Administrative secretary jobs in Passaic, New JerseyCreate job alerts

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Job DescriptionA trucking company secretary is responsible for managing administrative tasks within the trucking operations, including handling driver paperwork, scheduling deliveries, maintaining vehicle records, answering phone calls, filing documents, coordinating with dispatchers, and ensuring compliance with DOT regulations, all while providing essential office support to the transportation team. Key responsibilities may include: • Driver Management:, • Processing driver logs and hours of service records to ensure DOT compliance., • Maintaining driver files with personal information, licenses, medical certificates, and performance evaluations., • Scheduling driver shifts and assigning trucks to deliveries., • Communicating important information to drivers via phone, email, or text., • Dispatching Support:, • Assisting dispatchers with load assignments, route planning, and tracking shipments., • Updating delivery schedules and notifying customers of any changes., • Coordinating with third-party logistics providers., • Administrative Tasks:, • Answering phone calls and directing inquiries to appropriate personnel., • Managing incoming and outgoing mail, including invoices and bills of lading., • Filing important documents and maintaining accurate records., • Creating and updating spreadsheets for tracking deliveries and driver performance., • Compliance Management:, • Monitoring DOT regulations and ensuring company adherence to standards., • Preparing necessary paperwork for inspections and audits., • Reporting any compliance issues to the appropriate authorities., • Customer Service:, • Responding to customer inquiries regarding shipment status and delivery details., • Resolving customer complaints and coordinating with relevant departments. Required Skills: • Strong organizational and time management skills to handle multiple tasks efficiently., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) for data entry and report generation., • Excellent communication skills, both verbal and written, to interact with drivers, dispatchers, and customers., • Attention to detail to ensure accuracy in paperwork and compliance with regulations., • Ability to work under pressure and meet deadlines. Relevant Experience: • Prior administrative experience in a transportation or logistics industry is preferred., • Knowledge of DOT regulations and trucking industry standards is beneficial.

Applicant must meet all qualifications for Band III titles identified in the Administrative Testing Series Bulletin issued on October 22, 2008.

Job Description We are seeking a highly organized and detail-oriented Legal Practice Assistant for our long-term client, a prominent law firm offering legal services to businesses of all sizes and individuals across the United States in various practice areas. This role provides high-level administrative and practice support to attorneys across multiple legal disciplines, ensuring seamless document management, scheduling, client communication, and billing processes. The Legal Practice Assistant serves as a key partner in maintaining efficiency, accuracy, and professionalism within a fast-paced legal environment. The successful candidate will bring strong technical proficiency, excellent communication skills, and a client-service mindset. Key Responsibilities * Provide comprehensive administrative support to attorneys in various practice areas, including drafting, formatting, proofreading, and editing legal documents, correspondence, and reports. * Manage calendars, schedule meetings, depositions, court appearances, client calls, and travel arrangements. * Assist with attorney time entry and billing using InTapp and other firm-approved systems. * Open, organize, and maintain both electronic and physical files using iManage or similar document management systems. * Oversee secure document management, storage, and retrieval processes. * Coordinate the filing and service of legal documents with courts, agencies, and registries. * Serve as a professional and confidential point of contact for clients, handling routine communications. * Track deadlines and ensure timely filing and delivery of all case-related materials. * Support conflict checks, client intake, and engagement letter processes using internal systems. * Collaborate with paralegals, assistants, and other team members to ensure efficient workflow. Required Qualifications * At least 3 years of experience as a Legal Assistant, Legal Practice Assistant, or Legal Secretary in a law firm or corporate legal department. * Experience supporting attorneys in one or more of the following practice areas: Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, or Trusts & Estates. * Strong proficiency in the Microsoft Office Suite, including: * Outlook (calendar and email management) * Word (advanced formatting and editing) * Excel (basic formulas, tables, and tracking) * PowerPoint (preferred, but not required) * Hands-on experience with InTapp (timekeeping and new business intake). * Experience using iManage or another Document Management System (DMS) for organizing and retrieving legal files. * Excellent organizational and multitasking skills with the ability to manage competing deadlines. * Strong written and verbal communication skills, with professionalism in interactions with attorneys, clients, and colleagues. * Ability to work independently while also contributing in a team environment. Preferred Qualifications * Prior experience in a mid- to large-sized law firm or professional services firm. * Familiarity with billing platforms such as Aderant, Elite, or similar. * Understanding of federal and state court filing rules and systems. * Knowledge of complex document production, versioning, and redlining processes. * Ability to adapt to multiple attorney work styles and support across disciplines. Work Environment * On-site role based in a professional office setting in northern New Jersey. * Standard business hours (Monday–Friday), with occasional overtime required to meet deadlines. Compensation & Benefits * Competitive salary range: $80,000 to $115,000, commensurate with experience. * Comprehensive benefits program offered. Master Search Solutions is a direct-hire recruiting firm that specializes in the New Jersey marketplace. We have nearly 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Job DescriptionWe are seeking a EOF Administrative and Programming Assistant who will report directly to the Director of the Educational Opportunity Fund Program. The Assistant is responsible for fulfilling clerical, accounting, and EOF event planning duties in accordance with the Office of the Secretary of Higher Education/EOF Program regulations and guidelines and college policy. This is a part-time, hourly position. Examples of Duties: • Professionally greet all visitors as they enter the EOF Suite., • Maintain a log of all program expenditures, purchase requisitions, and supply inventory., • Maintain database of student profile, academic, and engagement data., • Complete various tasks associated with EOF event preparation., • Develop EOF Program promotional material for events and student recruitment., • Liaise with internal and external stakeholders as directed., • Contact students as needed on behalf of the EOF director., • Schedule group meetings with students, staff, and community stakeholders as directed., • Organize and maintain the EOF Program’s physical and virtual space., • Train, schedule, and delegate administrative and programming duties to part-time office staff., • Take minutes at staff and other college meetings as needed., • Minimum of one year of experience working as an administrative or technical assistant in an educational setting preferred., • Must be highly proficient with the Microsoft Office suite., • Experience managing a database is a plus., • Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team., • Must be sensitive to the needs of the student population of an urban area community college. Compensation: Compensation is determined by a variety of criteria, including but not limited to, previous relevant experience, education level, and certifications. The hourly pay range for this position is $16-$17. Benefits: • New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.), • Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance., • Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses., • NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)

