Trabajos administrative secretary en North Bergen, New JerseyCrear alertas

Executive Legal Secretary New York, NY | Hybrid Schedule (3 Days In-Office / 2 Days Remote) Hours: 9:30 AM – 5:30 PM A premier international law firm is seeking a polished, highly organized Executive Legal Secretary / Administrative Assistant to support a senior executive partner and additional attorneys in its New York office. This position requires a proactive professional with exceptional attention to detail, strong communication skills, and the ability to thrive in a fast-paced legal environment. The ideal candidate will possess a strong client-service mentality, sound judgment, and the ability to manage multiple priorities while maintaining professionalism and confidentiality at all times. Responsibilities • Provide high-level administrative and executive support to a senior partner and additional attorneys as needed, • Manage complex attorney calendars, including scheduling meetings, depositions, conference calls, client meetings, and travel arrangements, • Coordinate and organize attorney and client meetings, including arranging court reporters, expert witnesses, vendors, and related parties, • Draft, revise, proofread, and edit correspondence, legal documents, presentations, and other written materials, • Prepare and process attorney expense reports and reimbursements, • Enter and maintain attorney billable time and reimbursable expenses accurately and timely, • Prepare vendor invoices and track payment status, • Maintain and organize electronic and physical filing systems for efficient document retrieval, • Handle confidential and sensitive information with discretion and professionalism, • Assist with additional administrative projects and support functions as needed Qualifications • Bachelor’s degree required, • Prior experience supporting attorneys within a large law firm environment strongly preferred, • Exceptional organizational and time-management skills with the ability to prioritize competing deadlines effectively, • Strong verbal and written communication skills, • Ability to work independently while maintaining a collaborative team-oriented approach, • High level of professionalism, discretion, and attention to detail, • Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel

Pay: $60,000.00 per year Why This Is a Great Opportunity • Join a well-established NYC plaintiff-side employment law team fighting for employees in high-impact discrimination, harassment, retaliation, and wrongful termination matters, • Get hands-on exposure to fast-moving litigation and a mission-driven practice (your work directly supports real people), • Clear runway for growth: this firm wants someone they can develop and promote over time, • Stable, full-time role with strong training and mentorship in a professional office setting, • Competitive pay for an early-career legal admin, with long-term upside for high performers Location: New York City (Midtown Manhattan). This is a 5 days in office role. Note: Must have 3 plus year of law firm experience AND 2 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job). About Our Client Our client is a respected New York plaintiff-side employment law firm with 20 plus years of experience advocating for employees in workplace discrimination, harassment, wrongful termination, and civil rights matters in state and federal courts. They are known for strong outcomes, a passionate team, and a people-first approach to litigation. Job Description • Manage busy attorney calendars, scheduling, and daily priorities (meetings, court dates, deadlines, reminders), • Coordinate calls, client meetings, and internal scheduling across multiple team members, • Support litigation administration: organize matter files, track deadlines, and help keep cases moving, • Prepare and proofread correspondence, emails, and basic documents, • Maintain professional communication with clients and outside parties (phone, email, in-person), • Assist with general office operations: intake support, scanning, filing, mail, and document organization, • Jump in as a true right-hand support partner to attorneys and leadership as needs arise Qualifications • 1 plus years of experience working in a law firm (any practice area is fine), • 1 plus years of executive assistant, legal assistant, legal secretary, or administrative support experience, • Strong calendar management skills (multiple calendars, shifting priorities, reminders, follow-up), • Highly organized, detail-oriented, and comfortable in a fast-paced environment, • Professional written and verbal communication skills, • Tech-comfortable: Outlook or Google Calendar, Word, PDF tools, and general office systems Why You Will Love Working Here • Mission-driven work with a team that cares about impact and quality, • A role that feels important: you are not “just admin,” you help run the day-to-day, • Real mentorship and growth potential (this firm promotes from within when performance is strong), • Smart, collaborative environment with attorneys and staff who value reliability and initiative JPC-673 Job Type: Full-time Benefits: • Dental insurance, • Paid time off, • Retirement plan, • Vision insurance

Jackson Lewis Legal Secretary Location: New York City, NY Job requisition id: R288-2026 Full time, hybrid. Focused on employment and labor law since 1958, Jackson Lewis P.C.’s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients’ goals to emphasize belonging and respect for the contributions of every employee. The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”. Job Summary The legal secretary/administrative assistant supports multiple labor and employment litigation attorneys (4+). This critical team member will have strong skills in both legal and administrative support. The focus of the legal administrative assistant support functions include but are not limited to: drafting/revision of correspondence, pleadings and documents; e-filing; and conducting legal research. Editing and formatting skills required include advanced functions such as Table of Content (TOC) and Table of Authority (TOA), excellent proofreading and attention to detail. Administrative support functions include, but are not limited to, calendar maintenance, managing attorney expenses, submitting invoices, and travel arrangements. Essential Functions • Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve., • Provide support for four+ attorneys in employment law matters and backup support as needed., • Interact with internal departments, outside agencies, vendors and clients., • Draft/revise/proofread correspondence, pleadings, documents and other documents as directed., • Handle a wide variety of complex and confidential time-sensitive material., • Work with teams to complete conflict checks and open new client engagements as requested; assist with billing review, inquiries and collections; and maintain docketing for litigation attorneys., • Maintain calendars, CLE, reports and time records., • Book and organize travel arrangements as needed; assist with expense reimbursement., • Various office and client filing., • Other office administrative functions as needed. Qualifications/Skills Required • At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus., • Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies., • Must have a solid understanding of technical legal terminology as well as experience with electronic court filings., • Experienced with trial preparation and briefs., • Strong verbal and written communication skills, as well as excellent proofreading skills., • Ability to timely respond to deadlines, balance workload and take initiative., • Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus., • Strong interpersonal skills and ability to work well in cooperative, small office environment in a large firm, and communicate with attorneys and support staff on every level., • Punctual with excellent attendance. Educational Requirements • High School diploma or equivalent required., • 4-year college degree preferred. For New York State, the expected hourly range for this position is between $40.00 and $45.00. The actual compensation will be determined based on experience and other factors permitted by law. Jackson Lewis offers a competitive benefits package that includes: • Medical, dental, vision, life and disability insurance, • 401(k) Retirement Plan, • Flexible Spending and Health Savings Account, • Firm-paid holidays, vacation and sick time, • Employee assistance program and other firm benefits Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Prominent national law firm is in need of a Litigation Legal Secretary for the midtown Manhattan office. The Litigation Legal Secretary will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented. Responsibilities • Administrative functions such as managing logistics, • First point of contact/representative for clients, • Other duties as assigned Qualifications • 5+ years of litigation legal secretary experience in a law firm environment, • Strong organizational and communication skills, • Self-starter Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

