Administrative secretary jobs in Yonkers, New YorkCreate job alerts

Job Description Location: New Rochelle, NY Pay: $24 – $26 per hour Job Type: Temporary (with potential to transition to full-time) About Us Allpro is a nurse-founded, award-winning healthcare staffing agency committed to excellence and compassionate support. We partner with leading facilities to deliver exceptional care and service. Join a team where your skills are valued, your growth is supported, and your work truly matters. Position Summary We are looking for a detail-oriented Nursing Secretary to provide administrative support in the Wellness Department of a respected New Rochelle facility. This is a temporary position through Allpro, with the opportunity to apply for a full-time role at the facility based on performance. Responsibilities • Support the Director of Health Services with daily operations, • Manage staff schedules and ensure shift coverage, • Process and track timesheets for nursing staff, • Communicate with staff, residents, and families, • Minimum 2 years of experience in a healthcare administrative or secretarial role, • Strong skills in scheduling and timesheet management, • Excellent communication and organizational abilities, • Professionalism and ability to maintain confidentiality, • Competitive pay: $24 – $26 per hour, • Gain experience in a reputable healthcare facility, • Temp-to-perm opportunity—potential to transition to a full-time facility position Ready to elevate your career in healthcare administration? Apply today! Powered by JazzHR 9qAVYSaYTH

Job Description We’re seeking a sharp legal assistant for our busy law firm who can help our attorneys and paralegals assist clients and keep the office running smoothly. You’ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. If you’re an excellent multitasker who thrives in a fast-paced environment, we want to hear from you! Compensation: $20 hourly Responsibilities: • Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly, • Perform legal research, as needed, with help from attorneys and paralegals, • Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events, • Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines, • Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a neededQualifications:, • Organizational skills and communication skills are necessary for this position, • 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant, • Able to meet demanding deadlines in a fast-paced environment, • Candidates should be able to type at least 50 words per minute, • Associate’s degree, or some college is preferred; high school diploma or equivalent is necessary, • Must speak Spanish fluentlyAbout Company At Willis Injury Law, LLC, our priority is fighting for the rights of individuals who have suffered due to the negligence of others. Our founder, attorney Michael Todd Willis, has over 25 years of experience in hard-fought litigation and advocating for personal injury victims. We understand the physical, emotional, and financial turmoil that an injury can bring, and we’re here to help the injured get the justice and compensation they deserve.

Job Description We are seeking a highly organized and detail-oriented Legal Practice Assistant for our long-term client, a prominent law firm offering legal services to businesses of all sizes and individuals across the United States in various practice areas. This role provides high-level administrative and practice support to attorneys across multiple legal disciplines, ensuring seamless document management, scheduling, client communication, and billing processes. The Legal Practice Assistant serves as a key partner in maintaining efficiency, accuracy, and professionalism within a fast-paced legal environment. The successful candidate will bring strong technical proficiency, excellent communication skills, and a client-service mindset. Key Responsibilities * Provide comprehensive administrative support to attorneys in various practice areas, including drafting, formatting, proofreading, and editing legal documents, correspondence, and reports. * Manage calendars, schedule meetings, depositions, court appearances, client calls, and travel arrangements. * Assist with attorney time entry and billing using InTapp and other firm-approved systems. * Open, organize, and maintain both electronic and physical files using iManage or similar document management systems. * Oversee secure document management, storage, and retrieval processes. * Coordinate the filing and service of legal documents with courts, agencies, and registries. * Serve as a professional and confidential point of contact for clients, handling routine communications. * Track deadlines and ensure timely filing and delivery of all case-related materials. * Support conflict checks, client intake, and engagement letter processes using internal systems. * Collaborate with paralegals, assistants, and other team members to ensure efficient workflow. Required Qualifications * At least 3 years of experience as a Legal Assistant, Legal Practice Assistant, or Legal Secretary in a law firm or corporate legal department. * Experience supporting attorneys in one or more of the following practice areas: Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, or Trusts & Estates. * Strong proficiency in the Microsoft Office Suite, including: * Outlook (calendar and email management) * Word (advanced formatting and editing) * Excel (basic formulas, tables, and tracking) * PowerPoint (preferred, but not required) * Hands-on experience with InTapp (timekeeping and new business intake). * Experience using iManage or another Document Management System (DMS) for organizing and retrieving legal files. * Excellent organizational and multitasking skills with the ability to manage competing deadlines. * Strong written and verbal communication skills, with professionalism in interactions with attorneys, clients, and colleagues. * Ability to work independently while also contributing in a team environment. Preferred Qualifications * Prior experience in a mid- to large-sized law firm or professional services firm. * Familiarity with billing platforms such as Aderant, Elite, or similar. * Understanding of federal and state court filing rules and systems. * Knowledge of complex document production, versioning, and redlining processes. * Ability to adapt to multiple attorney work styles and support across disciplines. Work Environment * On-site role based in a professional office setting in northern New Jersey. * Standard business hours (Monday–Friday), with occasional overtime required to meet deadlines. Compensation & Benefits * Competitive salary range: $80,000 to $115,000, commensurate with experience. * Comprehensive benefits program offered. Master Search Solutions is a direct-hire recruiting firm that specializes in the New Jersey marketplace. We have nearly 30 years of experience connecting top talent with leading businesses. We are committed to (and celebrate) diversity, equity, and inclusion.

