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  • Administrative and Operations Coordinator
    Administrative and Operations Coordinator
    hace 21 horas
    $21–$22 por hora
    Jornada completa
    Manhattan, New York

    Key Responsibilities • Coordinate day-to-day supply chain and logistics operations, ensuring timely and efficient movement of goods., • Manage and coordinate customs clearance processes, including required documentation and communication with customs brokers and logistics partners., • Oversee and coordinate operations with third-party logistics (3PL) warehouses, including inventory management, receiving, storage, and shipping., • Monitor and coordinate daily order fulfillment, ensuring orders are processed accurately and shipped on schedule., • Conduct and coordinate inventory audits to maintain accurate inventory records and identify discrepancies., • Maintain and organize operational records, shipping documents, invoices, and inventory-related documentation., • Communicate with suppliers, carriers, warehouse partners, customs brokers, and internal teams to resolve operational issues., • Track shipments and inventory movements and provide updates on order and logistics status., • Assist with general administrative and operational tasks as needed to ensure smooth business operations., • Identify opportunities to improve operational efficiency, accuracy, and cost-effectiveness. Qualifications • Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field., • 3+ years of experience in logistics, supply chain, operations, or consumer goods preferred., • Experience working with 3PL warehouses, order fulfillment, inventory management, and customs clearance preferred., • Strong organizational and time-management skills with excellent attention to detail., • Strong communication and problem-solving skills., • Ability to manage multiple priorities and work effectively in a fast-paced environment., • Proficiency in Microsoft Office, particularly Excel, and familiarity with inventory or logistics management systems is a plus., • Fluent in both Korean and English, with strong written and verbal communication skills.

    Sin experiencia
    Inscripción fácil
  • Corporate Executive Security Driver (ESD) - Armed
    Corporate Executive Security Driver (ESD) - Armed
    hace 5 días
    Jornada completa
    Manhattan, New York

    Salary: $160,000 Position Overview The Executive Security Driver (ESD) serves as the primary protective asset during executive movements and travel operations. This role integrates secure driving, close-in protection, advance planning, domestic travel coordination, and dynamic route management to ensure safe, discreet transportation while maintaining continuous situational awareness and threat avoidance. The ESD operates within a low-profile security posture and is responsible for both the safety of the principal and the integrity of movement operations. The position requires disciplined judgment, professional discretion, and the ability to anticipate and mitigate risk without disrupting executive productivity or comfort. This role includes regular domestic travel alongside the principal and participation within a broader executive protection and security operations framework. The ESD will work as part of a coordinated team environment while serving as a primary transportation and protective resource during daily operations and travel assignments. The ESD works under the direction of the Director of Security Operations (DSO) and in coordination with executive assistants, protection personnel, and external security advisors as required. * Key Responsibilities Secure Executive Transportation • Provide safe, discreet, and defensive driving services for the executive and authorized principals, • Maintain low-profile operational posture during all movements, • Ensure vehicle readiness, cleanliness, and operational integrity at all times, • Position vehicle strategically to minimize exposure during pick-up and drop-off, • Support executive travel movements domestically as required Protective Operations During Transit • Maintain continuous situational awareness of surroundings, vehicles, and pedestrian activity, • Identify anomalies, surveillance indicators, or potential threats during movement, • Communicate suspicious activity immediately and delay principal movement if required, • Serve as both driver and protective agent when operating in single-asset configuration Route Planning & Advance Preparation • Conduct pre-movement planning including primary, secondary, and emergency routes, • Vary routes and departure timing to reduce predictability, • Conduct advance site visits when required to assess entrances, exits, parking, and exposure points, • Maintain familiarity with executive residences, offices, airports, hotels, and frequently visited locations Travel & Operational Support • Accompany the principal during domestic travel assignments as required, • Coordinate movement logistics with executive assistants, aviation personnel, hotels, and security partners, • Support advance preparation and movement coordination in unfamiliar operating environments, • Operate effectively within a team-based executive protection structure Incident Response & Emergency Management • Respond immediately and appropriately to security incidents during transit, • Prioritize evacuation and principal safety over engagement, • Maintain knowledge of nearby hospitals and emergency response access points, • Coordinate with law enforcement, emergency services, and protective teams as needed Firearms & Operational Standards • Carry authorized firearm in accordance with company policy and applicable law, • Maintain concealment at all times unless lawfully and operationally justified, • Demonstrate disciplined use-of-force judgment consistent with company standards, • Maintain proficiency in defensive tactics, de-escalation, and emergency response Coordination & Communication • Work closely with executive assistants regarding daily schedules and changes, • Coordinate with Executive Protection Agents and Operations teams when applicable, • Maintain clear, concise, and professional communication at all times, • Protect confidentiality of executive movements and sensitive information * Qualifications & Experience • Prior experience in executive protection, law enforcement, military, or equivalent protective roles, • HR218 / LEOSA credentials strongly preferred, • Advanced training in defensive and evasive driving techniques preferred, • Experience operating luxury vehicles and executive fleets, • Willingness and ability to travel domestically with the principal as required, • Valid driver's license with clean driving record, • Licensed and legally authorized to carry a concealed firearm (as applicable by jurisdiction), • Strong familiarity with urban movement operations and route planning, • Demonstrated ability to exercise discretion and sound judgment under pressure * Core Competencies • Defensive and protective driving proficiency, • Situational awareness and threat recognition, • Calm decision-making under stress, • Executive discretion and confidentiality, • Low-profile operational discipline, • Adaptability in dynamic urban and travel environments, • Professional presence and team-oriented mindset