National Law Firm Legal Executive Assistant Hackensack, NJ Office Salary: $90K - $115K Hybrid Schedule Job Summary: National Law Firm is searching for a Legal Executive Assistant to provide high‑quality administrative and legal support to a team of attorneys in a fast‑paced environment. What You’ll Do: • Provide executive‑level administrative and legal support to senior partners, • Draft engagement letters, open new matters, and assist with conflict checks, • Prepare, edit, and finalize legal documents and government filings, • Support billing by reviewing proformas and sending final invoices, • Manage calendars, schedule meetings, coordinate travel, and track deadlines, • Maintain client files, contact lists, and document management systems, • Enter attorney time and assist with reimbursements and vendor invoices What You Bring: • 5+ years of legal secretary experience in a law firm environment, • Proficiency in MS Office and experience with document management systems, • Strong written and verbal communication skills, • Ability to multitask, prioritize, and work efficiently under pressure, • Excellent grammar, proofreading, and attention to detail, • Ability to work independently and as part of a team, • Typing speed of 60 wpm with high accuracy 25+ Years Strong. Excellence Delivered. Trust the Process. This is the DNA Partners promise—today and every day. #DNAPartners #StaffingLeaders #ExecutiveSearch #HiringMadeSimple

Nestled at the base of Montana’s Bitterroot Mountains, awarding winning Montana Idaho Log & Timber has been building handcrafted custom log and timber structures for over 22 years. Each log or timber package is first preassembled at our construction facility by our experienced craftsmen. Then, each log or timber is coded according to a set of plans, disassembled and shipped to your site. We use only sustainably harvested logs usually from fire or beetle killed areas of the Northwest forests. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Proven experience as an Administrative assistant or Office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus All your information will be kept confidential according to EEO guidelines.

Job Description Duration: ~8 weeks (07/20/2026 – 09/12/2026) Shift: Days, 8:00 AM – 4:00 PM (Monday–Friday) Estimated Hours: 40 hours/week Start Date: July 20, 2026 Pay Rate: $44/hr - $48/hr Requirements: • Master's degree required., • Minimum 4 years of administrative experience (or 2+ years as specified in requisition)., • Managerial or supervisory experience required., • Experience as an Office Manager, Executive Secretary, or Coordinator., • Hospital/healthcare experience strongly preferred., • Experience in unionized environments, HIPAA, Title 22, and Consent Law preferred.Company DescriptionLanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.

Job DescriptionBenefits: • Individual Coverage Health Reimbursement Arrangement (ICHRA), • Bonus based on performance, • Company parties, • Paid time off Overview We are seeking a detail-oriented and proactive Secretary to join our team. The ideal candidate will possess strong organizational skills and a commitment to providing exceptional administrative support. This role is essential in ensuring the smooth operation of our office, facilitating communication, and managing various administrative tasks. Executive Support • Manage the CEOs calendar, schedule meetings, and coordinate appointments., • Prepare agendas, take minutes, and follow up on action items for internal and external meetings., • Organize domestic and international travel arrangements, including flights, accommodations, and itineraries.Communication Management, • Draft, review, and manage high-level correspondence, emails, memos, and reports., • Act as a liaison between the CEO and internal/external stakeholders., • Screen and prioritize incoming communications and inquiries.Confidentiality and Discretion, • Handle sensitive information with a high degree of integrity and confidentiality., • Maintain strict discretion in all matters related to executive leadership and corporate affairs.Light Bookkeeping & Financial Administration, • Write checks and process payments to vendors and service providers, • Assist with tracking expenses and maintaining financial records, • Help reconcile basic accounts and organize receipts and invoices, • Maintain accurate records of transactions and payment schedules, • Coordinate with external accountants or finance staff when necessary, • This role does not require full accounting responsibilities but familiarity with basic bookkeeping processes is preferred.Administrative Coordination, • Maintain and organize important company documents, files, and records., • Assist in the preparation and coordination of board meetings, reports, and presentations., • Manage expense reports, invoices, and other financial documentation for the CEO., • Manage office supplies, equipment, and vendor coordination, • Assist with document preparation, data entry, and internal record keeping, • Help maintain organized workflows across departments, • Coordinate with other departments for projects, follow-ups, and execution of executive decisions., • Assist in administrative work such us answering calls, doors and such.Qualifications, • Proven organizational skills with the ability to manage multiple tasks simultaneously., • Strong phone etiquette and interpersonal skills to communicate effectively with clients and colleagues., • Experience in office management practices is preferred., • Familiarity with DocuSign or similar electronic signature platforms is a plus., • Ability to plan events efficiently while managing budgets and timelines., • Proficient in proofreading to ensure high-quality documentation., • Previous experience in customer service roles is advantageous., • Demonstrated capability in providing executive administrative support in a fast-paced environment., • Strong computer literacy, including proficiency in Microsoft Office Suite or equivalent software., • Proven experience as an Executive Secretary, Executive Assistant, or similar role in the jewelry industry., • In-depth knowledge of gemstones, diamonds, and fine and fashion jewelry., • Proficiency in Outlook Calendar for effective scheduling and calendar management., • Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint)., • Excellent organizational skills with a keen attention to detail., • Ability to type efficiently while maintaining accuracy in documentation., • Strong clerical skills with experience in managing files and records systematically., • Proven ability to handle confidential information with discretion., • Effective communication skills both written and verbal to interact professionally with staff at all levels., • High level of professionalism.

Job Description Position: Legal Administrative Assistant/Paralegal (National Law Firm) Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff Powered by JazzHR l9iruZrM7G

Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. What the role entails: TKD is seeking an experienced Legal Secretary to provide effective, high-quality legal administrative support and give high-touch, personable assistance to our attorneys and clients. The ideal candidate will possess strong administrative, technical, and organizational skills while exercising sound judgment in various situations. This position is an excellent opportunity for someone looking to join a full-service firm and looking to blossom in their career as we are expanding to meet our client’s needs. Essential responsibilities include: • Manage each attorney’s calendar by scheduling meetings and conference rooms, book appointments, manage to-do’s and maintaining frequently changing schedules., • Run conflicts checks and create engagement, and retainer letters., • Open and manage new client matters accurately and efficiently., • Prepare and ensure availability of necessary agendas, presentations, closing binders for transactional matters, and meeting notes as needed., • Use word processing and our document management software to prepare, and finalize a wide variety of documents, including briefs, correspondence, memoranda, agreements, and other legal materials and presentations., • Prepare materials for hearings, trials, and depositions as needed. Monitor deadlines and calendars for the practice(s)., • Establish and maintain paper and electronic files according to current firm policies utilizing the firm’s record’s protocol procedures and document management system., • Assist other secretaries whenever necessary to meet the firm and client needs., • Build both professional, cooperative, and supportive relationships with one’s peers, superiors, and clients., • Anticipate and identify clients’/colleagues’ current and future needs., • Submit expenses, and enter billable time when appropriate., • Work with Accounting in all aspects of the billing cycle, including but not limited to reviewing client billing for accuracy, edits to narratives, resolution of billing problems., • Other duties as required. Qualifications and skills: • A High School Diploma or equivalent., • 3+ years of secretarial experience in a law firm preferred., • Excellent verbal, written communication, and proofreading skills., • Experience creating table of authorities (TOA) and table of contents (TOC)., • Well organized, detail-oriented, efficient, and reliable., • Maintains a “can do” attitude, patience, and a positive team player mentality., • Strong analytical and problem-solving skills, with the ability to work within a fast-paced environment., • Ability to prioritize and handle multiple tasks simultaneously., • Works effectively with various types of clients., • Strong proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Teams; iManage, Zoom, and other videoconferencing applications., • An eye for detail and the ability to handle confidential, executive, and firm matters effectively and efficiently with the utmost discretion., • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with the option to be remote Mondays and Fridays. What you'll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Job Description Cullen and Dykman LLP is a full-service law firm that has been serving clients since 1850. We are dedicated to providing the highest quality services to our clients, exhibiting the highest standards of professionalism, and maintaining a dynamic and collegial work environment for our attorneys, paralegals, and staff. We are seeking a highly organized and detail-oriented Litigation Secretary to join our legal team at Cullen and Dykman, LLP. In this role, you will provide essential administrative support to our attorneys, enabling them to focus on delivering exceptional legal services. You will play a critical role in managing case files, preparing legal documents, and ensuring smooth operations within our office. Responsibilities • Provide comprehensive administrative and organizational support to multiple attorneys within the Commercial Litigation practice in the New York City office., • Edit, proofread, and file pleadings, motions, affidavits, discovery documents, and other legal documents in connection with State and Federal Court litigation matters., • Draft routine correspondence, cover letters, and other documents., • Maintain and manage litigation calendars for the team, including court deadlines, discovery cut-offs, scheduling orders, and internal milestones, proactively flagging upcoming deadlines and potential conflicts well in advance., • Communicate professionally and effectively with attorneys on the team, internal staff, courts, and external parties., • Maintain and organize electronic and physical files, schedules, and matter-related information, including document management within iManage., • Support e-discovery workflows, including familiarity with platforms such as Relativity, Nextpoint, and similar e-discovery tools. Experience with document review, production, and related processes is strongly preferred., • Manage incoming and outgoing communications, including mail, emails, calls, and case-related materials., • Take a proactive, solutions-oriented approach to daily responsibilities by anticipating attorney and team needs., • Prioritize multiple tasks and work independently with minimal supervision in a fast-paced litigation environment., • Perform other related duties as assigned. Qualifications • 2+ years of relevant experience in a law firm or litigation setting preferred. Commercial litigation preferred., • Experience with New York State and Federal Court filing procedures and rules, including NYSCEF and PACER, strongly preferred., • High proficiency with Microsoft Word, including features such as Tables of Authorities, Tables of Contents, styles, formatting, cross-references, and track changes., • High proficiency with Adobe Acrobat, including document assembly, Bates stamping, redaction, OCR, bookmarking, and metadata management., • Familiarity with e-discovery platforms such as Relativity and Nextpoint, or a demonstrated ability to learn new legal technology tools quickly., • Exceptional organizational skills and meticulous attention to detail in all work product, correspondence, and filings., • Strong verbal and written communication skills, with the ability to draft clear, professional correspondence and documents., • Demonstrated ability to prioritize competing deadlines, work independently, and manage a high-volume workload without impacting quality., • A proactive, forward-thinking mindset. We are looking for someone who anticipates needs and takes initiative., • Professional judgment, creative problem-solving ability, and sound decision-making skills., • Ability to communicate professionally with attorneys, internal staff, courts, and external clients., • Four-year college degree preferred, but not required., • Ability to work overtime as necessary. Our professional staff plays a key role in the firm’s continued growth and success, and we look forward to adding a proactive and motivated member to our team. The salary range for this position is $50,000 - $75,000. Actual compensation will be determined based on the candidate's qualifications and relevant experience. We offer a competitive salary, excellent benefits, and a collaborative, client-focused environment. Cullen and Dykman LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Cullen and Dykman LLP is a full-service law firm that has been serving clients since 1850. We provide the highest quality services to our clients, exhibiting the highest standards of professionalism, and maintaining a dynamic and collegial work environment for our attorneys, paralegals, and staff. Please visit our website at www.cullenllp.com for more information on Cullen and Dykman LLP.

Job Description At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms. Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our New York City Office. The Position Wilson Elser's New York City office seeks a dynamic and detail-oriented Legal Secretary to support our thriving litigation practice. This role offers an exciting opportunity to become an integral part of a collaborative team in a fast-paced legal environment. Hours for this position are Monday - Friday, 10:00AM ET- 6:00PM ET Key Responsibilities: • Prepare and format legal filings, including proofreading, redacting and organizing exhibits., • Manage electronic filings with state and federal courts, ensuring compliance with court rules and procedures., • Open and maintain new client matters, including document organization, indexing, and electronic file management., • Conduct research and retrieve court decisions from Westlaw., • Prepare correspondence, including cover letters for billing statements., • Accurately input billing information into the firm's billing software., • Schedule and coordinate conferences, depositions, and maintain attorney calendars., • Process and track third party vendor invoices and collaborate closely with the accounting department. Qualifications: • Minimum of 3 years litigation experience, including familiarity with legal filing, e-filing processes, and preparation of tables and authorities. Knowledge of New York and New Jersey state and federal court procedures and rules., • A collaborative attitude and willingness to take on new challenges., • Exceptional organizational skills with a proven ability to multitask in a fast-paced environment., • Proficiency in Microsoft Office Suite (Word, Outlook, Excel)., • Strong typing skills with meticulous attention to detail., • Excellent written and verbal communication skills., • Current Notary Public License preferred. Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $60,000—$80,000 USD Why Should You Apply? • Benefits: Outstanding benefits package, including 401k match and generous PTO plan, • Career Growth: Ample opportunities for professional development and advancement, • Employee Perks: Access to corporate discount plans and other benefitsWilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR

