Virtual Assistant

Have you ever dreamed of joining a team that is reinventing professional skincare? Have you ever wanted to support a business from the ground up? Is it your goal in life to make a difference in people's lives, every single day? Meet Glowbar. About us: Glowbar is a skincare company with a people-centric mentality. Our singular mission is to help people feel confident in their skin, so we created the first-to-market, custom, 30-minute facial experience to make skincare more accessible, efficient, and effective. Each studio is equipped with expert estheticians who provide professional-grade results at an affordable price-point. After launching in New York City in 2019, Glowbar has quickly scaled with locations across the northeast with national expansion on the horizon. As we continue to grow, we aim to maintain the special glow that sets us apart from traditional spas. Culture: We are a team of hardworking and passionate individuals who are dedicated to helping people take care of their skin. Our team embodies our shared core values, and we aim to create a safe and supportive environment for everyone at Glowbar. We integrate these values into our everyday practices, and are culture carriers that pride ourselves on being: Driven: We are goal-oriented and results focused Outgoing : We are passionate about our team and clients in everything we do Problem Solving: We are scrappy problem solvers considering every option Enthusiastic : We are warm and lead with positivity Self-Aware: We understand our impact on others Trustworthy: We are dependable and depended upon. We are strongest when we work together Role: Glowbar is seeking a Studio Guide Responsibilities include (but are not limited to): Care for clients: Create a safe space for clients to navigate through our modern experience Guide clients through check-in and retail check-out Provide a friendly, compassionate environment, ensuring that each client receives an extraordinary, memorable experience as they navigate through the space and our retail assortment Provide clients with product knowledge and at-home routine suggestions Email/text clients to assist in appointment booking/rebooking, follow up, and offering to answer any last-minute questions Care for our team: Provide feedback to management on progress and challenges, paired with suggestions Collaborate with estheticians on opportunities to improve the experience to better support and inform clients Assist Management in daily studio tasks and projects Maintain front of studio retail inventory & operating supplies on regular intervals Enhance and uphold standards, policies & procedures through various means of communication Assist with social media on an as-needed basis Participate in events onsite/offsite As a Studio Guide, you excel at and embody the below qualities: Dedication to helping people Exemplary team player An entrepreneurial and positive spirit Value honesty and integrity in the workplace Commitment to improving personal performance Professionalism and pride in your place of work Excellent communication skills Knowledge of how to market and bring existing and new clients coming back Qualifications : 1+ years of hospitality experience (i.e. restaurant, retail, hotel, salon/spa, etc.) with a proven track record of superior customer service Must have the flexibility to work a non-traditional schedule - must have weekend, holiday, and some early morning/midday/late evening weekday availability Must love hospitality and interacting with customers Must have the ability to prioritize and multi-task within a fast-paced environment Must be a forward-thinking problem solver with a strong work ethic who has compassion for employees and clients Passion for beauty, skincare, learning and trying new things every day! Perks we are really proud to offer: Physical and mental health, personal development and work-life balance are key to growth and well-being. In addition to our generous pay rates, our comprehensive benefits extend well beyond the average and are valued at close to $10k annually. We want you to be your best self both in and outside of our studios and we are proud to offer a variety of generous benefits to support this, which can include… Medical, dental and vision insurance largely paid for by Glowbar Paid Time Off Paid Sick Leave Paid Holidays Short and Long Term Disability Insurance Life Insurance Commuter benefits Accident and Critical Illness Insurance Employee Assistance Program (EAP) Annual Glowbar Membership with 2 guest passes Employee discounts on retail product Reliable schedules Community giveback Friends and family discounts Team member referral bonuses Career advancement and continuing education opportunities Discounts at a vast array of lifestyle brands, services restaurants, theme parks and more Comp: $16-17 per hour

We are seeking a dedicated and organized Assistance Office Manager to join our dynamic team. The ideal candidate will be fluent in English and Spanish, possess strong organizational and communication skills, and have at least 3 years of experience in office management. Responsibilities: Provide administrative support to the office manager, including scheduling appointments, managing calendars, and handling correspondence. Assist with hotel guest relations, ensuring a positive and memorable experience. Coordinate with management and employees to ensure smooth operations and efficient workflow. Handle data entry of orders and customer information. Proficiently use Microsoft Excel and QuickBooks for data entry, reporting, and financial management. Manage office supplies and equipment, ensuring they are adequately stocked and maintained. Qualifications: Fluency in English and Spanish At least 3 years of experience in office management Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in Microsoft Excel and QuickBooks   Ability to accurately input data and maintain organized records Ability to work independently and as part of a team Benefits: Competitive salary and benefits package Opportunities for professional growth and development A dynamic and supportive work environment

