Office & Operations Manager
4 days ago
Palma
🚀 This might be the most unusual job in Palma. We’re looking for someone who wants to become the operational heart of a startup ecosystem. Not just an employee. A builder. Someone who likes systems, people, numbers, and storytelling. Someone who wants to grow into a real operations partner. 📍 Location: El Terreno, Palma de Mallorca 💼 Full-time | Onsite | Base Salary + Commission + Potential Equity About Max Ventures At Max Ventures we don’t just run a coworking space. We build companies, investors, and communities. From our hub in Palma we support founders, investors and ambitious professionals building meaningful businesses. You will work directly with the founder and help run the ecosystem behind: • Pynn.ai, • AngelHive, • Balearic Business Angels You will: • Manage invoicing, direct debits & supplier payments, • Follow up on outstanding invoices, • Process payroll payments (“nóminas”), • Upload quarterly invoices & documentation, • Coordinate with accountants and ensure tax compliance, • Manage multiple inboxes, • Handle operational requests from the founder You are the administrative backbone. 2️⃣ Coworking & Event Space Operations You make sure the space runs like a premium boutique hub. Responsibilities include: • Keeping shared areas functional, stocked and welcoming, • Coordinating cleaning, maintenance and suppliers, • Supporting coworking members, • Managing FOB access & Verisure registrations, • Handling parcels, printing and logistics, • Preparing the office for events, • Helping grow occupancy of the event space You are the engine that keeps the space alive. 3️⃣ Marketing & Ecosystem Growth You help tell the story of the ecosystem. Across multiple ventures and events. Responsibilities include: • Managing marketing for Pynn.ai, AngelHive, Max Ventures and Balearic Business Angels, • Promoting Pitch & Lunch events and founder gatherings, • Writing press releases and blog articles, • Creating LinkedIn posts, social media content and newsletters, • Producing short videos, reels and clips for YouTube, TikTok and Instagram, • Helping grow the visibility of founders, investors and the community You are the voice and amplifier of the ecosystem. Who This Role Is Perfect For Someone who is: • Fluent in Spanish and English, • Highly organized and detail-oriented, • Comfortable handling many responsibilities at once, • Proactive and independent, • Interested in startups, investors and entrepreneurship, • Commercially minded — you spot opportunities Most importantly: You want to build something. Not just execute tasks. What You Get 💰 Competitive base salary 📈 Performance-based commissions (linked to space & event growth) 🤝 Daily exposure to founders & investors 🚀 Entrepreneurial, fast-moving environment 🌴 Beautiful office in El Terreno, Palma de Mallorca 📊 Real influence on how the ecosystem grows Why This Role Is Different We’re not hiring someone to manage a desk. We’re looking for someone who might grow into a future operations leader. Someone who enjoys building systems, communities and companies. 📩 Interested? Send a DM or email with: 1️⃣ A short intro about yourself 2️⃣ Why this role fits you 3️⃣ One thing you would do to improve marketing activities for events Let’s build something meaningful in Mallorca.