Job Description Job Title: Litigation Legal Assistant (Defense) Positions Available: 2 Location: New York, NY 10017 Salary/Payrate: $40-45/hr W2 Work Environment: Hybrid - Thursdays are Remote after initial 30 days Shift: 8AM-5PM or 9AM-6PM (highly preferred) Term: 3+ Month Contract with possibility of extension Referral Fee: AMS will pay $500 should the person you refer gets hired Job Description: A well-established defense law firm is seeking an experienced Litigation Legal Assistant (Defense) to support multiple attorneys in a fast-paced litigation practice. This role requires a highly organized professional who thrives in a deadline-driven environment, excels at managing competing priorities, and maintains the highest level of confidentiality and attention to detail. Required: • e-filing with the Federal, State (New York), and Southern and Eastern Districts of New York, • Entering expenses, drafting documents, • Be able to support a minimum of 4 attorneys and assist with our associate pool. The associates are not directly assigned to a legal assistant, so we need someone who is highly organized, technical, and who is proactive with juggling their assigned attorneys along with the assignment requests submitted to the pool by the associates. Key Responsibilities: • Provide administrative and litigation support to attorneys throughout all phases of litigation., • Prepare, revise, proofread, and format legal documents, pleadings, correspondence, and court filings., • Create and maintain Tables of Contents and Tables of Authorities., • File documents electronically in state and federal courts., • Manage attorney calendars, schedule meetings, coordinate travel, and assist with case management., • Support trial preparation, legal research, billing, expense reports, and other administrative functions., • Maintain organized electronic and physical case files., • Serve as a professional point of contact for clients, courts, and internal team members. Qualifications: • Minimum 3 years of litigation legal assistant or legal secretary experience in a law firm environment., • Strong knowledge of state and federal court procedures and e-filing systems., • Advanced proficiency in Microsoft Word, including document formatting, TOC, and TOA creation., • Experience with Outlook, Excel, PowerPoint, Adobe Acrobat, and legal document management systems., • Excellent proofreading, grammar, organizational, and communication skills., • Ability to manage multiple priorities and work independently in a fast-paced environment., • High school diploma or GED required; bachelor's degree preferred.

Job Description Job description: Our client is seeking an experienced Legal Secretary to provide high-level support to attorneys and paralegals across our Corporate and Transactional practices. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: • Provide administrative and secretarial support to attorneys and paralegals., • Draft, edit, and proofread complex financial and transactional documents., • Manage attorney calendars, schedule meetings, and coordinate travel (domestic and international)., • Handle new business intake, expense reports, time entries, and client billing., • Prepare and maintain paper and electronic client files in compliance with firm policies., • Coordinate internal meetings and business development activities., • Answer and direct client calls and emails with professionalism., • Collaborate with other legal secretaries and firm departments as needed. Qualifications: • 3+ years of legal secretarial experience in a law firm setting, supporting multiple attorneys., • Strong knowledge of corporate transactional and closing processes., • Proficiency in Microsoft Word, Outlook, Excel, and Adobe., • Excellent written and verbal communication skills., • Highly organized, detail-oriented, and able to work under pressure to meet strict deadlines., • Bachelor’s degree preferred. We are looking for a personable, professional candidate who thrives in a high-volume, client-focused environment and takes pride in delivering exceptional support. Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Life insurance, • Paid time off, • Vision insurance Company DescriptionLawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.Lawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.

Job Description Position: Legal Administrative Assistant/Paralegal Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates Comp Package: Base salary up to $75K, Paid Overtime, Bonus, Full Benefits, 401K+, etc. Responsibilities for Legal Administrative Assistant/Paralegal: • Provide gate keeping, administrative and document support to attorneys, • Assist attorneys with overseeing and facilitating the day-to-day activities, • Type and edit legal documents, proofread for content and typographical errors, • Handle administrative duties such as travel arrangements, calendaring deadlines, meeting coordination, and client services, • Responsible for expense reports and time entry, • Answer attorneys private telephone line, take messages or providing information as appropriate, • Open and close files as necessary, promptly handling the filing of legal or other administrative materials, • Assist with additional ad hoc projects as needed Qualifications for Legal Administrative Assistant/Paralegal: • Bachelor’s Degree preferred, • 3+ years of legal secretary/paralegal experience in a law firm, • Ability to prioritize and coordinate work, maintain confidentiality, and think critically and analytically under pressure, • Excellent written, oral, and interpersonal skills, • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook), • Ability to work productively and cooperatively with all levels of staff

Job DescriptionBenefits/Perks • Careers Advancement Opportunities, • Competitive Compensation, • 401k with company match (after probation period)Job SummaryWe are seeking a highly motivated Legal Secretary to join our team. In this role, you will work under the supervision of our attorneys, paralegals, and case managers, providing support and ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and carry out a variety of administrative duties. The ideal candidate is hardworking and detail-oriented. The first 3 months are a probation period. If it is a good fit salary can be negotiated. Responsibilities • Provide general administrative support, • Communicate with clients and witnesses, • Welcome clients into the office and evaluate their needs, • Prepare case-specific documents, including memoranda and briefs, • Ensure that case-related documents are well organized and available for review, • Attend court sessions and record important information, • Maintain and update documentation Qualifications, • Must be fluent in Spanish, • Strong verbal and written communication skills, • Highly organized with document management experience, • Excellent research skills, • Comfortable Microsoft Office and case management software, • Ability to multitask and work well under pressure

Job Description A dynamic real estate firm specializing in residential rentals and property management is seeking an experienced Office Manager to oversee daily administrative operations and support the management team. Known for their strong presence in the New York City market, they work closely with landlords, agents, and tenants to ensure smooth leasing processes and well-maintained properties. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. Responsibilities include supervising support staff, ensuring accurate invoicing and lease agreement reviews, and maintaining direct communication with agents, landlords, and tenants. Responsibilities: • Administrative Oversight: Supervise office staff, including a secretary, ensuring tasks such as invoicing and advertisement postings are completed accurately and timely., • Lease Management: Review lease agreements for accuracy, coordinate tenant communications, and oversee the application process to ensure compliance with company policies., • Agent Coordination: Maintain direct communication with real estate agents and landlords, providing support and ensuring alignment with company objectives., • Marketing Support: Ensure property advertisements are effectively placed and updated across various platforms, collaborating with agents to gather necessary information and photographs., • Process Improvement: Identify and implement improvements in office procedures to enhance efficiency and service quality.Qualifications:, • Bachelor’s degree in Business Administration, Real Estate, or a related field preferred., • Minimum of 2–3 years of experience in office management, preferably within the real estate industry., • Proficient in Microsoft Office Suite and familiar with real estate management software., • Strong interpersonal and communication skills, with the ability to interact effectively with team members, clients, and external partners., • Detail-oriented with excellent organizational and multitasking abilities.

