely completion of filings and submissions., • Support business development activities, including preparation of pitch materials and client presentations., • 5+ years of experience as a legal practice assistant, legal secretary, or similar role; Tax practice experience strongly preferred., • Experience supporting corporate attorneys is a plus., • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems., • Excellent organizational skills with the ability to manage multiple priorities and meet deadlines., • Strong written and verbal communication skills., • High attention to detail, accuracy, and follow-through., • Competitive compensation package with flexibility for exceptional candidates., • Hybrid work model (3 days in-office / 2 days remote)., • Opportunity to work closely with leading attorneys in Tax and Corporate law., • Supportive and collaborative team culture within a nationally recognized firm.

Job Description Legal Secretary #4163 Lawyer Regulation | Miami Minimum starting salary $42,751.09 with an excellent benefits package including employer paid pension contribution | Employees of The Florida Bar are eligible to apply for the Public Service Loan Forgiveness Program (PSLF). Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience. Essential Duties and Responsibilities: Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.). Types and finalizes drafted pleadings and correspondence. Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily. Receives and routes incoming mail which requires checking all scanned mailed documents for accuracy in the case management system. Misc. (Prepare bar counsel weekly expense report in Excel, update Supreme Court Board, update referee logs in Word, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel). Other duties as assigned. Knowledge: • Correct spelling, punctuation and grammar, • Standard business formats and styles, • Adobe Acrobat, • Legal terminology, • Style and format of legal pleadings, • Office procedures and practices, • Computers, printers, facsimile machines, copiers, and scanners. Skills: • MS Office (Outlook, Word and Excel), • Use of databases, • Basic arithmetic, • Use of personal computer Abilities: • Type sixty (60) correct words per minute, • Pay attention to detail, • Type letters, memoranda and pleadings in correct format, • Create ADA compliant forms and documents using Adobe, • Organize and prioritize work, • Communicate effectively and professionally, both verbally and in writing, • Handle multiple tasks, • Operate well under pressure and in a team atmosphere, • Tactfully manage difficult situations, • Demonstrate initiative in group projects and individual settings, • Consistently provide an excellent service-oriented attitude, • Sit for long periods of time, • Hear and converse over the telephone, and key/work frequently on a computer., • Lift 5 to 10 lbs Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-Exempt position. This position is in an in-office position, located in Miami, Florida and is not a remote position.

Job DescriptionLegal Assistant Location: Miami, FL Employment Type: Full-Time Salary: $60,000 to $75,000 B.O.E About the Role ALL IN ONE Employment is seeking a highly organized and detail-oriented Legal Assistant with Malpractice or Personal Injury experience to join our client's growing legal team. The ideal candidate will support attorneys in all aspects of case management, document preparation, client communication, and administrative coordination. This role requires strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving in a fast-paced legal environment. Key Responsibilities * Draft, proofread, and format legal documents, correspondence, and reports. * Manage case files, maintain calendars, and track important deadlines. * Conduct legal research and assist in the preparation of case materials. * File and organize pleadings and discovery documents in physical and digital systems. * Communicate with clients, courts, and opposing counsel in a professional manner. * Schedule meetings, hearings, and depositions for attorneys. * Support attorneys during trial preparation and proceedings. * Maintain confidentiality and ensure compliance with firm policies and legal standards. Qualifications * Education: Associate's degree, Bachelor's degree, or equivalent work experience. * Experience: 2+ years of experience as a Legal Assistant, Legal Secretary, or Paralegal preferred. * Technical Skills: Proficient in Microsoft Office Suite * Skills: * Exceptional written and verbal communication skills. * Strong organizational and time-management abilities. * High attention to detail and accuracy. * Ability to manage multiple priorities and meet deadlines. Why Join Us * Competitive compensation and benefits package. * Supportive and collaborative team culture. * Opportunity to work on meaningful and challenging legal matters. * Career growth and professional development opportunities. How to Apply Please submit your resume to outlining your relevant experience, or apply online at Jobs.allinoneemployment.com We look forward to reviewing your application.