Job Description We are a family-run litigation law firm, practicing in New Jersey for over sixty years, in need of a friendly, positive, responsible and self-motivated individual to join our office as a secretary. The role requires experience in litigation, and competent skills in clerical tasks, calendar organization, and client relations. We are located in the Legal Center, attached to Newark Penn Station, easily accessible by public transportation. Our office hours are from 9 to 5, Monday through Friday, and the candidate will be responsible for the following: • Managing, maintaining and being fully responsible for the law office's calendar and scheduling., • Assisting attorneys with case preparation, including drafting legal documents, correspondence, and pleadings., • Answering our office telephone in a professional, pleasant manner., • Managing and organizing case files, ensuring all documents are accurate and up-to-date., • Coordinating and communicating with clients, courts, and other parties involved in legal proceedings., • Ensuring proper noticing of clients for all court dates and exam appointments., • Monitoring deadlines to ensure all are met. Qualifications: • Minimum of 2-3 years of experience as a legal assistant., • Strong organizational and time-management skills., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team. Schedule: Monday to Friday, 9 to 5, in-office.

Our client, a busy, personal injury firm in midtown Manhattan is seeking an experienced Personal Injury Paralegal, to join our winning team in New York City.Our candidate of choice will bring at least two years of Personal Injury experience.You must be able to handle all types of personal injury mat

Contractor Work Model: Onsite Hours: Mon–Fri, 5:30 AM – 2:00 PM (occasional evenings/weekends required) Supervises: Administrative Assistants (3) Summary The Executive Assistant supports the CEO in managing and administering two locations while ensuring effective organizational operations. This

Legal - Paralegal -Land Use - Roseland, NJ to $110,000K Expanding Roseland NJ law firm seeks addition to staff.Busy Real Estate department seeks to hire a Land Use Paralegal with 5 years background/experience in accredited NJ law firm.Candidates should be experienced re-development and PILOT.Active

Title Insurance Agency doing business in NY, NJ and Fl is seeking an experienced Real Estate Paralegal.Order surveys, inspections, type and distribute survey readings; -Order abstracts, municipal searches, type and distribute title reports and title commitments; -Prepare title bills, HUDs, CDs and c

Description: Job Title: Asset Manager Paralegal (Contract) Location: Midtown Manhattan (Onsite; Hybrid after ~6 months) Duration: 3–6 months (with potential for extension) Compensation: $25–$50/hour (commensurate with experience) About the Role: We are seeking an experienced Asset Manager Parale

This role is five days a week on-site Responsibilities: * Provide full administrative support to the Human Capital team, including phones, scheduling, travel, agendas, and expenses * Act as a point-of-contact for recruiting efforts, employee lifecycle processes, and day-to-day team operations * Serv

Jones Jones LLC is a leading workers’ compensation defense law firm that is seeking a Legal Assistant to support the calendar department with administrative tasks and provide our clients with high quality service.

