Accounting Manager (AR/AP)
hace 1 día
Placentia
The Business & Accounting Manager is a highly visible leadership role responsible for overseeing accounting operations, financial reporting, business analysis, office administration, and team development. This position works closely with the Director of Business & Accounting and Executive Leadership Team to ensure operational excellence, financial accuracy, process improvement, and achievement of company objectives. We are seeking a positive, growth-minded leader who thrives in a fast-paced environment, learns quickly, adapts to changing priorities, and enjoys taking ownership of financial reporting, accounting initiatives, and cross-functional business projects. The ideal candidate possesses strong accounting knowledge, advanced QuickBooks experience, and the ability to lead and develop team members while supporting a growing organization with approximately $25M+ in annual revenue. The Business & Accounting Manager will work collaboratively across multiple departments and all levels of the organization, providing leadership, financial insights, and operational support that contribute to the company's continued growth and success. • Work closely with Accounting and Office Team Members to establish priorities, monitor progress toward goals, and track department performance., • Lead, mentor, and develop Accounting and Office personnel while fostering a positive, accountable, and growth-oriented culture., • Ensure all accounting and administrative requirements are completed accurately and timely on a daily, weekly, and monthly basis., • Provide coaching and development opportunities to support employee growth and advancement within the organization., • Participate in recruiting, interviewing, hiring, onboarding, performance management, and progressive discipline., • Assess operational and accounting challenges, identify root causes, develop solutions, and drive implementation., • Demonstrate flexibility and adaptability while managing multiple priorities and business needs simultaneously., • Positively influence others to achieve organizational objectives and support company core values., • Assist with KPI development, implementation, monitoring, and continuous improvement initiatives., • Partner with leadership to develop and improve accounting processes, internal controls, and operational efficiencies., • Oversee daily accounting operations, including Accounts Receivable, Accounts Payable, Purchase Orders, and general accounting functions., • Mentor and support AR, AP, and PO team members while ensuring compliance with established procedures., • Manage month-end and year-end close processes., • Prepare, review, and analyze monthly financial statements, including Profit & Loss, Balance Sheet, and Cash Flow reports., • Ensure financial information is accurate, timely, and properly maintained within QuickBooks and other business systems., • Review and approve account reconciliations, journal entries, and supporting schedules., • Schedule and oversee check runs, vendor payments, and accounting deadlines., • Manage company credit card reconciliations and expense reporting processes., • Oversee monthly audits and ensure adherence to accounting best practices., • Process and review sales tax reporting and filings., • Maintain confidential client, vendor, employee, and company financial information., • Resolve escalated accounting issues and identify opportunities for process improvements., • Support annual budgeting, forecasting, and financial planning initiatives., • Assist executive leadership with financial analysis and strategic decision-making., • Develop and maintain accounting procedures that support organizational scalability and growth., • Prepare recurring financial, operational, and executive-level reports., • Develop and maintain KPI scorecards, dashboards, and performance metrics., • Analyze revenue, expenses, profitability, and key business trends., • Partner with department leaders to create meaningful reporting that drives business decisions., • Present financial information and recommendations clearly to leadership teams., • Evaluate business performance against goals, budgets, and forecasts., • Identify opportunities for increased efficiency, cost savings, and operational improvements., • Lead assigned accounting, reporting, and business improvement initiatives from development through execution., • Perform ad hoc financial analysis and special projects as required., • Responsible for overall organization and management of office equipment, supplies, and administrative resources., • Manage confidential correspondence related to accidents, incidents, claims, and other company matters., • Coordinate business-related correspondence with customers, vendors, government agencies, municipalities, and regulatory entities., • Oversee office-related technical support requests and vendor relationships., • Demonstrate professionalism and responsiveness when supporting internal and external stakeholders., • Provide backup phone support and administrative assistance as needed., • Be Professional: Safe, compliant, reliable behavior through trained, equipped, and certified technicians while maintaining clean, organized, and impressive people and equipment., • Do The Right Thing: Demonstrate honesty, integrity, and trustworthiness in every interaction. We tell the truth, act with integrity, and do what we say., • Be Driven: Hardworking, ambitious, and growth-minded individuals who pursue excellence, embrace learning, and continuously improve., • Compete to WinTogether: Work collaboratively to be the best mobile fleet maintenance organization while supporting one another and celebrating team success., • Demonstrated ability to maintain confidentiality and exercise sound judgment., • Strong leadership, coaching, and team development capabilities., • Positive attitude with a solution-oriented mindset., • Quick learner with the ability to rapidly understand new systems, processes, and business functions., • Ability to adapt to changing priorities and thrive in a fast-paced environment., • Exceptional organizational, analytical, and problem-solving skills., • High level of accuracy, initiative, accountability, and follow-through., • Ability to communicate effectively with employees, managers, customers, vendors, and executive leadership., • Capable of independently managing multiple projects, deadlines, and competing priorities., • Proven ability to build collaborative relationships across departments., • Strong business acumen and ability to support organizational decision-making through financial analysis., • Excellent verbal and written communication skills., • Advanced proficiency in QuickBooks, including financial reporting, account reconciliations, month-end close, and data analysis., • Advanced Microsoft Excel skills, including reporting, formulas, pivots, and financial analysis., • Proficiency with Microsoft Office applications, Outlook, Paylocity, and other business software platforms., • Ability to prepare, analyze, and present financial and operational reports., • Strong attention to detail and commitment to accuracy., • Ability to lead process improvement initiatives and implement effective solutions., • Experience working with KPIs, dashboards, and business performance metrics., • High-energy professional with a strong work ethic and desire to contribute to company growth., • Responsible and reliable stewardship of company resources and assets., • Bachelor's Degree in Accounting, Finance, Business Administration, or related field preferred., • 5+ years of progressive accounting experience required., • 2+ years of accounting leadership or supervisory experience preferred., • Experience supporting accounting operations for a company with approximately $25M+ in annual revenue preferred., • 5+ years of QuickBooks experience with responsibility for financial reporting and month-end close preferred. NetSuite experience a plus., • 5+ years of Microsoft Office experience required., • Experience managing Accounts Receivable, Accounts Payable, reconciliations, financial reporting, and month-end close required., • Experience preparing executive-level reports and business analysis preferred., • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off