Job DescriptionLegal Support Specialist (Legal Secretary)Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government’s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:- Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required- Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant- Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.)- Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders- Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings- Establishes and maintains filing and records, in both hard copy and electronic formats.- Enters lawyers’ time as needed and sends to accounting by month-end deadlines. Prepares client billing as required- Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results- Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools- Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents- Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff- Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies:- Proficiency with rules for court document filings- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence- Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs- Strong attention to detail, organizational skills and ability to manage time effectively- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team- Position also requires the ability to work under pressure to meet strict deadlines Qualifications:- Bachelor’s Degree or equivalent experience preferred- Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing- Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client’s specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we’ve been growing our government-contracting portfolio, and along the way, we’ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: For more information about CGS please visit: or contact:Email: #CJ We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Execuitve Search is seeking a Legal Secretary/Assistant to join our client's busy State and Federal Litigation Defense division. The ideal candidate will be accustomed to supporting multiple attorneys in a fast-paced, high-volume environment. Experience in insurance defense is a plus. Key Responsibilities: Provide comprehensive administrative support to two or more attorneys handling a range of state and federal litigation matters • .Draft, edit, and proofread legal documents, including pleadings, discovery, motions, and correspondence, • .Prepare and e-file documents with state and federal courts in compliance with the Florida Rules of Civil Procedure., • Manage and organize case files, documents, and evidence for active cases, • .Coordinate and schedule court dates, depositions, meetings, and other important events., • Maintain and update attorneys' calendars, ensuring compliance with deadlines and appointments., • Communicate with clients, opposing counsel, and court personnel in a professional and timely manner., • Assist with document management and ensure proper filing and tracking of all case-related materials., • Perform general office tasks, including answering phones, managing emails, and maintaining office supplies. Qualifications, • Minimum of 5 years of experience working as a Legal Secretary/Assistant at a law firm, with a focus on litigation., • Experience working with two or more attorneys simultaneously., • Proficiency in Microsoft Word, Excel, Outlook Email, and Adobe., • Experience with online court filings (both state and federal courts) in compliance with Florida Rules of Civil Procedure., • Strong knowledge of calendaring court deadlines and ensuring timely filings., • Must be highly organized, detail-oriented, and capable of managing multiple tasks and priorities in a fast-paced environment., • Ability to work independently with minimal supervision while remaining an integral part of the team., • Strong written and verbal communication skills.IN OFFICE or REMOTE

Hyundai Dealership - JobID: 200-103332 [Administrative Assistant / Secretary] As a Receptionist/Cashier at Hyundai, you'll: Assist with answering customer inquiries and problems by routing customer to the appropriate contact and/or department; Administer Customer Satisfaction Index questions to cust

The Nursing Department has an exciting opportunity for a Part-Time Unit Secretary (U) position. The Unit Secretary (U) provides support to an assigned unit by maintaining and updating patients' records and performing administrative activities in compliance with all regulations.

Job Description Bilingual Administrative Assistant-English/Spanish Location: North Bay Village Office About Us: Thank you for your interest in Lincoln Health Supply! We are one of the fastest-growing diabetic supply companies in the country. Our aggressive approach has fueled fast-paced growth across multiple departments, and we're looking for a new team member to help us continue our success. If you are a quick thinker with a positive attitude, we’d love for you to apply. Job Responsibilities: * Answer and direct phone calls professionally. * Write and distribute emails, correspondence, memos, letters, faxes, and forms. * Retrieve medical records from providers across the country. * Update CRM with records received throughout the day. * Assist in maintaining and updating office policies and procedures. * Keep contact lists up-to-date. Skills & Qualifications: * Proven experience as an administrative assistant or office admin assistant. * Knowledge of office management systems and procedures. * Working knowledge of office equipment (printers, fax machines, etc.). * Proficiency in MS Office (Excel and Word in particular). * Excellent time management skills with the ability to prioritize tasks. * Strong attention to detail and problem-solving skills. * Excellent written and verbal communication skills. * Strong organizational skills with the ability to multitask. * High school degree required; additional qualifications as an Administrative Assistant or Secretary are a plus. Benefits: * Health insurance * Dental insurance * 401K Schedule: * 8-hour shift, Monday to Friday * No weekend shifts Education: * High school or equivalent (Preferred) Experience: * Microsoft Office: 3 years (Preferred) * Customer Service: 1 year (Preferred) Work Location: In-person We look forward to hearing from you!