This individual will provide front-desk reception and administrative support throughout the office while working closely with the sales team and marketing manager.

Summary: The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager f

Our client, a well know retailer located in Long Island City, is seeking a Long Term Legal Department Temp to join their team for 6 months.This position is 5 days on site, with the hours guaranteeing a 37.Responsibilities: Scan and accurately file historical records for the Legal Department Label an

SUMMARY: The Dental Office Assistant supports the dentist in the clinical care of patients.Responsibilities include but not limited to preparing exam rooms, preparing instruments and materials and monitoring and updating charts.REQUIREMENTS: Checks in patients and notifies providers that patient is

Responsibilities: * Provide high-level administrative support to a senior Partner, including complex calendar management and inbox oversight * Coordinate domestic and international travel logistics, ensuring preferences and priorities are anticipated * Draft, edit, and format legal documents, corres

Description: A client of TGC is seeking multiple experienced Plaintiff Personal Injury Paralegals on a direct hire basis.These roles offer the opportunity to work on a wide range of personal injury cases in a collaborative, growing law firm environment with direct client interaction Paralegal – Pl

Legal/Paralegal - Real Estate- Roseland, NJ to $85k Top NJ Firm! Well established, mid-sized Roseland, NJ firm seeks capable Paralegal/Legal Assistant to assist with RESIDENTIAL/COMMERCIAL real estate closings as well as other tasks relating to legal assistance.Knowledge of Land Use is helpful but n

Our client, a private equity firm, is seeking a Receptionist/Administrative Assistant in Midtown Manhattan. Responsibilities: * Greet and register guests, manage reception, arrange conference rooms, and coordinate catering * Maintain office and pantry supplies, ensuring a professional and welcoming

Legal Assistant/Calendar Coordinator- Entry Level- Clifton NJ to $40,000 Active and busy Litigation Firm seeks Calendar Coordinator.This is an ideal start for a recent college grad seeking a career in law.Firm will train eager beginner who takes initiative and wants to learn.Duties will include but

Paralegal Specialist Now Hiring Full and Part Time Positions You can become a key player in the legal field, supporting attorneys in criminal defense, civil, and administrative law. Requirements: Attend a 20-week paid training program to gain skills and certifications in preparing legal documents, i

Legal - Paralegal -Land Use - Roseland, NJ to $110,000K Expanding Roseland NJ law firm seeks addition to staff.Busy Real Estate department seeks to hire a Land Use Paralegal with 5 years background/experience in accredited NJ law firm.Candidates should be experienced re-development and PILOT.Active

Our client, a busy, personal injury firm in midtown Manhattan is seeking an experienced Personal Injury Paralegal, to join our winning team in New York City.Our candidate of choice will bring at least two years of Personal Injury experience.You must be able to handle all types of personal injury mat

This role is five days a week on-site Responsibilities: * Provide full administrative support to the Human Capital team, including phones, scheduling, travel, agendas, and expenses * Act as a point-of-contact for recruiting efforts, employee lifecycle processes, and day-to-day team operations * Serv

Legal/Paralegal - Real Estate- Roseland, NJ to $85k Top NJ Firm! Well established, mid-sized Roseland, NJ firm seeks capable Paralegal/Legal Assistant to assist with RESIDENTIAL/COMMERCIAL real estate closings as well as other tasks relating to legal assistance.Knowledge of Land Use is helpful but n

Job Title: Paralegal – Regulatory & Compliance Focus.Location: North Bergen, NJ (in-office).Salary: $90,000–$110,000, commensurate with experience.An established private company specializing in regulated industrial services is seeking a highly organized.The successful candidate will play a cruci

Description: A client of TGC is seeking multiple experienced Plaintiff Personal Injury Paralegals on a direct hire basis.These roles offer the opportunity to work on a wide range of personal injury cases in a collaborative, growing law firm environment with direct client interaction Paralegal – Pl

Manage administrative duties such as preparing expense reports and requests for reimbursement, messenger services, and filing electronic and print records. Partner with other Assistants, particularly the back-up Assistant, to ensure seamless administrative coverage at all times. Serve as a mentor an

