Executive Assistant
hace 5 días
Los Angeles
Oxford Road is the world's largest podcast advertising agency. We unite brands and creators through strategy and technology for outcomes only we can deliver. Since the beginning of podcasting, we've been here building the playbook, setting the standards, and scaling brands through the power of audio and creator-driven media. Today, we manage campaigns across podcasts, radio, streaming audio, YouTube, and emerging creator platforms for clients that include half of the top advertisers in podcasting. What really sets us apart? We're not just buying media. We're shaping the market itself. Our thought leadership defines the conversation. Our newsletter reaches thousands of industry decision-makers every week. Our podcast, The Media Roundtable, convenes the most influential voices in audio advertising. Our annual Chief Audio Officer Summit is the premier gathering for marketers, platforms, and creators shaping the future of the medium. Our research, from attribution methodologies to brand safety frameworks, becomes industry standard. We don't wait for the market to tell us what's next. We build it. This requires a different kind of agency. One built on three core values: Humility (mission over ego), Insight (turning intelligence into market impact), and Ownership (delivering the outcome, whatever it takes). We're practitioners first. People who've placed over 200,000 brand integrations, managed billions in media spend, and proven that audio works when strategy, creative, and measurement align. If you want to work somewhere that floods the zone with words for SEO over meaning, this isn't it. If you want to work somewhere that publishes thought leadership the way most agencies publish blog posts, this isn't it either. But if you want to work somewhere that operates like a media company and an agency, where what we publish moves markets, changes minds, and establishes the standards others follow, keep reading. Role Overview: As Executive Assistant and Office Manager, you will provide comprehensive support to our CEO and senior leadership while ensuring smooth office operations. This role requires a proactive, organized professional who thrives in a fast-paced environment, maintains strict confidentiality, and demonstrates exceptional problem-solving abilities. You must excel at complex calendar management, travel planning, relationship building, and cross-functional collaboration, while working independently on routine matters. Key Responsibilities Executive Support • Calendar & Time Management: Oversee CEO’s professional and personal calendar, ensuring strategic alignment and effective time management., • Meeting Coordination: Coordinate stakeholders for executive meetings, align agendas with strategic objectives, and document outcomes., • Communication Management: Triage CEO’s email inbox, act as a gatekeeper for communications, and ensure timely follow-up on critical items., • Strategic Support: Prepare briefing documents, maintain prioritized to-do lists, and conduct research and analysis for decision making. -Board Deck Preparation: Overseeing the timeline for board meeting and deck preparation, leading the deck preparation, coordinating the executive submittals and edits, and ensuring it is sent to the Board members according to the prescribed timeline. -Weekly Executive Meetings-Coordinate the agenda for weekly executive meetings (Monday & Fridays), attend these meetings, and maintain action items and key deliverables, and maintain absolute confidentiality of critical business and employee matters • Project Leadership: Lead strategic projects aligned with company goals and serve as liaison between CEO and other executives., • Stakeholder Relations: Build and maintain key relationships across the organization., • Logistics Oversight: Manage travel arrangements, client gifts, venue selection, and technology support., • Proactive Planning: Anticipate short, medium, and long-term needs and take preemptive action., • Personal Support: Provide personal assistant services and serve as CEO proxy in meetings as directed. Office Management & Operations • Facilities Management: Maintain office supplies, common areas, decor, and foliage., • Hospitality Services: Greet guests, ensure room preparation, manage parking access, and handle food service requests., • Vendor Relations: Liaise with building management and vendors; manage package shipping/receiving., • Access Control: Oversee office permissions, parking, and desk booking software., • Event Logistics: Partner with People Team and Unity Team on company-wide events (Mission meetings, Town Halls, anniversaries, holidays, team building activities). Company Culture & Cross-Departmental Support • Event Planning: Support special projects, presentations, and research initiatives., • Travel Coordination: Organize team travel for off-sites and manage RSVP coordination., • Calendar Management: Partner with teams to maintain the company calendar and coordinate people change communications., • Perks Management: Work with Unity Team on company benefits and perks., • Budget Management: Partner with Unity Team and Marketing Team on event budgets, forecasting, and vendor negotiations., • Media Coordination: Manage photography and videography needs; evaluate professional vs. in-house resources., • Annual Events: Execute routine team bonding events, holiday parties, and Annual Anniversary celebration., • Vendor Management: Source and manage event planners as needed. Special Projects & External Activities • Community Initiatives: Support Koala Corps activities (Children’s Hospital community initiative)., • CEO Marketing and Special Project Support: Assist with YPO Chapter Chair activities, newsletters, podcast, Chief Audio Officer Club, Alliance for Measurement in Podcasting Task Force, social media, and conferences., • Project Management: Create presentations, provide proofreading and editing, and oversee design work. Your Skills/Preferred Qualifications • 3+ years of experience in executive support, event planning, and office management., • Bachelor's degree or equivalent experience, • Excellent organizational and multitasking skills, • Strong communication and interpersonal abilities, • Proficiency in Google Drive, Zoom, and calendar management tools, • Ability to handle confidential information with discretion, • Flexibility to adapt to changing priorities, • Resourceful and efficient problem-solver Benefits • Unlimited PTO. We go out of our way to take care of our people, • Health, Dental, and Vision Insurance on Day 1, • Competitive 401k Matching Program, • Remote-first company with full remote equipment setups, • Exclusive discounts with clients
Limpieza
Ayudante de Cocina
Transporte y Reparto
Camareros
Chef y Cocinero
Construcción y Obras
Seguridad
Comida Rápida
Estética y Belleza
Oficina y Administración
Venta Minorista
Almacén
Ventas y Marketing
Azafato y Azafata
Servicio al Cliente
Barista
Entretenimiento
Arte, Medios de Comunicación, Diseño
Atención Sanitaria
Ciencia
Contabilidad y Finanzas
Cuidado de animales
Cuidado de niños
Deportes y Bienestar
Educación
Eventos y Promociones
Gerencia
Industria y Producción
Ingenieria
Moda
Personal de Bar
Redacción y Edición
Servicios Jurídicos
Tecnología de la información
Trabajos en línea
Otros