Job Description Be the First Smile They See - Join Concerned Dental Care in Yonkers! Concerned Dental Care of Westchester, a proud affiliate of Affinity Dental Management, is seeking an enthusiastic and dedicated Front Desk Receptionist to join our state-of-the-art facility in Yonkers, NY. At Concerned Dental Care, we provide exceptional dental care with a focus on personalized patient experiences. If you’re passionate about delivering outstanding customer service and contributing to a collaborative and innovative environment, this opportunity is for you! Why Choose Concerned Dental Care? • Competitive Pay: $18-$20/hour, • Comprehensive Benefits:, • Medical, vision, dental, 401K, life insurance, and disability (eligible after 30 days), • Paid time off: 3 weeks + holidays (for full-time team members), • Professional Growth: Opportunities for mentorship, Continuing Education (CE) courses, and career advancement, • Supportive Environment: Enjoy a close-knit team and flexible schedules, • Prime Location: Easily accessible with onsite parking at our highly-rated Westchester facility About Concerned Dental Care of Westchester Nestled in Yonkers, NY, our 11-operatory office boasts a 4.9 Google rating from over 260 reviews. From same-day restorations to periodontal treatments and in-office teeth whitening, our dedicated team utilizes the latest technologies to provide stunning results and prioritize patient comfort. Our spacious reception area offers a relaxing environment with comfortable seating and curated literature for patients to enjoy. Our private treatment rooms, equipped with digital charting (Denticon) and state-of-the-art dental tools, reflect our commitment to quality care. Your Role as Front Desk Receptionist As the first point of contact, you'll ensure every patient feels welcomed and supported. Your responsibilities will include: • Managing the phone system: Answering, screening, and forwarding calls; taking messages; and scheduling appointments, • Welcoming patients: Greeting visitors, handling inquiries, and directing them as needed, • Administrative duties: Filing, maintaining records, sorting mail, courier deliveries, and data entry, • Financial coordination: Balancing credit transactions, handling basic clerical financial support, and presenting cases to patients, • Technology integration: Operating new office systems and utilizing scripts effectively What We're Looking For • Experience: 1–2 years of office or administrative experience (dental preferred), • Skills:, • Strong communication and interpersonal abilities, • Proficiency in typing (40+ words per minute), • Education: High school diploma or equivalent, • Customer-Focused Attitude: A commitment to delivering exceptional patient experiences Schedule • Monday-Thursday: 8AM-5PM, • Friday-Saturday: 8AM-3PM About Affinity Dental Management Affinity Dental Management is a leading provider-led organization with over 45 locations across the Northeast. We’re dedicated to empowering dental professionals by handling administrative tasks so they can focus on patient care. Ready to Make a Difference in Patient Care? Apply Today! Join Concerned Dental Care of Westchester, where your skills and enthusiasm will thrive in a cutting-edge, collaborative environment. Together, we’ll continue to deliver the exceptional dental experiences that our community trusts and values. Concerned Dental Care is a proud affiliate of Affinity Dental Management, an equal opportunity employer committed to a diverse and inclusive workforce. We encourage qualified candidates from all backgrounds to apply and will consider all qualified applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, or genetic information or other characteristics protected by law. All candidates' employment is contingent on successful completion of a background check, reference check, and employment verification. Ready to make a positive impact on patient care? Apply today! {Dental Receptionist, Dental Office Administrator, Dental Office Receptionist, Front Desk Coordinator - Dental, Dental Administrative Assistant, Dental Office Front Desk Coordinator, Dental Secretary, Front Office Dental Receptionist}

