International Legal Billing and Collection Specialist
26 days ago
New York
Job Description Who you are: You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment. Who we are: Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact. What the role entails: TKD is seeking an International Legal Billing & Collections Specialist with professional fluency in Italian to join our Accounting Department. Reporting to the Controller and Billing Supervisor, this role manages the full billing cycle, prepares and reviews invoices, ensures compliance with client billing requirements, and proactively oversees international receivables. The ideal candidate has prior law firm billing experience, strong attention to detail, and excellent client service skills. This role works closely with attorneys, staff, and international clients across multiple time zones and requires strict confidentiality when handling sensitive financial information. This position requires processing checks, posting cash receipts, and scanning checks into the bank using Panini machine. The specialist will play a key role in supporting our European client billing and collections operations. Billing responsibilities: • Manage the full monthly billing cycle and prepare attorney invoices accurately and on time., • Review, revise, and finalize pre-bills in collaboration with attorneys and support teams., • Apply retainers and trust funds; process approved adjustments, write-offs, and corrections., • Ensure compliance with client billing requirements and firm policies., • Maintain current billing instructions, rate schedules, budgets, and client contact information., • Provide billing reports, budget updates, and financial summaries as required., • Review new client/matter intake for accurate billing setup and rate configuration., • Respond promptly to internal and external billing-related inquiries., • Protect all client and firm financial information with strict confidentiality., • Support billing projects, process improvements, and other initiatives; overtime as needed., • Assist with special projects as assigned. Collections responsibilities: • Monitor and follow up on outstanding international receivables, with an emphasis on European clients., • Process in-office tasks including posting cash receipts and scanning checks using a Panini machine., • Communicate with attorneys and client billing departments regarding payment status., • Build and maintain strong relationships with clients and internal teams to support timely collections., • Identify, escalate, and help resolve collection concerns., • Work closely with the accounting team to reconcile payments and maintain accurate A/R records., • Ensure compliance with applicable international and cross-border billing and collections laws. Qualifications and skills: • 5+ years of legal billing experience in a law firm environment., • Fluency in Italian (written and spoken) is required for communication with international clients and review of bilingual documents., • Demonstrated commitment to high-quality customer service in a fast-paced environment., • Exceptional organizational skills, accuracy, and ability to manage multiple deadlines., • Strong written and verbal communication skills with a professional, client-service mindset., • Hands-on experience processing cash receipts, posting payments, and handling check deposits., • Positive attitude, adaptability, and a collaborative, team-oriented approach., • Proficiency with legal billing systems such as SurePoint (LMS)/Rippe & Kingston, Aderant, Elite, 3E, or similar platforms. What you'll love about us: We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. Compensation & benefits: The good faith base annual salary range for this position is a minimum $85,000 to a maximum of $105,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered. Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). More about the Firm: TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals. The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others. Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers. TKD is an Equal Opportunity Employer. We embrace equal employment opportunity and inclusiveness. We prohibit discrimination based on, among other characteristics, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, immigration or citizenship status, age, disability, genetic information (including family medical history), political affiliation, status as a veteran or active military service member, and pregnancy and lactation accommodations, in our employment practices including, but not limited to, recruiting, hiring, and promoting. TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.