Job Description Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 25 offices, serving clients in more than 35 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service. Our New York City office is growing and actively seeking a Legal Secretary interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism. Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development. The salary range of $63k - $68k is commensurate with experience. OPPORTUNITY | Legal Secretary Our busy insurance defense practice attorneys seek a well-rounded, highly-motivated, experienced civil defense litigation Legal Secretary with at least five to seven years of experience to support our insurance litigation defense practice. This is an exceptional opportunity to handle a variety of legal and administrative responsibilities with a forward-thinking firm in an expanding office. SKILLS and ABILITIES The following are representative of the knowledge, skill or ability the candidate must possess or demonstrate to succeed under the direction of the partner(s): · demonstrated knowledge of electronic filing requirements of state and federal courts in NY; · experience supporting attorneys who produce a large-volume of work; · ability to consistently produce and deliver quality work products; · demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment; · organize, prioritize and implement tasks with strong attention to detail; · work proactively, independently and as part of a team; · remain self-directed, self-motivated and work effectively under tight time constraints; · provide clear written and verbal communications; · maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed; · demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance or Adobe Pro); demonstrated efficiency navigating the internet; · iManage document management experience a plus; · knowledge of client billing activities, i.e., billing submission and appeals; · normal admin duties such as opening files, keeping files in order, travel arrangements, expense reports, etc. · familiar with keeping attorney’s calendar, docketing court dates, etc. To apply, please email your resume or apply through link. Our Firm provides a current technology, ongoing training, experienced support staff and full-time IT and marketing departments. Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Assist in organizing company events, meetings, and workshops., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team., • Adaptable in a dynamic environment. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • The chance to make a meaningful impact by connecting top talent with life-changing opportunities. Professional Growth • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Hands-on learning and skill development in high-impact talent acquisition. Company Culture • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. State-Specific Information: • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation., • New Jersey: We do not inquire about salary history unless voluntarily disclosed. Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job DescriptionJob Description The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system. BEDC’s Special Projects Capital Program (SPCP) is responsible for the planning, design, construction management, and execution of capital projects aimed at upgrading and maintaining the city’s existing critical water and wastewater infrastructures. The upgrades help support our operating bureaus; the Bureau of Water Supply (BWS), the Bureau of Water and Sewer Operations (BWSO) and the Bureau of Wastewater Treatment (BWT). This work is essential to preserving the integrity, reliability, and quality of the water supply system, spanning DEP’s extensive network of Wastewater Resources and Recovering Facilities (WRRF) plants, dams, bridges, shafts, reservoirs, tunnels, pumping stations, ultraviolet disinfection and filtration systems, and other associated facilities across New York City and its watershed. SPCP also leads all Design-Build initiatives across all DEP Operating Bureaus, both within the City and in Upstate areas. Through this program, BEDC delivers a robust, multibillion-dollar capital portfolio that supports the development of new infrastructure and the rehabilitation of existing facilities. BEDC is seeking to hire three Civil Engineers Level 1 to serve as Accountable Managers (AM) for the SPCP directorate. The selected candidates will oversee and support the construction of wastewater pumping stations across the city, contribute to the Bureau’s Design-Build initiatives, and may also be involved in other water and wastewater projects, including City Tunnel No. 3, within the portfolio. Through a staff of project management professionals, inspectors and/or other technical/administrative staff, the AMs will direct the oversight of the planning, design and construction of major capital construction projects for a program that will allow the DEP to meet its wastewater treatment requirements into the future. The selected candidates, with broad scope for the exercise of independent initiative and judgment, will be responsible for the achievement of project goals and milestones, ensuring that all prepared schedules, reports, and work products conform to the scope of work. In addition, the AMs will undertake the preparation, negotiation, and processing of appropriate modifications to Consultant Contract scope, cost, and schedule for successful project completion. They will provide a day-to-day guidance and oversight of subordinates’ work assignments, motivate current employees, approve time and leave, evaluate staff members and determine staffing requirements for implementation of the program. The selected candidates must ensure that Environmental Health & Safety is incorporated throughout the project lifecycle and must be focused on client service to the operating bureaus. The selected candidates will be responsible for the implementation of all project delivery procedures and coordination with all the bureau support divisions, such as the Project Controls Group (Schedule & Cost), Permit Resource Division, Sustainability, Contracts Support, etc. The AMs must be capable of quickly recognizing what is required for a major capital construction project and providing the sustained effort necessary to see the project through from conception to completion. The selected candidates will be responsible for the seamless communication/coordination with Agency Bureaus, other City Agencies, and key stakeholders. They must focus on issues resolution and risk mitigation to keep the project moving and must manage the quality of the project delivery throughout the project lifecycle. Where necessary, the AMs will be responsible for managing staff efficiently and effectively to ensure adequate staffing of projects and opportunities for professional growth. The selected candidates will also be responsible for continuous monitoring of key performance indicators with respect to Scope, Schedule, Budget, and other project performance metrics. The AMs will report directly to the Deputy Portfolio Manager. PREFERRED SKILLS • Proficient oral and written communication skills to effectively communicate with project staff, engineers/architects, inspectors, consultants, contractors, (foreign and domestic), vendors, City operations staff and external project stakeholders such as regulatory agencies and community representatives., • Possession of a motor vehicle driver license valid in the State of New York with no restrictions, which preclude the performance of an Accountable Manager work. This license must be maintained for the duration of employment., • Have a detailed understanding of permitting, equipment and materials, codes and standards, shop/field testing., • Able to determine adequacy and completeness of field investigation plans and reports to support the development of more complex designs or scope change requests., • Ability to assess applicability and appropriateness of field investigation protocols for stated objectives., • Possess a working knowledge of current safety and design standards., • Able to review, interpret and approve complex contract documents., • Able to understand the necessary project resources to effectively identify upcoming needs or existing conflicts., • Able to assess consultant/contractor performance based on contract requirements., • Able to evaluate project progress regularly in terms of potential impacts to schedule compliance., • Understand schedule implications of change orders and recovery plans., • Understand the process to prepare the Communication Management Plan., • Employ effective time management practices., • Knowledge of engineering design and construction industry standards and practices as well as environmental engineering operations and processes for water supply and wastewater resource recovery facilities., • Strong technical skills, interpersonal, communication, and computer skills with a working knowledge of MS Office software, and Project Scheduling Software., • Knowledge of operations and processes for wastewater resource recovery facilities., • Strong ability to work on a broad multidisciplinary base with various fields and trades as well as the ability to concurrently handle multiple related and non-related tasks., • Experience in writing and reviewing contract specifications for major public works projects. Additional Information: DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job. This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice. Please indicate on your resume or cover letter that you would like to be considered for the position under the 55-a Program. This position is also open to non 55-a Program candidates who meet the education and experience requirements as listed in the job posting notice. We appreciate your interest and thank all applicants who apply, but only candidates under consideration will be contacted. All appointments are subject to Office of Management and Budget (OMB) approval. To Apply: To apply click "Apply Now" CIVIL ENGINEER - 20215 Qualifications (1) Four (4) years of full-time, satisfactory experience in civil engineering work; and (2) A valid New York State Professional Engineer’s License. Current New York State registration as a Professional Engineer must be maintained for the duration of your employment. A masters degree in civil engineering from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) may be substituted for one year of the civil engineering experience required in “1" above. Special Note: In addition to above qualification requirements, to be eligible for placement in Assignment Levels II and III, individuals must have at least one year within the last three years of experience as a major contributor or a project leader on a complex project requiring additional and specific expertise in the disciplines needed to design or construct the project. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Job Description About the Role: The Medical Secretary plays a crucial role in ensuring the smooth operation of the healthcare facility by providing comprehensive administrative support to the Medical Physicians This position is responsible for managing provider's schedule, coordinating meetings, and handling correspondence, which directly impacts the efficiency of the healthcare services provided. The Secretary will also be tasked with maintaining confidential patient records and ensuring compliance with healthcare regulations, thereby contributing to the overall quality of care. By facilitating communication between the provider and other staff members, patients, and external stakeholders, the Secretary helps to foster a collaborative work environment. Ultimately, this role is essential in enabling the providers to focus on strategic decision-making and patient care initiatives. Minimum Qualifications: • High school diploma or equivalent; associate's or bachelor's degree in a related field preferred., • Proven experience as a secretary or administrative assistant, preferably in a healthcare setting., • Strong organizational skills and attention to detail. Preferred Qualifications: • Experience with medical terminology and healthcare regulations., • Proficiency electronic health record systems such as EPIC and ATHENA, • Ability to handle sensitive information with discretion. Responsibilities: • Answer heavy volume of incoming calls., • Respond to and document all messages received., • Clear all messages before end of workday., • Schedule patient appointments as appropriate., • Discuss patient responsibility upon appointment arrival, co-pays, deductibles, etc., • Respond to questions from patients and other third-party individuals (e.g. attorneys, case managers, etc)., • Confirm new patient and IME appointments twenty-four (24) hours before scheduled appointment., • Document all add-on requests., • Prepare documentation as requested by a physician, including, but not limited to:, • Third party forms (e.g. disability, FMLA, return to school, etc.), • IME reports and other correspondence., • Direct patients, as appropriate., • Maintain physician office schedules and time off schedules, notifying appropriate parties (administration, clinical, etc) of all changes in the physician schedule., • Process incoming mail for assigned physician(s)., • Advise requesting attorneys of cost for narrative reports and other special services:, • Bill the fees for these special services, • Track payment and completion of special reports., • Follow all written protocols and procedures of the practice., • Demonstrate courtesy and helpfulness toward patients and their families., • Team player is a key for this role., • Work as a team member within the patient services department and all other departments., • Must be able to recognize and respond appropriately to urgent/emergent situations., • Establish and maintain effective working relationships., • Effectively cope with typical job stress., • Document work processes as required., • Other duties as assigned.