Employment Type:* Full time Day Shift If you are looking for a position in a busy Cardiology Office in Niskayuna, this could be your opportunity.Peter's Health Partner's, we care for more people i

Northwell Health - 100 Community Drive [Medical Office Assistant] As a Medical Office Assistant at Northwell Health, you'll: Collaborate with members of the health care team in coordinating and implementing plans for patient care; Record patient history for medical staff review; Perform measurement

Westchester Medical Center Health Network - JobID: 600-276763513 [Medical Office Assistant] As an Administrative Assistant at WMC Health, you'll: Coordinate administrative tasks and support healthcare professionals; Manage patient records and ensure data accuracy; Schedule appointments and maintain

Northwell Health - 100 Community Drive [Medical Office Assistant] As a Receptionist at Northwell Health, you'll: Perform a variety of duties relative to admission, discharge and/or transfer of patients; Perform a variety of clerical duties required to maintain accurate charts; Perform a variety of c

Anticipate needs, and provide the highest caliber of administrative support on: day-to-day scheduling, meeting logistics, travel itineraries, expense reports, etc. Collaborates and brings a mindset of ultra-responsiveness with other administrative staff and business partners across the organization.

Northwell Health - 611 Northern Blvd [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, respondin

Assist with the management of various business ventures, investments, and partnerships, providing administrative and operational support as required.

Northwell Health - 540 White Plains Rd, Ste 300 [Medical Office Assistant] As a Medical Office Assistant at Northwell Health, you'll: Collaborate with members of the health care team in coordinating and implementing plans for patient care; Record patient history for medical staff review; Perform mea

The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication manager for an office. Executive Administ

Northwell Health - 45 West Suffolk Ave [Medical Office Assistant] As a Medical Office Assistant at Northwell Health, you'll: Collaborate with members of the health care team in coordinating and implementing plans for patient care; Record patient history for medical staff review; Perform measurement

Growing decorative lighting firm seeks an experienced Administrative Assistant to support both administrative and customer service functions. Requires: At least 3 years of administrative assistance or office manager experience and customer service skills. This pivotal role serves the general adminis

Northwell Health - 686 County Road 39 A [Medical Office Assistant] As a Medical Office Assistant at Northwell Health, you'll: Collaborate with members of the health care team in coordinating and implementing plans for patient care; Record patient history for medical staff review; Perform measurement

Seeking a Legal Practice Assistant (LPA) for our New Jersey Office.Firm, associates in the areas of Bankruptcy, Corporate, Environmental, Litigation, Real Estate and Tax, Trusts & Estates.Candidates should possess excellent communication skills, client focused, highly organized and detail orientated

Northwell Health - 400 East Main Street [Medical Office Assistant] As a Receptionist at Northwell Health, you'll: Perform a variety of duties relative to admission, discharge and/or transfer of patients; Perform a variety of clerical duties required to maintain accurate charts; Perform a variety of

As an Administrative Assistant, you will play a central role in keeping our daily operations running smoothly. Office & Administrative Support.

You'll provide front desk reception services, support attorneys and staff with administrative needs, and help maintain smooth office operations.

Provide administrative support to the Chief Technology Officer, including scheduling, travel arrangements, and meeting coordination. Candidate should have 3 years’ experience in an administrative role.

Provide administrative and operational support to drive the CMO's priorities forward.

Must have at least 4+ years of experience as an office manager, administrative assistant, or administrator.