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking an experienced and highly organized Executive Legal Assistant / Litigation Secretary to provide comprehensive administrative and litigation support to attorneys in a fast-paced legal environment for our client in Coconut Grove, FL. The ideal candidate will demonstrate exceptional attention to detail, a proactive approach to problem-solving, and the ability to manage competing priorities with discretion and professionalism. Primary Responsibilities Manage a dynamic and changing calendar, including scheduling appointments and coordinating meetings. Arrange complex travel itineraries and process related expense reports with accuracy and efficiency. Prepare, draft, and revise correspondence, pleadings, and other legal documents. Organize and facilitate meetings by sending reminders, securing meeting rooms, and arranging catering as needed. Ensure background information and legal calendars are reviewed and updated in preparation for meetings and deadlines. File legal documents with state and federal courts using electronic court filing systems (ECF). Answer and direct incoming calls courteously and professionally. Maintain accurate and up-to-date physical and electronic filing systems. Reconcile and manage expense reimbursement submissions. Proofread documents for completeness and accuracy prior to filing or distribution. Provide assistance to attorneys and paralegals in trial preparation. Manage and prioritize multiple tasks effectively under tight deadlines. Perform additional duties as required to support the legal team.Personal Attributes Demonstrates a strong understanding of and adherence to firm policies and procedures. Flexible and cooperative; willing to support team members across functions. Maintains a positive, approachable, and professional demeanor. Adapts well to changing workloads and responsibilities. Performs efficiently in high-pressure situations. Communicates with clarity and precision, both in writing and verbally. Proactive in resolving issues and answering inquiries thoroughly and accurately. Displays confidence and professionalism in all interactions.Skills and Abilities Proficiency with legal research tools and filing systems, including Lexis Nexis, PACER, ECF, and document management platforms such as TrialWorks. Advanced proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and Dropbox. Competence in using office equipment, including multi-line phone systems, copiers, scanners, fax machines, and printers. Familiarity with or willingness to learn transcription software and techniques.Minimum Qualifications High school diploma required; a college degree is preferred. A minimum of five years’ experience in an executive assistant and/or litigation secretary role within a fast-paced legal environment. Demonstrated computer literacy, particularly in Microsoft Office applications.This is a full-time, in-office position. The salary is based on experience.

Job DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. A well-established international law firm is seeking a talented Executive Legal Assistant to support attorneys in the Litigation and Corporate practice groups in its Miami office. The ideal candidate will have 5+ years of legal secretarial experience, including E-Filing proficiency, and demonstrate a positive, collaborative attitude, sound judgment, and the ability to thrive under pressure. Key Responsibilities: * Draft, revise, and format legal documents, correspondence, memoranda, and emails * Perform administrative tasks such as expense reports, check requests, invoicing, and time entry * Handle E-Filing in State and Federal courts * Manage and maintain client files and attorney calendars * Schedule appointments and coordinate meetings, travel, and conferences * Serve as a point of contact for client communications and inquiries * Perform general office duties including filing, mailing, and phone support * Collaborate effectively with attorneys, paralegals, and staff * Stay current on office procedures and technology tools Qualifications: * Associate’s degree or equivalent experience (3+ years in a legal secretary role preferred) * Bilingual (English/Spanish) * Excellent typing, proofreading, and document formatting skills * Strong attention to detail and organizational ability * Prior experience with litigation support and electronic court filing * High level of professionalism and interpersonal skills * Ability to manage multiple priorities and deadlines * Familiarity with document management systems (e.g., iManage) * Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and general tech tools Compensation: This position offers a competitive salary and a comprehensive benefits package.

Job DescriptionFlorida Physician Group Office Coordinator FPG Surgical Services Specialist Hialeah 7100 W 20th Ave #107 Hialeah, Florida 33016 Position Summary • This position is to function as a member of the administration team and completes assigned daily practice tasks to ensure smooth day to day operations in the FPG physician practice., • The Office Coordinator backs up the Practice Manager and assists with all practice and administrative operations and takes on special projects in the office as assigned. Organizes and schedules the workflow, assuring maximum use of OR time Provides superior customer service to internal and external Physicians and patients Communicates pre-procedure information to patient which may include date of procedure; arrival time; pre-procedure instructions (medication instructions, arrival instructions, directions to hospital, pre-admission instructions answer patient questions regarding procedure) Collect's the copay, coinsurance and deductible for surgeries and procedures Obtains insurance authorization of all procedures and surgeries Charge post's all Provider charges related to the Hospitals The Scheduler will take on different and/or additional responsibilities as needed and deemed necessary by the Practice Manager. Provides a high level of customer service to all new and existing patients of the practice. Responsible to assist the Practice Manager with all practice operations Responsible to ensure new staff are trained and ready to work at the front desk. Responsible to obtain prior authorizations and/or insurance referrals as per practice need. Ensures all daily tasks are completed and that someone is always responsible to perform pre- visit planning. Works with Practice Manager to coordinate staff Schedules. Runs daily/weekly huddles in absence of Manager. Assists practice administrative and clinical staff with operational needs. Assist as requested with quality measures by way of appointment booking or list management. Responsible to place orders for administrative supplies as needed. Works with front desk staff who are not meeting copay and prior balance collection targets. Follows up with providers on missing slip and creates claims in Athena. Responsible to work assigned revenue cycle buckets as directed. Performs work in EMR buckets as directed and per practice need. Monitor clinical inbox buckets to ensure they are being worked. Must be able to work independently with little supervision. Adheres to FPG policies. Always uses discretion to ensure patient confidentiality. Performs other duties as requested. Skills • Strong customer service excellence, • Excellent communication and interpersonal skills Bilingual English/Spanish preferred, • Microsoft Office, Word, Excel, and, and outlook.Education & Experience, • High School Diploma or equivalent, • Experience with Athena, • 3+years'experience as a Medical Secretary Must be able to pass Background and Drug Test screenings.