Location: Albany, NY or New York, NY.Salary Range: $170,000 - $200,000.The Executive Chamber is seeking a highly motivated and experienced attorney to serve as the Assistant Counsel for Labor.The Assistant Counsel serves under the general supervision of the Counsel to the Governor and Deputy Counsel

Executive Assistant to Business Development Team.New York City (Hybrid – 5 Days In-Office).We are seeking a proactive, sharp, and highly organized.Business Development Team at a well-established investment firm.This role is based in our New York office, with a requirement to be in-office 5 days a

Our client, a well know retailer located in Long Island City, is seeking a Long Term Legal Department Temp to join their team for 6 months.This position is 5 days on site, with the hours guaranteeing a 37.Responsibilities: Scan and accurately file historical records for the Legal Department Label an

Description: Job Title: Asset Manager Paralegal (Contract) Location: Midtown Manhattan (Onsite; Hybrid after ~6 months) Duration: 3–6 months (with potential for extension) Compensation: $25–$50/hour (commensurate with experience) About the Role: We are seeking an experienced Asset Manager Parale

We represent a clinical-stage genetic medicine company looking to hire an Assistant General Counsel to report to the General Counsel and manage a wide range of responsibilities with a strong focus on transactional intellectual property matters, including supporting the company’s pre-clinical, clin

This individual will provide front-desk reception and administrative support throughout the office while working closely with the sales team and marketing manager.

We represent a clinical-stage genetic medicine company looking to hire an Assistant General Counsel to report to the General Counsel and manage a wide range of responsibilities with a strong focus on transactional intellectual property matters, including supporting the companys pre-clinical, clinica

Responsibilities: * Provide high-level administrative support to a senior Partner, including complex calendar management and inbox oversight * Coordinate domestic and international travel logistics, ensuring preferences and priorities are anticipated * Draft, edit, and format legal documents, corres

Location: Albany, NY or New York, NY.Salary Range: $170,000 - $200,000.The Executive Chamber is seeking a highly motivated and experienced attorney to serve as the Assistant Counsel for Labor.The Assistant Counsel serves under the general supervision of the Counsel to the Governor and Deputy Counsel

Legal - Paralegal -Land Use - Roseland, NJ to $110,000K Expanding Roseland NJ law firm seeks addition to staff.Busy Real Estate department seeks to hire a Land Use Paralegal with 5 years background/experience in accredited NJ law firm.Candidates should be experienced re-development and PILOT.Active

Title Insurance Agency doing business in NY, NJ and Fl is seeking an experienced Real Estate Paralegal.Order surveys, inspections, type and distribute survey readings; -Order abstracts, municipal searches, type and distribute title reports and title commitments; -Prepare title bills, HUDs, CDs and c

Job Title: Paralegal Regulatory & Compliance Focus.Location: North Bergen, NJ (in-office).Salary: $90,000$110,000, commensurate with experience.An established private company specializing in regulated industrial services is seeking a highly organized.The successful candidate will play a crucial rol

This position will work with the Client Services team and provide some ad-hoc administrative support to the Finance team.

Legal Assistant/Calendar Coordinator- Entry Level- Clifton NJ to $40,000 Active and busy Litigation Firm seeks Calendar Coordinator.This is an ideal start for a recent college grad seeking a career in law.Firm will train eager beginner who takes initiative and wants to learn.Duties will include but

Paralegal Specialist Now Hiring Full and Part Time Positions You can become a key player in the legal field, supporting attorneys in criminal defense, civil, and administrative law. Requirements: Attend a 20-week paid training program to gain skills and certifications in preparing legal documents, i

Legal Assistant/Calendar Coordinator- Entry Level- Clifton NJ to $40,000 Active and busy Litigation Firm seeks Calendar Coordinator.This is an ideal start for a recent college grad seeking a career in law.Firm will train eager beginner who takes initiative and wants to learn.Duties will include but

Requirements: Attend a 20-week paid training program to gain skills and certifications in preparing legal documents, interviewing witnesses, legal research, legal writing, experience in several areas of law, legal, and administrative support. Paralegal Specialist Now Hiring Full and Part Time Positi

Title Insurance Agency doing business in NY, NJ and Fl is seeking an experienced Real Estate Paralegal.Order surveys, inspections, type and distribute survey readings; -Order abstracts, municipal searches, type and distribute title reports and title commitments; -Prepare title bills, HUDs, CDs and c