The Patient Service Representative (PSR) is responsible for welcoming and providing exemplary customer service to all our incoming patients at CityMD.The person in this position is responsible for registering patients and coordinating with the rest of the team to provide a timely turnaround for the

Medical Receptionist (Registration Associate)-Clifton Park, NY - FT/DAYS.If you are looking for a position as a Registration Associate (Receptionist) in Clifton Park, this could be your opportunity.Peter's Health Partner's, we care for more people in more places.This position is located at 1735 U.Qu

Prior administrative experience preferred.

May Serve as personal/Confidential Secretary for the Director of department. Serve as personal/CONFIDENTIAL Secretary for the Director. Administrative/Secretarial Experience required.

Mendon Truck Leasing and Rental, a branch of PETIT FORESTIER GROUP, a full-service leasing and rental company and a leader in the refrigerated fleet market, is searching for a full-time Administrative Assistant to provide support for the office by performing various office administrative duties.

Answering telephone calls and greeting visitors.Determine which requests need to be handled by supervisor or team member.Schedule meetings, appointments and maintain calendars.Arrange and prepare materials for staff and other meetings.Take notes and minutes in meetings.

The ideal candidate will be responsible for managing the front desk, providing excellent customer service, and ensuring efficient administrative operations in a fast-paced medical office environment. Handle administrative tasks such as filing, data entry, and maintaining office supplies.

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide administrative support to our President/CEO and the Executive Team. Executive Administrative Assistant. The EAA will manage a wide range of advanced administrative and executive support-related tasks

Seasonal Position: Position expected to end on or around 1/31/2026*.The Patient Service Representative (PSR) is responsible for welcoming and providing exemplary customer service to all our incoming patients at CityMD.The person in this position is responsible for registering patients and coordinati

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.Handle and coordinate active calendars.Ensu

Job Title: Administrative Assistant. Manage daily administrative tasks, including answering phones, and scheduling. Proven experience as an administrative assistant or similar role.

Dermatology Medical Receptionist.We are a full-service dermatology practice with 50+ locations across Manhattan, Brooklyn, Queens and Long Island.Now Delaware and Philly too! We are the fastest growing Dermatology practice in the North East with 50+ locations thus far, throughout 4 New York City bor

Front Desk Medical Receptionist.Meeting House Lane Medical Practice is calling all who are interested in a Full-time Front Desk Medical Receptionist job in the Southampton, New York area to apply to join our amazing team!.We are an established company in the healthcare industry that invests in our t

At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.

Administrative Assistant Opportunity. SERVPRO of Hackensack / Little Ferry is hiring an Administrative Assistant!. As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and emai

May provide clerical and administrative support to the various departments.

Medical Front Desk Receptionist.Our client, a healthcare services provider, is seeking a medical front desk receptionist in Bronx, NY.Location: Bronx, NY - onsite role.Work hours: 8:30 am - 5:00 pm, Monday - Friday with the flexibility to work occasional overtime based on business needs.Dress code:

The Patient Service Representative (PSR) is responsible for welcoming and providing exemplary customer service to all our incoming patients at CityMD.The person in this position is responsible for registering patients and coordinating with the rest of the team to provide a timely turnaround for the

High school diploma or general education degree; or one (1) year administrative experience and/or training; or equivalent combination of education and experience.

Paid time off (For Full-Time Only).Health insurance (For Full-Time Only).Dental insurance (For Full-Time Only).Great small business work environment.American Family Care (AFC) is one of the largest primary and urgent care companies in the U.Our state-of-the-art centers focus on the episodic treatmen

Location: New Rochelle, New York 10801.Duration: 24 Months Contract Position.Requirements: The Nursing Home Program is responsible for regulatory activities related to health care facilities.Some of the many program responsibilities include: inspecting facilities for compliance with Federal and Stat

Email & file management, basic Excel, and other on-line administrative software tools.

HR Administrative Assistant Job Duties: Supports human resources department by screening, testing, and interviewing applicants.

Position greets patients and new registrants, generates encounter forms for new registrants, patients and walk-ins.Codes and closes all visits and services.Manages and collects co-payments, self-payments.Generates receipts, verifies registration billing information of patients, and obtains managed c

Bilingual Japanese Administrative Assistant. An international company is seeking a bilingual Japanese administrative assistant in White Plains, NY. Supports administrative functions, including clerical duties.