Trabajos administrative secretary en Garden City, New YorkCrear alertas

Who We Are: We are a team of motivated, engaged, and exceptionally talented self-starters, willing to roll up our sleeves and do what is necessary to get the job done. If you are interested in joining this dynamic team and have a passion to learn, develop, and want your experience to make an immediate impact, please apply. To find out more about us, please visit our website: www.lipower.org What We Offer: We offer an environment of continuous development and growth with a thriving company culture, exceptional colleagues, and exceptional benefits. Our benefit package includes: ❖ Hybrid work options available and flexible hours ❖ Excellent health insurance ❖ No employee cost for dental and vision insurance ❖ Paid holidays and generous paid time off ❖ Professional development opportunities ❖ Educational assistance opportunities ❖ Multiple retirement plan options with company contribution ❖ Short-term and long-term disability coverage ❖ Flexible spending account with company contribution ❖ Life Insurance ❖ 529 College Savings Program ❖ $300 Wellness Reimbursement What You’ll Do At LIPA: The Secretary to the Board of Trustees and Records Access Officer plays a critical dual role within LIPA serving as administrative lead to the Board ensuring effective governance practices and acting as LIPA’s designated Records Access Officer responsible for compliance with New York’s Freedom of Information Law (FOIL) and other record requests. As Secretary, this position acts as a liaison between the Trustees, the Chief Executive Officer, and senior leadership and coordinates correspondence between the Board and external stakeholders under the direction of the Deputy General Counsel and in collaboration with the Corporate Affairs department. This role requires demonstrated experience in governance, public sector compliance, and records management, with the ability to operate independently while supporting executive leadership and the Board of Trustees. Essential Job Functions include: Board Governance and Administration ❖Counsels the Board of Trustees on matters of corporate governance, and compliance with the Public Authorities Law, State Administrative Procedure Act, Public Officers Law, Open Meetings Law, and other applicable statutes. ❖ Coordinates, prepares, and distributes agendas, Board materials, briefing documents, resolutions, and other reports for Board and committee meetings and ensures timely distribution of relevant information. ❖ Leads and coordinates all Trustee briefings and public meetings of the Board and its committees. ❖ Develops and oversees policies and procedures to promote Board effectiveness, including annual assessments and implementation of improvements. ❖ Manages Board correspondence and responds to requests from the Chair, Trustees, government officials, and members of the public. ❖ Leads the orientation, training, and development of Trustees to ensure knowledge of fiduciary duties, LIPA’s purpose and vision, and electric industry and governance practices. ❖ Ensures accurate preservation of corporate records. ❖ Maintains the official seal of the Authority, attests to signatures, and issues certificates under seal when required. ❖ Reviews, researches, analyzes, and makes recommendations regarding Board Policies, incorporating governance best practices from peer public authorities, agencies, and public power organizations. ❖ Researches and recommends new or revised Board policies to ensure compliance with applicable state laws, Public Service Commission orders, and guidance from the New York State Authority Budget Office. ❖ Translates Board strategic objectives into clear, actionable Board policies that provide direction to staff and define governance parameters. ❖ Applies leading governance practices to enhance Board effectiveness, transparency, and accountability. Records Management ❖ As Records Access Officer, manages and reviews the classification of records and files in accordance with LIPA’s document retention policy. ❖ Manages LIPA’s compliance with the substance and timing requirements of applicable public records access laws (such as FOIL) by working with LIPA’s paralegal to coordinate, process, and respond to requests for records. ❖ Reviews potentially responsive documents, applies legal exemptions, and redacts sensitive information consistent with FOIL. ❖ Drafts initial FOIL responses and responses to any subsequent appeals of FOIL determinations. ❖ Leads and manages the quality assurance/quality control (QA/QC) process for all FOIL responses to ensure accuracy, consistency, and compliance with legal requirements. What We Need: ❖ Bachelor’s degree ❖ Minimum of seven (7) to ten (10) years of progressively responsible experience in legal, corporate governance, public administration, or records management, preferably within a public authority, electric utility, or governmental entity. ❖ Substantive knowledge of FOIL, New York State Public Authorities Law, State Administrative Procedure Act, Public Officers Law, and Open Meetings Law, and Personal Privacy Protection Act. ❖ Strong understanding of governance frameworks and best practices for New York State public authorities, electric utilities, or comparable entities. ❖ Excellent written and verbal communication skills for corresponding with the Board, staff, and external stakeholders. ❖ High degree of judgment, discretion, tact, and diplomacy in dealing with highly sensitive information and varied stakeholders (Trustees, government officials, staff, and the public). ❖ Ability to review complex documents and determine which records are subject to disclosure under FOIL. ❖ Strong attention to detail for managing large volumes of records. ❖ Exceptional organizational and time-management skills with the ability to handle sensitive and complex matters under tight deadlines. ❖ Strong problem-solving and analytical ability, with the capability to identify governance risks and propose practical solutions. ❖ Demonstrated ability to synthesize legal, regulatory, and governance requirements into practical policies and operational guidance. Preferred Qualifications: ❖ Juris Doctor (J.D.) from an accredited law school ❖ Experience working with or advising boards of directors/trustees ❖ Experience with records management Salary Range: ❖ $144,000 - $176,000 How You Can Apply: Interested parties should submit their cover letter and resume to Gary Martens, Director, H Salary Range: ❖ $144,000 - $176,000 How You Can Apply: Interested parties should submit their cover letter and resume to Gary Martens, Director, Human Resources and Administration, at 2026BoardSecretary@lipower.org LIPA is an equal opportunity employer. All people with disabilities are encouraged to apply. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gary Martens, Director, Human Resources and Administration.