    Inscripción fácil
  • Executive Assistant / Office Manager / Event Coordinator
    Executive Assistant / Office Manager / Event Coordinator
    hace 11 días
    $60000–$80000 anual
    Jornada completa
    Manhattan, New York

    About the Role We’re looking for a highly organized, proactive, and resourceful Executive Assistant / Office Manager / Event Coordinator to support our leadership team and keep our NYC office running smoothly. This is a hands-on, in-person role for someone who thrives in a fast-moving environment and enjoys wearing multiple hats. You’ll manage executive scheduling and logistics, oversee the day-to-day office experience, and help plan and execute company events, team gatherings, and external activations. The ideal candidate is exceptionally organized, anticipates needs before they arise, communicates clearly, and is comfortable taking ownership of everything from a complicated calendar to a last-minute event request. Responsibilities Executive Support • Manage calendars, meetings, scheduling, and day-to-day priorities for executives., • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and reservations., • Organize meetings and ensure executives have the information and materials they need in advance., • Handle expense reports, receipts, reimbursements, and other administrative tasks., • Assist with email, correspondence, document preparation, and follow-ups as needed., • Track deadlines, commitments, and action items., • Coordinate with internal teams, external partners, vendors, and guests., • Handle sensitive and confidential information with discretion., • Anticipate executive needs and proactively resolve scheduling or logistical issues., • Personal/miscellaneous task assistance to the founders. Office Management • Own the day-to-day operations of the NYC office., • Maintain a welcoming, organized, and well-stocked workspace., • Manage office supplies, snacks, equipment, deliveries, mail, and vendor relationships., • Coordinate repairs, maintenance, cleaning, building access, and other facilities needs., • Serve as the primary point of contact for building management and office vendors., • Help onboard new employees, including workspace setup, equipment coordination, and office orientation., • Coordinate team lunches, celebrations, meetings, and other employee experiences., • Identify and implement ways to improve office operations and team experience. Events & Experiences • Plan and execute company events, launch events, dinners, team outings, retreats, conferences, and community activations., • Research and source venues, restaurants, caterers, entertainment, transportation, and other vendors., • Manage event budgets, quotes, contracts, timelines, guest lists, RSVPs, and logistics., • Coordinate with marketing, leadership, partners, and external vendors on event execution., • Manage on-site setup, check-in, vendor coordination, troubleshooting, and breakdown., • Help develop creative event concepts and memorable guest experiences., • Coordinate travel and logistics for off-sites and company retreats., • Be available for occasional evening or weekend events when required. Qualifications • 1–3 years of working experience, and experience in executive assistance, office management, events, hospitality, operations, or a similar role preferred., • Exceptional organizational and time-management skills., • Strong attention to detail and ability to manage multiple priorities simultaneously., • Comfortable operating independently with limited oversight., • Excellent written and verbal communication skills., • Strong judgment and discretion when handling confidential information., • Ability to remain calm, flexible, and solutions-oriented when plans change., • Comfortable working directly with executives and senior external partners., • Experience managing vendors, travel, events, or office operations strongly preferred., • Proficiency with Google Workspace, Slack, calendar management, spreadsheets, and other common workplace tools., • Familiarity with New York City venues, restaurants, vendors, and logistics is a plus., • Hospitality mindset and willingness to jump in wherever needed. What Success Looks Like • Executive calendars, travel, and logistics operate smoothly with minimal intervention., • Office needs are identified and addressed before they become problems., • Employees and visitors consistently have a polished, welcoming office experience., • Events are well-organized, on-budget, and executed seamlessly., • Leadership can confidently hand off logistical and operational projects knowing they will be completed., • You become the person the team relies on to make things happen. Who You Are You’re someone who notices when the conference room is missing something, remembers that an executive has a flight immediately after a meeting, catches a scheduling conflict before anyone else does, and can turn a loose idea for an event into a fully executed experience. You’re comfortable doing both high-level coordination and unglamorous operational work. No task is too small when it needs to get done, and you take pride in making complicated things feel effortless for everyone else. Fresh graduates are welcomed to apply! This role is based in New York City and requires in-person attendance five days per week.