Administrative Secretary - 48004926. Minimum Requirements: Three years of secretarial or clerical work experience; or possession of a Certified Professional Secretary Certificate. The person in this position is expected to perform administrative support and/or technical assistance to a Vocational Re

Provides administrative support to the operations of the School of Education (SOE) office. Maintains appropriate records for administrative personnel. Associate's degree from a regionally accredited institution and two (2) years of experience as a secretary performing related work of a progressively

Whether you have your eye set on a specific hospital or found a place you'd love to call home, we can help.As the nation's largest healthcare staffing agency, we'll get you in the door faster through our strong, established relationships with top hospitals in the U.

Part-Time Student Success Coordinator, Administrative Services.

Assist with general administrative tasks: scanning documents, filing, managing supplies, assembling member packets, and preparing check-in materials. You’ll work in a fast-paced, service-oriented environment and collaborate closely with medical and administrative staff to ensure seamless operation

Part-Time Professional Administrative Coordinator, School of Business. The Part-time Professional Administrative Coordinator’s work includes organization and preparation of presentations, program materials and reports for the campus; as well as, assists with a broad range of academic initiatives a

About the job Administrative Specialist. Performs complex and varied administrative and clerical duties for an agency.

Administrative Coordinator, Campus President's Office. This position provides advanced and complex administrative level support to the Office of the Campus President. Associates degree and four (4) years of progressive office experience as a secretary.

The Administrative Assistant role is primarily focused on providing administrative duties to the President. The Administrative Assistant works closely with the Campus President to perform a variety of administrative and clerical duties necessary to run the campus efficiently. The Administrative Assi

The Part-Time Clerk performs basic clerical and administrative support duties.

The Part-Time Grant Administrative Professional Reentry Program provides administrative support for the day-to-day functioning of the grant, while ensuring that grant objectives are met. Bachelor's degree with three (3) years of administrative, project, or grant management experience; or Master's de

As Mount Sinai grows, so does our legacy of caring.Located in the heart of Miami Beach, overlooking the breathtaking intracoastal waterway, Mount Sinai Medical Center is dedicated to providing exceptional health care to our diverse community enhanced through innovation, technology, teaching, and res

Part-Time College Success Coach, District Student Affairs.Depending on Certifications and Experience).April 17, 2025Position Overview.The Part-Time College Success Coach facilitates classroom level support for students and serves as student advocates.The position engages students in proactive interv

Organize and monitor the appointments and agenda of the Head of Mission, and official visiting delegations.Arrange meetings with officials of the host country and prepare all relevant documents and papers required.Develop lists of the names of prominent figures, national events of the host country,

The Part-Time Clerk performs basic clerical and administrative support duties.

An administrative assistant provides essential support to individuals, teams, or organizations by handling a wide range of administrative tasks to ensure smooth operations and efficient workflows. Apply now to join Techvalens as an Administrative Assistant. Other Tasks: Depending on the specific rol

Provide administrative support, including preparing correspondence, reports, and presentations. At least 2 years of experience in an administrative or office support role.

Are you passionate about making a difference in the world? Look no further! The Borgen Project is an international organization that works at the political level to improve living conditions for people impacted by war, famine and poverty.With 20 years of experience in the advocacy space, The Borgen

PrideStaff is looking for a proactive Administrative Assistant who would be the crucial hub for organization and communication, providing comprehensive support to the company's Leadership and Operations department. This role requires exceptional phone etiquette, meticulous organizational skills for

The Part-time Professional Administrative Coordinators work includes organization and preparation of presentations, program materials and reports for the campus; as well as, assists with a broad range of academic initiatives and cultural events on campus.

OR-- Associate's Degree and two (2) years of administrative experience in academics, healthcare, business, or related area. Administrative Coordinator I - 995845. Coordinates administrative activities / functions within the department to ensure efficient operations.

Our Administrative Assistant will interface with tenants, clients, and service providers to relieve the Property Manager of clerical work and minor administrative and business details by performing the below duties. Perform a variety of administrative tasks for property management office including p

Administrative Assistant/Receptionist.

Provide ongoing support to office staff with general administrative tasks needed to ensure smooth day-to-day operations. This role involves managing administrative duties, coordinating with vendors, maintaining office supplies, supporting the People department, and ensuring the smooth functioning of