Job Description About the Role: The Medical Secretary specializing in Worker's Compensation plays a critical role in supporting healthcare providers and injured employees by managing all administrative aspects related to worker's compensation cases. This position ensures accurate and timely documentation, communication, and coordination between medical staff, insurance companies, employers, and patients. The role demands meticulous attention to detail to handle sensitive medical and legal information while maintaining compliance with relevant regulations. The Medical Secretary will facilitate the smooth processing of claims, appointments, and medical records to support effective treatment and reimbursement processes. Ultimately, this position contributes to the efficient operation of the worker's compensation program, enhancing patient care and organizational workflow. Minimum Qualifications: • High school diploma or equivalent required; associate degree or certification in medical administration preferred., • Proven experience as a medical secretary or administrative assistant in a healthcare setting., • Familiarity with worker's compensation processes, medical terminology, and insurance documentation., • Proficiency in electronic health record (EHR) systems and standard office software (e.g., Microsoft Office)., • Strong organizational skills and the ability to manage multiple tasks with attention to detail. Preferred Qualifications: • Certification in Medical Administration or Medical Billing and Coding., • Experience working specifically with worker's compensation claims and insurance providers., • Knowledge of state and federal regulations related to worker's compensation and healthcare privacy laws., • Excellent interpersonal and communication skills to interact with diverse stakeholders., • Ability to use specialized software for claims management and billing. Responsibilities: • Manage and organize worker's compensation case files, including medical records, claim forms, and correspondence., • Serve as the primary point of contact for patients, insurance adjusters, employers, and healthcare providers regarding worker's compensation matters., • Schedule and coordinate appointments, examinations, and follow-ups related to worker's compensation cases., • Prepare, review, and submit documentation required for claims processing and insurance reimbursement., • Maintain compliance with HIPAA and other regulatory requirements concerning patient confidentiality and data security., • Assist in billing and coding processes specific to worker's compensation claims., • Communicate effectively to resolve discrepancies or issues related to claims and medical documentation., • Support healthcare providers by managing correspondence and facilitating timely information exchange. Skills: The required skills enable the Medical Secretary to efficiently manage complex documentation and communication workflows essential for worker's compensation cases. Proficiency in EHR systems and office software supports accurate data entry, scheduling, and record keeping, which are critical for timely claims processing. Knowledge of medical terminology and insurance procedures allows the secretary to interpret and prepare necessary documentation correctly. Preferred skills such as certification and familiarity with regulatory requirements enhance the ability to ensure compliance and reduce errors. Strong communication and organizational skills facilitate effective coordination among patients, healthcare providers, and insurance entities, ensuring smooth case management and positive outcomes.