Title: Legal Administrative Assistant (National Law Firm) Company: Nationally Recognized Law Firm Location: Garden City, NY (On-site) Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k) Overview for Legal Administrative Assistant: A nationally recognized law firm is seeking an experienced Legal Administrative Assistant (to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training. This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams. Key Responsibilities for Legal Administrative Assistant: • Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners., • Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development., • Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm., • Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools., • Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems., • Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards., • Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives., • Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements., • Provide support on special projects, system rollouts, and firm initiatives as assigned. Qualifications for Legal Administrative Assistant: • 5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional., • Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook., • Experience training or mentoring others on software, systems, or administrative processes strongly preferred., • Exceptional attention to detail and ability to maintain confidentiality., • Strong written, verbal, and interpersonal communication skills., • Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment., • Collaborative mindset with a service-oriented approach to firmwide support

Job Description Full service Long Island law firm seeks F/T Secretary for Trusts and Estates Department to work directly with senior staff. MS Word and transcription necessary. Responsibilities will include document preparation, client liaison, administrative and secretarial support to a team of attorneys, managing appointment calendars, phones, and scheduling and coordinating meetings. Must be prompt and possess strong communication skills. Attractive benefits package available. Salary commensurate with experience. (No phone calls accepted).

Job Description Title: Legal Administrative Assistant (National Law Firm) Company: Nationally Recognized Law Firm Location: Garden City, NY (On-site) Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k) Overview for Legal Administrative Assistant: A nationally recognized law firm is seeking an experienced Legal Administrative Assistant (to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training. This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams. Key Responsibilities for Legal Administrative Assistant: • Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners., • Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development., • Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm., • Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools., • Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems., • Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards., • Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives., • Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements., • Provide support on special projects, system rollouts, and firm initiatives as assigned. Qualifications for Legal Administrative Assistant: • 5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional., • Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook., • Experience training or mentoring others on software, systems, or administrative processes strongly preferred., • Exceptional attention to detail and ability to maintain confidentiality., • Strong written, verbal, and interpersonal communication skills., • Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment., • Collaborative mindset with a service-oriented approach to firmwide support #zr