    ¡Incorporación inmediata!
    Sin experiencia
    Inscripción fácil
  • Site Supervisor
    Site Supervisor
    hace 1 mes
    Jornada completa
    Saddle Brook

    Location: New York, NY / New York Metro Area Job Type: Full-Time Travel Required: Frequent travel to project sites throughout New York and, as required, other locations Industry: Architectural Metal, Glass & Specialty Installations Hiring: Immediate POSITION OVERVIEW We are seeking an experienced Site Supervisor – Architectural Metal & Glass Installations to oversee field installation activities across multiple project sites, primarily throughout New York. This is a hands-on field leadership position requiring an experienced supervisor who can manage installation crews, coordinate union and non-union labor, communicate effectively with remote Project Managers and internal teams, and take ownership of day-to-day site execution. The ideal candidate has extensive experience in architectural metal, glass, structural/ornamental metal, signage, or specialty architectural installations and understands how to take a project from drawings and field conditions through successful installation and completion. This position requires frequent travel between active project sites. The Site Supervisor will serve as the primary field point of contact between installers, Project Managers, clients, subcontractors, vendors, and other project stakeholders. KEY RESPONSIBILITIES Field & Installation Supervision • Supervise and coordinate daily installation activities across active project sites., • Direct installers and field crews to ensure work is completed safely, accurately, and according to schedule., • Manage both union and non-union installers, depending on project requirements., • Assign daily work, establish priorities, and ensure crews understand project expectations and installation requirements., • Maintain accountability among field personnel and ensure work is completed efficiently., • Provide hands-on field leadership and assist crews with resolving installation challenges when necessary. Architectural Metal & Glass Installations • Oversee installation of architectural metal, glass, signage, and specialty fabricated components., • Verify field dimensions, site conditions, installation requirements, and readiness before work begins., • Read and interpret architectural drawings, shop drawings, blueprints, specifications, and installation details., • Identify conflicts between drawings and actual field conditions and coordinate solutions with Project Management and Engineering., • Recommend practical field modifications when necessary to facilitate installation., • Ensure installations meet project specifications, tolerances, and workmanship standards. Remote Team & Project Management Coordination • Communicate daily with remote Project Managers and internal teams regarding project status, manpower, scheduling, materials, site conditions, and outstanding issues., • Participate in Zoom/video meetings, project calls, and virtual coordination meetings as required., • Provide photographs, videos, measurements, field reports, and other documentation to remote teams., • Escalate potential delays, material shortages, design conflicts, or other project risks promptly., • Coordinate with Engineering, Production, Purchasing, Logistics, and Project Management teams to keep projects moving. Crew & Subcontractor Management • Coordinate installers, subcontractors, vendors, and other trades working at project sites., • Ensure adequate manpower is available based on project schedules and installation requirements., • Monitor crew productivity and quality of workmanship., • Address performance, attendance, communication, and field coordination issues., • Build productive working relationships with installers and ensure crews remain focused on project deadlines. Site Coordination & Problem-Solving • Serve as the company's primary field representative on assigned projects., • Coordinate installation schedules with General Contractors, Construction Managers, clients, architects, and other trades., • Identify and resolve field conflicts before they impact schedules., • Make practical and informed field decisions while keeping Project Management informed., • Coordinate deliveries, staging, equipment access, material handling, and installation sequencing., • Ensure sites are prepared for upcoming installation activities. Quality Control • Inspect materials and completed installations for quality and compliance with approved drawings and specifications., • Identify deficiencies and coordinate corrective action., • Maintain high standards for fit, finish, alignment, appearance, and overall workmanship., • Document installation progress and completed work through photographs and field reports. Safety & Compliance • Ensure crews comply with all applicable job-site safety requirements and company policies., • Conduct or participate in toolbox talks and site safety meetings when required., • Ensure installers use appropriate PPE and follow safe installation practices., • Coordinate with General Contractors and site safety personnel regarding project-specific safety requirements., • Immediately report accidents, incidents, unsafe conditions, and safety concerns. Project Documentation • Maintain accurate daily records of manpower, installation progress, materials, delays, site conditions, and outstanding issues., • Submit daily/weekly field updates to Project Management., • Document change conditions and additional work that may affect project cost or schedule., • Maintain organized photographs and records for each assigned project. REQUIRED QUALIFICATIONS • 10+ years of relevant field experience in architectural metal, glass, structural/ornamental metal, signage, specialty fabrication, or related construction installations., • Significant experience supervising field installation crews., • Strong hands-on understanding of architectural metal and/or glass installation., • Experience managing multiple installers, subcontractors, and trades on active construction sites., • Experience working on commercial construction projects., • Ability to read and interpret architectural drawings, shop drawings, blueprints, and specifications., • Strong understanding of field measurements, installation sequencing, fabrication requirements, and construction tolerances., • Strong leadership and people-management skills with the ability to direct experienced field crews and get work completed., • Excellent communication skills and the ability to coordinate effectively with both field personnel and remote teams., • Comfortable using technology for daily communication and reporting, including Zoom, email, smartphones/tablets, digital drawings, photographs, and project-management systems., • Strong organizational and problem-solving abilities., • Ability to work independently and make appropriate field decisions., • Ability and willingness to travel frequently between project sites throughout New York and outside New York when required., • Valid driver's license and ability to travel as required. PREFERRED QUALIFICATIONS • Experience working on New York City commercial construction projects., • Experience coordinating union and non-union labor., • Experience working with architectural metal, miscellaneous metals, ornamental metals, structural steel, glass, glazing, signage, railings, stairs, canopies, storefronts, or other specialty architectural products., • Familiarity with NYC construction practices, site requirements, and General Contractor/Construction Manager coordination., • OSHA safety training/certification., • SST or other NYC-required safety training/certifications, where applicable., • Experience with construction/project-management software and digital field-reporting tools., • Bachelor's degree in Construction Management, Engineering, or a related discipline is preferred but relevant field experience may substitute for formal education. WHAT WE ARE LOOKING FOR We are looking for someone who is not simply an office-based Project Manager. This position requires a strong field professional who is comfortable being on active construction sites, managing installers, resolving problems, coordinating with multiple parties, and taking responsibility for getting installations completed. The successful candidate will be someone who can lead people, communicate clearly, stay organized, use technology effectively, and get the job done while maintaining safety, quality, and project schedules. TRAVEL REQUIREMENTS This is a field-based, travel-intensive position. The Site Supervisor will travel frequently between project sites throughout New York City, the New York metropolitan area, and other locations as project needs require. Candidates must be comfortable working at different project locations and adjusting schedules based on active installation requirements.