Job DescriptionSalary: $95,000 - $110,000 plus discretionary bonus Position Overview The purpose of the position is to provide administrative support to multiple senior Managing Directors. The employee will report to the Global Director of Operations. The firm seeks an ethical, discreet, and highly organized individual who can work efficiently and with an appropriate sense of urgency to support the day-to-day operations of the firm and its senior managers. The ideal candidate will excel in managing priorities, maintaining confidentiality, generating professional-level written work product and correspondence, and supporting business development in a fast-paced environment. Key Responsibilities Administrative Support • Manage calendars and contacts, • Answer phones, route calls, and take messages, • Monitor project status and compile monthly updates for senior leadership, • Book domestic and international travel, • Process billable time entries, • Create and process expense reports, • Create and format documents in Word, Excel, PowerPoint, and Acrobat, • Complete conflict and sanctions checks, • Collect and organize documents in a form suitable for use with clients, judges, and/or opposing counsel Business Development Support • Maintain accurate contact lists in Salesforce and support client intake, and conflict and sanctions checks, • Create and manage records in Salesforce, including those relating to proposals, engagement letters, and opportunities; track matters and provide status updates, • Draft engagement letters and track their execution, • Support case management tasks for the team, including those relating budgets, staffing, and work in progress; track deadlines, • Prepare weekly reports of active matters, utilization levels, and accounts receivable, • Collaborate with Finance and Business Development & Marketing personnel to prepare periodic reports; to plan, budget, and execute client events; and to complete client gifting and acknowledgement activities Skills & Experience • Minimum 7 years of client-facing executive support experience in a professional services environment, working for a global firm, • Experience as a legal secretary performing paralegal functions, or paralegal performing administrative assistant functions highly preferred, • Exceptional organizational and project management skills, with strong attention to detail, • Excellent written and verbal communication skills, • Demonstrated ability to anticipate and solve problems, • Ability to work independently and collaborate with domestic and international teams, • Ability to manage multiple priorities simultaneously, • Proficiency in MS office required; proficiency in Salesforce, a plus, • Bachelors degree a plus Nardello & Co. offers a competitive compensation and benefits package. Nardello & Co. is an Equal Opportunity Employer. About Nardello & Co. Ranked as the pre-eminent US investigative firm byChambers & Partners, Nardello & Co. is a global leader in complex investigations. Our professionals provide support for civil and white-collar criminal litigation, activist defense, arbitration, bankruptcy and restructuring; execute due diligence exercises; complete anti-corruption and fraud investigations; trace assets; furnish political risk and strategic intelligence; provide cyber defense and digital investigations; and undertake monitorships and compliance consulting. Our clients include top law firms, financial institutions, Fortune 500 and FTSE 100 companies, high-net-worth individuals, governments, non-governmental organizations, sports leagues, and academic institutions. Operating from nine offices around the globe in New York, London, Paris, Washington, DC, Los Angeles, San Francisco, Hong Kong, Dubai, and Singapore Nardello & Co.s. team comprises former federal prosecutors, international lawyers, law enforcement and intelligence professionals, forensic experts, and analysts.

Front Desk-Main Office School Administrative Assistant/h2pPreston High School is seeking a highly organized, professional, and welcoming Front Desk Secretary to serve as the first point of contact for students, families, faculty, and visitors.

The General Counsel's Office (GCO) in the New York County District Attorney's Office (DANY) has an immediate opening for a General Counsel's Office Secretary. In this position, the Office Secretary is responsible for providing secretarial and administrative support to the unit.

Data entry agents come from all different backgrounds including, data entry, telemarketing, client service, sales, clerical, secretary, administrative assistant, assistant, call center, part-time, retail. Full time & Part time telemarketing position jobs. Sometimes you will even get to see products

The Administrative Secretary I performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance.

The Medical Secretary performs a variety of secretarial and administrative duties for the assigned physicians, section chiefs or chairman relating to the organization and management of the department.

Executive Secretary/Administrative Assistant.

News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. The Administrative Secretary I performs secretarial and genera

Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. About the Mount Sinai Health System:. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approache

Job Description Job Title: Secretary Location: New York, NY 10016 Shift: 9:00 AM – 5:00 PM Pay: $21 - $27/hr Contract: 13 Weeks, High Probability of Extension Requirements: High School Diploma or equivalent 2-3 years of secretarial/Medical office experience Ability to type 50- 60 WPM Epic experience highly preferred Bilingual pref Key Responsibilities: • Provide administrative and secretarial support, • Answer phones, take messages, and respond to inquiries, • Schedule patient appointments and coordinate services, • Complete patient registration and maintain records, • Prepare correspondence, charts, and documentation, • Obtain demographic and financial information from patients, • Maintain office files and support departmental operations, • Handle multiple tasks, prioritize work, and work independently Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts. Company DescriptionPride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.Pride Health offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

The Administrative Secretary II performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance.

The legal secretary is responsible for provide high-level administrative and legal support to attorneys and visiting colleagues across a range of practice areas. Previous experience working as a Legal Secretary, Legal Assistant or Executive Assistant within a law firm or professional services enviro

Mount Sinai - 1468 Madison Avenue - Responsibilities: Answers telephone, screens callers, relay messages and greets visitors; Maintains records through filing, retrieval, retention, storage, coding, updating and destruction; Schedules and maintains calendar for meetings and/or appointments; Types ro

Mount Sinai - 19 East 98th Street - Responsibilities: Answers telephone, screens callers, relay messages and greets visitors.Opens, sorts and prioritizes mail.Picks up and delivers materials as required.Maintains records through filing, retrieval, retention, storage, coding, updating and destruction

Mount Sinai - 218 2nd Avenue - Responsibilities: Answers telephone, screens callers, relays messages and greets visitors; Opens, sorts and prioritizes mail.Picks up and delivers materials as required; Maintains records through filing, retrieval, retention, storage, coding, updating and destruction;

Job Requirements Minimum of two years of legal administrative assistant or legal secretary experience in corporate law. Equal Opportunity Employer Statement Gunderson Dettmer is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race,

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Hello and thank you for your interest! We're looking f

Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more!. At this job, you will be performing various tasks suc

Cooley is seeking a Social Impact & Sustainability Coordinator to join the Social Impact & Sustainability (SIS) team. About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: The Social Impact & Sustainability Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination for SIS initiatives. Specific duties and responsibilities include, but are not limited to, the following: • Assist with data entry, data management, and reporting through employee giving platform, Benevity, and other tools used by the SIS team, • Clean, audit, and maintain large datasets with strong attention to accuracy and data integrity, • Build reports, dashboards, and summary analyses from raw data for team and firm stakeholder use, • Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for SIS team, • Project manage nonprofit event sponsorship tasks monitoring marketing and RSVP deadlines, drafting office invitations, coordinating with internal teams and nonprofit partners, etc, • Accurately input, track, and maintain funding requests, sponsorship details, and related records within the firm's grants management platform, • Serve as point of contact to attorneys and business professionals on SIS procedures/questions, • Support Social Impact Manager with local office and firmwide event planning and logistics, • Draft internal communications and toolkits in support of SIS initiatives, • Support local offices with SIS initiative creation and maintenance on employee giving platform, • Assist with nonprofit research to ensure alignment with firm charitable giving policies, • Code department invoices and send to Accounting & Finance for processing, • Monitor SIS mailbox, respond to inquiries, flag time-sensitive communications for SIS team, • Assist SIS Director, SIS Manager and Pro Bono Partner with SIS projects and initiatives, • All other duties as assigned or required Skills and experience: Required: • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications, • Available to work overtime, as required, • 2+ years' prior administrative experience Preferred: • Bachelor's Degree, • Previous law firm experience, • Previous legal secretary and/or executive assistant experience helpful Competencies: • Professional demeanor, • Strong interpersonal communications skills, both verbal and written, • Ability to anticipate and identify project logistical needs and proactively support SIS team members, • Ability to handle complex and fast-paced environment, • Ability to speak effectively in front of an audience, • Ability to maintain confidentiality of all records, files, documents and department information, • Strong understanding of data integrity and quality control practices, • Comfortable managing and maintaining multiple spreadsheets, trackers, and databases, • Strong attention to detail, • Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Cooley offers a competitive compensation and excellent benefits package. EOE The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.50 - $42.00 ($59,280.00 - $87,360.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Job Description Job Opening: Secretary for Ecommerce Website We are currently seeking an organized and detail-oriented individual to fill a secretarial position for our ecommerce website. The ideal candidate will be proficient in computer programs such as Microsoft Excel and Office, and eager to learn how to navigate our backend systems. Responsibilities include: • Secretarial duties (sorting files and documents), • Writing checks, • Charging credit cards, • Keeping financial records and books, • Assisting with various administrative tasks If you're reliable, quick to learn, and able to handle a mix of computer-based tasks and office administration, we want to hear from you! Please email your resume to Govop@wholesalesockdeals.com We look forward to hearing from you! Company DescriptionWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandiseWe are an Ecommerce company with a purpose. Helping the homeless population access fairly priced clothing and general merchandise