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Manage the daily operations of the law firm Create and manage monthly ordering of supplies and budgets for the firm Problem-solve challenges that arise from daily operations. Coordinate and provide support to office staff Conduct filings, handling incoming and outgoing telephone calls, and general office custodial duties. Interact with the firm’s lawyers, outside lawyers, vendors, clients, and paralegals Knowledge of legal documents, legal language, and legal processes are a plus Designs and implements office policies by establishing standards and procedures Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement Keeps management informed by reviewing and analyzing special reports; summarizing information Design filing systems; review and approve supply requisitions; assign and monitor clerical functions Coordinate with IT companies on server, website and social media…etc. Contributes to team effort by accomplishing related results as needed Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries Directs visitors by maintaining employee and department directories; giving instructions Maintains security by following procedures; monitoring logbook.

Looking for a individual that will market all my rental properties on different websites.

Key Responsibilities: ● Schedule and manage business and personal appointments, meetings, and events for the executive. ● Arrange personal travel itineraries, including flights, accommodations, and transportation. ● Prepare travel documentation and schedules. ● Screen and manage personal correspondence, including phone calls, emails, and messages. ● Draft, proofread, and send personal communications on behalf of the executive. ● Handle personal errands, such as shopping, or arranging services. ● Manage personal tasks and responsibilities to support the executive's daily life. ● Organize and manage personal documents, records, and files. ● Prepare and review personal correspondence and reports. ● Handle sensitive and confidential personal information with discretion. ● Maintain privacy regarding personal matters and communications. ● Assist with managing finances, doing weekly, monthly and quarterly expense reports. ● Coordinate and work with other members of staff in New York City headquarters. ● Build and maintain positive relationships with personal contacts and service providers. ● Act as a liaison between the executive and their personal network. Qualifications: ● Bachelor’s Degree ● Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior executives. ● Experience in managing complex calendars, coordinating travel, and handling confidential information. ● Exceptional organizational and time-management skills. ● Strong written and verbal communication skills. ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. ● Ability to multitask and prioritize effectively in a fast-paced environment. Working Conditions: ● Hours: Full-time, 9am-6pm in office, with flexibility as needed to accommodate executive schedules. ● Location: Meatpacking, New York City Benefits: ● We offer competitive compensation, commensurate with experience. ● We also offer outstanding a full benefits package including benefits to simplify the lives of our employees such as medical, dental, vision, and 401(k) match ● PTO - 2 weeks (negotiable based on experience) ● 9 company holidays with one floating holiday

Kings Bay Y / JCC Brooklyn The opportunity: Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission. Position Summary: The Administrative Assistant oversees the day-to-day operations and long-term planning of the early childhood program. Responsibilities include staff management, family communication, and ensuring a high-quality learning environment. Key Responsibilities: Program Management: Ensure daily operations comply with licensing regulations and maintain a safe, nurturing environment. Provide occasional classroom coverage and after-care support. Staff Management: Supervise and mentor staff, coordinate scheduling, and organize training sessions. Parent Communication: Maintain strong family relationships, provide program updates, and organize parent events. Manage social media accounts. Enrollment & Recruitment: Collaborate on student enrollment, conduct tours, and maintain student records. Administrative: Oversee purchasing, manage records, and ensure regulatory compliance. Qualifications: Associate’s degree in Early Childhood Education or related field (Bachelor’s preferred) 3+ years of experience in early childhood education or management Strong leadership, organizational, and communication skills Familiarity with Jewish culture and traditions Proficiency in Microsoft Office, Google Suite, and management software Job Benefits: Health and vision coverage & dental coverage optional Pension Benefit plan, after one year, with agency contribution Life insurance, Optional 403/b plan & parental leave Generous Paid time off (PTO) Paid federal and additional holidays Employee program discounts Professional development opportunities- conferences and licenses Schedule: Full-time position: Monday to Friday, 8-hour shift Salary: $45,000 - $50,000

Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements. Handle correspondence, including emails, phone calls, and mail. Assist with personal errands and tasks, such as shopping, event planning, and household management. Prepare reports, presentations, and other documents as needed. Coordinate with other staff members and external contacts to ensure seamless communication and task completion. Maintain confidentiality and discretion at all times.