    ¡Incorporación inmediata!
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  • Purchasing & Logistics Coordinator – Inventory & Store Delivery
    Purchasing & Logistics Coordinator – Inventory & Store Delivery
    hace 1 mes
    $25–$27 por hora
    Jornada completa
    Manhattan, New York

    We are a restaurant group operating 7 restaurants and a central warehouse across New Jersey and Manhattan. We are seeking a reliable and organized Purchasing & Logistics Coordinator to join our team. Compensation & Schedule • Pay: $25–$27 per hour, • Schedule: Approximately 50 hours per week, • Overtime: Paid after 40 hours per week, • Transportation: Company vehicle provided, or full reimbursement for business mileage and tolls when using a personal vehicle. Job Responsibilities 1. Delivery & Restocking (Approximately 50%) • Drive a small cargo van to deliver and restock supplies., • Travel between restaurants, suppliers, and the warehouse throughout New Jersey, Manhattan, Queens, and Brooklyn., • Pick up and deliver food, supplies, and inventory as needed. 2. Purchasing Coordination (Approximately 40%) • Communicate with suppliers and restaurant teams regarding ordering needs., • Place orders, follow up on deliveries, and handle purchase-related paperwork., • Process invoices, order records, and delivery documents., • Coordinate with restaurants to ensure timely supply replenishment. 3. Warehouse & Inventory Management (Approximately 10%) • Organize and maintain warehouse inventory., • Perform regular inventory counts., • Ensure inventory records are accurate and up to date. Qualifications • Must be legally authorized to work in the United States and able to work as a W-2 employee., • Valid driver’s license and experience driving a small cargo van required., • Basic computer skills, including Email, Microsoft Excel, and other standard office applications., • Strong English communication skills., • Good communication and coordination abilities., • Detail-oriented, dependable, and organized., • Able to lift and move items weighing up to 50 lbs. Work Location: New Jersey, Manhattan, Queens, and Brooklyn We are looking for a responsible team member who can manage deliveries, coordinate purchasing, and help keep our restaurant operations running smoothly.

    ¡Incorporación inmediata!
    Inscripción fácil
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