Job Description Title: Legal Administrative Assistant (National Law Firm) Company: Nationally Recognized Law Firm Location: Garden City, NY (On-site) Compensation: Base salary up to $90,000, paid overtime, bonus eligibility, full benefits, 401(k) Overview for Legal Administrative Assistant: A nationally recognized law firm is seeking an experienced Legal Administrative Assistant (to support firmwide operations with a strong emphasis on advanced Microsoft Office expertise, process optimization, and internal training. This role is ideal for a legal administrative professional who enjoys being a go-to resource, thrives in a collaborative environment, and prefers supporting the firm as a whole rather than being dedicated to individual partners. The position plays a critical role in ensuring consistency, efficiency, and best practices across legal and administrative teams. Key Responsibilities for Legal Administrative Assistant: • Serve as a firmwide administrative and technology support resource, assisting attorneys and staff across practice groups rather than being assigned to specific partners., • Leverage advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook) to support document production, formatting, version control, data tracking, and presentation development., • Act as a subject matter expert for MS Office functionality, templates, styles, macros, collaboration tools, and productivity features used within the firm., • Train and onboard new hires on firm-approved Microsoft Office practices, workflows, document standards, and efficiency tools., • Develop and maintain best practices, job aids, and training materials related to legal document preparation and administrative systems., • Provide high-level document support including drafting, editing, proofreading, and formatting complex legal documents and correspondence to firm and court standards., • Support firmwide calendaring, scheduling, and administrative coordination as needed, including deadlines, meetings, and internal initiatives., • Collaborate with IT, legal operations, and administrative leadership to identify opportunities for process improvements, automation, and workflow enhancements., • Provide support on special projects, system rollouts, and firm initiatives as assigned. Qualifications for Legal Administrative Assistant: • 5+ years of experience in a law firm environment as a legal secretary, executive assistant, paralegal, or legal operations professional., • Advanced proficiency in Microsoft Office Suite, particularly Word (styles, formatting, templates), Excel (formulas, tracking, reporting), PowerPoint (presentations), and Outlook., • Experience training or mentoring others on software, systems, or administrative processes strongly preferred., • Exceptional attention to detail and ability to maintain confidentiality., • Strong written, verbal, and interpersonal communication skills., • Ability to manage multiple priorities, adapt to changing needs, and work independently in a fast-paced environment., • Collaborative mindset with a service-oriented approach to firmwide support #zr

Job Description Legal Secretary/Legal Support Specialist • Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters., • Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, applications, documents, presentations, or other practice specific documents., • Coordinates, prepares and files application materials to local government bodies, zoning boards and planning commissions, • Prepares and e-files pleadings and exhibits with courts., • Prepares zoning lists and coordinate mailings to residents, • Helps create and maintain tracking tools for status of assignments and deadlines and provide updates upon request., • Provides status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed., • Communicates with municipal office staff, third party consultants, and clients to request information and coordinate project details., • Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements)., • Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters., • Provides support with billing activities, including proofreading invoices and assisting with billing., • Coordinates with firm travel agency to book travel arrangements., • Prepares and submits expense reports and reimbursement requests accurately and timely., • Organizes and maintains electronic and paper legal files in accordance with designated filing standards., • Strong attention to detail, organizational, and time‐management skills., • Proficiency with rules for court document filings., • Responsive and professional, with a focus on providing excellent client service., • The ideal candidate will have 8+ years of real estate land use ore litigation experience; law firm experience is preferred., • Knowledge of laws, legal codes, or agency rules of assigned practice group/dept. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, • Perm, • Large law firm experience preferred, • Garden City Long Island, • $48 - $55, • Immediate Consideration, please send resumes to lweinberg@phaxis.com

Provide administrative support to two or more lawyers Answer and initiate phone calls, take notes/messages and redirect calls when appropriate Proven experience as legal secretary Knowledge of MS Office and ability to work with legal technology Working knowledge of litigation management software sys

The Secretary will be a part of the Electrophysiology Lab. Position Summary/h3pThe Administrative Secretary provides front office and administrative support to ensure smooth daily operations and a positive experience for patients, visitors, and staff.

Administrative Secretary/h2pThe Administrative Secretary provides front office and administrative support to ensure smooth daily operations and a positive experience for patients, visitors, and staff.

The Secretary to the Board of Trustees and Records Access Officer plays a critical dual role within LIPA serving as administrative lead to the Board ensuring effective governance practices and acting as LIPA’s designated Records Access Officer responsible for compliance with New York’s Freedom o

Administrative Secretary/h2pThe Administrative Secretary provides front office and administrative support to ensure smooth daily operations and a positive experience for patients, visitors, and staff.

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Statement Of The Job:/ppUnder the supervision of the Director, performs reception and secretarial duties and functions as back up to the Administrative Assistant.

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Mount Sinai - 2750 Merrick Road - Responsibilities: Answers telephone, screens callers, relays messages and greets visitors; Opens, sorts and prioritizes mail; Picks up and delivers materials as required; Schedules and maintains calendar for meetings and/or appointments; Gathers, assembles and files

Assist with basic administrative tasks (e. Support various departments with administrative needs as requested.

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Responsibilities: Assist with reception duties - greet, welcome, and direct all visitors Work on special projects for the operations team Assist in functions such as open houses, school tours, professional development workshops, fundraising events, Sunshine Committee activities, and other school-rel