Job Description We are seeking a Secretary to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Perform all other office tasks Qualifications: • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills, • Experience with Quickbooks

Job Description Job Title: Office Manager | Executive Secretary Location: New York, NY 10029 (We do have other locations as well) Duration: 3 months with possible extension Shift: 8:00am to 4:00pm 5 days in a week Schedule: 5 days per week, 8 hours per day, 40 hours per week Pay Range: $35-$40/hr. Note: We have openings for Manhattan/ Brooklyn/ Bronx/ Queens (choose any location, shift.) Job Description: Roles and Requirements: • Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or transcribing machines (e.g. correspondence, detailed reports and technical matters)., • Prepares agenda, assembles materials, makes necessary arrangements to prepare and record proceedings of meetings and conferences., • Makes confidential contracts and attends to other confidential matters pertaining to quality management and performance improvement., • Assists Executives, Officers and Administrators with preparation of records and data and maintains confidential files., • Prepares and edits correspondence and reports; may compose own correspondence for Executives and officers., • Answers, screens, and handles telephone calls, receives and screens callers and visitors, keeps schedules of appointments, makes reservations, and handles and anticipates conflicts in scheduling., • Keeps the Executive informed of pending matters, appointments, schedule conflicts, changes in workflow., • Keeps the Executive informed of critical changes in schedules, reports, meetings and correspondences., • Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive., • Supervises Productarial and clerical personnel assigned to the office when asked, and plans, assigns and reviews work of such personnel to assure satisfactory performance., • Participates in training programs to acquire knowledge of hospital operations and skill development., • Prepares and anticipates year-long schedules and coordination of schedules for governing body activity., • Participates in capacity building programs and activity under the directive of the Executive officer.Qualifications and Education Requirements, • A Master’s Degree in Art or Science with a specialization in Hospital Administration, Health Care administration, Administrative Medicine or in Public Health when conferred for a program in hospital administration from an approved college or university., • Four years of administrative experience and background at responsible management and administrative levels., • An equivalent combination of training, educational background and experience in related fields and educational disciplines; and,, • Knowledge of fundamentals of hospital organization, administration and standards, regulations and laws applicable to hospital operations. Knowledge of principles of business and personnel administration, management functions and support service functions and ability to direct and supervise personnel., • Ability to adapt easily and seamlessly to changes In workflow as guided by departmental needs.#sczr2

Job Description The Secretary plays a vital role in maintaining efficient office operations through organized file management, bill payment, and providing general administrative support. This position ensures smooth daily workflows and supports inventory oversight to contribute to overall office productivity. Responsibilities • Organize and maintain office files and records accurately, • Manage timely payment of bills and invoices, • Perform data entry tasks to support office functions, • Provide general administrative and clerical assistance, • Assist with inventory management and supplies tracking Required Qualifications • Minimum 1 year experience in office administration

Job DescriptionCAG Construction Corporation is seeking a dedicated and organized Office Administrator to join our team. This role is crucial for ensuring the smooth operation of our office environment and supporting our daily business activities. We are looking for someone with excellent administrative skills and a proactive approach. Key Responsibilities: Relevant ExperienceDemonstrated experience in navigating New York City agency payment procedures, ensuring efficient and accurate handling of transactions and compliance with city requirements. Manage and maintain office supplies, ensuring adequate stock levels and ordering when necessary. Organize and schedule appointments, meetings, and conferences. Handle incoming and outgoing correspondence, including emails, mail, and phone calls. Maintain organized filing systems, both digital and physical. Assist with data entry, report generation, and presentation preparation. Support various departments with administrative tasks as needed. Greet visitors and provide general support to staff. Qualifications: Proven experience as an Office Administrator, Office Assistant, or in a similar administrative role. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent time management skills and the ability to prioritize work. Strong written and verbal communication skills. Attention to detail and problem-solving skills. Ability to work independently and as part of a team. High school diploma: additional qualification as an Administrative Assistant or Secretary will be a plus. Must be a Notary Public, or willing to get certified. Employee Benefits • Flexible schedule if needed, allowing for work-life balance and adaptability to personal needs., • Paid vacation, providing time off for rest and rejuvenation., • 401K option, offering a retirement savings plan for long-term financial security.

Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management

Job DescriptionA leading provider of mold detection and environmental services based in Brooklyn, NY is seeking a detail-oriented and organized Administrative Secretary to join their team. The ideal candidate will be a strong multitasker with excellent communication skills, capable of managing schedules, invoicing, and fostering smooth interactions between landlords, field workers, and supervisors.Responsibilities: • Scheduling & Coordination:, • Coordinate and finalize schedules for field workers and supervisors to ensure timely service delivery., • Communicate effectively with landlords to arrange appointments and provide updates., • Act as a liaison between field workers, supervisors, and landlords to resolve scheduling conflicts and provide support., • Administrative Support:, • Prepare and send proposals to clients, ensuring accuracy and timely delivery., • Manage light QuickBooks Online tasks, including creating and sending invoices., • Maintain accurate records of appointments, invoices, and correspondence., • Communication & Customer Service:, • Handle incoming calls and emails, providing professional and courteous assistance to clients, landlords, and team members., • Address client inquiries regarding scheduling, services, or billing with a focus on problem-solving and client satisfaction., • Office Organization:, • Keep the office organized by managing files, supplies, and ensuring smooth day-to-day operations., • Assist with other administrative tasks as needed to support the team.Qualifications:, • Proven experience in a secretarial, administrative, or coordination role, preferably in a service-oriented industry., • Must be a notary public or open to obtaining certification (reimbursement provided by the company)., • Experience with QuickBooks Online preferred., • Strong multitasking abilities and attention to detail., • Excellent verbal and written communication skills., • Ability to interact professionally with landlords, clients, and team members., • Familiarity with mold detection or environmental services is a plus but not required.